FY 21 Manlift Requirements 135 inch JLG Redacted.pdf

PNSY Manlift Specifications

Portsmouth Naval Shipyard Code 700 will be issuing a contract to provide manlift support for the upcoming year. We will need the following piece of equipment:

Contract Line Item Machine type/model number Start day

Period of Performance Billing period

CLIN 1 135’ boom lift, JLG 1350SJP November

1 11 Months calendar month

CLIN 0001 - 135’ boom lift, JLG 1350SJP The lift must have foam filled tires. The lift must be equipped with a generator that provides 120VAC power to allow for the use of tools in the basket and on the ground. The units shall be self-propelled hydraulic boom lifts with a 135 foot platform height. The manlift shall be capable of being lowered into the dry-docks by an overhead crane without special handling gear. The manlift basket is to be equipped with a swinging gate not a lift bar and also the work tray item 401 (see illustration at the end of the specification).

The contractor shall provide a sketch for the unit rented which includes lifting/rigging configuration, weight, and center of gravity location. OEM fall protection anchorages for two workers shall be provided in personnel basket, these anchorage points will be clearly marked. The manlift must be no more than 2 model years old at the time of rental.

The rental period will be 11 calendar months between November 1, 2020 and September 30, 2020.

Rental will be billed monthly (1 month = calendar month).

PNSY expectations are that the manlift will be delivered on the 1st day of the period of performance. The contractor will have 30 calendar days, starting on the first day of the period of performance to deliver manlifts that meet the model year requirements. We will accept manlifts that are older than specified on a temporary basis provided the contractor exchanges them for newer models within the 30 day period. All other requirements in the specifications for the manlifts that are rented will be the same. Interim manlifts provided should be as close to required model year as possible.

CLIN 2 135’ boom lift, JLG 1350SJP November

1 4 Months calendar month

CLIN 0002 - 135’ boom lift, JLG 1350SJP The lift must have foam filled tires. The lift must be equipped with a generator that provides 120VAC power to allow for the use of tools in the basket and on the ground. The units shall be self-propelled hydraulic boom lifts with a 135 foot platform height. The manlift shall be capable of being lowered into the dry-docks by an overhead crane without special handling gear. The manlift basket is to be equipped with a swinging gate not a lift bar and also the work tray item 401 (see illustration at the end of the specification).

The contractor shall provide a sketch for the unit rented which includes lifting/rigging configuration, weight, and center of gravity location. OEM fall protection anchorages for two workers shall be provided in personnel basket, these anchorage points will be clearly marked. The manlift must be no more than 2 model years old at the time of rental.

The rental period will be 4 calendar months between November 1, 2020 and February 28, 2020.

Rental will be billed monthly (1 month = calendar month).

PNSY expectations are that the manlift will be delivered on the 1st day of the period of performance. The contractor will have 30 calendar days, starting on the first day of the period of performance to deliver manlifts that meet the model year requirements. We will accept manlifts that are older than specified on a temporary basis provided the contractor exchanges them for newer models within the 30 day period. All other requirements in the specifications for the manlifts that are rented will be the same. Interim manlifts provided should be as close to required model year as possible.

A. Government intended use is for maintenance of facilities and utilities, dry-dock repairs, submarine work. The units will not be used for spray painting / sandblasting operations. Rental will be on a firm fixed price regardless of the hours used.

B. Lessors, as required by the rental contract statement of work, will:

1) Deliver fully functional, safe operating AWPs. The equipment shall be delivered in first class operating condition. The unit shall have no visible fluid leaks during operation or sitting idle.

2) Perform Pre-Delivery Joint Inspection using enclosure (2) of NAVSHIPYD PTSMHINST

11262.2 with the Shipyard licensed operator and sign upon acceptance.

3) Provide a copy of the particular type and model of AWP manual which contains specific operation/safety requirements that need to be followed with each machine.

4) Provide signed/dated documentation, showing the annual and/or most recent subsequent quarterly inspection with each machine upon delivery. The vendor's inspection sticker on the machine is not acceptable documentation. The contractor will deliver equipment with the aforementioned certification records that demonstrate the equipment maintenance is up to date with current standards listed in this contract. This will require the equipment to be delivered with the annual maintenance record of the machine and any monthly/quarterly/periodic inspections as applicable. The equipment acceptance will be delayed if the accurate paperwork is not delivered and the invoice will be adjusted accordingly at no cost to the government.

5) Schedule and provide quarterly maintenance and inspections for each aerial platform. The contractor shall maintain a stringent maintenance program and be responsible for all routine preventative maintenance and repairs, except for daily checks of liquid levels. The maintenance program shall be in accordance with Manufacturers’ recommendations, applicable American National Standard (ANSI) specifications and Scaffolding Industry Association (SIA) specifications.

When the contractor performs the regularly scheduled preventative maintenance on a manlift, the contractor will leave a copy of the completed maintenance record with the point of contact. All preventive maintenance/inspection records must clearly show what maintenance/inspection has been performed and must be signed and dated by the individual who performed the maintenance/inspection. A statement or certification to the effect that maintenance has been performed will not suffice. The record must reveal the actual elements of inspection and maintenance being performed. The checklist to be utilized is an attachment of this contract. Up to date inspections will be kept with the equipment at all times. It is the sole responsibility of the contractor to insure the preventive maintenance is kept up to date.

If records are not up to date and records are not provided as set forth in these specifications, the equipment will be inoperable to the government and the government will not pay for the downtime caused by inadequate or incomplete records. The contractor shall provide forty-eight (48) hour notification to the Government prior to providing preventative maintenance (PM) of the manlift on site.

6) Service or replace inoperable units and provide documentation of repairs made signed by the technician. During the course of the rental period the government may request that the manlift be swapped out if there is an increase in frequency of breakdowns.

7) Provide a signed repair order (RO) or sign the Report of problem Sheet and provide an electronic copy of the work order for all completed repairs. In the event of a breakdown, service shall be provided within four (4) hours of notification to the contractor. In the event the equipment cannot be returned to service within twenty-four (24) hours, causes a work stoppage or major disruption to schedules, a replacement shall be provided by the contractor at no charge to the Government. The point of contact and 24 hr. service number as follows:

Point of Contact for reporting the trouble calls is:

Contractor’s name:

Location:

POC:

24 hour service telephone:

C. The contractor’s listed model/make/manufacturer and type of manlifts may not be substituted for duration of the contract period, unless approved by the Portsmouth Naval Shipyard Contracting Office.

The specific models required are listed above. The contractor will be required to give an initial one time training session on each new model delivered for familiarization with the manlift, if requested. This training must be conducted by a trainer/instructor certified/authorized by the manufacturer.

D. The contractor shall be responsible for repair of any equipment failure not arising out of abuse or negligence by the Government.

E. During routine maintenance, or emergency breakdown repairs, the contractor shall provide liquid spill protection to the ground surface. All spills shall be contained and cleaned up prior to leaving the site. If spill is caused by a broken or leaking liquid line or some other system on the contractor’s equipment, the shipyard spill team will be alerted to contain the spill until the contractor can make the necessary repairs.

It shall be the responsibility of the contractor to reimburse the Government for containing the spill. If hydraulic leaks become frequent the government may request to have the equipment removed from the shipyard and replaced with a different manlift.

F. Transportation – All delivery and pick-up charges are the responsibility of the contractor.

The criteria set forth in this solicitation, has in mind the utmost importance on safety of operator's and assistant workers in the use of this equipment. There are significant costs to the Portsmouth Naval Shipyard in training for safety and operational features of manlift aerial equipment. The Portsmouth Naval Shipyard has determined it necessary, both in financial aspects and readiness factors, to standardize the training for aerial manlifts. Because of the significant costs of training and the importance of safety & operational features, Portsmouth Naval Shipyard is limiting the types of models for the purpose of standardization and familiarity with equipment as set forth herein. The models listed are the only models, which will be accepted.

robert.c.jacobs Typewritten Text This image is a representative of a JLG basket.

All manlift baskets are to be equipped with a swinging gate not a lift bar and the work tray item 401 below.

robert.c.jacobs Typewritten Text robert.c.jacobs Rectangle robert.c.jacobs Line robert.c.jacobs Rectangle robert.c.jacobs Line robert.c.jacobs Line robert.c.jacobs Line

QUALITY ASSURANCE SURVEILLANCE PLAN (QASP)

TECHNICAL AND ENGINEERING SERVICES

FOR

MANLIFT RENTAL SUPPORT

1. PURPOSE

This Quality Assurance Surveillance Plan (QASP) is a Government developed and applied document used to make sure that systematic quality assurance methods are used in the administration of the Performance Based Service Contract (PBSC) standards included in this contract and in subsequent task orders issued there under. The intent is to ensure that the Contractor performs in accordance with performance metrics set forth in the contract documents, that the Government receives the quality of services called for in the contract and that the Government only pays for the acceptable level of services received.

2. AUTHORITY

Authority for issuance of this QASP is provided under FAR 52.212-4(a), Inspection/Acceptance, and FAR 52.212-4(m), Termination for cause, and documentation called for in the contract to be accomplished by the Contracting Officer or his duly authorized representative.

3. SCOPE

The QASP is put in place to provide Government surveillance oversight of the Contractor’s quality control efforts to assure that they are timely, effective and are delivering the results specified in the contract or task order. The QASP is not a part of the contract nor is it intended to duplicate the Contractor’s Management Plan.

4. GOVERNMENT RESOURCES

The following definitions for Government resources are applicable to this plan:

Contracting Officer - A person duly appointed with the authority to enter into, administer, or terminate contracts and make related determinations and findings on behalf of the Government.

Contracting Officer’s Representative (COR)/Alternate Contracting Officer’s Representative (ACOR) - An individual designated in writing by the Contracting Officer to act as his authorized representative to assist in administering a contract. The source and authority for a COR is the Contracting Officer. COR limitations are contained in the written letter of appointment.

5. RESPONSIBILITIES

The Government resources shall have responsibilities for the implementation of this QASP as follows:

Contracting Officer – The Contracting Officer ensures performance of all necessary actions for effective contracting, ensures compliance with the terms of the contract and safeguards the interests of the United States in the contractual relationship. It is the Contracting Officer that assures the Contractor receives impartial, fair, and equitable treatment under the contract. The Contracting Officer is ultimately responsible for the final determination of the adequacy of the Contractor’s performance.

Contracting Officer’s Representative (COR) - The COR/ACOR is responsible for administration of Code 700 Manlift/Aerial Work Platform Rental and assures proper Government surveillance of the Contractor’s performance. The COR or ACOR is not empowered to make any contractual commitments or to authorize any contractual changes on the Government’s behalf. Any changes that the Contractor deems may affect contract, price, terms, or conditions shall be referred to the Contracting Officer for action. The COR will serve as the Quality Assurance Evaluator (QAE).

6. METHODS OF QA SURVEILLANCE

The below listed methods of surveillance shall be used in the administration of this QASP.

Customer Feedback – Customer feedback may be obtained from random customer complaints. Naval Supply Systems form 1343 will be made available by the COR for the patrons. The COR shall have sole custody of the suggestion box. Customer complaints, to be considered valid, must set forth clearly and in writing the detailed nature of the complaint, must be signed and must be forwarded to the COR. .

Inspections – Each phase of the services rendered under the contract is subject to Government inspection during the Contractor’s operations and after completion of a task. Inspections may be routine functions performed by the COR. Government inspections may be conducted in an unannounced manner by the COR or ACOR. The COR shall maintain a Contract Discrepancy Report (CDR), a copy of which will be provided to the Contractor. Within three days, the Contractor shall reply in writing to CDR(s) by stating reason(s) for unsatisfactory performance(s) and shall identify the corrective action(s) that will be taken to prevent recurrence(s).

IDENTIFIED QUALITY ASSURANCE SURVEILLANCE ITEMS

The following PBSC items are identified within the Statement of Work presented in Section C of the solicitation and are to be monitored under this QASP.

Delivery of manlifts/ Aerial Work Platforms

Measurement/Metric – Quality, Timeliness and Accuracy

Performance Standard –Quality – The Contractor’s equipment must be in first class operating condition keeping utmost importance on safety of operator's and assistant workers.

Timeliness – On time delivery of products, technical documentation, Contractor’s written response within 24 hrs. of receiving Contractor Deficiency Report (CDR)

Accuracy – The Manlifts/Aerial Work Platforms must match the equipment specified in the contract.

How well the contractor responds to customer concerns and the approach used to resolve problems.

Maximum Error Rate – Quality - 100% Timeliness – 100% Responsiveness – 100%

Breakdowns

Measurement/Metric –Timeliness, Frequency

Performance Standard – Timeliness –

In the event of equipment breakdown service shall be provided with four hours of notification to the contractor. In the event the equipment cannot be returned to service within (24) hours, a replacement shall be provided by the contractor.

Frequency- During the course of the rental period the government may request that the manlift / Aerial Work Platform be swapped out if there is an increase in frequency of breakdowns.

How well the contractor responds to customer concerns and the approach used to resolve problems.

Maximum Error Rate –Timeliness – 100% Frequency- 100%

Ensuring Annual/Quarterly maintenance is complete

Measurement/Metric –Timeliness, and Accuracy

Timeliness – It is the sole responsibility of the contractor to insure the preventive maintenance is kept up to date. The contractor shall provide forty-eight (48) hour notification to the Government prior to providing preventative maintenance (PM) of the manlift on site.

Accuracy – The contractor shall be responsible for all repairs and routine maintenance and must ensure that preventive maintenance is kept up to date. All repairs and preventive maintenance records must clearly show what inspection/work has been performed and must be signed/dated by the tech. who performed the work.

How well the contractor responds to customer concerns and the approach used to resolve problems

Maximum Error Rate –Timeliness – 100% Accuracy – 100%

7. DOCUMENTATION

The COR will, in addition to providing documentation to the Contracting Officer, maintain a complete Quality Assurance file. All such records will be retained for the life of this contract.

Information in the Quality Assurance file will be considered when completing the annual Contractors Performance Assessment Reporting Systems report.

8. ATTACHMENTS

Attachment A – QASP Matrix

QASP MATRIX

Attachment A

QUALITY ASSURANCE SURVEILLANCE PLAN (QASP) MATRIX

MANLIFT/AERIAL WORK PLATFORM CONTRACT

Deliverable or Service Requirement

Measure-ment/Metric

Performance Standard

Max. Perf Rate

Method of Surveillance

Delivery of Manlifts/ Aerial Work Platforms

Quality /Timeliness/ Accuracy

Equipment naturally must be delivered on time and be in first class operating condition keeping utmost importance on safety of operator's and assistant workers. Contractor shall deliver the equipment with the annual maintenance record of the machine and any monthly/quarterly/periodic inspections as applicable.

The Manlifts/Aerial Work Platforms must match the equipment specified in the contract.

100% Receipt inspection

Breakdowns Timeliness/ Frequency

In the event of equipment breakdown service shall be provided with four hours of notification to the contractor. In the event the equipment cannot be returned to service within (24) hours, a replacement shall be provided by the contractor. During the course of the rental period the government may request that the manlift/ Aerial Work Platform be swapped out if there is an increase in frequency of breakdowns.

100% Monitoring response times by COR

Ensuring Annual/Quarterly maintenance is complete

Timeliness/ Accuracy

The contractor shall be responsible for all repairs and routine maintenance and must ensure that preventive maintenance is kept up to date. All repairs and preventive maintenance records must clearly show what inspection/work has been performed and must be signed/dated by the tech. who performed the work.

It is the sole responsibility of the contractor to insure the preventive maintenance is kept up to date. The contractor shall provide forty-eight (48) hour notification to the Government prior to providing preventative maintenance (PM) of the manlift on site.

100% Daily inspections prior to use

Blank Page