FY 18 NOFO Route 66 Preservation Grant Program.pdf

U.S. Department of the Interior National Park Service

Financial Assistance

Notice of Funding Opportunity (NOFO)

Program Title Route 66 Corridor Preservation Program Notice of Funding Opportunity Number: NPSNOFOP18AS00134 Announcement Type: Grant CFDA Number: 15.958

Issue Date: 04/10/2018 Application Due Date: 05/10/2018 Time AM/PM Zone 5:00PM Mountain

Agency Contact Information Questions and Requests Name Trish Fresquez-Hernandez Name Kaisa Barthuli Address PO Box 728, Santa Fe NM

87504 Address (as applicable) PO Box 728, Santa Fe NM

87504 Phone 505-988-6122 Phone 505-988-6701 Email Trish_fresquez-hernandez@nps.gov Email Kaisa_barthui@nps.gov mailto:hernandez@nps.gov mailto:Kaisa_barthui@nps.gov

Table of Contents

Section A: Program Description Section B: Federal Award Information Section C: Eligibility Information

1. Eligible Applicants

2. Cost Sharing or Matching

3. Other

Section D: Application and Submission Information

1. Address to Request Application Package

2. Contents and Form of Application Submission

3. Unique entity identifier and System for Award Management (SAM)

4. Submission Dates and Times

5. Intergovernmental Review

6. Funding Restrictions

7. Other Submission Requirements

Section E: Application Review Information

1. Criteria

2. Review and Selection Process

3. Evaluation of Applicant Risk

4. Anticipated Announcement and Federal Award Dates

Section F: Federal Award Administration Information

1. Federal Award Notices

2. Administrative and National Policy Requirements

3. Reporting

Section G: Federal Awarding Agency Contacts Section H: Other Information Appendix A - Application Package Forms SF 424, SF 424A, SF 424B Appendix B - NPS Standard and Special Award Terms and Conditions

Section A: Program Description

Federal Agency Name: Department of the Interior, National Park Service

Funding Opportunity Title: Route 66 Corridor Preservation

Funding Opportunity Number: NPSNOFOP18AS00134

Catalog Of Federal Domestic Assistance (CFDA) Number: 15.958

Legislative Authority: Route 66 Corridor Preservation Act of 1999 (Public Laws 106-45; 111- 11, Section 7304)

Federal Regulations: 2 C.F.R. § 200, 2 C.F.R. § 1402

Program Background Information and Objectives:

In recognition of the significance of Route 66 to America’s heritage, Congress passed an act in 1999 to create the Route 66 Corridor Preservation Program. Administered by the National Park Service, the program is dedicated to preserving the special places and stories of the historic highway.

First funded in 2001, the program collaborates with private, nonprofit, and government partners to identify, prioritize, and address priority preservation needs of Route 66. The program provides cost-share grants and cooperative agreements for the preservation of the most significant and representative buildings, structures, road segments, and cultural landscapes along the length of the Route 66 corridor, covering Illinois, Missouri, Kansas, Oklahoma, Texas, New Mexico, Arizona, and California. Cost-share grants are also available for planning, research, and educational initiatives related to the preservation of Route 66. The funding and technical assistance provided by the program empowers and leverages the public to preserve and commemorate the special places and stories of this important era of American history.

Specific project examples can be found at: https://www.nps.gov/rt66/grant-projects/

Secretary of the Interior Priorities:

This program supports Secretary of the Interior priority(ies) as follows:

3. Creating jobs in the American economy.

4. Access to outdoor recreation opportunities.

3b. Expand the lines of communication with Governors, state natural resource offices, Fish and Wildlife offices, water authorities, county commissioners, Tribes, and local communities.

4.a. Support tribal self-determination, self-governance, and sovereignty 4.b. Solidify mutual interests between the U.S. and the freely associated states and territories.

8.b. Remove impediments to infrastructure development and facilitate private sector efforts to construct infrastructure projects serving American needs.

http://www.nps.gov/rt66/grant-projects/

9.b. Redistribute organizational resources (people and funding) to enhance mission achievement and improved public service.

The program supports these priorities in the following way:

Through a program of grants and cooperative agreements authorized by congress, the Route 66 Corridor Preservation Program empowers and leverages both private and public efforts to revitalize the physical and economic infrastructure along the historic Route 66 corridor through eight states including Illinois, Missouri, Kansas, Oklahoma, Texas, New Mexico, Arizona, and California. Since the highway’s decommissioning in 1985, the majority of rural communities through which the route passes have suffered from severe economic decline. Through revitalization of the historic corridor, communities (including tribal communities) are reinvesting in their small businesses and historic sites to attract heritage and recreational tourism, while commemorating this icon of American identity. This fosters collaboration and communication between public and private sectors including local, state, federal and tribal governments and the people and communities they serve. Jobs are being created through the restoration work itself, and in ongoing ways as new business is put back into previously vacant buildings, and/or existing businesses expand to accommodate renewed interest and patronage in their business.

Section B: Federal Award Information

Anticipated Federal Funding: ($90,000 - $100,000) The amount of funding available per award for this NOFO will be determined once final FY 2018 appropriations have been made. This NOFO will be cancelled if FY 2018 appropriations are insufficient to support new awards.

Non-Federal Entity Cost Share:

The non-Federal entity must provide a cost match of minimum of 50% of the total project cost.

Contributions for cost match must be made from non-Federal sources which may include cash, in-kind contributions or services, or materials.

Estimated Number of Agreements to be Awarded: 10 Each activity or project under this agreement will be treated individually, with more detail through project statements, project plans and budgets developed cooperatively between the NPS and the non-Federal entity.

Estimated Amount of Funding Available Per Award:

An estimated range of $5,000 to $30,000 of funding is anticipated for each award.

The amount of funding available per award for this NOFO will be determined as part of the application review process based on applications received and funding made available through appropriations.

Anticipated Start Date:

Projects receiving funding through this NOFO will start once funding has been secured and awards have been made.

Anticipated Term of the Agreement: 09/30/2018 – 09/30/2019 Agreement terms for funded projects are estimated to range between one and five years, depending on the negotiated project statement of work. Agreements are not effective until fully executed with signature from the NPS Financial Assistance Awarding Officer.

Type of Agreements:

Grant Agreement - A legal instrument of financial assistance between The National Park Service and a non-Federal entity that, consistent with 31 U.S.C. § 6302, 6304:

(1) Is used to enter into a relationship the principal purpose of which is to transfer anything of value from the Federal awarding agency to the non-Federal entity to carry out a public purpose authorized by a law of the United States (see 31 U.S.C. § 6101(3)); and not to acquire property or services for the Federal awarding agency’s direct benefit or use;

(2) Is distinguished from a cooperative agreement in that it does not provide for substantial involvement between the Federal awarding agency or pass-through entity and the non-Federal entity in carrying out the activity contemplated by the Federal award.

Substantial Involvement:

For grant agreements, no substantial involvement on the part of the National Park Service is anticipated.

Other Information:

Applications for renewal or supplementation of existing projects are eligible to compete with applications for new Federal awards.

Section C: Eligibility Information

Application Due Date: May 10, 2018, 5:00 PM Mountain Time An applicant's failure to meet an eligibility criterion by the time of the application deadline will result in the application being excluded from consideration. This includes but is not limited to late and incomplete application packages.

1. Eligible Applicants In accordance with P.L. 106-45, all potential applicants are eligible.

2. Cost Sharing or Matching

In accordance with P.L. 106-45, non-Federal cost share in the amount of 50% is required to be eligible for an award under this NOFO. The non-Federal entity must be willing to contribute at least 50% of the total project cost from non-Federal sources as evidenced by a statement of commitment from the applicant. Eligible non-Federal sources of contributions must be in accordance with 2 C.F.R. § 200.306 and may include: cash, in-kind contributions, and/or volunteer services. Non-Federal entity cost share contributions shall be annotated within the SF- 424A or C (reference section D, Application and Submission Information).

Criteria for considering voluntary committed cost sharing and cost share contributions above the minimum amount required, will be considered in the evaluation of applications in accordance with Section E. Application Review Information.

3. Other The preservation, restoration, and rehabilitation of transportation related historic properties on Route 66 are eligible project activities. Properties must have been in service and have had a strong and direct association with Route 66 during its 1926-1985 period of national significance;

be on, or within view of a Route 66 road alignment; be in their original location; and retain historical and architectural integrity. Properties that are listed on the National Register of Historic Places or a state register, or that have been determined eligible for a register, will receive priority consideration. Planning, research, interpretive or educational outreach projects are also eligible project activities. For a complete list of eligibility requirements, visit www.nps.gov/rt66/grnts.

http://www.nps.gov/rt66/grnts

Section D: Application and Submission Information

1. Address to Request Application Package An application package has been included within this NOFO for your convenience, found in Appendix A. The Application Package contains four mandatory forms, which must be submitted with your proposal, forms include: form SF-424 (Application for Financial Assistance), form SF- 424A or C (Budget Information), and form SF-424B or D (Assurances). The Application Package can also be accessed and downloaded from the Synopsis page of this announcement in Grants.gov. Applicants may also request paper copies of application materials by contacting the Awarding Agency using the information provided in Section G of this NOFO.

2. Contents and Form of Application Submission You must complete the mandatory forms and any applicable optional forms, in accordance with the instructions below, as required by this NOFO. Do not include any proprietary or personally identifiable information. A complete application should include:

• Standard Form 424 (SF 424) - Application for Federal Assistance

Complete this form as much as possible with all applicable information.

• Standard Form 424A or C (SF 424A/C) - Budget Information Applicants must provide an estimated cumulative budget for the total project in the proposal. The estimated budget must align with the projected scope of work presented in the application.

The project budget shall include detailed information on all cost categories and must clearly identify all project costs. Unit costs shall be provided for all budget items including the cost of work to be provided by contractors or sub-recipients. In addition, applicants shall include a narrative description of the items included in the project budget, including the value of in-kind contributions of goods and services provided to complete the project when cost share is identified to be included (reference section C of this announcement). Cost categories can include, but are not limited to, those costs items included on the SF424A and SF424C.

• Standard Form 424B or D (SF 424B/D) – Assurances

This form must be signed and submitted with your application.

• Project Narrative - Proposal Submission Format The proposal is a narrative description that should specifically address each of the review criteria (see Section E). The length of the proposal text will depend on the scope and complexity of the project, no smaller than font size 12, and have 1-inch margins. General guidance per section is provided in the grant application and guidelines found at www.nps.gov/rt66/grnts. The pages include all text, figures, references, resumes, Forms SF-424, SF-424A/C, and SF-424B/D. Only information that is pertinent to the proposal http://www.nps.gov/rt66/grnts should be included.

• Indirect Costs If your proposed budget includes indirect costs, the rate as proposed must meet the requirements of 2 CFR Part 200, Section 200.414 and 2 CFR Part 200, Appendix III through Appendix VII as applicable. A negotiated indirect cost rate agreement must be provided with your proposal. Proposals that fail to document their indirect costs may have those costs disallowed.

• Other Documents Required by the Program -

All applicants must provide a statement to identify whether or not any overlap exists between the proposed project and any other active or anticipated projects in terms of activities, costs, or time commitment of key personnel, including any application that was submitted for funding consideration to any other potential funding source (Federal or non-Federal). If no overlap or duplication exists, a sample statement to satisfy this requirement might be: “[Insert Applicant Name] affirms that no overlap or duplication exists between the proposed project in this application and any other active or anticipated project in terms of activities, costs, or time commitment of key personnel, including any application that was submitted for funding consideration to any other potential funding source (Federal or non-Federal).” If any overlap or duplication does exist, applicants must provide a description of the overlap including when the overlapping or duplicative proposal(s) were submitted, to whom (entity and program), and when funding decisions are expected to be announced. The statement and the description of overlap or duplication, when applicable, may be provided within the proposal or as a separate attachment to the application. If at any time a proposal is awarded funds that would be overlapping or duplicative of the funding requested from NPS, the applicant must immediately notify the NPS point of contact. Any overlap or duplication of funding between the proposed project and other active or anticipated projects may impact selection and/or funding amount.

If selected for award, NPS reserves the right to request additional or clarifying information for any reason deemed necessary, including, but not limited to:

(a) Other budget information

(b) Financial capability

(c) Evaluation of risk

(d) Name and phone number of the Designated Responsible Employee for complying with national policies prohibiting discrimination (See 43 C.F.R. § 17)

3. Unique entity identifier and System for Award Management (SAM) Each applicant (unless exempt under 2 CFR §25.110) is required to:

(a) Be registered in SAM;

(b) Provide a valid unique entity identifier in its application (currently a DUNS number);

(c) Continue to maintain an active SAM registration with current information at all times during which it has an active Federal award or an application or plan under consideration by a Federal awarding agency.

Registration processes for SAM can be found at https://www.sam.gov

A financial assistance agreement will not be made with a non-Federal entity until the non- Federal entity has complied with all applicable unique entity identifier and SAM requirements.

If a non-Federal entity has not fully complied with the requirements by the time that an agreement is ready for award, a determination may be made that the applicant is not qualified to receive a Federal award. That determination may be used as a basis for making a Federal award to another applicant.

In addition, in order to submit an application through Grants.gov an applicant must have an active SAM registration and register for submission permissions through the Grants.gov website.

Utilize the following link to guide you through this process:

http://www.grants.gov/web/grants/applicants/organization-registration.html

4. Submission Dates and Times Applicants are held responsible for their proposals being submitted to the National Park Service.

Applications must be received by Thursday May 10, 2018 at 5:00 pm Mountain time. Applicants are encouraged to submit the application well before the deadline.

Applications postmarked but not received by the due date will not be accepted.

Application preparation time may take several weeks, so please start the application process as soon as possible. Applications received after the deadline will not be reviewed or considered for award. If it is determined that a proposal was not considered due to lateness, the applicant will be notified during the selection process.

5. Intergovernmental Review This funding opportunity is not subject to Executive Order (EO) 12372 “Intergovernmental Review of Federal Programs.” Applicants subject to EO 12372 must contact their State’s Single Point of Contact (SPOC) to find out about and comply with the State’s process. The names and addresses of the SPOC’s are listed in the OMB’s home page at:

http://www.whitehouse.gov/omb/grants_spoc/

6. Funding Restrictions Costs incurred by the applicant prior to the start date of the period of performance of a signed Federal award are only allowable with written approval by a Financial Assistance Awarding Officer.

https://www.sam.gov/ http://www.grants.gov/ http://www.grants.gov/web/grants/applicants/organization-registration.html http://www.whitehouse.gov/omb/grants_spoc/

7. Other Submission Requirements Applications must be submitted to the National Park Service Route 66 Corridor Preservation Program by the deadline identified in paragraph 4 above. Applications submitted by other means or not received by the deadline will not be considered.

Applications must be sent to: National Park Service Route 66 Corridor Preservation Program at 1100 Old Santa Fe Trail, Santa Fe NM, 87505.

In the event the applicant experiences technical difficulties with submitting their application, please contact: Trish Fresquez-Hernandez at trish_fresquez-hernadez@nps.gov, 505-988-6122, , or Kaisa Barthuli at kaisa_barthuli@nps.gov, 505-988-6701.

START THIS PROCESS EARLY DON’T DELAY!

mailto:trish_fresquez-hernadez@nps.gov mailto:kaisa_barthuli@nps.gov

Section E: Application Review Information

1. Criteria NPS will evaluate and consider only those applications that separately address each of the merit review criteria. Each applicant is required to provide a detailed narrative, in accordance with section D.2., of the following criteria elements. It is HIGHLY recommended that the project narrative have sections labeled as follows:

FOR PRESERVATION, REHABILITATION, OR RESTORATION PROJECTS ONLY

(CONSTRUCTION):

Criterion 1 Description Weight 15% Statement of Project Need, Purpose, Goals, and Potential Public Benefit

Were the need, purpose, and goals of the proposed project clearly stated and well-justified? Will the project results substantially benefit the preservation, understanding, and/or enjoyment of Route 66? Will the completed project be accessible to the public? Will the project results benefit the local economy?

Criterion 2

Secretary of the Interior Priorities

Specific Details Identify which of the Secretary of the Interior priorities, noted in Section A, Program Description, your project aligns with, and provide detail as to how your project meets the priorities.

Criterion 3 Description Weight 10% History and Description of Historic Property

Are the construction history, historic/present use, and ownership of the property adequately described? Does the property retain substantial historic integrity, including appearance, design, and materials?

Criterion 4

Significance of Historic Property

Is the property listed on the National Register of Historic Places (NR), determined eligible for listing on the NR by a State Historic Preservation Office, or listed on a state historic register? Did the property directly serve a transportation or traveler-related function during the historic period (1926-1985)?

Criterion 5 Description Weight 15% Project Description Does the project meet the Secretary of Interior’s Standards for the

Treatment of Historic Properties? Is the overall project a good model of preservation? Is there a demonstrated degree of physical damage or deterioration of the property, and demonstrable threats to its stability, integrity, or existence? Is the overall strategy, methodology, and approach well-reasoned and appropriate, and meet grant eligibility requirements? Are the members of the Project Team, including contractors and subcontractors, qualified for their project positions?

Criterion 6

Project Completion and Ongoing Maintenance (Risk Evaluation)

Does the proposal instill a high level of confidence that the project will be completed as proposed in a timely, professional manner? Is there strong support/capacity to sustain the project results into the future? If the proposal is for one phase of a multi-phased project, is there a solid, long-term plan to complete additional phases once the current phase is completed? Assess low, medium, high risk according to responses.

Criterion 7

Letters of Recommendation

Do the letters of recommendation show substantial state, regional, and community support and endorsement of the project?

Criterion 8

Completeness of Application (Required Attachments)

Is application complete? Are all required attachments included?

FOR PLANNING, RESEARCH, AND EDUCATIONAL PROJECTS ONLY:

Criterion 1 Description Weight 25% Statement of Project Need, Purpose, Goals, and Potential Public Benefit

Were the purpose and goals of the proposed project clearly stated and well-justified? Is the proposed project a high priority for Route 66? Does the project address an important gap of information, or critical need on Route 66? Will the project results be accessible to the public, and/or have long-term impact? Will the project results benefit a wide cross-section of the public?

Criterion 2 Description Weight 25% Secretary of the Interior Priorities

Specific Details Identify which of the Secretary of the Interior priorities, noted in Section A, Program Description, your project aligns with, and provide detail as to how your project meets the priorities.

Criterion 3 Description Weight 20% Project Description Is the overall strategy, methodology, and approach well-reasoned and appropriate? Are the members of the Project Team, including contractors and subcontractors, qualified for their project positions?

Criterion 4 Description Weight 20% Project Completion and Ongoing Maintenance (Risk Evaluation)

Does the proposal instill a high level of confidence that the project will be completed as proposed in a timely, professional manner? Is there strong support/capacity to sustain the project results into the future? If the proposal is for one phase of a multi-phased project, is there a solid, long-term plan to complete additional phases once the current phase is completed? Assess low, medium, high risk according to responses.

Criterion 5

Letters of Recommendation

Do the letters of recommendation show substantial state, regional, and community support and endorsement of the project?

2. Review and Selection Process NPS personnel will review all proposals. All proposals for funding will be considered using the criteria outlined above. A summary of the review panel comments may be provided to the applicant if requested.

a. Initial Review Prior to conducting the comprehensive merit review, an initial review will be performed to determine whether: (1) the applicant is eligible for an award; (2) the information required by the NOFO has been submitted; (3) all mandatory requirements of the NOFO are satisfied;

and (4) the proposed project is responsive to the program objectives of the NOFO (program determination). If an applicant fails to meet the requirements or objectives of the NOFO, or does not provide sufficient information for review, the applicant will be considered non-responsive and eliminated from further review.

b. Comprehensive Merit Review

All applications that satisfactorily pass the initial review will be eligible for the Comprehensive Merit Review. Each criteria element will be scored on a 0-10 point scale:

10 Superior (100 % of weighted average) 8 Good (80 % of weighted average) 6 Satisfactory (60 % of weighted average) 4 Marginal (40 % of weighted average) 2 Poor (20 % of weighted average) 0 Not Acceptable (No score)

The following numerical rating values may be assigned: 10, 9, 8, 7, 6, 5, 4, 3, 2, 1, and 0.

The scoring of each criterion must be based on the strengths and weaknesses of the application narrative. To assist in assigning an appropriate score, the following will be used as a guideline:

8 Good: Applicant fully addresses all aspects of the criterion, convincingly demonstrates a likelihood of meeting the Government's requirements, and demonstrates only a few minor weaknesses.

6 Satisfactory: Applicant addresses all aspects of the criterion and demonstrates the ability to meet the Government's performance requirements. The Application contains weaknesses and/or a number of minor weaknesses.

4 Marginal: Applicant addresses all aspects of the criterion and demonstrates the ability to meet the Government's performance requirements. The Application contains significant weaknesses and/or a significant number of minor weaknesses.

2 Poor: Applicant addresses some aspects of the criterion and demonstrates some doubt in the likelihood of successfully meeting the Government's requirements. Significant weaknesses are demonstrated and clearly outweigh any strength presented.

0 Not Acceptable: Applicant does not address all aspects of the criterion and the information presented indicates a strong likelihood of failure to meet the Government's requirements.

c. Selection The Selection Official will consider the merit review scores and recommendations, program policy factors, and the amount of funds available to select applications for funding. Program policy factors include: Historic properties must have been in service and have had a strong and direct association with Route 66 during its 1926-1985 period of national significance; be on, or within view of a Route 66 road alignment; be in their original location; and retain historical and architectural integrity. Consideration will be given to the location and type of project to ensure broad representation and diversity of the route’s stories and places.

Rating Descriptive Statement 10 Superior: Applicant fully addresses all aspects of the criterion, convincingly demonstrates that it will meet the Government's performance requirements, and demonstrates no weaknesses.

d. Discussions and Award The Government may enter into discussions with a selected applicant for any reason deemed necessary, including, but not limited to: (1) only a portion of the application is selected for award; (2) the Government needs additional information to determine that the applicant is capable of complying with the requirements of DOI Financial Assistance Regulations, and/or

(3) additional specific terms and conditions are required. Failure to satisfactorily resolve the issues identified by the Government may preclude award to the applicant.

3. Evaluation of Applicant Risk In accordance with 2 C.F.R. § 200.205, applications selected for funding will be subject to a pre-award risk assessment which may include a review of information contained within the applicant’s proposal, past audits, Federal Awardee Performance and Integrity Information System (FAPIIS), and/or past performance on previous Federal financial assistance awards.

Negative information that leads to an applicant being designated as “Medium Risk” or “High Risk” may result in specific conditions, as identified in 2 C.F.R. § 200.207, being incorporated into the final award.

4. Anticipated Announcement and Federal Award Dates

Estimated date of Federal Award: On or before 09/30/2018

Estimated date notifying successful and unsuccessful applicants: 07/06/2018

Section F: Federal Award Administration Information

1. Federal Award Notices Upon being selected for the award, successful applicants will receive a notification of the selection of their application for funding. NPS will notify the applicant selected for award by July 6, 2018. A notice of selection is not an authorization to begin performance on an agreement. This notice will detail the next steps in the awarding process. Once all clearances and reviews have been conducted, a cooperative agreement or grant will be sent for signature.

Work cannot begin before the non-Federal entity receives a fully executed copy of the grant/cooperative agreement which contains the signature of the Financial Assistance Awarding Officer. Any pre-award costs incurred prior to the receipt of a signed agreement or written notice signed by a Financial Assistance Awarding Officer authorizing pre-award costs, is at the applicant’s own risk. A signed grant/cooperative agreement signed by a Financial Assistance Awarding Officer is the only authorizing document to begin performance.

Organizations whose applications have not been selected will be advised as promptly as possible.

2. Administrative and National Policy Requirements

a. Code of Federal Regulations (CFR) By accepting Federal financial assistance, the non-Federal entity agrees to abide by the applicable Federal regulations in the expenditure of Federal funds and performance under this program: 2 C.F.R. Part 200 - Uniform Administrative Requirements, Cost Principles, and Audit Requirements For Federal Awards

b. Standard Award Terms and Conditions Acceptance of a Federal financial assistance award from the Department of the Interior carries with it the responsibility to be aware of and comply with the terms and conditions of the award. Acceptance is defined as the start of work, drawing down funds, or accepting the award via electronic means. Awards are based on the application submitted to, and as approved by the Financial Assistance Awarding Officer. All financial assistance awards are subject to the terms and conditions incorporated either directly or by reference in the award document. Code of Federal Regulations/Regulatory Requirements, as applicable, are listed within Appendix B of this announcement (Contact the Financial Assistance Awarding Officer with any questions regarding the applicability of any terms and conditions).

• 2 C.F.R. Part 175 - Trafficking Victims Protection Act of 2000

• 2 C.F.R. Parts 182 & 1401 - Government-wide Requirements for a Drug-Free

Workplace

• 2 C.F.R. Parts 180 & 1400 - Government-wide Debarment and Suspension (Non-procurement)

• 43 CFR. 18 - Restrictions on Lobbying

c. Order of Precedence http://www.ecfr.gov/cgi-bin/text-idx?SID=63fa3a961cf535c2c8382c1da1d0f279&node=pt2.1.200&rgn=div5 http://www.ecfr.gov/cgi-bin/text-idx?SID=63fa3a961cf535c2c8382c1da1d0f279&node=pt2.1.200&rgn=div5

Any inconsistency in the agreement shall be resolved by giving precedence in the following order: (a) Any national policy requirements and administrative management standards; (b) 2 C.F.R. Part 200, in its entirety; (c) requirements of the applicable OMB Circulars and Treasury regulations; (d) special terms and conditions; (e) all agreement sections, documents, exhibits, and attachments; (f) and the non-Federal Entity’s project proposal.

d. Modifications The agreement may be modified by written agreement signed by both the non-Federal entity’s Authorized Representative and the Financial Assistance Awarding Officer.

Administrative changes (i.e. Financial Assistance Awarding Officer name change, etc.)

which do not change the statement of work, agreement amount, etc., or otherwise affect the non-Federal entity may be signed unilaterally by the Financial Assistance Awarding Officer.

Additionally, a unilateral modification may be utilized if it should become necessary to impose remedies for non- compliance, suspension or termination of the agreement in accordance with 2 CFR 200, Section 200.338 – 200.342.

All other changes shall be made by means of a bilateral modification to the agreement. No oral statement made by any person, or written statement by any person other than the NPS Financial Assistance Awarding Officer shall be allowed in any manner or degree to modify or otherwise effect the terms of the agreement.

e. Payments All applicants must be registered in the System for Awards Management (SAM) prior to award under this NOFO. Instructions for registering for SAM are located at http://www.sam.gov/portal/public/SAM. All applicants must maintain an active SAM registration with current information at all times while they have an active Federal award or an application under consideration.

All applicants must also be registered with, and willing to process all payments through, the Department of the Treasury Automated Standard Application for Payments (ASAP) system.

All non-Federal entities with active NPS financial assistance agreements must be enrolled in ASAP under the appropriate Agency Location Code(s) (ALC) and the Data Universal Number System (DUNS) Number prior to the award of funds. If a non-Federal has multiple DUNS numbers they must separately enroll within ASAP for each unique DUNS Number and/or Agency. Note that if your entity is currently enrolled in the ASAP system with an agency other than NPS, you must enroll specifically with NPS in order to process payments.

f. Funding Restrictions All funding is contingent upon the availability and appropriation of funds by the United States Congress.

g. Cost Principles:

Costs must be allowable in accordance with the applicable Federal cost principles referenced in 2 CFR Part 200, Subpart E – Cost Principles.

h. Pre-award Costs:

http://www.sam.gov/portal/public/SAM

Must comply with 2 CFR Part 200.458 and requires written approval from the Financial Assistance Awarding Officer.

3. Reporting

a. Financial Status Reports:

A report of expenditures is required as documentation of the financial status of awards according to the official accounting records of the non-Federal entity. The financial information will be reported by completing and submitting the Federal Financial Report (FFR), SF425. At a minimum, financial reports will be required annually and shall be submitted within 90 calendar days after the end of the annual reporting period. The Financial Assistance Awarding Officer may designate a reporting schedule requiring more frequent reporting based on the assessment of risk. The reporting requirements will be defined within the grant/cooperative agreement. A final FFR shall be submitted no more than 90 calendar days after the end date of the agreement.

The FFR can be downloaded at:

http://www.whitehouse.gov/omb/grants/standard_forms/ffr.pdf

The NPS Financial Assistance Awarding Officer will review the report for patterns of cash expenditures and assess whether performance or financial management problems exist.

Before submitting the FFR to the NPS Financial Assistance Awarding Officer, the non- Federal entity must ensure that the information submitted is accurate, complete, and consistent with the non-Federal entity’s accounting system. The non-Federal entity’s Authorized Certifying Official’s signature on the FFR certifies that the information in the FFR is correct and complete and that all outlays and obligations are for the purposes set forth in the agreement documents, and represents a claim to the Federal Government. Filing a false claim may result in the imposition of civil or criminal penalties.

b. Performance Reports:

A report of performance is required as documentation of performance towards the accomplishments of the Federal award and detailing project activity and participant profile information. At a minimum, performance reports will be required annually and shall be submitted within 90 calendar days after the end of the annual reporting period. The Financial Assistance Awarding Officer may designate a reporting schedule requiring more frequent reporting based on the assessment of risk. The reporting requirements will be defined within the grant/cooperative agreement. A final performance report shall be submitted no more than 90 calendar days after the end date of the agreement.

In accordance with 2 C.F.R. 200 § 200.328, the performance reports shall contain brief information on:

http://www.whitehouse.gov/omb/grants/standard_forms/ffr.pdf

(1) A comparison of actual accomplishments to the objectives of the Federal award established for the period. Where the accomplishments of the Federal award can be quantified, a computation of the cost (for example, related to units of accomplishment) may be required if that information will be useful. Where performance trend data and analysis would be informative to the Federal awarding agency program, the Federal awarding agency should include this as a performance reporting requirement;

(2) The reasons why established goals were not met, if appropriate; and

(3) Additional pertinent information including, when appropriate, analysis and explanation of cost overruns or high unit costs.

Before submitting the performance report to the NPS Financial Assistance Awarding Officer, the non-Federal entity must ensure that the information submitted is accurate, complete, and consistent with the non-Federal entity’s Federal financial report. Filing false information may result in the imposition of civil or criminal penalties.

c. Non-Compliance:

Failure to comply with the reporting requirements contained in an agreement may be considered a material non-compliance with the terms and conditions of the award. Non-compliance may result in withholding of future payments, suspension or termination of the agreement, recovery of funds paid under the agreement, and the withholding of future awards. The specific information regarding type, frequency and means of submission of post-Federal award reporting requirements will be contained in the award document.

Section G: Federal Awarding Agency Contacts

Agency Contact Information:

Name: Trish Fresquez-Hernandez Address: PO Box 728, Santa Fe NM 87504 Phone: 505-988-6122 E-mail: trish_fresquez-hernandez@nps.gov Fax:

Questions and Requests pertaining to this Notice of Funding Opportunity shall be submitted to:

Name:

Trish Fresquez-Hernandez

Address: PO Box 728, Santa Fe NM 87504 Phone: 505-988-6122 E-mail: trish_fresquez-hernandez@nps.gov mailto:trish_fresquez-hernandez@nps.gov mailto:trish_fresquez-hernandez@nps.gov

Fax:

Section H: Other Information:

1. Program Information

The NPS Route 66 Corridor Preservation Program facilitates the development of guidelines and a program of technical assistance and grants to set priorities for the preservation of the Route 66 corridor. The program provides financial assistance in the form of competitive cost-share grants for the preservation of the most significant and representative buildings, structures, road segments, and cultural landscapes along the length of the Route 66 corridor, covering Illinois, Missouri, Kansas, Oklahoma, Texas, New Mexico, Arizona, and California. Cost-share grants are also available for planning, research, and educational initiatives related to the preservation of Route 66. Since the program’s inception in 2001, over 135 cost-share grant projects have been funded and successfully completed. More information is available at https://www.nps.gov/rt66/cost-share-grants/

2. Proprietary and Personally Identifiable Information

a. Notice of Potential Disclosure under Freedom of Information Act Applicants should be advised that identifying information regarding all applicants, including applicant names and/or points of contact, may be subject to public disclosure under the Freedom of Information Act, whether or not such applicants are selected for negotiation of award. Applicants must identify any proprietary information within their applications.

b. Personally Identifiable Information In responding to this NOFO, applicants must ensure that Protected Personally Identifiable Information (PII) is not included in the following documents: Project Abstract, Project Narrative, Biographical Sketches, Budget or Budget Justification. These documents will be used by the Merit Review Committee in the review process to evaluate each application. PII is defined by the Office of Management and Budget (OMB) as:

Any information about an individual maintained by an agency, including but not limited to, education, financial transactions, medical history, and criminal or employment history and information that can be used to distinguish or trace an individual’s identity, such as their name, social security number, date and place of birth, mother’s maiden name, biometric records, etc., including any other personal information that is linked or linkable to an individual. This definition of PII can be further defined as: (1) Public PII and (2) Protected PII.

Public PII:

PII found in public sources such as telephone books, public websites, business cards, university listing, etc. Public PII includes first and last name, address, work telephone number, email address, home telephone number, and general education credentials.

http://www.nps.gov/rt66/cost-

Protected PII:

PII that requires enhanced protection. This information includes data that if compromised could cause harm to an individual such as identity theft.

3. Routine Notices to Applicants

a. Modification or Changes to the Notice of Funding Opportunity Notices of any modifications to this NOFO will be posted on Grants.gov. You can receive an email when a modification or an announcement message is posted. When you download the application at Grants.gov; you can also register to receive notifications of changes through Grants.gov.

b. Government Right to Reject or Negotiate NPS reserves the right, without qualification, to reject any or all applications received in response to this announcement and to select any application, in whole or in part, as a basis for negotiation and/or award.

c. Evaluation and Administration by Non-Federal Personnel In conducting the merit review evaluation, the Government may seek the advice of qualified non-Federal personnel as reviewers. The Government may also use non-Federal personnel to conduct routine, nondiscretionary administrative activities. The applicant, by submitting its application, consents to the use of non-Federal reviewers/administrators. Non-Federal reviewers must sign conflict of interest and non-disclosure agreements prior to reviewing an application. Non-Federal personnel conducting administrative activities must sign a nondisclosure agreement.

d. Notice of Right to Conduct a Review of Financial Capability NPS reserves the right to conduct an independent third party review of financial capability for applicants that are selected for negotiation of award (including personal credit information of principal(s) of a small business if there is insufficient information to determine financial capability of the organization).

Appendix A - Application Package Forms SF 424, SF 424A, SF 424B

Appendix B - NPS Standard and Special Award Terms and Conditions

This appendix provides the standard and special terms and conditions for financial assistance agreements awarded by the National Park Service to assist applicants in developing proposals in response to this Notice of Funding Opportunity. It is the responsibility of the non-Federal entity to review the final terms and conditions incorporated into any resulting financial assistance agreement at the time of award as the terms and conditions in this appendix are subject to change based on executive orders, changes to regulations, or changes to policy. Additional award specific terms and conditions may also be included in any resulting financial assistance agreement based on program requirements or evaluation of applicant risk.

1. PAYMENT

A. Projects will be funded, subject to the availability of funds, by issuance of a grant agreement, cooperative agreement, or master cooperative agreement with subsequent task agreements. An agreement issued and signed by the NPS Financial Assistance Awarding Officer obligates NPS funds. Notification of a successful proposal does not constitute authority to incur costs. Once the grant agreement, cooperative agreement, and subsequent task agreements (if applicable) for a successful proposal has been signed by the NPS Financial Assistance Awarding Officer, the recipient may incur costs as specified in the approved budget submittal.

B. Method of Payment. Payment will be made by advance and/or reimbursement through the Department of Treasury’s Automated Standard Application for Payments (ASAP) system.

1. Requesting Advances. Requests for advances must be submitted via the ASAP system. Requests may be submitted as frequently as required to meet the needs of the Financial Assistance (FA) Recipient to disburse funds for the Federal share of project costs. If feasible, each request should be timed so that payment is received on the same day that the funds are dispersed for direct project costs and/or the proportionate share of any allowable indirect costs. If same–day transfers are not feasible, advance payments must be as close to actual disbursements as administratively feasible.

2. Requesting Reimbursement. Requests for reimbursements must be submitted via the ASAP system. Requests for reimbursement should coincide with normal billing patterns. Each request must be limited to the amount of disbursements made for the Federal share of direct project costs and the proportionate share of allowable indirect costs incurred during that billing period.

3. Adjusting Payment Requests for Available Cash. Funds that are available from repayments to, and interest earned on, a revolving fund, program income, rebates, refunds, contract settlements, audit recoveries, credits, discounts, and interest earned on any of those funds must be disbursed before requesting additional cash payments.

4. Bank Accounts. All payments are made through electronic funds transfer to the bank account identified in the ASAP system by the FA Recipient.

5. Supporting Documents and Agency Approval of Payments. Additional supporting documentation and prior NPS approval of payments may be required when/if a FA Recipient is determined to be “high risk” or has performance issues. If prior Agency payment approval is in effect for an award, the ASAP system will notify the FA Recipient when they submit a request for payment. The Recipient must then notify the NPS Financial Assistance Awarding Officer that a payment request has been submitted. The NPS Financial Assistance Awarding Officer may request additional information from the Recipient to support the payment request prior to approving the release of funds, as deemed necessary. The FA Recipient is required to comply with these requests. Supporting documents may include invoices, copies of contracts, vendor quotes, and other expenditure explanations that justify the reimbursement requests.

B. In order to receive a financial assistance award and to ensure proper payment, it is required that Recipient maintain their registration with the System for Award Management (SAM), accessed at http://www.sam.gov. Failure to maintain registration can impact obligations and payments under this Agreement and/or any other financial assistance or procurements documents the Recipient may have with the Federal government.

C. Any award beyond the current fiscal year is subject to availability of funds; funds may be provided in subsequent fiscal years if project work is satisfactory and funding is available.

D. Allowable and Eligible Costs. Expenses charged against awards under the Agreement may not be incurred prior to the beginning of the Agreement, and may be incurred only as necessary to carry out the approved objectives, scope of work and budget with prior approval from the NPS Financial Assistance Awarding. The Recipient shall not incur costs or obligate funds for any purpose pertaining to the operation of the project, program, or activities beyond the expiration date stipulated in the award.

E. Travel Costs. For travel costs charged against awards under the Agreement, costs incurred must be considered reasonable and otherwise allowable only to the extent such costs do not exceed charges normally allowed by the Recipient in its regular operations as the result of the Recipient’s written travel policy. If the Recipient does not have written travel policies established, the Recipient and its contractors shall follow the travel policies in the Federal Travel Regulation, and may not be reimbursed for travel costs that exceed the standard rates. All charges for travel must conform to the applicable cost principles.

F. Indirect Costs. Indirect costs will not be allowable charges against the award unless specifically included as a line item in the approved budget incorporated into the award.

http://www.sam.gov/

G. Recipient Cost Share or Match. Any non–Federal share, whether in cash or in–kind, is expected to be paid out at the same general rate as the Federal share. Exceptions to this requirement may be granted by the Financial Assistance Awarding Officer based on sufficient documentation demonstrating previously determined…