FXSB 19-4014 SOW and SPECS(DRAFT).pdf

673d Civil Engineer Squadron Joint Base Elmendorf‐Richardson, AK

2/9/2021

STATEMENT OF WORK

FSXB 19‐4014 – Radiant Bay Heating 10682 9684

SECTION 1: PROJECT INFORMATION

1.1 PROJECT LOCATION: Project FXSB 19‐4014 shall be completed as a routine requirement at or near facility 10682 and facility 9684, on Joint Base Elmendorf‐Richardson, AK.

Project hours are standard work hours.

1.2 UNIQUE REQUIREMENT: None

1.3 PROJECT DESCRIPTION: Demolish existing bay unit heaters. Supply and install new overhead infrared tube heating as replacement for demolished heating system components. Install EMCS control for mechanical components. Modify fire alarm to accommodate change to infrared tube heating.

SECTION 2: GENERAL REQUIREMENTS

2.1 WORKMANSHIP: All work shall be accomplished in accordance with all applicable building and fire codes. The Contractor shall field verify all measurements, quantities, or value stated by The Government. Liquidated damages shall be assessed for work that is not finished within the scheduled performance period.

2.2 WORKSITE: The Contractor shall limit the work to the areas indicated by The

Government. The Contractor shall make every effort not to disturb or obstruct portions of the facilities still occupied by The Government. The Contractor shall make efforts to minimize interference to Government operations. The Contractor shall coordinate and schedule work with the 673 CES/CEPM office prior the start of any operation. The

Contractor shall dispose of all construction debris off base at an approved disposal facility. All hazardous waste (HW) generated by The Contractor on Joint Base

Elmendorf‐Richardson (JBER) will be managed by The Contractor in accordance with federal regulation applicable to large quantity generators (LQGs) of HW. All universal waste (UW) handled by The Contractor on JBER will be managed by The Contractor in accordance with federal regulation applicable to large quantity handlers (LQHs) of UW.

All disposal costs for generated waste shall be borne by the project.

2.3 SITE SECURITY AND PROTECTION: The Contractor shall make every effort to secure the work site, allowing only authorized personnel to enter the work site. The Contractor shall protect the site from damage from weather, vandalism, and/or theft.

2.4 DAMAGE TO EXISTING SITE CONDITIONS: The Contractor shall be responsible to repair any and all damage incurred to existing Real Property/Grounds due to poor workmanship at no cost to The Government. The Contractor shall not park or drive on sidewalk or grassy/snowy areas. Damage incurred shall be repaired at no cost to The

Government.

2.4.1. The Contractor shall immediately report any spill to the Fire Department at 911, and the Contracting Officer. The Contractor shall take steps to confine, contain, report and clean up any leak or spills that they cause. The Contractor shall comply with current ADEC regulations pertaining to spill response and cleanup of contaminated sites. The Contractor shall ensure that items found currently leaking are drained, externally cleaned and contained prior to moving so that transporting them allows no further spillage. The Contractor shall bear all costs associated with spills occurring during the project.

2.4.2. The Contractor shall immediately stop excavation and report any detected contamination, or any containers of unknown content left by others that are discovered during excavation, to the Fire Protection Flight at 911 and to the

Contracting Officer.

2.5 HEALTH/SAFETY: The Contractor shall be responsible for compliance with OSHA and

AFOSH standards. The Contractor shall maintain a clean and debris free site at all times.

The Contractor shall keep driveways and entrances into and around the work site clear at all times. The Contractor shall not use driveways or entrances as employee parking or storage of materials unless otherwise stated. The Contractor shall minimize storage of materials and equipment on site. All disposal costs for generated waste shall be borne by the project.

2.5.1. Prior to The Contractor transporting any hazardous material onto JBER The

Contractor must provide a current copy of the manufacturer's Safety Data Sheet

(SDS) to the Contracting Officer for certification. No hazardous materials for this project shall be allowed on base until The Contractor has received written approval of the submittal for the material in question from the Contracting Officer, to include a valid Safety Data Sheet (SDS). If it is a different manufacturer from that originally submitted, a new SDS submittal will be required.

2.5.2. All material tracking shall be done on the Hazardous Material Tracking List which must be; 1) submitted initially, 2) whenever new hazardous materials are added to the project (minimum of sixty days between updates) and 3) a final update when leftover materials are removed upon completion of the project. Prior to final acceptance of this project, The Contractor must submit a listing of all hazardous materials used in the performance of this project.

2.6 COVID Base Access Information: When work under this contract requires unescorted entry to controlled or restricted areas, the contractor shall comply with AFI 31‐101, Integrated Defense, and DODMAN5200.02_AFMAN 16‐1405, Air Force Personnel

Security Program. Contractors requiring access to any area on Joint Base Elmendorf‐

Richardson (JBER) shall comply with installation, state, and local COVID‐19 policies and mandates and respect any guidelines or restrictions imposed by local businesses. These policies and mandates frequently change. COVID‐19 policies and mandates are found at https://www.jber.jb.mil/Coronavirus/ for JBER COVID‐19 Policy Memo, https://covid19.alaska.gov/ for State of Alaska COVID‐19 Coronavirus Information, and https://covid‐responsemoa‐ muniorg.hub.arcgis.com/pages/emergency‐orders for the

Municipality of Anchorage Emergency Orders. Failure to comply with the guidelines or restrictions may result in suspended access to JBER or debarment. Contractors shall comply with the above‐referenced documents] citing the appropriate paragraphs as applicable.

2.7 GREEN PROCUREMENT: The Contractor must incorporate “green procurement” principles into the design of their projects. Specifically, consult the EPA’s web site at www.epa.gov/cpg/products.htm for a listing of the products that have been mandated as green procurement requirements for purchases.

SECTION 3: DESCRIPTION OF WORK AND SPECIAL INSTRUCTIONS

3.1 General Requirements (Div 1) The Contractor is responsible for a complete and usable system upon completion of work.

3.2 PROJECT DURATION Contractor shall have 365 days to complete the project from the

Notice to Proceed date.

3.3 PROJECT SCHEDULE The project site shall have limited access during construction.

Contractor shall prepare their bid under the assumption that only 1 bay will be available to them for construction at a time. Actual availability will be determined at the time of construction. The Contractor shall prepare a baseline project schedule incorporating all aspects in support of completing the project. Consideration shall be given to the sequence of phases (including review periods and meetings), standard construction/ repair activities, and duration of tasks, submittal and procurement of materials. The schedule shall include material submittal dates coordinated with the AF Form 66, and allow for review periods prior to material procurement (including identification of items with long lead times), and climatic conditions (including seasonal periods for roof work, site work, etc). The project schedule shall be in the form of an AF 3064 chart. The initial baseline schedule shall be available for review at the “kick‐off” meeting with stakeholders. The schedule shall be updated at monthly intervals or when the schedule has been revised. The updated schedule shall reflect actual activity progress and plan for completing the remaining work, and reflect any changes to critical path or final completion date. All schedule updates shall be provided to the Government.

3.4 Site Access The project site is a secure area. Contractor shall be responsible to complete all required training and certification to access the project site. Contractor shall refer to

Section 01100, part 6 for more detail and coordinate access with 673rd CES/CENMC.

3.5 Existing Conditions (Div 2) Numerous heat exchanger failures have occurred in the unit heaters that supply the main source of heat for the bays of these facilities in the first decade of building operation leading to potentially hazardous conditions in the bays and difficult repairs. Hazardous materials are not expected to be encountered during construction due to the age of the facilities. Facility shutdown for construction must be coordinated with 673rd CES and the facility occupants. Contractor is responsible to prevent damage to the facility during construction.

3.6 Construction (Div 3‐33)

3.6.1. Demolish Existing Unit Heaters Demolish and dispose of existing overhead unit heaters in each of the 15 bays of buildings 10682 and 9684. There are currently 4 unit heaters per bay, located at the corners of each bay.

3.6.2. Install Radiant Tube Heating System in Bays Design, supply, and install new radiant tube heating system for each of the 15 bays of buildings 10682 and 9684.

New radiant system shall have the following minimum system characteristics:

3.6.2.1. System Output Total heating system BTU output per bay shall be equal to or greater than the existing heating system. The system as originally designed utilized four unit heaters per bay at 332 MBH output for each unit heater for a total output of 1328 MBH per bay. Contractor shall verify gas line sizing for their selected system before installation.

3.6.2.2. Specific System Requirements Install a commercial‐grade direct‐vent replacement infrared tube heating system in accordance with the manufacturer’s instructions, NFPA 409, and UFC 4‐211‐01 to include, but not limited to, the following elements:

UFC 4‐211‐01, Para 3‐5.2.1 – Heaters installed no less than 5 feet above hangar door

UFC 4‐211‐01, Para 3‐5.2.1 – Heaters shall not operate when hangar doors are open if the outdoor ambient air temperature is above 40F

Heaters shall be fully ducted for both exhaust and outdoor combustion air intake

3.6.2.3. Radiant Tube System Positioning Heating system shall be designed with consideration for shadowing or hot spots resulting from conflicts with all existing obstacles in the bays to include lighting, ductwork, fall restraint system, destratification fans, fire alarm system, fire suppression system, APU exhaust system and makeup air system. Heating system shall be designed to minimize heating of walls and doors while maintaining an even heating distribution at the floor level of each bay. Contractor shall submit a plan detailing the location of the proposed heating system prior to installation. Contractor’s submitted plan shall include plan and elevation drawings noting existing obstacles and routing of the heating system.

3.6.3. Natural Gas Piping Provide and install natural gas piping connection from existing natural gas supply to radiant tube heaters. All NG piping must be installed in accordance with the most recent publication of NFPA 54 at the time of award. NG piping shall be sized and installed in accordance with the radiant tube heater manufacturer’s instructions.

3.6.4. Electrical Connection Provide and install power from existing building electrical system to new radiant tube heaters. Electrical connection shall be installed in accordance with the most recent publication of the NEC (NFPA 70) at the time of award. Electrical connection shall be sized and installed in accordance with the radiant tube heater manufacturer’s instructions.

3.6.5. Direct Digital Control All DDC components shall be Automated Logic brand and compatible with existing basewide EMCS system. Provide full compatibility and interoperability with the existing basewide EMCS system and all required updates to the EMCS software and graphics. Ensure that all installed equipment contains no radio connectivity to include WiFi and Bluetooth. Provide and install connection to basewide EMCS system to allow control and monitoring of all mechanical equipment in each facility to include, but not limited to, the following points:

3.6.5.1. Temperature setpoint / monitor temperature reading in each bay.

3.6.5.2. Operational status and control of each infrared tube heater.

3.6.5.3. Bay Door Open/Close status for each hangar bay door.

3.6.5.4. AHU 1 & 2 status and control.

3.6.5.5. Pump 1 / 2 / 3 / 4 / 5 / 6 / 7 / 8 status and control.

3.6.5.6. Unit Heater 1 / 2 / 3 / 4 status and control.

3.6.5.7. Supply Fans 1A / 1B / 2 status and control.

3.6.5.8. Exhaust Fan 1 status and control.

3.6.5.9. Water Heater 1 & 2 status and control.

3.6.5.10. Boiler 1 & 2 status and control.

3.6.5.11. Thermostats.

3.6.5.12. Slab Sensors for Snow Melt status and control.

3.6.6. Fire Alarm System Modifications Demolish and dispose of existing rate of rise heat detectors. Provide and install linear heat detection to replace the demolished rate of rise detectors. Contractor shall provide the services of a certified fire protection engineer (or NICET IV) to design the layout of the new components and integrate the new detectors into the existing system. Qualified fire protection engineer shall also review the layout of the infrared tube heaters to ensure that the heater layout does not interfere with or falsely trigger the fire alarm system. Fire alarm design shall be submitted to the 673rd CES for review and approval before construction.

SECTION 4: PROJECT MANAGER

4.1 Matthew Schierling

Matthew.Schierling@us.af.mil

Phone: 384‐3016

OPEN MARKET CONSTRUCTION CONTRACT

GENERAL SPECIFICATIONS AND CONTRACT

PROVISIONS Page 1 of 17

OPEN MARKET CONSTRUCTION

CONTRACT

Joint Base Elmendorf-Richardson, Alaska

GENERAL SPECIFICATIONS

AND

CONTRACT PROVISIONS

13 March 2020

PROVISIONS Page 2 of 17

TABLE OF CONTENTS

SECTION PAGES

01000 3 thru 5

01100 6 thru 17

DESCRIPTION

GENERAL CONTRACT REQUIREMENTS

GENERAL SITE REQUIREMENTS

PROVISIONS Page 3 of 17

Section 01000 General Contract Requirements

1. Contract Description

1.1. The contract description is fully explained in the Statement of Work, Performance Work

Statement or Statement of Objectives and all associated drawings and other attachments. The following are the general specifications and contract provisions that supplement and further outline the contractual and administrative actions required. If there are any questions regarding the information contained herein they should be addressed at the site visit or during the questions and answers period identified in the solicitation.

2. Contract Requirements

2.1.1 Drawings. When required, design drawings submitted by the Contractor shall show the basic layout and planning of work. Shop drawings shall show in detail the proposed fabrication and assembly of structural elements and/or the installation (i.e. form fit, and attachment details) of materials or equipment. Drawings must have sufficient detail to enable both the Contractor and the Government to understand the work to be accomplished. For the purpose of this requirement, the term drawings includes actual construction drawings, shop drawings, fabrication drawings, erection drawings, diagrams, layouts, schematics, descriptive literature, illustrations, room finish schedules, lighting/panel schedules, lighting level analysis plans, load/distribution schedules/calculations, performance and test data, and similar materials furnished by the Contractor to explain in detail specific portions as may be required.

2.1.2 Schedule of Material Submittals. The Contractor shall provide as a minimum, all submittals identified in the AF Form 66, Schedule of Material Submittals. The submittals shall include all reports, construction materials, and documentation that have a material effect on the construction effort including, but not limited to: large purchase items; long-lead items; required reports; and as-built drawings.

2.2 Meetings and Conferences

2.2.1 Pre-Construction Conference: The Contractor shall schedule a pre-construction conference prior to issuing a start work notice on any project, unless the requirement is waived by the Government. The

Contractor shall reach out to the Project Manager and Contracting Specialist assigned to the project to schedule the meeting. The Project Manager will coordinate attendance of the Project Inspector, Base

Environmental, the customer and any other applicable government party. The meeting shall be

Contractor led and will discuss all aspects of the required work for a purchase order. At a minimum there should be a review of all material submittals, drawings, SOW review, schedule review, safety and accident protection, coordination’s required, HAZMAT and Universal Waste storage/disposal, administrative issues, traffic control, as-built criteria, performance requirements, security procedures, and any questions the Contractor may have. Plan on these meetings taking about 60 minutes.

3. Working Hours-

3.1

3.1.1

Standard Working Hours. Monday through Friday, 7:30 a.m. to 4:30 p.m, excluding Saturdays, Sundays, and Federal Holidays. If the Contractor desires to work during non-standard working hours, on a standard working hour’s purchase order, additional Government inspection forces may be required. The Contractor shall notify the Contracting Officer and Inspector in writing by email, three working days in advance of his/her intention to work during periods other than Standard

Working Hours.

This notification shall allow the inquiry into the availability of additional Government Inspectors. If

PROVISIONS Page 4 of 17 the Contracting Officer confirms that additional Government Inspectors are reasonably available, the

Contracting Officer may authorize the Contractor to perform work during periods other than standard working hours. However, if the Government Inspectors are required to perform in excess of their normal duty days solely for the benefit of the Contractor, the actual cost of inspection at overtime rates may be charged to the Contractor.

4. Submittals

4.1.

4.2.

4.2.1.

4.3.

4.4.

4.5.

4.6.1.

4.6.2.

Upon issuance of a Purchase Order, the Contractor shall provide submittals as required by the specifications. The Contracting Officer may request submittals in addition to those specified when deemed necessary to adequately describe the work covered in the respective sections. Units of weights and measures used on all submittals shall be the same as those used in the contract drawings.

Each submittal shall be complete and in sufficient detail to allow ready determination of compliance with contract requirements.

All submittals shall be submitted on an Air Force Form 3000 Material Approval Submittal

(20030901 version or most current version).

The Contractor shall fill out the AF 3000 listing of equipment and materials that are required; this list may not be all inclusive and additional submittals may be required. Submit the material submittals and shop drawings to the Contracting Officer for approval within fourteen (14) calendar days after issuance of the Notice to Proceed for each purchase order unless otherwise specified in the AF66. If additional time is required by the Contractor to provide specific submittals, the Contractor shall identify the submittals requiring the time extension and request an extension from the Contracting

Officer; including the reason for the needed time extension and the date the submittals will be provided. The extension must be approved by the Contracting Officer.

Submittals shall include items such as: contractor’s work plans / schedules, material submittal register, samples, brochures, manufacturers data, product data sheets, shop drawings and/or certificates of materials (relative to the construction execution), contractor's, manufacturer's, or fabricator's drawings; descriptive literature including (but not limited to) catalog cuts, diagrams, operating charts or curves; test reports; test cylinders; samples; O&M manuals (including parts list);

certifications; warranties; Hazardous Materials Safety Data Sheets, and other such required submittals.

Contractor shall plan for, and submit all submittals requiring Government approval prior to the acquisition of the material or equipment covered thereby. If the material submittals provided are in variance from the design criteria and/or contract specifications, the Contractor shall describe such variations in writing at the time of submission and request a variance from the design criteria and/or contract specifications in accordance with the terms and conditions of the contract. Failure to provide such notification will not relieve the contractor from his responsibility of meeting the design criteria and/or contract specifications regardless of whether or not the submittal is approved by the

Government.

Submittal Classifications: Submittals are classified as follows:

Government Approved: Governmental approval is required for critical materials, deviations, equipment whose compatibility with the entire system must be checked, and other items as indicated on the Submittal Register or as designated by the Contracting Officer. Within the terms of the

Contract Clause entitled “Specifications and Drawings for Construction,” they are considered to be

“shop drawings”.

Approved Submittals: The Contracting Officer’s approval of submittals shall not be construed as a complete check, but will indicate only that the general method of construction, materials, detailed and other information are satisfactory. Approval will not relieve the contractor of the responsibility for any error that may exist.

PROVISIONS Page 5 of 17

4.6.3. Disapproved Submittals: The Contractor shall make all corrections required by the Contracting

Officer and furnish a corrected submittal. Corrected submittals shall be submitted within three (3) working days, or as required by the disapproved submittal, after receipt of disapproval, in the form and number of copies specified for the initial submittal. If the Contractor considers any correction indicated on the submittals to constitute a contract change a notice shall be given promptly to the

Contracting Officer.

5. Interruption of Work

5.1. If it becomes necessary to interrupt work activities in buildings and/or areas for construction purposes

(except as otherwise described in the purchase order), the Contractor shall request permission, in writing, from the Contracting Officer no less than twenty one (21) working days in advance. The

Contractor shall submit written requests for approved street closings no less than twenty one (21) working days prior to closing of the street. Requests shall stipulate the location of the work, the time at which the shutdown will occur, and the duration of the closure. Closures shall be kept to a minimum both in number and duration. Where multiple closures are required, as many as can be accurately scheduled shall be submitted as a group. Contractor must receive written approval of any requested interruption or closure plan prior to implementing the requested closure.

6. Project Coordination

6.1 Temporary construction. Any contractor installed temporary construction intended to prevent interruption of normal work activity or loss of utility services is subject to approval of the Base Civil

Engineer through the Contracting Officer.

6.2 Medical Facilities. The contractor shall coordinate all work in medical facilities through the PM with hospital staff liaison support to minimize interruption ofservice.

End of Section

PROVISIONS Page 6 of 17

Section 01100 General Site Requirements

1. Regulations

1.1. The Contractor shall comply with all applicable Federal, State, Local, Air Force, Army, and

DOD regulations, including supplements pertaining to safety, traffic control, and fire prevention.

2. Standard Products

2.1.

3. Safety

3.1.

3.2.

3.3.

3.4.

3.5.

3.6.

Sustainable Acquisitions: In accordance with FAR 23.4, and the authorities of FAR 23.402, the

Contractor shall use sustainable environmental materials, including acquisition of bio-based, environmentally preferable, energy- efficient, water-efficient, and recycled-content products. The materials shallbe non-ozone depleting and non- toxic odorless products, where such products and services meet project performance requirements. The applicable materials are given by the U.S. EPA

Comprehensive Procurement Guidelines and the USDA BioPreferred Catalog. Determination of feasibility of using these materials shall be in accordance with FAR 23.405.

Compliance with the current U.S. Army Corps of Engineers "Safety and Health Requirements Manual", (EM 385-1-1); Occupational Safety and Health Act (OSHA) standards, Alaska Department of Labor

(AKOSH) standards, and current JBER safety regulations is mandatory. The prime contractor shall be held responsible to ensure that his/her workforce and any subcontractor or supplier workforce comply with the above safety requirements.

JBER has a hospital on site should an injury occur, base medical staff can provide emergency medical treatment. Follow-on care after initial emergency treatment will not be provided. The Contractor shall be required to reimburse the Government at an established rate for non-beneficiaries in accordance with

DOD Regulation 6010.15-M.

Hazardous Materials: The Contractor shall bring to the attention of the Contracting Officer any previously known material suspected of being hazardous which they encounter during execution of work.

A determination will be made by the Contracting Officer as to whether the Contractor shall perform tests to determine if the material is hazardous. If the Contracting Officer directs the Contractor to perform tests, and/or if the material is found hazardous and additional protective measures are needed, a contract change may be required, subject to equitable adjustment under the terms of the contract.

Hazardous Material Handling: All work, including the handling of hazardous materials or the disturbance or dismantling of structures containing hazardous materials shall comply with the applicable requirements of 29 CFR 1926/1910. Work involving the disturbance or dismantling of asbestos or asbestos containing materials; the demolition of structures containing asbestos; and/or the disposal and removal of asbestos shall also comply with the requirements of 40 CFR, Part 61, Subparts A and M, ETL

1110-1-118 and DA Circular 40-83-4. All work shall comply with applicable state and local safety and health requirements. Where there is a conflict between applicable regulations, the most stringent shall apply. The Contractor or any of his subcontractors responsible for handling hazardous and toxic materials shall have the necessary certification before doing so.

Contractor Responsibility: The Contractor shall assume full responsibility and liability for compliance with the applicable regulations pertaining to the health and safety of personnel during the execution of work, and shall hold the Government harmless for any action on his part or that of his employees or subcontractors, which results in illness, injury, or death.

Materials and Equipment: Special facilities, devices, equipment, clothing, and similar items used by the

Contractor in the execution of work shall comply with the applicable regulations.

PROVISIONS Page 7 of 17

3.7. Special Safety Requirements: The Contractor shall comply with Air Force and local fire regulations and NFPA 241-2019 "Safeguarding Building Construction and Demolition Operations." Fire extinguishers rated and approved by the National Fire Protection Association, of sufficient size, type, and quantity to cope with all known hazards shall be provided by the Contractor at the construction site during the execution of this contract; the extinguishers shall be removed upon acceptance of the project.

4. Operations and Storage Areas

4.1. Project Specific Operations and Storage Area(s). Project-specific operations and storage areas will be provided at the job site, if available, when requested in writing to the Contracting Officer. These sites will only be used for storage of equipment and materials for execution of project requirements associated with each Purchase Order. The requirement for operations and storage areas (staging areas) associated with a Purchase Order shall be dependent upon the size of project and in accordance with specific criteria as detailed in the Purchase Order. Prior to starting the work, the Contractor shall submit a site plan to the

Contracting Officer for approval, showing the layout and details of all temporary facilities planned for use. The plan shall include the location of the safety and construction fences, location of all site trailers, equipment and material storage areas, construction entrances, trash dumpsters, temporary sanitary facilities, and worker parking areas as required. Site photographs prior to the start of work may be included with the plan. At completion of work, the contractor shall remove the facilities and restore the site to its original condition.

4.2. All contractor trailers, stored materials, and idle equipment shall be located in the designated operations and storage area. The storage area shall be kept clean and orderly. Tarps are to be used, as necessary, to secure loose materials. The on-site representative of the Contracting Officer is the sole judge as to what constitutes an acceptable operations and storage area.

4.3. Dumpsters with lockable lids covering the entire top may be located outside the operations and storage area, but must be sited as approved by the on-site representative of the Contracting Officer. Any movement of a dumpster to another area on the project site must be approved by the Contracting Officer.

The Government will not be responsible for other entities illegally disposing of trash in unsecured construction dumpsters.

4.4. All items in the operations and storage area shall be removed within five (5) days of contract completion.

5. Vehicles, Pass & Identification, Security Requirements

5.1. Search, Inspection, and Seizure. All vehicles, personnel, and hand-carried items, entering or exiting any base control point, or while on the base, are subject to search and inspection and seizure of any prohibited item, at any time. Random, unannounced, and regular searches and inspections can be conducted. These searches and inspections are intended to assure prohibited articles are not introduced into, and government property is not removed from the base or its facilities. These delays will not be charged to the Government, as they are to be expected entry procedures for the installation. Delays entering the installation can be experienced during military exercises and increased threat postures; the contractor assumes all liabilities associated with such delays.

5.2. Parking. Parking of the Contractor's vehicles shall be restricted to the area of work. The company name shall be prominently displayed on all construction vehicles parked where work is being accomplished.

5.3. Driver's Licenses. All persons entering or working on JBER that are required to operate a motor vehicle shall possess a valid Driver's License. For personnel operating specialized equipment, a Commercial

Driver’s License (CDL) is required as appropriate.

5.4. The use of seatbelts by all vehicle operators and passengers is mandatory on JBER. Vehicle operators

PROVISIONS Page 8 of 17 caught not wearing seatbelts will lose their driving privileges, subject to laws governing Military and

Civilian Employees.

5.5.

5.6.

5.7.

5.7.1.

5.7.2.

5.7.3.

5.7.4.

5.7.5.

5.7.6.

5.8.

5.9.

5.9.1.

On-base contractor employees shall ensure the following pass and identification items required for contract performance, are obtained for employees and non-government owned vehicles.

Base Access. All contractor personnel are required to pass security checks prior to being issued a base pass allowing them access to JBER. The Contracting Officer or his designated representative will provide instructions and forms for the Contractor to fill out and return to the Contracting or Civil Engineer office.

These will be reviewed and forwarded to the security office for approval. Once approval/disapproval has been received, they will be forwarded to the Contractor. This will be notice that the employees may go to the visitor’s center and get their access pass.

Anti-Terrorism Training Requirement. All Contractor personnel that require “routine” physical access to JBER are required to accomplish Antiterrorism Awareness Training for Contractors IAW DFARS

Subpart 204.7200 and implemented by DFARS Clause 252.204-7004. “Routine physical access” is defined as any Contractor personnel requiring a 60 day or longer base access pass for the performance until an individual Task Order (TO) or for their cumulative efforts on multiple TOs. Training certificates must be included for all employees being submitted for a base access pass 60 days or longer or the request will not be processed.

Contractor personnel can access the computer based training by taking the following steps:

Go to https://jko.jten.mil/

Click on JKO Enter JKO Click on “Non-CAC users click here(i.e. Family Members, Dependents, Contractors w/o JKO Accounts), under JS_US007: Level I Antiterrorism Awareness Training.”

Insert First and Last Name for the certificate and begin the training (Name used for AT training should match the name as submitted on the base access request form to prevent delays.)

In the event personnel cannot complete this training online, instructor-led training can be coordinated.

The Contractor must coordinate with the CO and Government PM or inspector to schedule a training for all required personnel with a base Antiterrorism officer. Upon completion of the training, the Contractor is required to submit the completed certificates with the base pass access request package.

FPCON Restrictions. Access to Base may be restricted dependent upon the established ‘FPCON’ level at any time during the execution of the Purchase Order. Contractor shall be issued badge and vehicle pass allowing normal access to the Base throughout FPCON levels ‘A’ and ‘B’. Increased FPCON levels approaching ‘C’ and/or ‘D’ shall be more restrictive, requiring further confirmation of current security requirements as provided by Contracting Officer.

Large Commercial Vehicle Access. All commercial and company marked vehicles 1-ton and larger must enter the installation through Post Road Gate. Vehicle operators must have authorized base access credentials to access the installation. Drivers will be required to open all vehicle compartments and will be moved to a location out of sight of the inspection. If a compartment is sealed the seal will be broken and can be resealed after inspection is conducted. A Security Forces member will sign documentation stating the seal was broken. Major delays frequently occur during peak traffic times, wait times in line can be up to or exceed one (1) hour. Vehicle inspection times vary based on traffic volume and size of the vehicle. Additional delays will take place if a contractor fails to have proper documentation for their vehicle or fails to pass the vetting process, i.e., has warrants or criminal history that does not meet our entry matrix. These delays do not entitle the Contractor to a claim unless there are unusual circumstances that cause delays significantly longer than identified above.

Small Commercial Vehicle Access. Vehicles smaller than 1-ton will be allowed entry through any open installation entry control point.

PROVISIONS Page 9 of 17

5.9.2 Weather. Occasionally weather dictates early release, late report, or complete base closure resulting in absence of JBER personnel. When such weather conditions cause one of the above situations, contractor personnel will be denied access to the base, unless they have been notified by the Contracting Officer their contract service has been determined essential. Denied access in these situations will result in no additional cost to the Government.

5.9.2.1 Some of the following radio and television stations broadcast and monitor JBER closing and late reporting information: KFQD (750 AM), KENI (650 AM), KWHL (106.5 FM), KTVA (TV CH 11), KIMO (TV CH 13), JBER Facebook, JBER Connect App (iOS or Android), JBER homepage

(http://www.jber.jb.mil) or 907-552-INFO.

5.10 Retrieving Identification Media. The Contractor shall retrieve all identification media, including vehicle passes from employees who depart for any reason before the contract expires; e.g., terminated for cause, retirement, etc.

6. Security Requirements

6.1.

6.1.1.

6.2.

6.3.

6.4.

6.5.

6.5.1.

6.5.2.

6.5.3.

The Contractor shall comply with security requirements imposed by the Installation Commander and/or the agency occupying the space where work is to be performed, including any necessary security clearances. Prior to mobilization the Contractor shall provide the Contracting Officer or authorized representative a list of personnel requiring authority to work on JBER. The list shall be kept current and the Contracting Officer or authorized representative shall be notified as to any changes in the list.

Additional Security Requirements: In accordance with DOD 5200.1-R, and AFI 31-401, the Contractor shall comply with requirements identified in AFSSI 9100, Communications Security (COMSEC), Command, Control, Communications and Computer (C4) Systems Security, Security Awareness

Training Education (SATE), and Operations Security (OPSEC).

Reporting Requirements. The Contractor shall comply with AFI 71-101VI, "Criminal Investigations

Program" requirements. Contractor personnel shall report to an appropriate authority any information or circumstances of which they are aware may pose a threat to the security of DOD personnel, contractor personnel, resources, and classified or unclassified defense information. Contractor employees shall be briefed by their immediate supervisor upon initial on-base assignment.

Traffic Laws. The Contractor and its employees shall comply with base traffic regulations.

Cell Phone Use While Driving. COMPACAF Policy prohibits cell phone use while operating motor vehicles on PACAF installations. Vehicle operators on all PACAF installations will not use cell phones unless the vehicle is safely parked or they are using a hands-free device. A violation of this nature will result in the loss of on-base driving privileges for 30 days.

Key Control. The Contractor shall establish and implement methods of making sure all keys issued to the contractor by the Government are not lost or misplaced and are not used by unauthorized persons. The contractor shall not duplicate any keys issued by the Government.

The Contractor shall immediately report to the Contracting Officer any occurrences of lost or duplicated keys.

In the event keys, other than master keys, are lost or duplicated, the Contractor may be required, upon written direction of the Contracting Officer, to re-key or replace the affected lock or locks without cost to the Government. The Government may, however, at its option, replace the affected lock or locks or perform re-keying and deduct the cost of such from the monthly payment due the Contractor. In the event a master key is lost or duplicated, the Government shall replace all locks and keys for that system and the total cost deducted from the progress payment due the contractor.

The Contractor shall prohibit the use of keys, issued by the Government, by any persons other than the

PROVISIONS Page 10 of 17 contractor's employees and the opening of locked areas by contractor employees to permit entrance of persons other than contractor employees engaged in performance of contract work requirements in those areas.

6.6. Lock Combinations. The Contractor shall control access to all government provided lock combinations to preclude unauthorized entry.

6.7. Controlled/Restricted Areas/Free Zones. To establish a free zone in a controlled or restricted area the

Contractor shall coordinate with the Government project inspector or designated user to coordinate with the 673 SFS/S5PN to establish the free zone.

7. Contractor’s Telephone

7.1. The Contractor shall provide the Contracting Officer with a telephone number at which the Contractor, or his/her representative, may be contacted at any time during standard working hours.

7.2. Emergency Phone Number: An after standard hours emergency telephone number for the Contractor shall be provided to the Contracting Officer or his/her authorized representative. The emergency telephone number shall also be posted on the sign near the entrance to each project staging area/entrance. Updates shall be provided to the Contracting Officer, or his/her authorized representative within 24 hours of the change.

7.3. Communications Security (COMSEC): All communication with Department of Defense (DOD) organizations are subject to COMSEC review. Contractor personnel will be aware that telecommunications networks are continually subject to intercept by unfriendly intelligence organizations.

The DOD has authorized monitoring of the military phone calls originating from or terminating at DOD organizations. Therefore, civilian contractor personnel are advised that any time they place a call to or receive a call from a USAF organization, they are subject to COMSEC procedures. The Contractor shall assume the responsibility for ensuring wide and frequent dissemination of the above information to all employees dealing with official DOD information.

8. Employee Standards

8.1.

8.1.1.

8.1.2.

8.1.3.

8.1.4.

The Contracting Officer may, in writing, require the Contractor to remove from the site any employee the

Contracting Officer deems incompetent, careless, or otherwise objectionable. The following shall apply:

All work under this contract shall be performed in a skillful, workmanlike, and professional manner.

Proper Attire: Improper attire, i.e. attire not providing sufficient safety protection and a professional appearance (minimum of long trousers, shirt and shoes) will be reported to the Ground Safety Office and the Contracting Officer respectively. In addition, no profane, illegal, offensive or discriminatory language/symbols shall be displayed.

Subcontractors: The Government shall not exercise any supervision or control over the Contractor's employees performing service under this contract; such employees shall be accountable not to the

Government, but solely to the Contractor, who in turn, is responsible to the Government.

Unauthorized Personnel: Circulation of said personnel will be limited to official business only. Persons in violation of the above will be apprehended and appropriatelydisciplined.

9. Prohibited Items

9.1. Certain items are prohibited on base. Personnel who are found to be in possession of prohibited items will be challenged and the item confiscated pending an investigation. Personnel in possession of prohibited items are subject to disciplinary action, withdrawal of access authorization, or arrest and prosecution. The

PROVISIONS Page 11 of 17 following non- government owned items are prohibited on base, unless an exceptionis noted:

9.1.1. Tobacco products use is permitted in designated, outside use areas only. No use will be allowed within any base facility.

9.1.2. Alcohol, controlled substances including non-prescription drugs and associated paraphernalia. In accordance with Federal law, marijuana is prohibited on the installation.

9.1.3. Firearms, ammunition, and other dangerous or deadly weapons, explosives or incendiary devices.

9.1.4. Cell phone use while driving is prohibited on JBER.

9.1.5. Pets, wild or domestic.

9.1.6. Other items prohibited by local, state, or federal law.

9.1.7. Other items prohibited by Wing Instructions and regulations, Air Force Instructions, or DOD regulations.

10. Materials and Equipment

10.1. Contractor furnished equipment: The Government expects the Contractor to provide his/her own equipment and/or hire subcontractors who have their own equipment common to the trade in which they are employed.

10.1.1. Equipment Condition: Equipment and vehicles used on base shall be safe and in good operating condition. The Contracting Officer, or designated representative, reserves the right to inspect any on-base equipment and reject such equipment if he/she considers it unsafe, in poor operating condition, or inappropriate for work. The Contractor must notify the Contracting Officer of any contractor equipment broken down on any base road. Every effort should be made to move broken down equipment to the nearest parking lot before leaving it.

10.2. Government Liability: The Government shall not be liable for any loss or damage to the Contractor's property, including stock or for expense incidental to such loss or damage. Suspected theft shall be reported to the Security Forces as soon as possible.

11. Utility Outages

11.1.

12. Work

12.1.

12.2.

12.3.

Refer to section 16.

Scheduling Work. All scheduling information shall be coordinated at the pre-construction conference and approved by the Contracting Officer. Any agreements on: a sequence of procedure; means of access to premises and building; space for storage of materials and equipment; delivery of materials and use of approaches; use of corridors, stairways, elevators, and means of communications; and the location of partitions, eating spaces, and restrooms for contractor's employees shall be requested and approved in writing to the Contracting Officer or their representative.

Permits. The Contractor is responsible for acquisition of all permits which includes, but is not limited to the 673rd Wing Form 3 (Dig Permit), Work Clearance Request and welding permits (The contractor shall obtain a welding permit from the Base Fire Chief immediately prior to performing any welding by a certified welder.)

Concealed Work / Concrete Work. All items of work to be concealed shall be Government inspected prior to concealment. Contractor shall notify the Contracting Officer's designated representative of his/her

PROVISIONS Page 12 of 17 intention to conceal / place concrete a minimum of 24 hours in advance and no items shall be concealed until the Contractor has received approval to do so from the Contracting Officer's representative. If a response is not received within 24 hours where delay will affect contractor’s schedule, contractor should call the Contracting Officer.

12.4. Furniture Moving. Furniture and portable office equipment in the immediate work area shall be moved by the Contractor and replaced to original position as identified in each Purchase Order upon completion of the work. If the work required by the purchase order will not allow furniture and portable office equipment to be replaced to its original position, new locations will be designated by the Contracting

Officer or the representative for replacement by the contractor.

12.5. Material Testing. The Contractor shall notify the Contracting Officer or the representative a minimum of

24 hours in advance of when and where testing is to be performed so the Government will have the option of witnessing the test.

12.6. Site Fencing and Mowing. When safety dictates, as defined by the Government, the Contractor shall provide and maintain at his expense adequate chain link fencing around each work site; all site storage areas are considered a part of the work site and should be controlled in such a fashion that safety is paramount. When grass/weeds exceed six inches in height, all areas contained within each purchase order shall be mowed at the contractor’s expense.

12.7. Area. Coordination with affected facility occupants (Using Agency) shall be made through the

Government project inspector to assist the Contractor in completing the work with a minimum of interference and inconvenience. The work shall, so far as practicable, be done in definite sections or divisions and confined to limited areas which shall be completed before work in other sections or divisions are begun in each individual purchase order.

12.8. Elevators. Any temporary use of an existing elevator shall be by arrangement through the Contracting

Officers onsite representative and subject to his/her controls. Such use will be of an intermittent nature.

The Contractor shall provide and maintain suitable and adequate protection covering for the elevator machinery, the hatchway entrance, and the interior of elevator during the period of temporary use. Loads in excess of the rated capacity of the elevator will not be permitted. On completion of the work, the contractor shall remove the protective coverings along with any resultant dirt and debris, and leave the equipment in a condition equal to or better than that in which it was found.

12.9. Toilet Facilities. Contractor's personnel will be permitted to use existing toilet facilities, if available; on the work premises unless disapproved by the Contracting Officer or his/her designated representative, on an individual purchase order basis. If a contractor chooses to use the Government’s facility the contractor will make arrangements to have the rest rooms cleaned and restocked on a weekly basis at their expense. If the Contractor fails to keep the facilities clean the government may terminate the contractor ability to use the facilities. If toilet facilities are not available then the Contractor shall provide portable restroom units for his employees on the job site at their expense.

12.10. Security at the Work Site. Whenever facility security is breached to perform work required under this contract, the Contractor will be responsible for providing temporary measures in order to assure security is maintained at the level existing prior to construction. The Contractor shall provide adequate protection at their cost against vandalism and theft for all parts of the building wherever work under this contract is performed. This may include such security items as fencing around a facility or closing all openings in a structure during non-working hours.