FY 2025 Single-Year Proposal Narrative Template.docx

Proposal for PRM Funding – Single-Year Programs For full instructions and other required documents, refer to the relevant Notice of Funding Opportunity (NOFO) for this proposal and PRM’s NGO Guidelines.

Note Page Limit:

· Single-year proposal narratives must be no more than 15 pages, using Times New Roman or Calibri, 12-point font, on letter-sized paper with one-inch margins.

· Additional annex attachments do not count toward the page limit total, but they should not be the main source of program information. The proposal narrative must stand on its own.

· PRM will not review pages that exceed the 15-page limit, which may negatively impact the proposal’s score.

· PRM recommends submitting proposals in Adobe PDF format, as Microsoft Word page lengths can vary and look different to PRM reviewers.

· Submits all documents and attachments in English, unless other languages are explicitly permitted according to the NOFO.

· Delete the instructions in this and each subsequent section of this template in your submission. You can adjust the spacing and formatting as long as you provide the requested information under each section.

Consortia Proposal? [Y/N] If yes, see section 9a.

1. Summary of Program Table Table: Program Information

Name of Organization:

Indirect:

Table: Estimated participant percentage by nationality of origin.

(See Example below):

· 50 percent Congolese refugees

· 20 percent Rwandan host

· 30 percent Ethiopian refugees Table: Primary Point of Contact Required Information Name of contact

Address Phone Number

Primary Headquarters or US-Based Point of Contact and Title:

Primary Point of Contact in Implementing Country (Name, Title):

Names of Subcontractors or Grantees:

Table: Total Funding amounts requested (If known or applicable, funding from other donors should include amount(s) to be provided and the name of the donor(s))

PRM

NGO Co-Funding

From Other Donors

From Beneficiary Community

Proposed Activity Sector/modalities(s): (Consult NGO Guidelines for full list) Program Goal Program Objectives

· Objective 1:

· Objective 2:

· Objective 3:

· Objective 4:

· Objective 5:

Innovation tag Does this proposal include an innovation? If yes, please describe in 1-3 sentences. (Y/N) Note: PRM’s definition of innovation is “Any kind of creative problem-solving that adds value; the development of diverse solutions to a wide range of challenges.” ELRHA’s resources may also be useful in determining whether the proposal includes an innovation.

Locally led Organization Indicate whether your organization meets the definition of a local or national actor, refugee-led organization, women-led organization, stateless persons-led organization, or organization of persons with disabilities based on the definitions set out in the NGO Guidelines. PRM may ask for additional evidence that the applicant meets the relevant criteria in certain cases. This is for PRM internal data collection purposes and will not affect your score or eligibility.

2. Gap Analysis Briefly describe the current or anticipated needs this program aims to address. Be succinct and concise and limit this section to no more than one page. Provide specific evidence based on assessments, including any protection risk analysis, consultation with affected populations, and any other relevant background information, to identify the needs of the target population. Include dates and sources of information. Explain how this proposal provides protection and assistance not currently being provided or expands on efforts by the host country, UNHCR, another IO, or NGO. If using your own needs assessment as justification for funding, include the assessment as an annex to the proposal.

For programs with at least one livelihoods-sector objective, applicants must include a full market assessment as an attachment. Briefly describe market assessments for livelihoods activities in this section and attach them in full to the proposal. You can use existing market analyses for the context and population, if available. Note: These attachments are required and do not count against the 15-page limit. Failure to provide them will result in technical disqualification.

3. Profile of the Target Population Describe your process for participant/population targeting and selection. Explain how refugees, returnees, host community members will be identified and what actions you would take to ensure that potentially vulnerable and underserved groups are included.

Ensure that at least 50 percent of the program participants are from PRM’s populations of concern. If less percentage is less than 50 percent, the application will be disqualified the NOFO explicitly permits otherwise.

Describe the demographic profile of the program participants. Include the numbers of refugees, IDPs, returnees, host country nationals. Provide details on their locations, gender, age, and any unique factors or vulnerabilities. Use the most recent data available and cite your sources. List the specific locations of the proposed activities, including the names of camps, provinces, districts, villages, neighborhoods, and temporary accommodation centers. Provide GPS coordinates if available. If the locations are not yet known, explain how you will choose the sites.

Use charts and tables to reduce narrative text.

4. Program Description Describe the program implementation plan and key activities to achieve the indicator targets, objectives, and goals. Most importantly, explain how the program meets the needs of the targeted program participants and achieves its expected outcomes. Identify goods or services you will provide. Explain the role of implementing or other partners in the program. Assess and analyze how the program will uphold Sphere Protection Principles and mitigate potential protection risks. If the standards differ from Sphere’s Core Humanitarian Standards, justify the variance. You can find guidance and tools on protection mainstreaming on the Global Protection Cluster's website.

Include a gender analysis in the program description that considers:

1) The experiences of men, women, boys, and girls, focusing on different familial roles, community privileges, and gender dynamics within the target population.

2) The risks and threats women, girls, and other vulnerable populations face based on their gender, including gender-based violence.

3) Power imbalances and needs that arise from gender inequalities within the family or community.

4) Proposed responses within the program to address these issues and mitigate the risk of gender-based violence and any gender differences in access, participation, or decision-making that at-risk groups, particularly women and girls, may experience.

The gender analysis should specify and target at-risk sub-populations, such as women and girl heads of households, out-of-school girls, LGBTQI+ individuals, women and girls with disabilities, survivors of violence, married underage girls, and adolescent mothers who are often unaware of and excluded from programs and services and may be the hardest to reach.

5. Monitoring and Evaluation Plan Describe the monitoring and evaluation plan for the program. Identify the staff responsible for monitoring and evaluation. Include the timeline and frequency of the measurements. List the monitoring and evaluation tools you will use, such as baseline/endline assessments, household surveys, site visits, key informant interviews, focus group discussions, exit interviews, and progress reports. Explain how you will address problems identified during monitoring. Describe how you will share learning from the monitoring process. Indicate and planned long-term outcome or impact evaluations, if applicable.

6. Accountability to Affected Populations (AAP) Describe how the target population participated in program design and implementation. Explain your procedures for collecting, analyzing, and responding to participant feedback throughout the life of the program. Refer to PRM’s NGO guidelines for information on PRM’s AAP policies. You can find additional information on best practices for AAP at the IASC’s Results Group (RG2) portal and resource library and The Core Humanitarian Standard Alliance Frequently Asked Questions on AAP resource page. (Note: This section is specific to the proposed program and is separate from the organization-level AAP framework requirement.)

7. Coordination Describe your cooperation and coordination with relevant stakeholders, including international organizations, NGOs, government entities, and civil society that went into the program design. Outline plans for partnerships and participation in ongoing coordination efforts. Include regional (and/or cross-border) coordination if applicable. List current and anticipated challenges and possible solutions. For programs supporting refugees or other populations coordinated by UNHCR or another UN agency, NGOs may provide a letter of support from the relevant agency to the proposal. Note that including a voluntary letter of support from UNHCR or another UN agency will not affect the applicant’s score during proposal panel reviews, unless explicitly required in the NOFO language. Explain how the proposed program aligns with existing country humanitarian plans.

8. Sustainability and Capacity-Strengthening Describe how the program will include local capacity-strengthening elements, such as promoting self-reliance among program participants and strengthening of local civil society organizations or the host government. Explain how the program will incorporate longer-term sustainability objectives into humanitarian efforts. Detail how the program will help participants graduate from humanitarian assistance and work towards durable solutions. Describe the plan for concluding the program after PRM funding ends. Specify whether the program will be handed over to another organization (local/national government, NGO, or the private sector), financed by other means, or sustainably closed out. Include details on the plan, mentioning which other organizations or donors are involved.

9. Management and Past Performance Provide details on the organization’s management structure. Include specific management plans for the proposed program. Furnish names, titles, and brief biographical information on the education and experience of key personnel. Describe the organization’s relevant experience working in the proposed location and sector(s).

For proposals continuing current programs, include:

· Details of any changes in key personnel over the past year.

· A detailed discussion of achievements to date.

· Challenges in meeting objectives.

For proposals implementing new programs, provide specific examples of past performance in similar programs in this country and/or sector. State explicitly any similar program the organization has implemented in the last three years for which it has received PRM funding, in any country/location.

9.a. Consortia Proposals Only If applying as a consortium, describe how the partnership will be organized. Explain lines of authority and decision-making across all team members. Include details on the relationship between the lead applicant and associate partners in the proposal narrative.

10. Sub-Contracts/Sub-Recipients List the exact name of all sub-contractors/sub-recipients with whom you plan to fund through this program including, for each, the Legal Name, Organizational UEI number, Address, and Full Name of Organizational Representative. [Note: sub-awardees are required to have a SAM.gov UEI number prior to award but are not required to undergo full SAM.gov registration. Please review this SAM.gov FAQ link.] Describe how you have vetted or will vet these organizations to comply with U.S. Executive Order and law which prohibit transactions with and the provision of support to organizations associated with terrorism.

11. U.S. Government Recognition Describe how your organization will recognize the U.S. government’s financial support from PRM for the proposed program/activities. This can include publications, press releases, social media, and at the program site. PRM encourages including recognition of funding through social media posts and on website platforms in your proposal’s branding and marking strategy. Tag PRM’s X (Twitter) account @StatePRM and/or Facebook account @State.PRM, and also tag applicable U.S. Embassy.

If you believe that publicly acknowledging USG financial support at the program site could endanger lives, invite suspicion, or alienate the population, explain this briefly for PRM’s consideration and request an exemption from the program site acknowledgment requirement.

Application Documents Checklist Refer to the relevant NOFO for full instructions and other required documents, as well as PRM’s NGO Guidelines. Do not include key programmatic information in annexes; the proposal narrative must stand on its own in the review process. Submit all documents in English, unless other languages are explicitly permitted in the NOFO instructions. Delete this section from your narrative submission.

To be considered for PRM funding, organizations must submit a complete application package including:

· Proposal Narrative.

· Indicator Table, including all required PRM indicators and targets.

· Budget Table with completed summary and detail tabs

· Budget Narrative.

· Completed SF-424 and, SF-424A signed by the Authorized Organizational Representative, and SF-424 B (if applicable). These forms are available on grants.gov. PRM requires that Box 21 of the SF-424 be checked.

· Protection from Sexual Exploitation and Abuse (PSEA) Code of Conduct and a country or regional-specific implementation plan specific to the country of region of the application.

· Note: Codes of Conduct must be consistent with the updated 2019 IASC Task Force’s Six Core Principles. The country/regional implementation plan should outline how employees are trained and otherwise made aware of the Code of Conduct, how violations of the Code of Conduct against program participants are reported and followed up on in a safe and confidential manner, how program participants are made aware of the Code of Conduct and a mechanism to report any violations, and whether there is a focal point in the country or regional office for the Code of Conduct.

· Key Personnel including names, titles, and brief biographical information on education and experience.

· Risk Analysis and security plan (separate from Proposal Narrative and Security Plan). A recommended template is available on PRM’s website.

· Organizational Chart for award applicant and sub-recipient(s).

· Most recent external audit report, if not submitted to the Federal Audit Clearinghouse.

If applicable:

· A Market Analysis for all proposals that include at least one livelihoods sector objective.

· U.S. government Negotiated Indirect Cost Rate Agreement (NICRA), or a de minimis rate calculation if the applicant elects to use the de minimis rate.

· Information in support of any cost-sharing/cost-matching arrangements.

· Information detailing the source of any in-kind contributions.

· Details on any sub-agreements associated with the program (must be part of the budget submission as noted above).

· NGOs that have not received PRM funding since the U.S. government fiscal year ending September 30, 2004, must be prepared to demonstrate that they meet the financial and accounting requirements of the U.S. government by submitting copies of:

· the most recent external financial audit, if not submitted to the Federal Audit Clearinghouse.

· for U.S.-based NGOs, proof of non-profit tax status including under IRS 501 (c) (3) and Employer ID (EIN)/Federal Tax Identification number.

· for overseas-based NGOs, proof of registration in country of domicile; and NCAGE code (required for SAM.gov registration).

· a UEI number.