FY-2027 1ST QTR DELIVERY SCHEDULE MEMO.docx
DOCX document 49 KB Posted
- Attached to
- FCC COLEMAN FY-2027 1ST QUARTER - KOSHER MENU
- Solicitation number
- 15B30226PR000390
About this file
This is a delivery schedule memorandum issued by the Federal Bureau of Prisons Federal Correctional Complex (FCC) Coleman in Florida on August 11, 2026, establishing operational requirements for vendors supplying food products during the fourth quarter of FY-2027 (October 1 – December 31, 2026). The memorandum specifies four distinct delivery schedules: Schedule #1 requires all items in a single shipment between October 1-15, 2026; Schedule #2 splits quantities into two equal shipments with deliveries in October and November; Schedule #3 divides orders into three equal shipments spanning October through December; and Schedule #4 implements weekly deliveries on Mondays and Tuesdays across 13 shipments from October 5 through December 29, 2026, with produce due Mondays and bread, milk, and eggs due Tuesdays. Delivery hours are restricted to 7:30 a.m. to 2:30 p.m. Monday through Friday, with no Saturday, Sunday, or federal holiday deliveries permitted.
All deliveries must be palletized and wrapped, with non-frozen perishable foods maintained between 34-40 degrees Fahrenheit and frozen foods at 0 degrees Fahrenheit or below. The facility reserves the right to conditionally receive items for three days of testing and inspection, with unacceptable items subject to vendor pickup within two weeks at the vendor's expense or disposal by the facility. Performance issues—including missed delivery windows, temperature violations, or specification failures—will be documented and considered in future contract awards. The memorandum prohibits faxed invoices and requires all invoices to be mailed or emailed. Vendor inquiries should be directed to Angel Metcalf, Food Service Administrator, at ametcalf@bop.gov, or the Food Service Warehouse at (352) 689-3055/3052/3165/3051/3056.
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| File | Type | Posted |
|---|---|---|
| 2027 - 1ST QUARTER - KOSHER MENU SPECIFICATIONS.xlsx | XLSX spreadsheet |
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Text version
UNITED STATES GOVERNMENT
Memorandum
FEDERAL BUREAU OF PRISONS
Federal Correctional Complex Coleman, FL 33521
August 11, 2026
Attention Vendors, here are the delivery schedules that you bid on and must abide by: All Line items are designated with an assigned delivery schedule.
Schedule #1 All in one shipment to be delivered between the following dates: October 1-15, 2026.
Schedule #2 Split total quantities into two equal shipments. The first delivery, half of the order, must be delivered between the following dates: October 1-15, 2026. The second delivery, remainder of order, must be delivered between the following dates: November 2-16, 2026.
Schedule #3 Split total quantity into three equal shipments. The first delivery, one third the order, must be delivered between the following dates: October 1-15, 2026. The second delivery, another one third of the order, must be delivered between the following dates: November 2-16, 2026. The third delivery, the remainder of the order, must be delivered between the following dates: December 1-15, 2026.
Schedule #4 (Weekly Deliveries) Split total quantity into 13 shipments to be delivered each Monday-Tuesday. The period of performance begins October 5, 2026 and ends with the last delivery, no later than Tuesday, December 29, 2026.
Produce is due each Monday, in FULL. Bread, Milk, and Eggs are due on Tuesdays.
We reserve the right to increase or decrease quantities based on institutional needs. Quantity changes will be made no less than one week prior to delivery. Deliveries are on a first come first served basis.
You can contact the Food Service Warehouse at (352) 689-3055/3052/3165/3051/3056 with any questions.
Hours of delivery are 7:30 a.m. - 2:30 p.m. Monday - Friday. No deliveries on Saturday, Sunday or Federal Holidays. Please note that observed federal holidays for this quarter are as follows: Monday, October 15, 2026 (Columbus Day); Wednesday, November 11, 2026 (Veteran’s Day); Thursday, November 26, 2026 (Thanksgiving Day) and Friday, December 25, 2026 (Christmas Day).
This Quarter (October 1, 2026 – December 31, 2026), if delivery schedules are not adhered to, it will be noted as a performance issue and your delivery may be rejected if it is too early or may be re-awarded if it is late. All items must meet specifications, or they will be rejected and it will be noted as a performance issue and be re-awarded to the next successful bidder. If you have performance issues, they will be considered when future awards are made.
The following items must be adhered to: all deliveries must be palletized and wrapped, all non-frozen, perishable foods must be delivered between 34 degrees F to 40 degrees F, all frozen foods must be delivered at 0 degrees F or below (any products that indicate prior thawing will be rejected), items may require thawing and cooking to determine specification compliance, receipt of delivery is conditional for a three day period to allow for adequate examination and testing, items that are conditionally received and found to be unacceptable must be picked up at the vendors' expense within two weeks of notification or it will be disposed of.
Lastly, we cannot accept faxed invoices. All invoices must be mailed or e-mailed. Please do not call accounting and ask for pay dates. Only call accounting if your payment terms are not being met. Please do not contact our accounting department without a valid payment complaint.
If you have any questions regarding these matters, please e-mail ametcalf@bop.gov
Sincerely, Angel Metcalf, Food Service Administrator, FCC Coleman.
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