fy 11 eudl discretionary final.pdf

U.S. Department of Justice OMB No. 1121-0329 Office of Justice Programs Office of Juvenile Justice and Delinquency Prevention

The U.S. Department of Justice (DOJ), Office of Justice Programs (OJP), Office of Juvenile Justice and Delinquency Prevention (OJJDP) is seeking applicants for its Fiscal Year (FY) 2011 Enforcing Underage Drinking Laws Assessment, Strategic Planning, and Implementation Initiative. This program furthers DOJ’s mission by supporting communities’ efforts to implement research-based and promising practices to enforce underage drinking laws and prevent underage persons from consuming alcohol.

OJJDP FY 2011 Enforcing Underage Drinking Laws Assessment, Strategic Planning, and

Implementation Initiative

Eligibility

Applicants are limited to state agencies presently designated to administer the EUDL Block Grants Program, including those with active EUDL Discretionary Program grants, except for Maine, Nevada, and Washington, where the program outlined in this solicitation is currently operational. (See Eligibility, page 3.)

Deadline

Registration with Grants.gov is required prior to application submission. (See “How To Apply,” page 7.) All applications are due by 11:59 p.m., Eastern Time, on May 16, 2011. (See “Deadlines: Registration and Application,” page 3.)

Contact Information

For technical assistance with submitting an application, call the Grants.gov Customer Support Hotline at 1-800-518-4726 or e-mail support@grants.gov. Hotline hours of operation are 24 hours, 7 days a week, except federal holidays.

For assistance with any other requirements of this solicitation, contact the Justice Information Center at 1–877–927–5657 or via email to JIC@telesishq.com. The Center hours of operation are 8:30 a.m. to 5:00 p.m., Eastern Time, Monday through Friday. On the solicitation close date, the Center will be open from 8:30 a.m. to 8:00 p.m., Eastern Time.

Grants.gov number assigned to this announcement: OJJDP-2011-2997.

Release Date: March 31, 2011 http://www.usdoj.gov/ http://www.ojp.gov/flash.htm http://www.grants.gov/applicants/apply_for_grants.jsp mailto:support@grants.gov mailto:JIC@telesishq.com

Contents

Overview Deadlines: Registration and Application Eligibility Program-Specific Information Performance Measures Project Evaluations Notice of New Post-Award Reporting Requirements How To Apply What an Application Is Expected To Include

Standard Form-424 (SF-424) Program Narrative Budget Detail Worksheet and Budget Narrative Indirect Cost Rate Agreement (if applicable) Other Attachments Other Standard Forms

Selection Criteria Review Process Additional Requirements Appendix A: EUDL Technical Assessment Program Guide Appendix B: EUDL Frequently Requested Data Elements Appendix C: EUDL Assessment Support Requirements Appendix D: Application Checklist

OMB No. 1121-0329 OJJDP FY 2011 EUDL Assessment, Strategic Planning, and Implementation Initiative Approval Expires 02/28/2013 OJJDP-2011-2997

OJJDP FY 2011 Enforcing Underage Drinking Laws Assessment, Strategic Planning, and Implementation Initiative

(CFDA #16.727)

Overview

This initiative seeks to reduce the availability to and consumption of alcoholic beverages by persons who are younger than 21 years old through assessment, strategic planning, and program implementation. The initiative will provide funds to governor-designated state agencies who are successful applicants to implement research-based and promising practices to enforce underage drinking laws and prevent underage persons from consuming alcohol. This program will be authorized by an act appropriating funds for the Department of Justice.

Deadlines: Registration and Application

Registration with Grants.gov is required prior to application submission. OJJDP encourages applicants to register several weeks before the application deadline of 11:59 p.m., Eastern Time, on May 16, 2011. See “How To Apply,” page 7, for details.

Eligibility

Applicants are limited to state agencies presently designated to administer the Enforcing Underage Drinking Laws (EUDL) Block Grants Program, including those with active EUDL Discretionary Program grants, with the exception of Maine, Nevada, and Washington, where the program outlined in this solicitation is currently operational. A list of the eligible state agencies is available at www.udetc.org.

Program-Specific Information

Purpose

This program supports the reduction of the availability of alcoholic beverages to, and the consumption of, alcoholic beverages by persons who are younger than 21 years old, through independent assessment, strategic planning, and program implementation.

Goals, Objectives, and Deliverables

Selected states, and their communities, will:

• conduct an independent assessment of both state and local underage drinking in the first year of the program.

• develop a long-range strategic plan based on the independent assessment as part of first-year program activities.

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• implement selected elements of the strategic plan that will serve to:

o decrease the number of first-time alcohol-related incidents.

o decrease incidence of unintentional injuries related to alcohol consumption among underage persons.

o reduce alcohol-related traffic injuries or fatalities among underage persons.

o increase the number of underage military personnel participating in activities designed to deter underage drinking.

OJJDP will assign major tasks and deliverables under this guidance based upon a review of the application. At a minimum, the grantees will provide and submit semi-annual progress reports.

Amount and Length of Awards

OJJDP will award as much as $800,000 through cooperative agreements to as many as three states for a 3-year project period. As a result of the independent assessment and strategic planning process outlined in the solicitation, each state may provide sub-grants to between one and three communities to implement elements of the program and/or each state may develop and implement select state-level activities from the OJJDP-approved strategic plan.

In furtherance of the goals and objectives described above, OJJDP's role will include the following tasks:

• reviewing and approving major work plans, including changes to such plans, and key decisions pertaining to project operations

• reviewing and approving major project-generated documents and materials used in the provision of project services

• providing guidance in significant project planning meetings and participating in project sponsored training events or conferences.

• reviewing and approving any proposed solicitations prior to release or publication.

All awards are subject to the availability of appropriated funds and any modifications or additional requirements that may be imposed by law.

Budget Information

Limitation on Use of Award Funds for Employee Compensation; Waiver: With respect to any award of more than $250,000 made under this solicitation, federal funds may not be used to pay total cash compensation (salary plus bonuses) to any employee of the award recipient at a rate that exceeds 110% of the maximum annual salary payable to a member of the federal government’s Senior Executive Service (SES) at an agency with a Certified SES Performance Appraisal System for that year. (The 2011 salary table for SES employees is available at www.opm.gov/oca/11tables/indexSES.asp.) Note: A recipient may compensate an employee at a higher rate, provided the amount in excess of this compensation limitation is paid with non-

OMB No. 1121-0329 OJJDP FY 2011 EUDL Assessment, Strategic Planning, and Implementation Initiative federal funds. (Any such additional compensation will not be considered matching funds where match requirements apply.)

The limitation on compensation rates allowable under an award may be waived on an individual basis at the discretion of the Assistant Attorney General for OJP. An applicant that wishes to request a waiver must include a detailed justification in the budget narrative of its application.

Unless the applicant submits a waiver request and justification with the application, the applicant should anticipate that OJP will request the applicant to adjust and resubmit its budget.

The justification should include the particular qualifications and expertise of the individual, the uniqueness of the service being provided, the individual’s specific knowledge of the program or project being undertaken with award funds, and a statement explaining that the individual’s salary is commensurate with the regular and customary rate for an individual with his/her qualifications and expertise, and for the work that is to be done.

Match Requirement. Match is not required for this program. Although match is not required, if applicants will use other sources of funding to augment this program, they should acknowledge these funds in the program narrative of their application, not the budget detail worksheet. See the section on Program Design and Implementation.

Performance Measures

To assist the Department in fulfilling its responsibilities under the Government Performance and Results Act (GPRA), Public Law 103-62, applicants that receive funding under this solicitation must provide data that measure the results of their work. Any award recipient will be required, post award, to provide the data requested in the “Data Grantee Provides” column so that OJP can calculate values for the “Performance Measures” column. Performance measures for this solicitation are as follows:

Objective Performance Measure(s) Data Grantee Provides

The program’s goal is to reduce underage drinking in selected communities by systematically implementing best or promising practices that attain the objectives of increasing the enforcement of underage drinking laws and enhancing research-based prevention planning and programming.

The performance measures will differ, depending on the specific program goals and objectives.

Examples are below:

Reduction in the number of alcohol-related offenses involving underage persons.

Reduction in alcohol-related traffic injuries or fatalities where an underage person’s use of alcohol may have been a factor.

Reduction in the incidence of unintentional injuries related to underage persons’ consumption of alcohol.

The following data must be submitted to the evaluator, as directed by

OJJDP:

Number of DUIs/DWIs among underage persons.

Number of traffic accidents involving underage persons where alcohol may have been a factor.

Number of crimes against persons, property, or pets where alcohol consumption by underage persons may have been a factor.

OMB No. 1121-0329 OJJDP FY 2011 EUDL Assessment, Strategic Planning, and Implementation Initiative

Increase in the number of activities designed to deter underage drinking.

Increase in the number of underage military personnel participating in activities designed to deter underage drinking.

Increase in the level of coordination between the grantee and other underage drinking programs in the community.

Number of alcohol-related traffic injuries or fatalities where an underage person’s use of alcohol may have been a factor.

Number of emergency room visits where an underage person’s consumption of alcohol may have been a factor.

Number of activities designed to deter underage drinking.

Number of underage persons participating in activities designed to deter underage drinking.

Number of meetings between the grantee and other underage drinking programs in the community.

Number of other underage drinking programs with whom the grantee has coordinated activities.

Submission of performance measures data is not required for the application. Instead, applicants should discuss in their application their proposed methods for collecting data for performance measures. Refer to the section “What an Application Is Expected To Include,” page 9, for additional information.

Project Evaluations

Applicants that propose to use funds awarded through this solicitation to conduct project evaluations should be aware that certain project evaluations (such as systematic investigations to develop or contribute to generalizable knowledge) may constitute “research” for purposes of applicable DOJ human subjects protections. However, project evaluations that are intended to generate internal improvements to a program or service or to meet OJP’s performance measure data reporting requirements likely do not constitute “research.” Applicants should provide sufficient information for OJP to determine whether the particular project they propose would either intentionally or unintentionally collect and/or use information in such a way that it meets the DOJ regulatory definition of research.

Research, for the purposes of human subjects protections for OJP-funded programs, is defined as “a systematic investigation, including research development, testing, and evaluation, designed to develop or contribute to generalizable knowledge” [28 C.F.R. § 46.102(d)]. For additional information on determining whether a proposed activity would constitute research, see the decision tree on the “Research and the Protection of Human Subjects” section of the OJP “Other Requirements for OJP Applications” Web page (www.ojp.usdoj.gov/funding/other_requirements.htm). Applicants whose proposals may involve

OMB No. 1121-0329 OJJDP FY 2011 EUDL Assessment, Strategic Planning, and Implementation Initiative http://www.ojp.usdoj.gov/funding/other_requirements.htm a research or statistical component also should review “Confidentiality” section on that Web page.

For more information about OJJDP performance measures, see www.ojjdp.ncjrs.gov/grantees/pm/index.html.

Notice of New Post-Award Reporting Requirements

Applicants should anticipate that all recipients (other than individuals) of awards of $25,000 or more under this solicitation, consistent with the Federal Funding Accountability and Transparency Act of 2006 (FFATA), will be required to report award information on any first-tier subawards totaling $25,000 or more, and, in certain cases, to report information on the names and total compensation of the five most highly compensated executives of the recipient and first-tier subrecipients. Each applicant entity must ensure that it has the necessary processes and systems in place to comply with the reporting requirements should it receive funding.

Reports regarding subawards will be made through the FFATA Subaward Reporting System (FSRS), found at www.fsrs.gov.

Please note also that applicants should anticipate that no subaward of an award made under this solicitation may be made to a subrecipient (other than an individual) unless the potential subrecipient acquires and provides a Data Universal Numbering System (DUNS) number.

How To Apply

Applications should be submitted through Grants.gov. Complete instructions on how to register and submit an application can be found at www.grants.gov. Applicants who experience difficulties during this process should call the Grants.gov Customer Support Hotline at 1-800- 518-4726. Hotline hours of operation are 24 hours, 7 days a week, except federal holidays.

Registering with Grants.gov is a one-time process; however, processing delays may occur and it can take several weeks for first-time registrants to receive confirmation and a user password.

OJJDP recommends that applicants register as early as possible to avoid delays in submitting their applications by the deadline.

All applicants are required to complete the following steps:

1. Acquire a DUNS number. A DUNS number is required for Grants.gov registration. OMB requires that all applicants for federal funds (other than individuals, who are exempt from this requirement) include a DUNS number in their applications for a new award or renewal of an existing award. A DUNS number is a unique nine-digit sequence recognized as the universal standard for identifying and tracking entities receiving federal funds. The identifier is used to validate address and point of contact information for federal assistance applicants, recipients, and subrecipients. The DUNS number will be used throughout the grant life cycle. Obtaining a DUNS number is a free, one-time activity. Obtain a DUNS number by calling 1-866-705-5711 or by applying online at www.dnb.com.

2. Acquire or Renew Registration with the Central Contractor Registration (CCR) Database. OJP requires that all applicants (other than individuals) for federal financial assistance maintain current registrations in the Central Contractor Registration (CCR) database. An applicant must be registered in the CCR to successfully register in Grants.gov.

The CCR database is the repository for standard information about federal financial

OMB No. 1121-0329 OJJDP FY 2011 EUDL Assessment, Strategic Planning, and Implementation Initiative Approval Expires 02/28/2013 OJJDP-2011-2997 http://www.ojjdp.ncjrs.gov/grantees/pm/index.html http://www.fsrs.gov/ http://www.grants.gov/ http://www.dnb.com/ assistance applicants, recipients, and subrecipients. Organizations that have previously submitted applications via Grants.gov are already registered with CCR. However, applicants must update or renew their CCR registration annually to maintain an active status.

Information about CCR registration procedures can be accessed at www.ccr.gov.

3. Acquire an Authorized Organization Representative (AOR) and a Grants.gov Username and Password. Complete the AOR profile on Grants.gov and create a username and password. Applicants must use their organization’s DUNS number to complete this step. For more information about the registration process, visit www.grants.gov/applicants/get_registered.jsp.

4. Acquire Confirmation for the AOR from the E-Business Point of Contact (E-Biz POC).

The applicant’s E-Biz POC must log into Grants.gov to confirm the organization’s AOR. An organization can have more than one AOR.

5. Search for the Funding Opportunity on Grants.gov. Use the following identifying information when searching for the funding opportunity on Grants.gov. The Catalog of Federal Domestic Assistance number for this solicitation is 16.727 titled “Enforcing Underage Drinking Laws Program,” and the funding opportunity number is OJJDP-2011- 2997.

6. Submit an Application Addressing All Solicitation Requirements. Within 24–48 hours after submitting an electronic application, the applicant should receive an e-mail validation message from Grants.gov. The validation will state whether OJJDP has received and validated the application or rejected it, with an explanation. Important: OJJDP urges applicants to submit their applications at least 72 hours prior to the due date of the application to allow time to receive the validation message and to correct any problems that may have caused a rejection notification.

Grants.gov will forward the application to OJP’s Grants Management System (GMS). GMS does not accept executable file types as application attachments. These disallowed file types include, but are not limited to, the following extensions: “.com,” “.bat,” “.exe,” “.vbs,” “.cfg,” “.dat,” “.db,” “.dbf,” “.dll,” “.ini,” “.log,” “.ora,” “.sys,” and “.zip.”

Grants.gov Technical Issues

Applicants who experience unforeseen Grants.gov technical issues that prevent them from submitting their applications by the deadline must contact OJJDP staff within 24 hours after the deadline and request approval to submit their applications. At that time, OJJDP staff will instruct the applicant to submit specific information detailing the technical difficulties. The applicant must e-mail a description of their technical difficulties, a timeline of submission efforts, their complete grant application, their DUNS number, and Grants.gov Help Desk tracking numbers they have received. After OJJDP reviews the information and contacts the Grants.gov Help Desk to validate the technical issues reported, OJP will contact the applicant to inform them whether their request has been approved or denied. If OJJDP cannot validate the technical issues reported, the Office will reject the application as untimely.

To ensure a fair competition for limited discretionary funds, the following conditions are not valid reasons to permit late submissions: (1) failure to begin the registration process in sufficient time,

(2) failure to follow Grants.gov instructions on how to register and apply as posted on its Web

OMB No. 1121-0329 OJJDP FY 2011 EUDL Assessment, Strategic Planning, and Implementation Initiative http://www.grants.gov/applicants/get_registered.jsp site, (3) failure to follow all of the instructions in the OJP solicitation, and (4) technical issues experienced with the applicant’s computer or information technology environment.

Notifications regarding known technical problems with Grants.gov, if any, are posted at the top of the OJP funding Web page, www.ojp.usdoj.gov/funding/solicitations.htm.

What an Application Is Expected To Include

This section describes what an application should include and sets out a number of elements.

Applicants should anticipate that if they fail to submit an application that contains all of the specified elements, it may negatively affect the review of their application and, should OJJDP decide to make an award, it may result in OJJDP including special conditions that preclude access to or use of award funds pending satisfaction of the conditions.

Moreover, applicants should anticipate that some application elements are so critical that applications that do not respond to the scope of the solicitation, that do not meet the eligibility requirements, that do not request funding within the funding limit, that do not include a program narrative, budget detail worksheet, or a budget narrative will neither proceed to peer review nor receive further consideration.

OJP strongly recommends that applicants use appropriately descriptive file names (e.g., “Program Narrative,” “Budget Detail Worksheet and Budget Narrative,” “Timelines,” “Resumes”) for all attachments. OJP recommends that applicants include resumes in a single file.

Standard Form-424 (SF-424)

The SF-424 is a standard form required for use as a cover sheet for submission of pre-applications, applications, and related information. Grants.gov and GMS take information from the applicant’s profile to populate the fields on this form. When selecting "type of applicant," if the applicant is a for-profit entity, select "For-Profit Organization" or "Small Business" (as applicable). Instructions on completing the SF-424 are available at www07.grants.gov/assets/SF424Instructions.pdf.

Program Narrative

Applicants must submit a program narrative that presents a detailed description of the purpose, goals, objectives, strategies, design, and management of the proposed program. The program narrative should be double-spaced with 1-inch margins, not exceeding 30 pages of 8½ by 11 inches, and use a standard 12-point font, preferably Times New Roman. Pages should be numbered “1 of 30,” etc. The project abstract, tables, charts, pictures, etc., including all captions, legends, keys, subtext, etc., may be single-spaced, and will count in the 30-page limit.

Material required under the “Budget and Budget Narrative” and “Other Attachments” sections will not count toward the program narrative page count. If the program narrative fails to comply with these length-related restrictions, noncompliance may be considered in peer review and in final award decisions.

The program narrative should address the following selection criteria: (1) statement of the problem, (2) performance measures requirements, (3) program design and implementation, and

(4) capabilities/competencies. The applicant should clearly delineate the connections between and among each of these sections. For example, the applicant should derive the goals and

OMB No. 1121-0329 OJJDP FY 2011 EUDL Assessment, Strategic Planning, and Implementation Initiative Approval Expires 02/28/2013 OJJDP-2011-2997 http://www.ojp.gov/funding/solicitations.htm http://www07.grants.gov/assets/SF424Instructions.pdf objectives directly from the problems to be addressed. Similarly, the project design section should clearly explain how the program’s structure and activities will accomplish the goals and objectives identified in the previous section.

• Statement of the Problem

Applicants should briefly describe the nature and scope of the underage drinking problem in the jurisdiction that this project will address. Briefly describe issues related to assessing the problems and developing and adhering to a long-term strategic plan. This description should include:

• recent efforts to assess state and/or local underage drinking issues and the problems encountered.

• challenges in developing and implementing statewide and/or local strategic plans.

• data, at least as current as 2008, in regard to the following:

o off-premise outlet compliance with underage drinking laws in the selected communities.

o issues related to underage drinking (e.g., number of unintentional injuries related to alcohol consumption, number of alcohol-related traffic injuries/fatalities, number of first-time alcohol-related incidents).

o driving while intoxicated incidents in the selected communities and throughout the state.

o discussion of underage drinking policy issues within the selected communities and at the state level.

o discussion of other underage drinking issues that your state and selected communities have experienced.

Project Abstract. Applicants should include a project abstract as the first page of the program narrative, and it is included in the page limitation specified above. The abstract should not exceed 200 words and briefly describe the project’s purpose, identify the population to be served, and summarize the activities that the applicant will implement to achieve the project’s goals and objectives. These goals and objectives should focus on short-term and intermediate outcomes (see “Performance Measures Requirements,” below). The abstract should describe how the applicant will measure progress toward these goals.

• Performance Measures Requirements

Applicants should describe the goals of the proposed program and identify its objectives. When formulating the program’s goals and objectives, applicants should be cognizant of the performance measures that will be required of successful applicants.

Goals. Applicants should describe the program’s intent to change, reduce, or eliminate the problem noted in the previous section and outline the project’s goals.

OMB No. 1121-0329 OJJDP FY 2011 EUDL Assessment, Strategic Planning, and Implementation Initiative

Program Objectives. Applicants should explain how the program will accomplish its goals.

Objectives are specific, quantifiable statements of the project’s desired results. They should be clearly linked to the problem identified in the preceding section and measurable. The initial objective will be to conduct an independent needs assessment as OJJDP and the solicitation have outlined (see Attachments A-C for details). Subsequent objectives will be program-oriented. The findings of the needs assessment will drive the program work; however, the applicant should focus program activities on the reduction of underage access and consumption of alcohol with the justice system and enforcement of underage drinking laws at the core.

Until the independent assessment is completed post award, the applicant may present what is most likely to be the programmatic focus, based on current information. If the independent assessment does not confirm their proposed program activities, applicants may adjust or augment their plans post assessment and with OJJDP concurrence. In general, the objectives of the application should address a minimum of #1 and #3 and one other from the following areas: (1) program management and strategic planning, (2) prevention that measurably reduces underage drinking, (3) juvenile and criminal justice systems, (4) communication program, (5) alcohol use, and (6) program evaluation and data. (See Attachment A for details.)

Performance Measures. Award recipients are required to report data in support of mandated performance measures for this solicitation (see "Performance Measures," page 5.) OJJDP does not require applicants to submit performance measures data with their applications. Applicants should describe the steps they will take to assemble the information needed to comply with OJJDP’s performance measures reporting requirements. Award recipients will be encouraged to use information from existing program records to fulfill performance measures reporting requirements, rather than initiating new data collection activities for this purpose. To ensure confidentiality of program records, award recipients will also be required to submit a completed Privacy Certificate pre-award. (See www.ojjdp.ncjrs.gov/grantees/pm/faq.html for more information).

• Program Design/Implementation

Applicants should detail how the program will operate throughout the funding period and describe the strategies that they will use to achieve the goals and objectives identified in the previous section. Applicants are encouraged to select research-based practices for their programs and adopt a project design that will facilitate the gathering of data on the required performance measures. Assistance with identifying research-based and promising practices is available at www.udetc.org or by calling 877–335–1287

This section should also include details regarding any leveraged resources (cash or in-kind) from local sources to support the project and discuss plans for sustainability beyond the grant period.

Applicants should identify any other federal, state, or private foundation grants that serve the same local area and target population.

Careful review of Attachment A will assist with the following requirements for Program Design and Implementation. The applicant must address a minimum of #1 and #3 below and one of the other areas from the following:

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1. Program Management and Strategic Planning

State and local coalitions. The application should describe what justice-focused coalitions and individuals will be involved in the management of the work and the strategic planning.

Strategic planning. Applicants should describe how they will host the independent assessment team’s implementation of the assessment process, including provision of team needs, meeting place logistics and arrangements for transport of individuals for the team interview.

• Grantees must collect all assessment data before OJJDP’s independent assessment team visits the site. Grantees must collect and provide as much of the data described in Attachment B as possible. If elements of the data request are not available, the grantee should provide reasons it is unavailable. For purposes of the application, the applicant should describe what they know they can provide to the independent assessment team post award, what is unavailable, and why.

• Applicants should describe the meeting facilities and logistical support for OJJDP’s independent assessment team, including required supplies, that they will provide. (See Attachment C for details.)

Program management and resources. The applicant should describe the individuals who will manage the implementation of this 3-year grant, including the program manager, a data/evaluation manager, and/or any other management deemed necessary for success, such as a local coordinator(s).

Data and records. Applicants should describe how they will access data and records from existing resources, collect data and records during the life of the program and share them with OJJDP, and secure them to protect confidentiality and privacy interests.

Communications. The applicant should describe a plan to maintain appropriate communication to support the program management and strategic planning.

2. Prevention

Highlighting and supporting specific prevention programs that have measurably reduced underage drinking. The applicant may include this type of prevention programming if it is strategically implemented in conjunction with enforcement and activities focused on the justice system as well.

Engagement in prevention activities of alcohol beverage enforcement agencies, law enforcement, alcohol service trainers, community-based programs focusing on underage drinking, schools, employers, community coalitions, youth, and youth programs. The applicant should ensure that these types of community members are engaged. Others may be added as well, including the military.

3. Juvenile and Criminal Justice Systems

Systems that address underage drinking using alcohol beverage regulations, laws, enforcement, and publicity to enhance general deterrence, prosecution, adjudication, and probation supervision. OJJDP encourages applicants to engage their juvenile and

OMB No. 1121-0329 OJJDP FY 2011 EUDL Assessment, Strategic Planning, and Implementation Initiative criminal justice systems, as appropriate, in underage drinking issues. They should ensure that all juveniles in custody are handled in compliance with the Jail Removal Requirements of the Juvenile Justice and Delinquency Prevention Act of 1974, as amended. Program leaders should ensure that those taken into custody are handled in compliance with the Act.

4. Communication Program

States should develop and implement a comprehensive EUDL communication program that supports priority policies and program efforts. Communication strategies should be directed at preventing underage drinking and reducing the risk of alcohol-related injury, death, and the resulting medical, legal, social, and other costs.

Communications should highlight and support specific EUDL program activities underway in the community and be culturally relevant and appropriate to the audience. Where possible, the applicant should address the type of population they intend to serve. If the target population is multilingual or culturally diverse, priority policies and program efforts should take this into account.

5. Alcohol Use

Due to costs and priority requirements for the work, it may not be possible to address screening, assessment, and monitoring, both through the criminal and juvenile justice systems and in cooperation with medical and health care settings with grant funds. OJJDP encourages the applicant, however, to seek partnerships that will result in this type of service for youth with underage drinking issues.

6. Program Evaluation and Data

Applicants should address how they will develop evaluations, records systems to capture underage drinking data, and information management and records systems to determine the success of the planning and program efforts.

Logic Model. Applicants should include a logic model that graphically illustrates how the performance measures are related to the project’s problems, goals, objectives, and design.

Sample logic models are available at ojjdp.ncjrs.gov/grantees/performance.html. The logic model should be submitted as a separate attachment, as stipulated in “Other Attachments,” page 15.

Timeline. Applicants should submit a timeline or milestone chart that indicates major tasks, assigns responsibility for each, and plots completion of each task by month or quarter for the duration of the award, using “Year 1,” “Month 1,” “Quarter 1,” etc., not calendar dates (see “Sample Project Timelines” at ojjdp.ncjrs.gov/grantees/timelines.html). The timeline should be submitted as a separate attachment, as stipulated in “Other Attachments,” page 15. On receipt of an award, the timeline may be revised based on training and technical assistance provided by

OJJDP.

• Capabilities/Competencies

Applicants should describe the roles and responsibilities of project staff and explain the program’s organizational structure and operations. Management and staffing patterns should be clearly connected to the project design described in the previous section. This section should

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The state will provide a full-time program manager, who will serve as a liaison to the independent assessment team. The program manager also will monitor, coordinate, and provide training and technical support to implementation sites as outlined in the strategic plan and the selected elements for implementation during the grant period. Training and technical assistance should be provided in collaboration with the EUDL national training and technical assistance provider, the Underage Drinking Enforcement Training Center.

Due to the potential complexity of this effort, OJJDP recommends that the program manager work with the EUDL State Coordinator. The state program manager will work with the selected communities to ensure that each has, at a minimum, a half-time local coordinator. The local coordinator will develop and maintain a local coalition or similar body to select and implement best and most promising practices from the strategic plan and assist the evaluator in collecting data to support the evaluation.

Budget Detail Worksheet and Budget Narrative

Applicants should provide a budget that (1) is complete, allowable, and cost-effective in relation to the proposed activities; (2) shows the cost calculations demonstrating how they arrived at the total amount requested; and (3) provides a brief supporting narrative to link costs with project activities. The budget should cover the entire award period.

Since there is no match requirement, applicants should not describe any additional resources in this section but should discuss them in the program narrative. OJJDP strongly encourages applicants to plan for a 3-year project period and detail appropriately the first 8 to 12 months of planning and initial implementation in the budget narrative and budget worksheet, which should address the following budget elements or explain why a particular element is omitted:

• all costs associated with hosting the independent assessment and the independent assessment team during the first year of operation. The budget should include costs of travel, lodging, and meals for an independent assessment team of as many as five members. The budget should also include costs associated with the logistics of the independent assessment as outlined in Appendix C. Stipends for the independent assessment team should not be included in the budget.

• all costs associated with hosting a second visit from the independent assessment team in the third year to determine how well the state has utilized the assessment report and implemented the selected components of the strategic plan. Costs for this second trip should be approximately the same as for the initial trip in the first year.

• a state program manager and community coordinator(s), who will gather performance outcome data.

• compliance checks.

• driving while intoxicated enforcement enhancement.

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• data collection.

• participation in training opportunities and the annual National Leadership Conference.

• other activities that promote the achievement of the performance outcome measures and implementation of selected portions of the strategic plan based on the independent assessment report.

• Budget Detail Worksheet

The worksheet should provide the detailed computation for each budget line item, listing the cost of each and showing how the applicant calculated it. For example, costs for personnel should show the annual salary rate and the percentage of time devoted to the project for each employee paid through grant funds. The budget detail worksheet should present a complete and detailed itemization of all proposed costs.

A sample Budget Detail Worksheet can be found at www.ojp.gov/funding/forms/budget_detail.pdf. If the budget is submitted in a different format, the budget categories listed in the sample budget worksheet should be included.

• Budget Narrative

The Budget Narrative should thoroughly and clearly describe every category of expense listed in the Budget Detail Worksheet. The narrative should be mathematically sound and correspond with the information and figures provided in the Budget Detail Worksheet. The narrative should explain how all costs were estimated and calculated and how they are relevant to the completion of the proposed project. The narrative may include tables for clarification purposes but need not be in a spreadsheet format. As with the Budget Detail Worksheet, the Budget Narrative should be broken down by year.

For questions pertaining to budget and examples of allowable and unallowable costs, see the OJP Financial at www.ojp.usdoj.gov/financialguide/index.htm.

Indirect Cost Rate Agreement (if applicable)

Indirect costs are allowed only if the applicant has a federally-approved indirect cost rate. (This requirement does not apply to units of local government.) A copy of the rate approval should be attached. If the applicant does not have an approved rate, one can be requested by contacting the applicant’s cognizant federal agency, which will review all documentation and approve a rate for the applicant organization or, if the applicant’s accounting system permits, costs may be allocated in the direct cost categories. If DOJ is the cognizant federal agency, obtain information needed to submit an indirect cost rate proposal at www.ojp.usdoj.gov/financialguide/part3/part3chap17.htm.

Other Attachments

Applicants should submit the following information, as stipulated in the cited pages, as attachments to their application. While the materials listed below are not assigned specific point values, peer reviewers will, as appropriate, consider these items when rating applications. For example, reviewers will consider résumés when assessing “Capabilities/Competencies.” Peer

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• logic model (see “Logic Model,” page 13)

• timeline or milestone chart (see “Timeline,” page 13)

• résumés of all key personnel

• job descriptions outlining roles and responsibilities for all key positions

• letters of support

Other Standard Forms

Additional forms that may be required in connection with an award are available with their instructions on OJP’s funding page at www.ojp.usdoj.gov/funding/forms.htm. For successful applicants, receipt of funds may be contingent upon submission of all necessary forms. Note in particular the following forms:

• Accounting System and Financial Capability Questionnaire (required for any applicant other than an individual that is a non-governmental entity and that has not received any award from OJP within the past 3 years; this form must be downloaded, completed, and then uploaded)

• Certifications Regarding Lobbying; Debarment, Suspension and Other Responsibility

Matters; and Drug-Free Workplace Requirements (required to be submitted in GMS prior to the receipt of any award funds))

• Disclosure of Lobbying Activities (required for any applicant that expends any funds for lobbying activities; this form must be downloaded, completed, and then uploaded)

• Standard Assurances (required to be submitted in GMS prior to the receipt of any award funds).

Selection Criteria

OJJDP will rate applications that proceed to peer review on a 100-point scale, based on the following point values for the selection criteria:

1. Statement of the Problem (15 points)

2. Performance Measures Requirements (15 points)

3. Program Design and Implementation (35 points)

4. Capabilities and Competencies (20 points)

5. Budget (15 points)

See “What an Application Is Expected To Include,” page 9, for descriptions of the above criteria.

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Review Process

OJP is committed to ensuring a fair and open process for awarding grants. OJJDP reviews the application to make sure that the information presented is reasonable, understandable, measurable, and achievable, as well as consistent with the solicitation and its requirements.

Peer reviewers will review the applications submitted under this solicitation that meet basic minimum requirements. OJJDP may use either internal peer reviewers, external peer reviewers, or a combination to review the applications under this solicitation. An external peer reviewer is an expert in the field of the subject matter of a given solicitation who is not a current U.S.

Department of Justice employee. An internal reviewer is a current U.S. Department of Justice employee who is well-versed or has expertise in the subject matter of this solicitation. A peer review panel will evaluate, score, and rate all eligible applications. Peer reviewers’ ratings and any resulting recommendations are advisory only. In addition to peer review ratings, considerations for award recommendations and decisions may include, but are not limited to, underserved populations, geographic diversity, strategic priorities, past performance, and available funding.

The Office of the Chief Financial Officer, in consultation with OJJDP, conducts a financial review of applications for potential discretionary awards to evaluate the fiscal integrity and financial capability of applicants; examines proposed costs to determine if the budget detail worksheet and budget narrative accurately explain project costs; and determines whether costs are reasonable, necessary, and allowable under applicable federal cost principles and agency regulations.

Absent explicit statutory authorization or written delegation of authority to the contrary, all final award decisions will be made by the Assistant Attorney General, who also may give consideration to factors including, but not limited to, underserved populations, geographic diversity, strategic priorities, past performance, and available funding when making awards.

Additional Requirements

Applicants selected for awards must agree to comply with additional legal requirements upon acceptance of an award. OJP strongly encourages applicants to review the information pertaining to these additional requirements prior to submitting an application. Find additional information for each requirement at www.ojp.usdoj.gov/funding/other_requirements.htm.

• Civil Rights Compliance

• Faith-Based and Other Community Organizations

• Confidentiality

• Research and the Protection of Human Subjects

• Anti-Lobbying Act

• Financial and Government Audit Requirements

• National Environmental Policy Act (NEPA)

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• DOJ Information Technology Standards (if applicable)

• Single Point of Contact Review

• Non-Supplanting of State or Local Funds

• Criminal Penalty for False Statements

• Compliance with Office of Justice Programs Financial Guide

• Suspension or Termination of Funding

• Nonprofit Organizations

• For-profit Organizations

• Government Performance and Results Act (GPRA)

• Rights in Intellectual Property

• Federal Funding Accountability and Transparency Act (FFATA) of 2006

• Awards in Excess of $5,000,000 – Federal Taxes Certification Requirement

• Active CCR Registration

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Appendix A: EUDL Technical Assessment Program Guide

Each state should engage appropriate partners to develop and implement a comprehensive program to prevent youth from drinking alcohol while under the legal age and to reduce the incidence of this occurring.

This document describes the EUDL components and strategies that a state should employ and the component and strategy criteria that they should meet. It also provides states guidance for conducting technical assessments of their programs. These assessments are conducted by panels of outside experts, who identify the strengths and weaknesses of state EUDL programs and offer recommendations for program and system improvements. The outside experts should have programmatic experience in the areas that affect underage drinking as well as national experience with the issues presented.

The components of a comprehensive EUDL program are interrelated. They include the following:

Program Management and Strategic Planning. State and local coalitions, strategic planning, program management and resources, data and records, and communications.

Prevention. Highlighting and support for specific prevention programs that show measurable improvement in the reduction of underage drinking; and engagement in prevention activities…