fy 2011 eoc investment justification template.xls

XLS spreadsheet 190 KB Posted May 19, 2011

Attached to: Fiscal Year 2011 Emergency Operations Center (EOC) Grant Program Region 5 Federal grant opportunity
Opportunity number: DHS-11-GPD-052-005-01
Issued by: Federal Emergency Management Agency

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Other files attached to Fiscal Year 2011 Emergency Operations Center (EOC) Grant Program Region 5, newest first.
File	Type	Posted
fy 2011 eoc investment justification template.xls	XLS spreadsheet	May 19, 2011
grants gov five step registration process.doc	DOC document	May 19, 2011
20-16c.pdf	PDF	May 19, 2011
fy 2011 section ii - award administration information.pdf	PDF	May 19, 2011
fy 2011 eoc guidance.pdf	PDF	May 19, 2011
grants gov five step registration process.doc	DOC document	May 19, 2011
20-16c.pdf	PDF	May 19, 2011
fy 2011 section ii - award administration information.pdf	PDF	May 19, 2011
fy 2011 eoc guidance.pdf	PDF	May 19, 2011

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Introduction

FY 2011 Emergency Operations Center (EOC) Investment Justification Template Introduction As part of the FY 2011 Emergency Operations Center (EOC) Grant Program application, applicants must develop a formal Investment Justification (IJ) that addresses the construction or renovation Investment proposed for funding. Under the FY 2011 EOC Grant Program, EOCs may propose only one construction or renovation IJ.

The Federal Emergency Management Agency (FEMA) has developed guidelines that establish the required IJ content and helps ensure that submissions are organized in a consistent manner while addressing key data requirements. This template may be used by applicants to complete and submit their IJ. If applicants do not wish to use this form, they must follow the requirements detailed in the FY 2011 EOC Grant Program Guidance. Failure to address these data elements in one of the prescribed formats, including the strict formatting guidelines, could potentially result in the rejection of the IJ from review consideration.

All submitted applications must use the following file naming convention when submitting required documents as part of the FY 2011 EOC: “FY 2011 EOC <State Abbreviation> - <EOC Name>.”

The IJ should be sent electronically to the State Administrative Agency (SAA) no later than 11:59 p.m. EST, June 13, 2011 to ensure adequate time for a State review of EOC applications. If an extension to the deadline is required, applicants must consult with their respective SAA.

If using Excel 2007, applicants are required to save the final version of the IJ in the Excel 97-2003 format before submitting. Excel 2007 or PDF formats cannot be accepted. Instructions on saving the IJ template in the Excel 97-2003 format are below in the “Helpful Hints” Section.

Helpful Hints:

Security Warning:

When opening the IJ template, some users may see a note that says "Security Warning: some active content has been disabled." Click on the [Options …] button next to the message, select "Enable this content," then click on the [OK] button. If this is not done, the text boxes may not function properly.

Moving Through the Investment Justification:

While entering information in the IJ template, applicants should try to minimize the use of the Tab and Enter keys to move between data entry fields. As the template consists of a combination of text boxes and cells, using these keys may cause the cursor to move to an undesired location.

Copying & Pasting in the Investment Justification:

Some applicants may find it helpful to begin drafting their IJ information in MS Word and then pasting this into the Excel-based template. However, please be aware that, when copying and pasting information from Word into the text boxes in the template, any formatting will not carry over. Also, right-clicking in the text boxes in Excel will not provide the usual pop-up menu where you can select Cut, Copy, Paste, or any of the usual such options. To copy from a text box, users must select the text, then use the [Edit] menu in Excel 2003 or the [Home] tab in Excel 2007 and select [Copy]. To paste data into a text box, click in the text box, then use the [Edit] menu in Excel 2003 or the [Home] tab in Excel 2007 and select [Paste].

Character Count:

The data entry fields included in the IJ allow for the maximum number of characters noted for that section, plus an additional number of characters to account for spaces. Once that limit has been reached, users will not be able to include any additional text.

Spell Check:

When using Spell Check in MS Excel, it will not review information entered into the data entry boxes. Therefore, it is suggested that applicants use MS Word to ensure that the entered information is spelled correctly. To use Spell Check in MS Word:

In MS Word 2003

a) Click on the [Tools] menu

b) Select [Spelling] and all spelling issues will be displayed

In MS Word 2007

a) Click on the [Review] tab near the top of the screen

b) Click on [Spelling & Grammar] and all spelling issues will be displayed

Visible Text:

a) Ensure that all text entered into the IJ is visible within the space provided

b) Should text run over the space provided, reviewers will not be able to review your complete response

c) Before submitting the IJ, applicants should print the final version of IJ to make sure all text is visible on

the printed page

Saving in Excel 97-2003 Format:

As stated above, if using Excel 2007 to complete the IJ template, applicants are required to save the final version in the Excel 97-2003 format before submitting. To do that:

a) Click on the Office Button at the top left of the Excel window

b) Hover over [Save As] in the list

c) Click on [Excel 97-2003 Workbook]

d) In the “Save As” Window, chose a location and file name for the new file. Be sure to use the

“FY 2011 EOC <State Abbreviation> - <EOC Name>” file name format noted above.

	To begin entering information into the IJ, click on the "Investment Justification" tab below.
End of Sheet
		Delaware
		District of Columbia
		Florida
		Georgia
		Guam
		Hawaii
		Idaho
		Illinois
		Indiana
		Iowa
		Kansas
		Kentucky
		Louisiana
		Maine
		Maryland
		Massachusetts
		Michigan
		Minnesota
		Mississippi
		Missouri
		Montana
		Nebraska
		Nevada
		New Hampshire
		New Jersey
		New Mexico
		New York
		North Carolina
		North Dakota
		Northern Marianas Islands
		Ohio
		Oklahoma
		Oregon
		Pennsylvania
		Puerto Rico
		Rhode Island
		South Carolina
		South Dakota
		Tennessee
		Texas
		U.S. Virgin Islands
		Utah
		Vermont
		Virginia
		Washington
		West Virginia
		Wisconsin
		Wyoming

&ROMB Control No. 1660-0124 FEMA Form No. 089-3 &LExpiration Date: 05/31/2012&C- &P -

Investment Justification

	FY 2011 EOC Investment Justification
		I. Applicant Information
		Investment Heading:
			Emergency Operations Center Name:
			FY 2011 EOC Grant Program Project Name:
			Indicate whether a State, local, or Tribal EOC:		0
			Indicate the physical address of the EOC:
			(if the EOC is a new construction and an address has not been assigned, provide the city and state in which the EOC will be located)
			Dun and Bradstreet Number:
			Identify any FY 2010 EOC Grant Program funding received, including amount:
			Identify any FY 2011 EMPG funding allocated, including amount:
			Investment Type: Construction or Renovation		0
			If Construction Investment, please indicate whether construction is of a new facility or an addition to an existing facility
			If Renovation Investment, please indicate the year that the original facility was constructed
			Total cost of proposed EOC project:
			Requested FY 2011 EOC Grant Program Federal funds			$ - 0
			Grantee matching funds (must be at least 25% of requested Federal
funds)				$ - 0
		Match Requirement
			Describe how the 25% program cash- or in-kind match requirement for the FY 2011 EOC Grant Program award will be met.

(800 character max - not including spaces)

II. Overall
	Describe at a high level what will be implemented and accomplished by this Project Investment.

(1,800 character max - not including spaces)

III. Needs Assessment
	Certify that a facility assessment has been conducted (to include the date and conductor of assessment). Outline how the project will address the identified deficiencies or needs identified in the assessment. Address the impact of project (loss of services) on population/risk.

(1,800 character max - not including spaces)

IV. Investment Impact
	Describe how the project will enhance emergency management capabilities for the State, local, or tribal applicant; also noting how the project will be accomplished in a cost effective manner.

(1,500 character max - not including spaces)

V. Pre-Existing Planning
	Facility Assessment: Describe any pre-existing planning that has taken place relative to the deficiencies noted in the facility assessment, including:

- Architectural plans developed

- Permits in Place

- Explanation of proposed project including design criteria to address the identified hazards and threats

Describe any pre-existing planning that has taken place relative to the proposed project.

Hazard-Resistance Guidance: Describe hazard-resistance design guidance utilized as part of the pre-existing planning, such as, but not limited to:

- FEMA 426/452 for identifying and mitigating man-made and terrorist threats

- FEMA 361 and FEMA 543 for identifying and mitigating flood and wind hazards

- FEMA 310 (ASCE 31) and FEMA 356 for identifying and mitigating seismic hazards

Deficiencies/Needs: Describe any current activities that have taken place relative to rectifying the deficiencies or needs identified in the assessment.

	(2,200 character max - not including spaces)
VI. Funding Plan
	This section will focus solely on the amount of Federal funds being requested for this construction or renovation project (up to $1,000,000 for construction projects or up to $250,000 for renovation projects). Applicants must make funding requests that are reasonable and justified by direct linkages to activities outlined in this particular Investment.
	- Budget Narrative – Each State, local, and Tribal EOC applicant must outline proposed costs in the categories identified in the budget

detail worksheet.

- Budget Detail Worksheet – Each State, local, and Tribal EOC applicant must complete and attach the SF 424C: Budget Information – Construction Programs available at: http://www.grants.gov/agencies/aapproved_standard_forms.jsp#1

Note: Investments will be evaluated on the expected impact on security relative to the amount of the Investment (i.e., cost effectiveness).

(800 character max - not including spaces)

VII. Funding Sources
Supplemental Funding:
	In addition to the required cash- or in-kind match, discuss other funding sources (e.g., non-FY 2011 EOC Grant Program funds, public or private agreements, future fiscal year grants) that you plan on utilizing for the implementation and/or continued sustainment of this Investment.
	If no other funding resources have been identified beyond the required cash or in-kind match, or if none are necessary, provide rationale as to why the requested FY 2011 EOC Grant Program funding is sufficient for the implementation and sustainment of this Investment.
	(800 character max - not including spaces)
VIII. Investment Challenges
	List and identify potential challenges to effective implementation of this Investment over the period of performance. Provide a brief description of how each challenge will be addressed and mitigated, and indicate a probability of occurrence (high, medium, or low). Be sure to address the following:
	- The necessary steps and stages that will be required for successful implementation of the Investment;
	- Identify areas of possible concern or potential pitfalls in terms of Investment implementation; and,
	- Explain why those areas present the greatest challenge to a successful Investment implementation.
	(2,000 character max - not including spaces)
IX. Project Management
	Explain how the management team members will organize and work together in order to successfully manage the Investment.
	(2,000 character max - not including spaces)
X. Milestones
	Provide descriptions of up to 10 major milestones that are critical to the success of the Investment:
	- Milestones are for this discrete Investment – those that are covered by the requested FY 2011 EOC Grant Program funds and will be

completed over the period of performance for the grant;

- Milestones should be kept to high-level, major tasks that will need to occur;

- Identify the planned start date associated with the identified milestone. The start date should reflect the date at which the earliest action

will be taken to start achieving the milestone;

- Identify the planned completion date when all actions related to the milestone will be completed and overall milestone outcome is met; and

- List any relevant information that will be critical to the successful completion of the milestone (such as those examples listed in the

question text above).

(1,000 character max - not including spaces)

		Milestone		State Date		Completion Date
		Remaining Characters in Table: 1000
	1.		0		0		0
	2.		0		0		0
	3.		0		0		0
	4.		0		0		0
	5.		0		0		0
	6.		0		0		0
	7.		0		0		0
	8.		0		0		0
	9.		0		0		0
	10.		0		0		0
Instructions for Finalizing the IJ
	If you are using Excel 2007, please be sure to save the final version of your IJ for submission in the Excel 97-2003 format. Instructions can be found on the Introduction tab in the "Helpful Hints" section. Excel 2007 or PDF formats cannot be accepted.

Please provide a copy of this Investment Justification to the SAA by 11:59 p.m. Eastern Daylight Time (EDT) on June 13, 2011.

End of Sheet
				Ref Values:
	Select State	STATE	URBAN	0			Select a National Priority	Select a Target Capability	Multi State
	Alabama	Select State		0	High	New	Expanded Regional Collaboration	Planning	Yes
	Alaska	Alabama		30	Medium	Ongoing	Implement the Interim NIPP	Communications	No
	American Samoa	Alaska			Low		Implement the NIMS and NRP	Community Preparedness and Participation
	Arizona	American Samoa					Strengthen CBRNE Detection, Response, & Decontamination Capabilities	Risk Management
	Arkansas	Arizona	AZ - Phoenix Area				Strengthen Planning and Citizen Preparedness Capabilities	Information Gathering and Recognition of Indicators and Warning
	California	Arkansas					Strengthen Information Sharing and Collaboration Capabilities	Intelligence Analysis and Production
	Colorado	California	CA - Anaheim/Santa Ana Area				Strengthen Interoperable Communications Capabilities	Information Sharing and Dissemination
	Connecticut	California	CA - Bay Area				Strengthen Medical Surge and Mass Prophylaxis Capabilities	Law Enforcement Investigation and Operations
	Delaware	California	CA - Los Angeles/Long Beach Area					CBRNE Detection
	District of Columbia	California	CA - Sacramento Area					Critical Infrastructure Protection (CIP)
	Florida	California	CA - San Diego Area					Food and Agriculture Safety and Defense
	Georgia	Colorado	CO - Denver Area					Epidemiological Surveillance and Investigation
	Guam	Connecticut	NY - New York City					Public Health Laboratory Testing
	Hawaii	Delaware						Onsite Incident Management
	Idaho	District of Columbia	DC - National Capital Region					Emergency Operations Center Management
	Illinois	Florida	FL - Ft. Lauderdale Area					Critical Resource Logistics and Distribution
	Indiana	Florida	FL - Jacksonville Area					Volunteer Management and Donations
	Iowa	Florida	FL - Miami Area					Responder Safety and Health
	Kansas	Florida	FL - Orlando Area					Public Safety and Security Response
	Kentucky	Florida	FL - Tampa Area					Animal Health Emergency Support
	Louisiana	Georgia	GA - Atlanta Area					Environmental Health
	Maine	Guam						Explosive Device Response Operations
	Maryland	Hawaii	HI - Honolulu Area					Firefighting Operations/Support
	Massachusetts	Idaho						WMD/ Hazardous Materials Response and Decontamination
	Michigan	Illinois	IL - Chicago Area					Citizen Evacuation and Shelter-in-Place
	Minnesota	Indiana	IN - Indianapolis Area					Isolation and Quarantine
	Mississippi	Iowa						Urban Search and Rescue
	Missouri	Kansas						Emergency Public Information and Warning
	Montana	Kentucky	KY - Louisville Area					Triage and Pre-Hospital Treatment
	Nebraska	Louisiana	LA - Baton Rouge Area					Medical Surge
	Nevada	Louisiana	LA - New Orleans Area					Medical Supplies Management and Distribution
	New Hampshire	Maine						Mass Prophylaxis
	New Jersey	Maryland	MD - Baltimore					Mass Care (Sheltering, Feeding and Related Services)
	New Mexico	Maryland	DC - National Capital Region					Fatality Management
	New York	Massachusetts	MA - Boston Area					Structural Damage and Mitigation Assessment
	North Carolina	Michigan	MI - Detroit					Restoration of Lifelines
	North Dakota	Minnesota	MN - Twin Cities Area					Economic and Community Recovery
	Northern Marianas Islands	Mississippi
	Ohio	Missouri	MO - Kansas City Area
	Oklahoma	Missouri	MO - St. Louis Area
	Oregon	Montana
	Pennsylvania	Nebraska	NE - Omaha Area
	Puerto Rico	Nevada	NV - Las Vegas Area
	Rhode Island	New Hampshire
	South Carolina	New Jersey	NJ - Jersey City/Newark Area
	South Dakota	New Jersey	NY - New York City
	Tennessee	New Mexico
	Texas	New York	NY - Buffalo Area
	U.S. Virgin Islands	New York	NY - New York City
	Utah	North Carolina	NC - Charlotte Area
	Vermont	North Dakota
	Virginia	Northern Marianas Islands
	Washington	Ohio	OH - Cincinnati Area
	West Virginia	Ohio	OH - Cleveland Area
	Wisconsin	Ohio	OH - Columbus Area
	Wyoming	Ohio	OH - Toledo Area
		Oklahoma	OK - Oklahoma City Area
		Oregon	OR - Portland Area
		Pennsylvania	PA - Philadelphia Area
		Pennsylvania	PA - Pittsburgh Area
		Puerto Rico
		Rhode Island
		South Carolina
		South Dakota
		Tennessee	TN - Memphis Area
		Texas	TX - Dallas/Fort Worth/Arlington Area
		Texas	TX - Houston Area
		Texas	TX - San Antonio Area
		U.S. Virgin Islands
		Utah
		Vermont
		Virginia	DC - National Capital Region
		Washington	WA - Seattle Area
		West Virginia
		Wisconsin	WI - Milwaukee Area
		Wyoming

&R&12OMB Control No. 1660-0124 FEMA Form No. 089-3 &L&12Expiration Date: 05/31/2012&C &12- &P - ~500 char.

~1,000 char.

~1,500 char.

~2,000 char.

~2,500 char.

~3,000 char.

~3,500 char.

Data - Hide Before Use

	EOC Name
	Project Name
	EOC Type
	EOC Address
	Comp
	DB Number
	EOC Funding
	EMPG Funding
	Inv Type
	Facility Type
	Construction Year
0	Total Cost
0	Requested Funds
0	Cost Match
	Match Requirement
	Overall
	Needs Assessment
	Investment Impact
	Pre-Existing Planning
	Funding Plan
	Funding Sources
	Investment Challenges
	Project Management
0	Milestone 1
12/31/99	Start Date 1
12/31/99	End Date 1
0	Milestone 2
12/31/99	Start Date 2
12/31/99	End Date 2
0	Milestone 3
12/31/99	Start Date 3
12/31/99	End Date 3
0	Milestone 4
12/31/99	Start Date 4
12/31/99	End Date 4
0	Milestone 5
12/31/99	Start Date 5
12/31/99	End Date 5
0	Milestone 6
12/31/99	Start Date 6
12/31/99	End Date 6
0	Milestone 7
12/31/99	Start Date 7
12/31/99	End Date 7
0	Milestone 8
12/31/99	Start Date 8
12/31/99	End Date 8
0	Milestone 9
12/31/99	Start Date 9
12/31/99	End Date 9
0	Milestone 10
12/31/99	Start Date 10
12/31/99	End Date 10
	Milestones

Dropdowns - Hide Before Use

Construction	State	Competitive	N/A
Renovation	Local	Non-Competitive	New Facility
	Tribal		Addition to Existing Facility

File details come from the government source that posted it. Updated Nov 14, 2017.