FY 20 CTAS Solicitation 508.pdf

US Department of Justice OMB No. 1121-0329 Approval expires 11/30/2020

The U.S. Department of Justice (DOJ) is seeking applications for funding to improve public safety and victim services in tribal communities. This solicitation provides federally recognized tribes and tribal consortia an opportunity to apply for funding to aid in developing a comprehensive and coordinated approach to public safety and victimization. The majority of DOJ’s existing Tribal Government–specific programs are included in and available through this single Coordinated Tribal Assistance Solicitation.

U.S. Department of Justice Coordinated Tribal Assistance Solicitation

Fiscal Year 2020 competitive grant announcement

Eligibility *Each purpose area may have different eligibility requirements. For more information, please review the eligibility information under each purpose area section.

1) Federally recognized Indian tribes.1

2) Consortia consisting of two or more federally recognized Indian tribes.

3) Tribal designees are eligible applicants only for certain activities related to the DOJ’s Office on Violence Against Women (OVW) and Office for Victims of Crime (OVC) programs (see eligibility information for CTAS Purpose Areas 5 and 6, respectively).

Application Deadline

The application period for the FY 2020 CTAS solicitation begins December 4, 2019. All applications must be submitted through Grants Management System (GMS) no later than February 25, 2020, at 9:00 p.m. ET.

Applicants must register in DOJ’s online Grants Management System (GMS) https://grants.ojp.usdoj.gov/gmsexternal/ and submit all required application materials by the deadline of 9:00 p.m. ET on Tuesday, February 25, 2020. Applications submitted after the deadline will not be considered for funding.

Note: If Internet access is not available to submit an application electronically to GMS, contact the Response Center at 800-421-6770 no later than Friday January 24, 2020, to request instructions on how to submit an application by alternative means.

If an applicant experiences unforeseen GMS technical issues beyond its control that prevent it from submitting its application by the deadline, the applicant must email the GMS Help Desk and the Response Center within 24 hours after the application deadline in order to request approval to submit its

1 See 25 U.S.C. § 5304(e) which, for purposes of this solicitation, provides the applicable definition of “Indian tribe.”

i http://www.justice.gov/ https://grants.ojp.usdoj.gov/gmsexternal/ mailto:GMS.HelpDesk@usdoj.gov https://grants.ojp.usdoj.gov/gmsexternal application after the deadline. For information on reporting technical issues, see “Experiencing Unforeseen GMS Technical Issues” under How to Apply.

IMPORTANT NOTICE: Each tribe, tribal consortium, or tribal designee may only submit one application.

An application can be revised in GMS until the application deadline, 9:00 p.m. ET, Tuesday, February 25, 2020. Please note that only the final version of an application submitted in GMS will be considered.

A tribe may apply as part of a consortium and also submit its own independent application provided that the independent application is for funding for activities that are different from those activities for which the tribal consortium has applied.

Contact Information Technical assistance for submitting an application

For technical assistance with submitting an application, contact the GMS Service Desk at 888-549-9901, option 3, or via email at GMSHelpDesk@usdoj.gov. The GMS Service Desk is open 24 hours per day, 7 days per week, including U.S. Federal Government holidays.

Solicitation requirements programmatic and general assistance

For programmatic and general assistance with the solicitation requirements, contact the Response Center at 800-421-6770 or via email at tribalgrants@usdoj.gov. The Response Center’s hours of operation are Monday–Friday, 9:00 a.m. to 5:00 p.m. ET, except during U.S. Federal Government holidays.

Information regarding upcoming webinars and trainings is available at www.justice.gov/tribal/training-and-technical-assistance.

ii mailto:GMSHelpDesk@usdoj.gov.

mailto:tribalgrants@usdoj.gov.

http://www.justice.gov/tribal/training-and-technical-assistance http://www.justice.gov/tribal/training-and-technical-assistance http://www.justice.gov/tribal/training-and-technical-assistance www.justice.gov/tribal/training mailto:tribalgrants@usdoj.gov mailto:GMSHelpDesk@usdoj.gov

Contents Eligibility............................................................................................................................................ i

Application Deadline.......................................................................................................................... i

Contact Information...........................................................................................................................ii

Technical assistance for submitting an application................................................................................ ii

Solicitation requirements programmatic and general assistance.......................................................... ii

A. CTAS Description

Overview

B. Purpose Areas

C. Frequently Asked Questions

D. What an Application Should Include

E. Using Templates and Formatting Your Application

Templates

F. Purpose Areas—Specific Information

Listing of purpose areas

Type, amount, and length of awards (federal award information)

Additional budget information/funding restrictions

Cost sharing or match requirement

G. Application Review and Evaluation Process

H. How to Apply

Late submissions

Experiencing unforeseen GMS technical issues

Extraordinary natural or manmade disasters

I. Federal Award Administration Information

Federal award notices

Compliance with administrative, national policy, and other requirements

General information about post-federal award reporting requirements iii

J. Federal awarding agency contact(s)

K. Application Checklist

Eligibility

Registration

Application submission deadline

Format for timeline iv

Coordinated Tribal Assistance Solicitation

(CTAS)

A. CTAS Description Overview

CTAS combines the majority of DOJ’s existing Tribal Government–specific competitive solicitations into a single solicitation requiring only one application from each tribe or tribal consortium. This approach provides federally recognized tribes, tribal consortia, and tribal designees the opportunity to develop a comprehensive approach to public safety and victimization issues. Note: CTAS is not a program but is the overarching structure, under which tribes can apply to eight separate grant programs, from five grant making offices, through a single application.

DOJ has incorporated feedback from tribes and made the following changes to CTAS for FY 2020:

• OVC will fund a stand-alone comprehensive victim services solicitation in FY 2020.

• BJA’s Addressing Violent Crime in Tribal Communities will not be included within CTAS in FY 2020.

• The CTAS PA 4 (Tribal Justice System Infrastructure Program) has been expanded to provide funding to support physical infrastructure projects related to domestic violence shelters/safe homes/transitional living facilities/advocacy programs as a funding option and adding capacity/equipment/infrastructure to support staff training fitness and wellness.

• For FY 2020, awards under the OVW Tribal Governments Program (PA #5) will be made for up to $900,000 for 36 months. At the end of the 36-month award period, grantees may be eligible to receive 24 months of additional noncompetitive funding up $600,000 to continue their projects.

• For FY 2020, awards for officer hiring under the COPS Office’s Purpose Area 1 will made for 60 months. PA 1 equipment and training awards will be made with a 36-month award period.

• For FY 2020 PA 2, 3, 4, 8, 9 awards will be made for 60 months.

• For PA 9, applicants have the choice of two categories under which to apply. Category 1 is for funding to begin a new program and Category 2 is for funding to continue an existing effort.

• The question-and-answer templates have been further streamlined and refined across purpose areas to ensure greater clarity and reduce duplication.

In response to a single tribal or tribal consortium application requesting funds from multiple purpose areas, multiple awards may be made.

In addition to CTAS for FY 2020 funding, federally recognized tribes and tribal consortia may be eligible for and are encouraged to submit separate applications to any non–Tribal Government–specific DOJ grant programs for which they may be eligible. For information on additional funding sources, go to www.grants.gov and the websites of individual federal agencies.

The DOJ components offering Tribal Government–specific grant resources through CTAS are listed below.

For more information on each component, see www.justice.gov/tribal/.

• Office of Community Oriented Policing Services (COPS Office)

• Office of Justice Programs, Bureau of Justice Assistance (BJA)

• Office on Violence Against Women (OVW)

• Office of Justice Programs, Office for Victims of Crime (OVC)

• Office of Justice Programs, Office of Juvenile Justice and Delinquency Prevention (OJJDP)

B. Purpose Areas The DOJ specific competitive grant programs outlined in this CTAS solicitation are referred to as purpose areas. Applicants may apply for funding under the purpose area(s) that best address tribes’ concerns related to public safety, criminal and juvenile justice, and responses to domestic violence, child abuse, sexual assault, and other crimes. Below is a list of the purpose areas.

1. Public Safety and Community Policing (COPS Office)

2. Comprehensive Tribal Justice Systems Strategic Planning (BJA, COPS Office, OVW, OJJDP, OVC)

3. Tribal Justice Systems Program (BJA)

4. Tribal Justice System Infrastructure Program (BJA)

5. Tribal Governments Program (OVW)

6. Children’s Justice Act Partnerships for Indian Communities (OVC)

7. Tribal Victim Services Program (OVC) is not included in CTAS this year. OVC will be funding a comprehensive victim services solicitation in FY 2020, however, it will be a stand-alone solicitation not included in CTAS.

8. Juvenile Tribal Healing to Wellness Courts (OJJDP)

9. Tribal Youth Program (OJJDP)

C. Frequently Asked Questions For further information on this solicitation’s requirements and supporting documents, see the frequently asked questions (FAQ) at https://www.justice.gov/tribal/open-solicitations.

http://www.justice.gov/tribal/ https://www.justice.gov/tribal/open-solicitations www.grants.gov

D. What an Application Should Include Items noted by ** (double asterisks) MUST be included in the application submission for an application to meet the minimum requirements to advance to peer review and receive consideration for funding.

The application should include the following:

a. Application Cover Sheet

Applicants must include a high-quality project abstract for each purpose area under which the applicant is request funding. It should summarize the proposed project in 400 words or less (500 words or less for applicants requesting funding in multiple purpose areas). The fillable application cover sheet template for abstracts can be found in the GMS along with all other documents needed to complete an application at: https://grants.ojp.usdoj.gov/CTAS/.

b. Tribal Community and Justice Profile** (30% of application score)

Applicants must use The Tribal and Community Justice Profile template provided in the GMS at https://grants.ojp.usdoj.gov/CTAS/. This document is designed to allow the tribe to describe its community strengths, resources, current justice system design and capacity, problems/challenges, and the need for federal assistance to address these issues.

The Tribal Community and Justice Profile will be rated based on the following criteria:

• The extent to which the application fully responds to the requested information

• The need for funding as described in the Tribal Community and Justice Profile

c. Purpose Area Narrative(s)** (50% of application score)

Applicants must submit a separate narrative for each purpose area to which they are applying. Through a series of questions, the template for each purpose area covers the following topics:

• Project or program design and implementation

• Capabilities and competencies

• Evaluations, to measure impact, outcomes, performance and data collection

Each purpose area has a separate narrative template designed to address the unique focus and requirements of the purpose area. Applicants should ensure the project goals described in their proposal are consistent with the purpose area goals and activities. The Purpose Area Narrative cannot exceed for each purpose area (see PA templates for additional guidance).

Each electronic file should be saved (where) with a title that reflects what it contains as well as the applicant tribe. For example, a file may be saved as “[Tribe]. Purpose Area1 Narrative.doc.”

The Purpose Area Narrative will be rated based on the following criteria:

https://grants.ojp.usdoj.gov/CTAS/

• The extent to which the application fully responds to the requested information

• The extent to which the application explains the connection between the Purpose Area request and the need(s) identified in the Tribal Community and Justice Profile.

d. Application Timeline(s) (5% of application score)

Applicants are encouraged to use this single template to submit a detailed timeline for all purpose areas under which the applicant is requesting funding. The timeline should include the entire period of the grant activities to include performance goals, project milestones and activities completion dates. It should assign responsibility and expected completion of each task by year and then by month or quarter for the duration of the award. Use “Year 1,” “Month 1,” “Quarter 1,” etc., not calendar dates. If awarded, grantees will be expected to update the timeline(s) as appropriate when changes occur throughout the life of the award(s).

The Project/Program Timeline submission will be rated on the following criteria:

• The extent to which the timeline is complete and all activities can be reasonably completed within the award period and with the resources allocated.

Applicants must use the application timeline template provided in the GMS at https://grants.ojp.usdoj.gov/CTAS/.

e. Budget Detail Worksheet, Budget Narrative, and Demographic Form** (Demographic Form is only applicable for COPS PA #1 Applicants) (15% of application score)

DOJ has developed a Budget Detail Workbook that includes the Demographic Form, the Budget Detail Worksheet(s), and the Budget Narrative(s) into a single document. The workbook is user-friendly and has been designed to calculate totals; therefore, applicants are strongly encouraged to use the workbook when completing their proposed budgets. The fillable versions of the budget detail worksheet, budget narrative and demographic form can be downloaded from the GMS system or at https://grants.ojp.usdoj.gov/CTAS/.

Only one workbook is required to be completed per application. The workbook must include both a Budget Detail Worksheet and Budget Narrative for each purpose area for which funds are being requested The Demographic Form collects important demographic information that pertains to Purpose Area 1 and only applicants applying for Purpose Area #1 should complete the demographic form.

Budget Detail Workbook:

An applicant is required to submit only one workbook; however, multiple worksheets within the workbook may need to be completed based on the applicant’s purpose area requests.

The Budget Detail Workbook and other required documents can be accessed in GMS at:

https://grants.ojp.usdoj.gov/CTAS/.

https://grants.ojp.usdoj.gov/CTAS/

Demographic Form (PA #1 applicants only):

The Demographic Form is designed to capture the unique characteristics of each tribe in order to paint a more detailed picture of each tribe’s strengths and challenges. Each applicant applying for Purpose Area #1 should complete the form in its entirety. If the applicant is unable to answer all or part of the form, an explanation for the missing information should be provided in the available space.

Budget Detail Worksheet:

The Budget Detail Worksheet should provide a detailed computation for each budget line item, listing the total cost of each and showing how it was calculated by the applicant. For example, costs for personnel should show the annual salary rate and the percentage of time devoted to the project for each employee paid with grant funds. The Budget Detail Worksheet should present a complete itemization of all proposed costs. There should be a clear link between the activities proposed and the items included in the budget.

Budget Narrative:

The Budget Narrative must clearly describe every category of expense listed in the Budget Detail Worksheet. DOJ expects proposed budgets to be complete, cost-effective, and allowable. The narrative must correspond with the information and figures provided in the Budget Detail Worksheet.

The narrative must also explain how all costs were estimated and how they are relevant to the completion of the proposed project.

Applicants should demonstrate in their budget narratives how they will maximize cost-effectiveness of grant expenditures. Budget narratives should generally describe cost-effectiveness in relation to potential alternatives and the goals of the project. For example, a budget narrative should detail why planned in-person meetings are necessary, or how technology and collaboration with outside organizations could be used to reduce costs without compromising quality.

The narrative should be mathematically sound and correspond with the information and figures provided in the Budget Detail Worksheet. The narrative should explain how the applicant estimated and calculated all costs, and how they are relevant to the completion of the proposed project. The narrative may include tables for clarification purposes but need not be in a spreadsheet format. As with the Budget Detail Worksheet, the Budget Narrative should be broken down by year.

If an applicant is applying as a consortium, combine the data for all the tribes represented in the application. An applicant should identify the application as being from a consortium and list the represented tribes in the appropriate section of the Budget Detail Workbook.

The Budget Detail Worksheet, Budget Narrative, and Demographic Form submission will be rated based on the following criteria:

• The extent to which the application includes all of the requested information

• The extent to which the budget is reasonable and that all costs in the budget are linked to activities described in the Purpose Area Narrative

• The data included in the Demographic Form (PA # 1 Applicants Only)

Note: Applicants are required to use the provided workbook with the Demographic Form, Detail Worksheet, and Budget Narrative. Find the Budget Detail Worksheet and Demographic Form at https://grants.ojp.usdoj.gov/CTAS/.

f. Tribal Authority to Apply for Grants under CTAS

For FY 2020 CTAS, only tribal consortia applying on behalf of multiple tribes or designees applying on behalf of a tribe will be asked to submit documentation reflective of their legal authority to apply for funds under CTAS on behalf of the designating tribe(s).

Regarding a tribal consortium application, the applicant must submit documentation that the consortium has the authority to apply, as described above, on behalf of each tribal consortium member, unless existing consortium bylaws or other tribal governance documents allow action without explicit authorization from the member tribes in the consortium. In that case, a copy of the bylaws or other governance documents that allow the tribal consortium’s action without explicit support from all consortium members must be included with the application. This documentation must be current, must be sufficient to demonstrate authority for the application, must contain authorized signature(s), and must be submitted by the application deadline, February 25, 2020.

If the applicant is a tribal designee, it is eligible to apply only under Purpose Area #5 OVW Tribal Governments Program, Purpose Area #6 OVC Children’s Justice Act Partnerships for Indian Communities. For these purpose areas, the applicant will need a tribal resolution or other satisfactory evidence of legal authority from the tribe as part of the application, which must (1) authorize the applicant to submit an application on behalf of the federally recognized Indian tribe and (2) state the tribe’s support for the project and its commitment to participate in the project if it is selected for funding. This resolution or other satisfactory evidence of legal authority must be current, must be sufficient to demonstrate authority for the application, must contain authorized signature(s), and must be submitted by the application deadline, February 25, 2020.

See the FAQs at https://www.justice.gov/tribal/open-solicitations for the tribal legal documentation requirements related to political subunits making requests to submit applications separately from federally recognized Indian tribes.

g. Applicant Disclosure of High-Risk Status for any Applicant Requesting Funding under CTAS.

If an applicant is designated as high risk by a federal grant-making agency, then the applicant must include documentation (e.g., letter) from the designating federal agency and the following information in its application:

• The name of the federal agency that designated the applicant as high risk

• The date the federal agency designated the applicant as high risk

• The name, phone number, and email address of the applicant’s point of contact at the federal agency that designated the applicant as high risk

• The reasons for the high-risk designation as set out by the federal awarding agency identified above

Providing this disclosure will not disqualify any organization from receiving a DOJ award. DOJ may determine to impose additional oversight of the award, however, and will describe any such additional oversight in the award documentation.

If the high risk designation does not make the applicant disqualified, DOJ will place additional oversight or special conditions on the award.

h. Applicant Disclosure of Pending Applications and Active Awards

Applicants are required to disclose whether they have pending applications for federally funded grants or subgrants (including cooperative agreements) or active awards that include continuation funding to support the same project being proposed under this solicitation and to cover the identical cost items outlined in the budget narrative and worksheet in the application under this solicitation. The disclosure should include both direct applications/awards for federal funding (e.g., applications to federal agencies) and indirect applications/awards for such funding (e.g., applications to state agencies that will subgrants federal funds).

DOJ seeks this information to help avoid any inappropriate duplication of funding. Leveraging multiple funding sources in a complementary manner to implement comprehensive programs or projects is encouraged and is not seen as inappropriate duplication.

Applicants with pending applications or active awards must provide information about pending applications submitted within the last 12 months that are still pending or active awards that are ongoing:

• The federal or state funding agency name

• The solicitation name or project name

• The point of contact information at the applicable funding agency

The following table shows samples of the information applicants must provide if they have pending applications as described here.

Name/phone/email for Federal or state funding Solicitation name/project point of contact at funding agency name agency

Jane Doe, 202-000-0000, DOJ/COPS Office COPS Hiring Program jane.doe@usdoj.gov

Drug Free Communities HHS/Substance Abuse & Mentoring Program/North John Doe, 202-000-0000;

Mental Health Services County Youth Mentoring john.doe@hhs.gov Administration Program

Applicants should include the table as a separate attachment, with the file name “Disclosure of Pending Applications and Active Awards,” to their applications. Applicants that do not have pending applications or active awards as described above are to include a statement to this effect in the separate attachment page (e.g., “[Applicant Name on SF-424] does not have pending applications submitted within the last 12 months for federally funded grants or subgrants (including cooperative agreements) or active awards that include funding to support the same project being proposed under this solicitation and to cover the identical cost items outlined in the budget narrative and worksheet in the application under this solicitation.”).

i. Disclosure of Lobbying Activities Applicants that request more than $100,000 under any CTAS purpose area may be required to complete and submit Form SF-LLL (Disclosure of Lobbying Activities) with their FY 2020 CTAS applications. Access to funds may be withheld if this form is not submitted (when it is required).

Consistent with 31 USC 1352 (and 28 CFR part 69), applicant “Indian tribes” and “tribal organizations” generally are not required to submit Form SF-LLL. (See 31 USC 1352(g).)

“Indian tribes” and “tribal organizations,” as 31 USC 1352 defines those terms, still must obtain any required lobbying disclosure forms and certifications from a subrecipient (at any tier) or contractor (and subcontractor(s)) receiving more than $100,000 in DOJ award funds that is not an “Indian tribe” or “tribal organization.” (A CTAS recipient must forward to the DOJ awarding agency any subrecipient, contractor (or subcontractor) lobbying disclosure form it is required – by law under 31 U.S.C. 1352 -- to obtain.

See the DOJ Grants Financial Guide for information on lobbying restrictions, and on lobbying restriction and certification requirements.

Access the form (SF-LLL) at http://www.ojp.gov/funding/Apply/Resources/Disclosure.pdf.

mailto:jane.doe@usdoj.gov mailto:john.doe@hhs.gov http://www.ojp.gov/funding/Apply/Resources/Disclosure.pdf

j. Indirect Cost Rate Agreement (if applicable)

Funding requests for indirect costs are only allowable if the applicant has a current federally approved indirect cost rate or if the applicant is eligible and elects to charge the de minimis indirect cost rate per 2 CFR 200.414(f).

k. Pre-award Risk Assessment Questions (Required for Purpose Area 5 applicants only)

For OVW Purpose Area #5, applicants must prepare a response to ten pre-award risk assessment questions, which can be found at https://grants.ojp.usdoj.gov/CTAS/. Please be sure to provide complete responses that address all questions. OVW will review the applicant’s responses to assist in evaluating the adequacy of the organization’s financial management system and to identify areas of need for training and technical assistance. This section of the application should be no more than four pages and should be a separate attachment. This information will be used for a mandatory pre-award risk assessment. Failure to provide this information or to respond to questions from OVW regarding this information in a timely manner could result in the applicant being removed from consideration or a delay in funds.

l. OJP Financial Management and System of Internal Controls Questionnaire Capability System of Controls Questionnaire (Required for OJP Purpose Areas: 2, 3, 4, 6, 8 and 9)

Every OJP applicant (other than an individual applying in his or her personal capacity) is required to download, complete, and submit the OJP Financial Management and System of Internal Controls Questionnaire (questionnaire) at https://ojp.gov/funding/Apply/Resources/FinancialCapability.pdf as part of its application.

m. Other attachments

Other attachments, as necessary, may include the following:

• Letters of support

• Resumes of key personnel

• Job descriptions for requested positions

• Memoranda of Understanding with any proposed partners

• Letter of nonsupplanting

• Confidentiality notice form

• Documentation of collaboration https://ojp.gov/funding/Apply/Resources/FinancialCapability.pdf

E. Using Templates and Formatting Your Application Templates

If an application fails to comply with the length-related guidance stated for the Tribal Community and Justice Profile and the Purpose Area Narrative(s), this noncompliance may be considered in peer review and final award decisions.

DOJ recommends that uploaded files be clearly named to indicate the applicant tribe name and the file contents to ensure that reviewers can easily locate application documents. For example, a file may be saved as “[Tribe]. Purpose Area1 Narrative.doc”.

All other attachments—such as letters of support, resumes, and job descriptions for unfilled positions— should use descriptive file names and should identify the specific purpose area in the attachment(s).

The applicant may enter as much or as little text as needed for each question in the purpose area template as long as the total length of the entire Purpose Area Narrative does not exceed the limit for each purpose area. (See each PA Narrative template for specific limits.)

Applicants must double space and use a 12-point font size. (See PA templates for additional guidance.)

For all supporting documents pertaining to the Coordinated Tribal Assistance Solicitation, visit https://grants.ojp.usdoj.gov/CTAS/.

F. Purpose Areas—Specific Information All awards are subject to the availability of appropriated funds and to any modifications or additional requirements that may be imposed by law.2

Listing of purpose areas:

1. Public safety and community policing (COPS Office Tribal Resources Grant Program– Hiring and Equipment/Training), CFDA #16.710

Goals and objectives

• To address the most serious tribal law enforcement needs

• To increase the capacity of tribal law enforcement agencies through prevention strategies, improved criminal investigations (human trafficking, missing or murdered Indigenous people), crime control and illegal drugs (methamphetamine, opioids)

• To implement or enhance community policing strategies

• To develop a crime control plan with the community

Applicants may apply for funding to include the following:

Strategic planning: Strategic planning activities related to community policing

Hiring:

Sworn: A full-time career law enforcement officer hired on a permanent basis and who is authorized by law or by a state, local, or tribal agency to engage in or oversee the prevention, detection, or investigation of violations of criminal laws.

Approved entry-level salaries and fringe benefits of newly hired, rehired3 full-time sworn career law enforcement officers, tribal/village police officers, and village public safety officers.

Rehired officers includes those who have been laid off by your jurisdiction (at the time of application) as a result of state, local, or BIA budget reductions; and/or rehire officers who are (at the time of application) currently scheduled to be laid off by your jurisdiction on a specific future date as a result of state, local, or BIA budget reductions.

All newly hired, additional, or rehired officers (or an equal number of redeployed veteran officers) funded under Purpose Area #1 must engage in community policing activities.

3 Rehired sworn law enforcement officers includes those who have already been laid off as a result of tribal or local budget reductions and or rehired officers who are (at the time of application) currently scheduled to be laid off by your jurisdiction on a specific future date as a result of state, local, or BIA budget reductions.

Applicants must budget for, and if awarded conduct, background investigations for all full-time career law enforcement officers funded by the grant. Background investigations should specifically comply with requirements established by state statue, ordinance, or tribal requirements. In the absence of existing standards for hiring, the background should include as a minimum: criminal history checks, screening for domestic violence, sex offender registry, credit checks, resume validation, work history verification, and personal and professional references.

Civilian: Salaries and fringe benefits for a full time methamphetamine and/or anti-opioid coordinators are allowable costs.

Equipment: Law enforcement equipment such as uniforms; bulletproof vests; standard issue equipment (handcuffs, ammunition carriers, gas agent, flashlight, duty knife, conducted electrical weapon, etc.) ;

and appropriate police vehicles (as needed for law enforcement purposes to include anti-methamphetamine/opioid activities); technology such as computer hardware and software, mobile data terminals, radios, and communication systems. Applicants that do not already have an information-gathering system compatible with the Federal Bureau of Investigation (FBI) Uniform Crime Reporting (UCR) System are encouraged to request funds for National Incident-Based Reporting System (NIBRS)/UCR-compliant crime data systems. Applicants can also request hardware and software required to access national criminal justice related databases (e.g., National Crime Information Center).

Training: Law enforcement training such as basic training at a state academy or the Indian Police Academy in Artesia, New Mexico, as well as specialized police training, community policing training, crime reporting (e.g., NIBRS) training, and anti-methamphetamine, anti-opioid or human trafficking training.

Applicants must budget for, and if awarded complete, basic law enforcement training for all full-time career law enforcement officers funded by the grant.

Applicants must budget travel costs for attendance by two staff members designated with grant implementation, monitoring and reporting at the required CTAS new grantee orientation meeting (for budgeting purposes, please use Washington, D.C., as the location for this meeting). See the GSA web site for determining allowable per diem travel costs: https://www.gsa.gov/travel/plan-book/per-diem-rates.

Travel: Airfare, lodging, and mileage reimbursement for meeting or training costs related to purpose area activities, including costs associated with any DOJ-required training. See the GSA web site for information on the FY 2020 Federal per diem rates that should be used in calculating lodging and per diem costs:

www.gsa.gov/portal/category/21287.

Overtime: Overtime for sworn officers engaging in community policing related activities is an allowable cost; however, any overtime expenses requested for sworn officer positions must be listed in the “Other Costs” section of your application’s budget. Overtime expenses must exceed the expenditures that your agency is obligated or funded to pay in its current budget. Overtime requests are limited as follows:

• Sworn force of fewer than 10: No more than $25,000

• Sworn force of 10 to fewer than 20: No more than $50,000 http://www.gsa.gov/portal/category/21287.

www.gsa.gov/portal/category/21287

• Sworn force of 20+: No more than $75,000

Funding Caps: The COPS Office will impose caps on FY2020 awards based on the number of sworn officers as follows:

• Sworn officers of fewer than 10: No more than $500,000

• Sworn officers of 10 to fewer than 20: No more than $700,000

• Sworn officers of 20+: No more than $900,000

The COPS Office will determine the overall funding cap based on the staffing numbers entered on the demographic form. The budgeted number of sworn officer positions will be used to determine the funding cap. The budgeted number is the number of sworn officer positions funded in your agency’s budget, including funded but frozen positions, as well as state, Bureau of Indian Affairs, and or locally funded vacancies.

Awards for officer hiring will made for 60 months. Equipment and training awards will be made with a 36-month award period.

Specific requirements

CTAS New Grantee Orientation: All applicants must budget for costs for travel and accommodations for two staff members designated with grant implementation, monitoring and reporting to attend the required CTAS new grantee orientation.

Background Investigations: Applicants must budget for, and if awarded conduct, background investigations for all full-time career law enforcement officers funded by the grant.

Basic Law Enforcement Training: Applicants must budget for, and if awarded complete, basic law enforcement training for all full-time career law enforcement officers funded by the grant.

Retention: Applicants requesting funding for hiring must plan to retain grant-hired career law enforcement officers for 12 months after the expiration of the grant.

Failure to comply with the requirements and all COPS Office award requirements will result in legal sanctions including suspension and termination of award funds, the repayment of expended funds, ineligibility to receive additional COPS Office funding, and other remedies available by law.

Additionally, if your agency receives a hiring award Under Purpose Area #1 and after receiving the award your agency needs to change one or more of the funded hiring categories it received funding under, your agency must request a post-award modification and must receive prior approval before spending Purpose Area # 1 hiring funding. To obtain information on modifying the hiring award, please contact the COPS Office Response Center at 1800-421-6770.

To build your Purpose Area #1 narrative, use the provided template located in GMS. Find the Purpose Area #1 narrative template at https://grants.ojp.usdoj.gov/CTAS/docs/Purpose Area 1 Narrative.docx.

You will need your GMS password to access this fillable document. Sample templates are available at www.justice.gov/tribal/open-sol.html for review without a password.

2. Comprehensive tribal justice systems strategic planning (BJA, COPS Office, OJJDP, OVW, and

OVC), CFDA #16.608

The strategic planning program is supported by all five participating DOJ offices. It provides that Purpose Area #2 grantees that submit approved strategic plans will receive priority consideration for CTAS funding to implement the strategic plan in whole or in part in a future fiscal year following submission of applications in those purpose areas directly connected to the strategic plan.

Goals and objectives To engage in comprehensive, justice system-wide strategic planning to improve tribal justice and safety including improving services for victims of crime, improving community wellness, increasing capacity to prevent crime, and addressing violent crime. Activities can include strategic planning and development of a Tribal Action Plan (TAP) as outlined in the Tribal Law and Order Act (TLOA). This planning process will be guided and supported by a training and technical assistance (TTA) provider provided by DOJ.

The strategic plan should address improving public safety through community-oriented strategies that are victim centered such as violent crimes, murder of Indigenous people, domestic violence, human trafficking, community courts, community prosecution, community corrections, and community policing. It should include organizational strategies to reorient the mission and activities of law enforcement toward the community policing philosophy and support the systematic use of partnerships and problem-solving techniques to proactively address the immediate conditions that give rise to public safety issues such as crime, social disorder, and fear of crime. DOJ welcomes incorporating traditional elements into the planning process and overall strategic plan as well as restorative and problem-solving approaches that seek to understand and address the risk factors for future crime.

Applicants may apply for funding to include the following:

Strategic planning: Develop a justice system-wide strategic plan that identifies the priority needs facing the applicant’s justice system and outline a detailed, strength-based, victim-centered strategy that includes:

• Law enforcement;

• Courts;

• Community corrections;

• Alternatives to incarceration;

• Collaborative strategies to address serious and violent crime;

• Strategies to address crime related to substance and alcohol abuse, including opioids;

• Tribal jails programming;

https://grants.ojp.usdoj.gov/CTAS/docs/Purpose%20Area%201%20Narrative.docx http://www.justice.gov/tribal/open-sol.html https://cops.usdoj.gov/RIC/ric.php?page=detail&id=COPS-P157 https://cops.usdoj.gov/RIC/ric.php?page=detail&id=COPS-P157

• Crime victims’ rights and services for all victims of crime, including services to promote safety for victims of child abuse, domestic violence, dating violence, sexual assault, and stalking;

• Addressing juvenile justice needs from prevention through re-entry; and

• Community resources that support alternatives to incarceration and re-entry into the community following incarceration (i.e., jail, prison, etc.).

Enhanced capacity to collect and analyze data: Build ongoing capacity to better understand and define priority crime and tribal safety issues through access to accurate and robust data related to the nature and extent of the criminal offenders and offenses, human trafficking, incidence of domestic violence, victim services, child abuse, other crime issues and other tribal data that help assess risk and distress in tribal nations. The planning process should build capacity to review data that will track the implementation of the strategic plan and assess its outcomes.

Personnel: It is recommended to engage a full- or part-time (approximately 75 percent full-time employee [FTE]) project manager to facilitate the planning process and work with the DOJ CTAS PA#2-identified technical assistance provider to coordinate daily activities.

Training and technical assistance: DOJ will fund a TTA provider at no cost to grantees to assist in the strategic planning process. This includes extensive on-site and office-based support for facilitating the strategic planning process, forming a strategic planning team, conducting a comprehensive needs assessment, identifying community strengths and resources, defining community challenges, developing strategies to strengthen the applicant’s justice system and promote community wellness and safety, and completing the final written strategic plan to be submitted to DOJ. Costs for outside TTA providers or outside organizations to create a strategic plan for the tribe will not be an allowable expense.

Equipment: No equipment should be budgeted for this project. Costs of general office equipment such as computers, fax machines, printers, scanners, and tools to support data collection and analysis should be included in the “Supplies” or “Other” categories.

Travel: Applicants should budget for airfare, lodging, mileage, and per diem associated with regional and national meetings or strategic planning trainings, including costs associated with DOJ-required trainings. This should include travel for two people to the required CTAS orientation. Use Washington, D.C., as the destination when calculating the estimated costs for the required travel.

Other Costs: Funds may be used for additional purposes to support the development of the strategic plan such as costs related to the printing and distribution of the plan, community outreach, and data collection. Funds may not be used for stipends, incentive items, food, or beverages.

To build your Purpose Area #2 narrative, use the template located in GMS. Find the Purpose Area #2 narrative template at https://grants.ojp.usdoj.gov/CTAS/docs/Purpose Area 2 Narrative.docx. You will need your GMS password to access this fillable document. Sample templates are available at www.justice.gov/tribal/open-sol.html for review without a password.

https://grants.ojp.usdoj.gov/CTAS/docs/Purpose%20Area%202%20Narrative.docx https://grants.ojp.usdoj.gov/CTAS/docs/Purpose%20Area%202%20Narrative.docx http://www.justice.gov/tribal/open-sol.html

3. Tribal Justice Systems Program (BJA), CFDA #16.608

Goals and objectives

BJA’s Tribal Justice Systems Program supports tribal efforts to develop, support, and enhance adult tribal justice systems and prevent crime, including crime related to opioid, alcohol, stimulant and other substance abuse. This funding supports a broad range of needs in the adult tribal justice systems from law enforcement to courts to corrections, consistent with the areas of activity outlined below. PA #3 projects that incorporate a research component will receive special consideration. Applicants are encouraged to be strategic in requesting funding focused on a limited number of key areas that will have the greatest impact, rather than seeking to expand many new areas of focus or services.

Applicants may apply for funding to include the following:

Tribal courts: Plan new or enhance existing tribal courts. Support staffing of prosecutors, attorneys, advocates, probation and pretrial service officers, tribal court judges and other court staff, clerical support staff, etc. Provide indigent defense services and support activities relating to implementation of the enhanced sentencing authority provisions of TLOA or the special domestic violence criminal jurisdiction under the Violence Against Women Reauthorization Act of 2013.

Alternative justice courts: Plan new or enhance existing peacemaking courts, healing to wellness courts, veterans treatment courts, sentencing circles, and other traditional or alternative justice courts.

Risk and needs assessment: Develop and integrate the use of risk and needs assessment tools into the tribal justice system decision making process. To follow up on the results, coordinate access to key social services, tracking and case management of services, and ongoing risk assessment reviews.

Diversion and alternatives to incarceration: Employ decision making models and programming to divert low risk offenders, including juveniles at high risk for involvement in the adult system, from incarceration. Including law enforcement diversion, community supervision, mental health services and drug abuse treatment, electronic alcohol and offender monitoring, job training and placement, housing assistance, education, and family and community supports.

Prevention: Protect communities from crime related to alcohol and drug abuse, including opioids, methamphetamine, and prescription drug abuse and production. Support culturally relevant and appropriate evidence-based substance abuse prevention programs (see https://www.samhsa.gov/nrepp). Enhance security by addressing issues such as lighting, surveillance equipment, and community emergency alert and telephone systems.

Treatment: Integrate tribal, federal, state, and local services with culturally appropriate treatment for individuals diverted from the tribal justice systems, individuals involved in the tribal justice system (including the incarcerated population), and re-entering individuals and their families.

https://www.samhsa.gov/nrepp

Corrections (institutional and community): Develop, implement, and enhance programming for tribal members incarcerated in tribal, federal, state, or local correctional facilities or under community supervision to reduce their risks for reoffending and support successful rehabilitation. Programming could include collaborations to address behavioral health needs, effective treatment such as cognitive behavioral therapy, education and vocational services, and other programming that will reduce the risk for recidivism.

Re-entry: Develop, implement, and enhance culturally appropriate re-entry programs. Also provide treatment, aftercare, and other re-entry supportive services to individuals re-entering communities from tribal, local, state, and federal correctional facilities.

Law enforcement: Identify, apprehend, and prosecute individuals who illegally transport, distribute, and abuse illegal substances in tribal communities (subject to existing legal authority). Support programming to improve officer safety and improve the delivery of law enforcement services related to opioid, stimulant, and other substance abuse-related crimes in the tribal community.

Equipment: Purchase general office equipment such as computers, fax machines, printers, scanners, surveillance cameras, digital cameras, office furniture, courtroom furniture, computer networks, court management systems, electronic alcohol and offender monitoring devices, and related equipment.

Strategic planning: Develop tribal action plans (see https://www.samhsa.gov/tribal-ttac/training-technical-assistance/tap) for alcohol and substance abuse. Increase coordination with relevant nontribal agencies and organizations, and among all levels of the tribe, engage in strategic planning efforts to address the needs of the tribe’s justice system. Comprehensively address alcohol and substance abuse-related crime.

Training: Budget for registration fees and lodging costs associated with training events related to PA #3 activities and reimbursement costs associated with obtaining expert knowledge to assist with the development or enhancement of the program such as culturally appropriate training, technical assistance, treatment, and information technology. In planning their training needs, applicants should note that training will also be offered at no cost to grantees as part of the funded projects.

Travel: Applicants should budget for airfare, lodging, mileage and per diem for training costs related to PA #3 activities, including costs associated with DOJ-required training. This should include travel for two people to attend the required CTAS orientation. Please use Washington, D.C., as the destination when calculating the estimated costs for the required travel.

To build your Purpose Area #3 narrative, use the template located in GMS. Find the PA #3 narrative template at https://grants.ojp.usdoj.gov/CTAS/docs/Purpose Area 3 Narrative.docx. You will need your GMS password to access this fillable document. Sample templates are available at www.justice.gov/tribal/open-sol.html for review without a password.

https://www.samhsa.gov/tribal-ttac/training-technical-assis…