fy 2015 ibsgp ij template.docx

FY 2015 INTERCITY BUS SECURITY GRANT PROGRAM (IBSGP)

Sample Investment Justification (IJ) Template Investment Heading

State

Bus System Name

Urban Area(s) Served

Investment Name

Investment Phase

I. Background Note: This section only needs to be completed once per application, regardless of the number of investments proposed. The information in this section provides background/context for the investment(s) requested, but does not represent the evaluation criteria used by DHS for rating individual investment proposals. It will also be used to confirm eligibility.

I.A. Identify the bus system and that system’s point(s) of contact (POC) and Chief Executive Officer (CEO), as well as the POC and CEO for additional bus systems/partners.

· POC’s name and title;

· POC’s full mailing address;

· POC’s telephone number;

· POC’s fax number;

· POC’s email address;

· CEO’s name;

· CEO’s full mailing address;

· CEO’s telephone number;

· CEO’s email address;

· POC and CEO information (as above) for additional bus systems/partners; and

· Include the corresponding information for the single authorizing official for your organization—i.e., the individual authorized to sign a grant award

I.B. Describe the extent of your operations in UASI jurisdictions. (Note – this response will help DHS determine your eligibility to participate in the FY 2015 IBSGP.)

· A list of UASI jurisdictions serviced;

· For charter services only, the number of trips annually to each UASI jurisdiction (must be a minimum of 50 trips); and

· A source, such as a web site or brochure, which would allow DHS to verify service provided.

I.C. Describe your system infrastructure and scope of operations for fixed-route services and/or charter services.

For fixed-route services, address each of the following factors:

· System Infrastructure;

· Area of Operations;

· Number of Passengers (Annually);

· Number of Miles Driven (Annually);

· Number of Employees (Specify categories, such as drivers, administration, management, and mechanics);

· Description of Terminals/Bus Lots:

· Number of Terminals/Bus Lots (Owned/Leased and Operated);

· Location (street address and city) of each Terminal/Bus Lot (within which UASI jurisdiction it is located);

· Passenger Traffic for Each Terminal;

· Other tenants at Each Terminal (other bus companies);and

· Any other important system features.

For charter services, address each of the following factors:

· Company Infrastructure;

· Area of Operations;

· Number of Passengers (Annually);

· Number of Employees (Specify categories, such as drivers, administration, management, and mechanics);

· Description of Bus Lots:

· Number of Bus Lots (Owned/Leased and Operated);

· Location of each Bus Lot (within which UASI jurisdiction it is located); and

· Any other important features of the charter service.

II. Strategic and Program Priorities

II.A. Provide an abstract for this investment.

· What bus security risk will the project address?

· How will the investment address a transportation security need?

· How will the investment enhance overall system security?

II.B. Describe how the investment will address one or more of the Intercity Bus Security Fundamentals.

· Development of assessments or security plans

· Operating and capital costs associated with over-the-road bus security awareness, preparedness, and response training, including training for front-line employees for potential security threats and conditions as well as training developed by institutions of higher education and by non-profit employee labor organizations, for over-the-road bus employees

· Live or simulated exercises for the purpose of assessing and improving the capabilities of entities to prevent, prepare for, mitigate, respond to, and recover from acts of terrorism

· Public awareness campaigns for enhanced over-the-road bus security

· Operational costs to hire, train, and employ police and security officers, including canine units, assigned to full-time security or counterterrorism duties related to over-the-road bus transportation, including reimbursement of state, local, and tribal government costs for such personnel. Establishing and improving an emergency communications system linking drivers and over-the-road buses to the recipient’s operations center or linking the operations center to law enforcement and emergency personnel.

· Implementing and operating passenger screening programs for weapons and explosives

· Protecting or isolating the driver of an over-the-road bus

· Chemical, biological, radiological, or explosive detection, including canine patrols for such detection

· Acquiring, upgrading, installing, or operating equipment, software, or accessorial services for collection, storage, or exchange of passenger and driver information through ticketing systems or other means and for information links with government agencies, for security purposes

· Overtime reimbursement, for enhanced security personnel assigned to duties related to over-the-road bus security during periods of high or severe threat levels, National Special Security Events, or other periods of heightened security as determined by the Secretary of DHS

· Modifying over-the-road buses to increase their security

· Installing cameras and video surveillance equipment on over-the-road buses and at terminals, garages, and over-the-road bus facilities

· Constructing and modifying terminals, garages, and facilities, including terminals and other over-the-road bus facilities owned by state or local governments, to increase their security

Note: If this investment is for a facility security enhancement, you must identify the exact location of the facility.

· Regardless which priority above is addressed through the investment, ensure that your response includes a justification for your approach to accomplishing your goals and objectives. Provide an explanation that considers answering such questions as:

· Has a security assessment been conducted? If so, identify who conducted the assessment, when it was completed, and summarize the results;

· How does the proposed approach achieve the best possible balance of enhanced security and cost effectiveness available to your organization?

· Other unique, organization-specific factors leading to this project investment?

III. Impact III.A. Describe how the implementation of this investment will decrease or mitigate risk. Describe how the project offers the highest risk reduction potential at the least cost. Include output and outcome metrics.

· Identify the nature of the risk and how the risk and need are related to show how addressing the need through this investment will also mitigate risk (e.g., reduce vulnerabilities or mitigate the consequences of an event); and

· Outline the expected, high-level impacts this investment is expected to attain or achieve if implemented, and potential negative impacts if the investment is not implemented.

IV. Funding & Implementation Plan IV.A. Investment Funding Plan.

· Funds should be requested by allowable cost categories (as identified in the FY 2015 IBSGP NOFO);and

· Applicants must make funding requests that are reasonable and justified by direct linkages to activities outlined in this particular investment; and,

· Applicants must indicate whether additional funding (non-FY 2015 IBSGP) will be leveraged for this investment.

Note: Investments will be evaluated on the expected impact on security relative to the amount of the investment (i.e., cost effectiveness). An itemized Budget Detail Worksheet and Budget Narrative must also be completed for this investment. See Sample in this document for a sample format.

(Cash or In-Kind) Grand Total

Facility Security Enhancements

Enhanced Ticket Identification and Passenger Screening

Vehicle and Driver Security Enhancements

Emergency Communications

Coordination with Local Police and Emergency Responders

Training

Exercises

Development of Vulnerability Assessments/Security Plans

M&A

Total

IV.B. Discuss funding resources beyond this fiscal year’s funding that have been identified and will be leveraged to support the implementation of this investment.

· If no other funding resources have been identified or if none are necessary, provide rationale as to why the requested FY 2015 IBSGP funding is sufficient for the implementation of this investment.

IV.D. Provide a high-level timeline, milestones and dates, for the implementation of this investment. Up to 10 milestones may be provided.

· Only include major milestones that are critical to the success of the investment;

· While up to 10 milestones may be provided, applicants should only list as many milestones as necessary to sufficiently describe the project;

· Milestones are for this discrete investment – those that are covered by the requested FY 2015 IBSGP funds and will be completed over the 36-month grant period;

· Milestones should be kept to high-level, major tasks that will need to occur;

· Identify the planned start date associated with the identified milestone. The start date should reflect the date at which the earliest action will be taken to start achieving the milestone;

· Identify the planned completion date when all actions related to the milestone will be completed and overall milestone outcome is met; and

· List any relevant information that will be critical to the successful completion of the milestone (such as those examples listed in the question text above).

· Examples of possible milestones:

· Define kill switch implementation plan

· Complete installation

· Complete successful test of kill switches

SAMPLE MILESTONES

WARNING: This record contains Sensitive Security Information that is controlled under 49 CFR parts 15 and 1520. No part of this record may be disclosed to persons without a “need to know”, as defined in 49 CFR parts 15 and 1520, except with the written permission of the Administrator of the Transportation Security Administration or the Secretary of Transportation. Unauthorized release may result in civil penalty or other action. For U.S. government agencies, public disclosure is governed by 5 U.S.C. 552 and 49 CFR parts 15 and 1520.