FY 2022 IFAD Public Meeting Slides March 24 2022.pdf

United States Department of Agriculture

Foreign Agricultural Service

United States Department of Agriculture Foreign Agricultural Service

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Questions on the FY 2022 NOFOs for Food for Progress or McGovern-Dole International Food for Education and Child Nutrition programs can also be submitted to ppded@usda.gov through April 29, 2022. Answers will be posted weekly to Grants.gov.

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Agriculture

Foreign Agricultural Service

United States Department of Agriculture Foreign Agricultural Service

USDA FY 2022

Notice of Funding Opportunities for Food for

Progress and McGovern-Dole USDA Public Meeting

International Food Assistance Programs

March 24, 2022

International Food Assistance Division Global Programs

Foreign Agricultural Service

Agriculture

Foreign Agricultural Service

United States Department of Agriculture Foreign Agricultural Service

Opening Remarks

Daniel Whitley Administrator

Foreign Agricultural Service

USDA

Agriculture

Foreign Agricultural Service

United States Department of Agriculture Foreign Agricultural Service

• Opening Remarks

• Organizational Structure for FAS, Global Programs, and IFAD

• FY 2021 Year in Review

• McGovern-Dole and Operations

• Food for Progress and Operations

• Financial Management, Contracts, Agreements and Grants Updates

• Monitoring and Evaluation

• Questions and Answers

Agenda

Agriculture

Foreign Agricultural Service

United States Department of Agriculture Foreign Agricultural Service

Shane Danielson Senior Director

International Food Assistance Division Global Programs

Agriculture

Foreign Agricultural Service

United States Department of Agriculture

Agriculture

Foreign Agricultural Service

United States Department of Agriculture

Agriculture

Foreign Agricultural Service

United States Department of Agriculture Foreign Agricultural Service

Celebrating 20 years of McGovern-Dole

• In anticipation of the 20th anniversary of McGovern-Dole, we will be asking implementers and stakeholders for input into USDA materials to recognize this milestone.

• Anticipate upcoming requests for:

• Historical data

• Success stories

• Photos and video footage that may be used for public-facing materials

• Possible requests for interviews

• Official ask will be forthcoming

Agriculture

Foreign Agricultural Service

United States Department of Agriculture Foreign Agricultural Service

McGovern-Dole Branch Director

Lindsay Carter

Agriculture

Foreign Agricultural Service

United States Department of Agriculture Foreign Agricultural Service

FY 2022 McGovern-Dole International Food for Education and Child Nutrition Program -

Overview

• FY 2022 Priority Countries: Angola, Burundi, The

Gambia, Lesotho, Madagascar, Mauritania, Tanzania, and Timor-Leste.

• Approximate length of awards: 4-5 years

• IFAD plans to award up to $220 million in FY 2022

• Estimated $23 million for the local and regional procurement of agricultural commodities

McGovern-Dole

Agriculture

Foreign Agricultural Service

United States Department of Agriculture Foreign Agricultural Service

• Follow NOFO guidance carefully

• Address both Strategic Objectives:

Improved Literacy of School-Age Children (SO1)

Increased Use of Health, Nutrition and Dietary Practices (SO2)

• Sustainability and Lasting Impact

• Consideration for local context, including impacts of commodity prices, COVID-19 and climate change

• Coordination and collaboration with other USG actors, development partners, and host country governments.

McGovern-Dole

Submitting a Strong Proposal

Agriculture

Foreign Agricultural Service

United States Department of Agriculture Foreign Agricultural Service McGovern-Dole

New in FY 2022

1. A Grace Period for Missing Key Documents:

Applications received by the deadline and found incomplete will be contacted by FAS and given up to three business days to submit missing content via FAIS.

2. List of Acronyms

3. Crossing-cutting topics of Climate change and Gender Within Introduction and Strategic Analysis, Plan of Operations

4. Updated Anthropometry Language Within Plan of Operations, Monitoring and Evaluation

5. Reorganization of Strategic Analysis and Plan of Operations Example Ration justification under Plan of Operation.

Agriculture

Foreign Agricultural Service

United States Department of Agriculture Foreign Agricultural Service McGovern-Dole

• Local and Regional Agricultural Commodities:

• Produced in and procured from either target developing country or developing country in the target region

• Meet the nutritional, quality, and labeling standard of the target country

• Salt is not considered to be an agricultural commodity

• Appropriate uses of locally- and regionally-procured commodities include:

• Enhancing project sustainability

• Improving dietary diversity in school meals

• Mitigating pipeline breaks

• Targeting specific populations (i.e. pregnant and lactating women, children under 5)

Local and Regional Procurement of Agricultural Commodities

Donation of U.S. commodities remain an integral part of McGovern-Dole

Agriculture

Foreign Agricultural Service

United States Department of Agriculture Foreign Agricultural Service

Funding Source (FAS for MGD and LRP)

(CCC for FFPr)

Funding Year Commodity Cost (FFPr and MGD

Only)

Freight Cost

(FFPr and MGD Only)

Administrative Costs (cash portion)

Total Federal Funding

Obligated

20XX

Expense Type Monetization Proceeds

FAS or CCC Funds (CCC is Admin Only)

Cost Share

Total w/out Cost Share

Total w/Cost Share

Salaries $0.00 $0.00 $0.00 $0.00 $0.00 Benefits $0.00 $0.00 $0.00 $0.00 $0.00 Travel $0.00 $0.00 $0.00 $0.00 $0.00 Professional Services $0.00 $0.00 $0.00 $0.00 $0.00 Equipment $0.00 $0.00 $0.00 $0.00 $0.00 Office $0.00 $0.00 $0.00 $0.00 $0.00 Supplies $0.00 $0.00 $0.00 $0.00 $0.00 Other $0.00 $0.00 $0.00 $0.00 $0.00 Total Administration $0.00 $0.00 $0.00 $0.00 $0.00

Activity 1: Insert Description $0.00 $0.00 $0.00 $0.00 $0.00 Activity 2: Insert Description $0.00 $0.00 $0.00 $0.00 $0.00 Activity 3: Insert Description $0.00 $0.00 $0.00 $0.00 $0.00 Activity 4: Insert Description $0.00 $0.00 $0.00 $0.00 $0.00 Insert additional Activities as needed

$0.00 $0.00 $0.00 $0.00 $0.00

Total Activities $0.00 $0.00 $0.00 $0.00 $0.00

Commodity Procurement $0.00 $0.00 $0.00 $0.00 $0.00 Food Vouchers (N/A to MGD) $0.00 $0.00 $0.00 $0.00 $0.00 Cash Transfers (N/A to MGD) $0.00 $0.00 $0.00 $0.00 $0.00 Total Commodity Procurement

$0.00 $0.00 $0.00 $0.00 $0.00

Salaries $0.00 $0.00 $0.00 $0.00 $0.00 Benefits $0.00 $0.00 $0.00 $0.00 $0.00 Transportation $0.00 $0.00 $0.00 $0.00 $0.00 Professional Services $0.00 $0.00 $0.00 $0.00 $0.00 Warehouse $0.00 $0.00 $0.00 $0.00 $0.00 Supplies $0.00 $0.00 $0.00 $0.00 $0.00 Other $0.00 $0.00 $0.00 $0.00 $0.00 Total ITSH $0.00 $0.00 $0.00 $0.00 $0.00

Total Direct Costs $0.00 $0.00 $0.00 $0.00 $0.00

ICR on Administration $0.00 $0.00 $0.00 ICR on Activities $0.00 $0.00 $0.00 ICR on Commodity and Food Purchases $0.00 $0.00 $0.00 ICR on ITSH $0.00 $0.00 $0.00 Total Indirect Costs $0.00 $0.00 $0.00

Anticipated Program Income

Grand Total Costs $0.00 $0.00 $0.00 $0.00 $0.00

$0.00

Activities

Commodity and Food Purchases (N/A to FFPr)

ITSH

Indirect Costs

Total Amount of Federal Award (Total Federal Funds Obligated Plus Cost Share):

ATTACHMENT C -1

Budget Summary

Total Amount of Federal Funds Obligated

Project Operating Budget

Administration

Local and Regional Procurement Budget and Representation in the

Budget Summary Applicable local and regional procurement commodity component costs

• Include the cost of the commodities.

• May include transportation, storage, and handling costs associated with getting such commodities to the beneficiaries.

• May include staff time and benefits directly related to the procurement.

• The local and regional commodity procurement component will not include capacity building costs (activities).

• Indirect costs associated with these direct costs are allowable.

Agriculture

Foreign Agricultural Service

United States Department of Agriculture Foreign Agricultural Service

Local and Regional Procurement Budget and Representation in the Budget Narrative

Summary of Local and Regional Procurement Budget

Salaries/Personnel (from Administration)

$273,000

Benefits (from Administration) $50,000 Salaries/Personnel (from ITSH) $127,000 Benefits (from ITSH) $34,103 Internal Transportation $854,569

Warehouse $196,345 Commodity Procurement $1,004,021 ICR on Administration $94,791

ICR on ITSH $56,798 ICR on Commodity and Food Purchases

$134,385

Total $2,825,012

• A summary of the local and regional procurement budget should be in Part 1: General Explanatory Comments. This summary represents applicable costs excerpted from allowable line items of the budget.

• This LRP budget total figure ($2,825,012) does not appear on the budget summary. It is however an important total for FAS to understand the total amount proposed towards local and regional commodity procurement.

• Only the Commodity Procurement section cost should equal the Commodity Procurement costs in the budget summary; all of those costs may contribute to the required local and regional procurement portion of the award.

• These costs are also to be described in Parts 2, 4, and 5 as part of the cost category/line item to which they belong.

• Capacity building costs (i.e. Activity costs) and cost share are not allowable as part of this local and regional procurement budget.

Agriculture

Foreign Agricultural Service

United States Department of Agriculture Foreign Agricultural Service

Operations Branch Traffic Management Specialist

Rich Higgins II

Agriculture

Foreign Agricultural Service

United States Department of Agriculture Foreign Agricultural Service

Commodity Management

• Introduction: Operations Branch’s role within the International Food Assistance Division (IFAD)

• Bulk Procurement Purchases: Follow an ad-hoc schedule and maybe coordinated with Food for Progress & USAID purchases.

• Packaged Commodity Purchases: Packaged procurements follow a schedule published by Kansas City Commodities Office; procurements run twice monthly, coordinated with USAID purchases.

Operations Branch

Agriculture

Foreign Agricultural Service

United States Department of Agriculture Foreign Agricultural Service

Commodity Management

• Ensure commodity tonnages for U.S. in-kind commodities are rounded to the nearest multiple of 10 Metric Tons (MT). Multiple of 10 MT not required for local/regional procurements.

• Creating Commodity/Freight Budgets:

• Do not forget to account for discharge and delivery survey costs.

• Freight budgets must be built on U.S. flagging requirements per Cargo Preference.

• How will the commodities be shipped and delivered?

• B/L or through B/L? Freight budgets need to account for through B/L costs.

• Identify third party contractors (surveyors, freight forwarders, delivery agents).

• Warehousing square footage and port information in comparison with proposed tonnages.

Provide assurances to FAS the port transportation infrastructure, storage facilities and commodity management practices are sufficient to minimize instances of loss.

• Strong Economic and Market Impact analysis of the potential impact of proposed commodities on the domestic market.

Submitting a Strong Proposal

Agriculture

Foreign Agricultural Service

United States Department of Agriculture Foreign Agricultural Service

Food for Progress Branch Director

Ingrid Ardjosoediro

Coffee farmers learning to control stem borer in Laos (Source: USDA)

Agriculture

Foreign Agricultural Service

United States Department of Agriculture Foreign Agricultural Service

$214 million in CCC funding (administration, transportation, and commodities)

Food for Progress FY 2022 Funding

Agriculture

Foreign Agricultural Service

United States Department of Agriculture Foreign Agricultural Service Food for Progress

New in FY 2022

• A Grace Period for Missing Key Documents

• Climate Smart Agriculture, Diversity, and Water Initiatives

• Reorganization of Strategic Analysis and Plan of Operations

• Requirement to explain monetization plan for 70% cost return

• PPRs may be completed by current IFAD staff

Improved Post Harvest storage in Malawi (Source: USDA)

Agriculture

Foreign Agricultural Service

United States Department of Agriculture Foreign Agricultural Service

Food for Progress Priority Countries

Burundi

• Coffee

Increase farmer income through improved coffee productivity and quality and complementary crops

El Salvador, Guatemala and Honduras

• Sanitary and Phytosanitary (SPS), Trade

Facilitation Agreements (TFA), CSA

Strengthen SPS, TFA, and CSA measures focusing on effective and sustainable interventions in horticulture

Jamaica

• Spices

Promote climate-resilient farming to encourage safe spice production, and strengthen market connections

Malawi

• Climate Smart Agriculture

Improve crop resiliency, water management, promote crop diversification and reduce climate vulnerability

Nigeria

• Cacao

Improve agricultural productivity, increase quality, mitigate crop diseases, and strengthen traceability

Peru

• Spices

Mitigate risk, encourage production and processing of safe and clean spices, and strengthen market linkages

Thailand

• Climate Smart Agriculture

Strengthen CSA interventions that focus on sustainable development socially, economically and environmentally

Burundi

• Coffee

Increase farmer income through improved coffee productivity and quality and complementary crops

El Salvador, Guatemala and Honduras

• Sanitary and Phytosanitary (SPS), Trade

Facilitation Agreements (TFA), CSA

Strengthen SPS, TFA, and CSA measures focusing on effective and sustainable interventions in horticulture

Jamaica

• Spices

Promote climate-resilient farming to encourage safe spice production, and strengthen market connections

Malawi

• Climate Smart Agriculture

Improve crop resiliency, water management, promote crop diversification and reduce climate vulnerability

Nigeria

• Cacao

Improve agricultural productivity, increase quality, mitigate crop diseases, and strengthen traceability

Peru

• Spices

Mitigate risk, encourage production and processing of safe and clean spices, and strengthen market linkages

Thailand

• Climate Smart Agriculture

Strengthen CSA interventions that focus on sustainable development socially, economically and environmentally

Agriculture

Foreign Agricultural Service

United States Department of Agriculture Foreign Agricultural Service

• Builds strong partnerships, alliances, and leverages on investments

• Demonstrates a clear understanding of the issues and the country context

• Includes evidence-based and context applied solutions for lasting impact

• Create a plan for sustainable results and local ownership for long-term success

• Demonstrates sound market analysis for commodity monetization

Food for Progress

Submitting a Strong Proposal

Farmer using improved milk storage during transportation to the processor in Mozambique (Source: USDA)

Agriculture

Foreign Agricultural Service

United States Department of Agriculture Foreign Agricultural Service

Operations Branch and Monetization Dawson Williams

Agriculture

Foreign Agricultural Service

United States Department of Agriculture Foreign Agricultural Service Operations

0 100,000 200,000 300,000 400,000 500,000 600,000 700,000

Yellow Corn

Rice

Crude Degummed Soybean Oil

Soybean Meal

Soybeans

Wheat

Tallow/Yellow Grease

MT

New to Bulk Commodity List for 2022Commodity Utilization from 2016 – 2021

Agriculture

Foreign Agricultural Service

United States Department of Agriculture Foreign Agricultural Service Operations

Do!

• Include market assessment of all commodities considered for monetization

Markets may need to use more than one commodity

Identify key factors impacting price, market structure, seasonality, and competitors.

• Include an impact analysis of proposed monetization tonnage on commercial markets, trading partners, local production, and on other similar commodities

• Address how unexpected increases or decreases in sale proceeds will be distributed across program activities

• Solicit competitive offers from freight forwarders and agents for services.

• Establish realistic Rate of Return and factors that influence it

Agriculture Improvement Act of 2018 (70% Cost Recovery)

Consider alternatives where 70% is a challenge

If 70% cannot possibly be achieved, explain how that might impact program budget

Monetization - Dos and Don’ts

Agriculture

Foreign Agricultural Service

United States Department of Agriculture Foreign Agricultural Service Operations

Don’t!

• Don’t make market assumptions without providing evidence of support

• Data to include but not limited to - production/consumption/imports/export trends

• Don’t gloss over specific country concerns

• Including import barriers, tariffs, biotech regulations, sales and payment terms, etc.

• Don’t assume monetization will be exempt from Customs, Duties, and Taxes

• Don’t assume that the monetization will within the first quarter of the fiscal year

• Don’t forget to budget for Post Monetization Assessment Studies

• Don’t assume a shipping route will not have a US Flag Vessel

Monetization - Dos and Don’ts (cont.)

Agriculture

Foreign Agricultural Service

United States Department of Agriculture Foreign Agricultural Service

Financial Management, Contracts, Agreements and Grants

Earnest Smith Acting Senior Director

Agriculture

Foreign Agricultural Service

United States Department of Agriculture Foreign Agricultural Service

Financial Management, Contracts, Agreements and Grants

• What We Do?

– NOFOs

– Agreements

– Amendments

– Review Financial Reports

– Closeouts

Financial Management, Contracts, Agreements and Grants

Agriculture

Foreign Agricultural Service

United States Department of Agriculture Foreign Agricultural Service

• To be eligible, an applicant must have an active SAM.gov registration and UEI (Unique Entity Identifier) number by the closing date of May 6, 2022. However, the Financial Assistance General Certifications and Representations Report within Sam.gov may be completed up until the date an award is signed.

• FAS will confirm receipt of Past Performance Reviews submitted to ppded@usda.gov. If a proposed subrecipient will receive 30% or more of the operating budget, a completed Past Performance Review submitted to ppded@usda.gov is also required

Financial Management, Contracts, Agreements and Grants McGovern-Dole Requirements (#1) https://sam.gov/SAM/

Agriculture

Foreign Agricultural Service

United States Department of Agriculture Foreign Agricultural Service

• An SF-424A will be required IN ADDITION to the Budget Summary.

• The SF-424A is available on Grants.gov at:

https://www.grants.gov/web/grants/forms/sf-424-family.html

• The SF-424A should be filled out using the same information provided in your application’s Budget Summary and Budget Narrative.

• Instructions for completing the SF-424A are in the NOFO’s Appendix I

• An example SF-424A is in the NOFO’s Appendix J

• Questions on the SF-424A can be submitted to: ppded@usda.gov

Financial Management, Contracts, Agreements and Grants McGovern-Dole Requirements (#2) https://www.grants.gov/web/grants/forms/sf-424-family.html

Agriculture

Foreign Agricultural Service

United States Department of Agriculture Foreign Agricultural Service

• Cost sharing or matching is not required for eligibility but is encouraged to maximize program impacts and engender in-country sustainability.

• Cost share will be reviewed and considered by the review panel and may receive up to two bonus points.

• During negotiations, FAS will also ensure that any allowable cost share proposed by the approved Applicant is retained and included in the agreement.

Cost Share is not:

• To be used to reach the three percent minimum monitoring and evaluation budget.

• To be used to reach the recommended ten percent local and regional procurement budget.

• Unrecovered indirect costs by the Applicant.

• Food vouchers and cash-based transfers are not allowable procurement methods and thus cannot be considered cost share within McGovern-Dole projects.

NOFO References: Part C Section 5 Cost Share or Match, Part E Section 1 Application Evaluation Criteria, and Part F Section 1 Notice of Award

Cost Share in McGovern-Dole Applications

Financial Management, Agriculture

Foreign Agricultural Service

United States Department of Agriculture Foreign Agricultural Service

• Submit completed Past Performance Reviews to ppded@usda.gov

• If a proposed subrecipient will receive 20% or more of the operating budget, a completed Past Performance Review submitted to ppded@usda.gov is also required

• Submit a spreadsheet detailing how NICRA rates were applied to the budget

• Cost share may receive up to 3 additional points under Food for Progress

• Certifications are required in SAM.gov

Financial Management, Contracts, Agreements and Grants Food for Progress Requirements mailto:ppded@usda.gov https://sam.gov/SAM/

Agriculture

Foreign Agricultural Service

United States Department of Agriculture Foreign Agricultural Service

• Effective January 1, 2020, a common set of certifications and representations required by Federal statutes or regulations in accordance with 2 CFR section 200.208 were made available on SAM.gov. These replace many forms previously required.

• The Financial Assistance General Certifications and Representations and Grant Certifications are required of both domestic and foreign Applicants to both McGovern-Dole and Food for Progress NOFOs.

• Although not all of the terms in the Financial Assistance General Certifications and Representations apply to foreign organizations or foreign public entities, the Lobbying Disclosure term within does apply, thus the foreign entity applicant must certify to the Financial Assistance General Certifications and Representations.

• The Financial Assistance General Certifications and Representations and Grant Certifications are preferred by the closing date of the announcement, but may be completed up until the time of award signing. These certifications will not be considered for application completeness.

• By April of 2022, the federal government will stop using the DUNS number to uniquely identify entities. At that point, entities doing business with the federal government will use a Unique Entity Identifier (SAM) created in SAM.gov. They will no longer have to go to a third-party website to obtain their identifier. This transition allows the government to streamline the entity identification and validation process, making it easier and less burdensome for entities to do business with the federal government.

Financial Management, Contracts, Agreements and Grants

New in:

https://sam.gov/SAM/

Agriculture

Foreign Agricultural Service

United States Department of Agriculture Foreign Agricultural Service

Financial Management, Contracts, Agreements

Agriculture

Foreign Agricultural Service

United States Department of Agriculture Foreign Agricultural Service

Financial Management, Contracts, Agreements

Agriculture

Foreign Agricultural Service

United States Department of Agriculture Foreign Agricultural Service

Financial Management, Contracts and Grants Contacts

Earnest Smith, Acting Senior Director

Kendra Arrington, Grants Management Specialist

Financial Management, Agriculture

Foreign Agricultural Service

United States Department of Agriculture Foreign Agricultural Service

Monitoring, Evaluation and Strategic Planning Division

Team Lead Ellie Morefield

Agriculture

Foreign Agricultural Service

United States Department of Agriculture Foreign Agricultural Service

Monitoring & Evaluation (M&E)

3 M&E components of application:

1) Results Framework (graphic + narrative)

2) Performance Indicator Table

3) Evaluation Plan

Agriculture

Foreign Agricultural Service

United States Department of Agriculture Foreign Agricultural Service

Monitoring and Evaluation

Strong M&E Proposals

A strong Results Framework:

• (In the graphic): Clearly reflects the results the proposed project will contribute to, and meaningfully links activities to results

• (In the narrative): Cites evidence to support the theory of change, includes critical assumptions, and if applicable explains why the proposed project will not contribute to some results

Agriculture

Foreign Agricultural Service

United States Department of Agriculture Foreign Agricultural Service

Monitoring and Evaluation

Strong M&E Proposals

• Includes all relevant standard indicators

• Includes a limited number of well-constructed custom indicators

• Includes all estimated baseline values

• Accurately links annual and life-of-project targets

This Photo by Unknown author is licensed under CC BY-NC.

A strong Performance Indicator Table:

http://pngimg.com/download/27452 https://creativecommons.org/licenses/by-nc/3.0/

Agriculture

Foreign Agricultural Service

United States Department of Agriculture Foreign Agricultural Service

Monitoring and Evaluation

Strong M&E Proposals

A strong Evaluation Plan:

• Proposes a specific evaluation design

• If not an impact evaluation, explains why

• Aligns meaningfully with the Learning Agenda

• Describes the project population and proposes a sampling methodology

• Addresses learning in the “Learning” section

• Includes a budget displaying key M&E line items

Agriculture

Foreign Agricultural Service

United States Department of Agriculture Foreign Agricultural Service

All Resources are on FAIS Web site

Links Grants.gov:

Food for Progress 10.606 McGovern-Dole Food for Education 10.608

FAIS:

https://www.fas.usda.gov/food-aid-information-system https://www.grants.gov/web/grants/view-opportunity.html?oppId=338482 https://www.grants.gov/web/grants/view-opportunity.html?oppId=338479 https://www.fas.usda.gov/food-aid-information-system

Agriculture

Foreign Agricultural Service

United States Department of Agriculture Foreign Agricultural Service

• Application deadline: 5:00 p.m.

Eastern Daylight Time May 6, 2022.

• Questions deadline: April 29, 2022.

• Microphones are muted. Please type your questions in zoom’s chat.

• If we are not able to respond to your question today, we will post answers in grants.gov

• Contact information:

Phone: (202) 957-1740 E-mail: ppded@usda.gov

Submission Deadlines for both Food for Progress and

McGovern-Dole:

44 Students in Guatemala. Photo courtesy of Paul Alberghine mailto:ppded@usda.gov