FY 2015 CVISN Sample Budget Narrative.docx

Appendix C— Sample Budget Narrative

Personnel Budget Narrative (SF-424A, Line 6a)

The CVISN Supervisor supervises activities of the project. She/he spends 100% time implementing this project, supervising staff, and conducting activities to meet the objectives of this project. Activities include: supervising daily operation of projects and staff, providing staff training/technical assistance, coordinating staff work schedule/assignments, ensuring data entry, tracking and following-up on procedures to meet quality assurance, and tracking policy to ensure compliance. There 1 Troopers (1 PT) assigned to this project to ensure all field operations needs are met, and to coordinate a Field Operational Test. This Trooper is paid an hourly wage of $19 and will average 50% on project activities. The PT Trooper averages 1,040 hours or 50% on activities @ $19,760 per year.

Fringe Benefits Budget Narrative (SF-424A, Line 6b)

Fringe benefits include cost of health insurance, retirement, workers’ compensation and unemployment benefit plans. It is calculated at the average fringe rate of 16.72 as recognized by the cognizant agency. This fringe rate is applied to the average hourly rate of $21.63 for a Supervisor, and $19 per Trooper with a projected annual hours worked at 2,080 hours. The full-time supervisor would have an annual wage of $45,000 x 16.72% or $7,524 total fringe cost.. The 1 part-time trooper average 50% working on the project or an average of 1,040 hours or $19,760 per year, and an average (per part-time Trooper) fringe cost of $836.00.

Travel Cost Budget Narrative (SF-424A, Line 6c)

Costs represent necessary travel funds for 3 personnel to attend the annual CVISN Workshop identified by FMCSA. Reimbursement is based upon the current state per diem rates and rules. The per diem rate for each day is $46.00, or $230 per person for 5 days foor a total of $690.

Training in Arlington, VA for 3 persons with an average cost (per person) of $1,930 – (Airfare or $900; $230 Per State Approved Diem or $3,060; $800) – Hotel Accommodations or $4,350; and $800 – Registration Fees or $12,000 for a total of $28,410.

Equipment Cost Budget Narrative (SF-424A, Line 6d)

Vehicle identification system hardware and software to be installed at each of six high-priority ports. This is a replacement system which electronically identifies high risk carriers entering the State through the use of optical character reading technology that interfaces with the State’s CVIEW.

Estimated cost is $140,000 per unit, and $840,000 total.

Supplies Cost Budget Narrative (SF-424A, Line 6e)

General office supplies include paper, printer ink, etc. for the CVISN program. 2 part-time troopers require laptop computers and these computers shall be utilized only to fulfill project activities. Mobile printers are also needed for 2 part-time officers.

Contractual Cost Budget Narrative (SF-424A, Line 6f)

The contractual costs are for:

- Hiring a consultant to establish System requirements and develop an implementation plan. Estimated cost is $265,000.

- Hiring a vendor to develop the system, including system design and build. Estimated cost is $1,200,000.

- Having the system vendor develop system testing that is consistent with system specifications, and then working with Public Safety to perform tests to verify that the System Replacement functions as required. Estimated cost is $40,000.

- Having the system vendor perform training at multiple locations for port and mobile officers, Public Safety management and IT staff. Estimated cost is $53,000.

Other Cost Budget Narrative (SF-424A, Line 6h)

This transponder reader is to determine if State issued transponders to CMV operators are in working order before issuance.

FY 2015 CVISN NOFA Page 1 of 3 December 2014