FWC22.23-64 - Final.pdf

Ch. 287 Invitation to Bid – Revised 11.4.2022 FWC FY22/23-64, Page 1 of 51

FLORIDA FISH AND WILDLIFE CONSERVATION COMMISSION

1875 ORANGE AVE E

TALLAHASSEE, FL 32311-6160

(850) 488-6551

INVITATION TO BID

FWC FY22/23-64

BIG BEND WMA (NORTH) ROAD MATERIAL

ITB BIDDER ACKNOWLEDGEMENT FORM

Purpose: The intent of this bid is to obtain competitive pricing for the purchase, delivery, and dump spreading of an estimated 9,000 tons of Florida Department of Transportation (FDOT) certified lime rock road base on designated roads and/or for the purchase and delivery of FDOT Certified lime rock road base and/or #4 crushed lime rock to designated stockpile locations on an as-needed basis to the Snipe Island, Hickory Mound, and Spring Creek Units of Big Bend Wildlife Management Area (WMA) located in Taylor County, Florida, per the specifications contained herein.

Estimates are for the 2022-2023 Fiscal Year. Tonnage amounts during renewal years will be subject to annual budget appropriations but are expected to be similar. Only responsive and responsible Contractors will be considered for award of this Invitation to Bid (ITB).

Responsive: To be responsive, a bid must constitute a definite, firm, unqualified and unconditional offer to meet all of the material terms of this ITB. Material terms are those that could affect the price, quantity, quality, or delivery. Also included as material terms are those which are clearly identified in this ITB and which, for reasons of policy, must be complied with at risk of bid rejection for non-responsiveness.

Non-Responsive: Any submission that does not comply with this ITB in any way, does not contain all the properly signed forms, supplements or deviates from the Bid requirements or has an incomplete Price Sheet may be considered nonresponsive at the discretion of the Procurement Manager.

Responsible Companies: The Commission shall only consider responsible companies. Responsible companies are those that have, in the sole judgment of the Commission, the financial ability, experience, resources, skills, capability, reliability and business integrity necessary to perform the requirements of the contract. The Commission may also consider references and quality to determine the responsibility of the bid. The Commission reserves the right to use any information, whether supplied through the Bidder’s submission or otherwise obtained, in determining responsibility.

Rejection of Bids: The Commission reserves the right to reject any and all bids and to waive any minor irregularity in the submissions received in response to this ITB. The Commission reserves the right to consider all information, whether submitted or otherwise, to determine responsiveness and responsibility and to reject bids accordingly.

Name of Business: ____________________________________________________________________________________________________

Contact Person Name: _________________________________________________________________________________________________

Business Address: ____________________________________________________________________________________________________

City: ___________________________ State: _____________________________ Zip code: ______________________________________

Phone: ___________________________ Fax: _______________________________ Email: ______________________________________

Federal Employer Identification Number: ____________________

Ch. 287 Invitation to Bid – Revised 11.4.2022 FWC FY22/23-64, Page 2 of 51

The undersigned attest to the following:

“We understand all of the terms, conditions and the specifications contained herein and agree to abide by all of the terms, conditions, and the specifications in their entirety.

Authorized Signature (Manual): ________________________________________________________________________________________

Authorized Signature Name (Typed) and Title:

CALENDAR OF EVENTS

FWC FY22/23-64

SCHEDULE DUE DATE METHOD

Bid Advertised January 20, 2023 Posted on the Vendor Information Portal

(VIP)

Deadline for Questions

Must be received PRIOR to:

January 27, 2023

@ 5:00 PM ET

See Deadline for Questions Clause

Anticipated date for Responses to Written Questions January 31, 2023 Posted on the Vendor Information Portal

SEALED BIDS DUE

(REMEMBER: The bid number should be clearly marked on envelope)

Must be received PRIOR to:

February 7, 2023

@ 3:00 PM ET

Mailing Address:

Florida Fish & Wildlife Conservation Commission Attn: Purchasing 1875 Orange Ave E Tallahassee, Florida 32311-6160 Submissions are due BEFORE the date and time of the public opening.

Public Bid Opening February 7, 2023

@ 3:00 PM ET

Public Opening Options for Attendance:

-In Person- 1875 Orange Ave E Tallahassee, FL 32311-6160

-Teleconference- Conference call phone number:

1.888.585.9008 Conference room number: 218-721-199

Anticipated Date of Intended Award February 10, 2023 Posted on the Vendor Information Portal https://vendor.myfloridamarketplace.com/

Ch. 287 Invitation to Bid – Revised 11.4.2022 FWC FY22/23-64, Page 3 of 51

GENERAL CONDITIONS

FWC FY22/23-64

The Florida Fish and Wildlife Conservation Commission’s (FWC or Commission) mission is to manage fish and wildlife resources for their long-term well-being and the benefit of people. The Commission administers six (6) major programs including habitat and species conservation, freshwater fisheries management, law enforcement, marine fisheries management, hunting and game management and fish and wildlife research.

A Bidder submitting a bid shall be registered in the MyFloridaMarketPlace (MFMP) system and where required, the Sunbiz system prior to the bid opening. Business entities which must be on file with Sunbiz include the following foreign and domestic entities: Corporations for and not for profit, Limited Liability Companies (LLC), Limited Partnerships (LP) including Limited Liability Limited Partnerships (LLLP), and organizations doing business under a fictitious name (DBA). A Bidder may not be considered for an award, if not registered in the MFMP and Sunbiz system. The Bidder’s registration address and federal employer identification (FEID) number should match the Bidder’s address and FEID number listed on the Bidder Acknowledgment form (page 1).

Certified Minority-owned, Woman-owned and Service-Disabled Veteran Business Enterprises, as certified by the State of Florida Office of Supplier Diversity, are encouraged by the Commission to participate in the bidding process.

Bids from Bidders shall include all necessary equipment to complete the job. The bidder is required to supply all specified documentation when submitting a bid for this project.

Please note:

• The terms “Contract,” “Agreement” and “Purchase Order” are used interchangeably in the document.

• The terms “Commodities” and “Goods” are used interchangeably in the document.

TERMS AND CONDITIONS

PUR 1000 and PUR1001 are hereby incorporated by reference. PUR1000 and PUR1001 can be found at the Department of Management Services website at the following link:

https://www.dms.myflorida.com/business_operations/state_purchasing/state_agency_resources/state_purc hasing_pur_forms

The following terms and conditions take precedence over the PUR1001 and PUR1000 forms where applicable. The Commission objects to and shall not consider any additional terms or conditions submitted by a Bidder or Contractor, including any appearing in documents attached as part of a Bidder’s response.

In signing and submitting its bid, a Bidder agrees that any additional terms or conditions, whether submitted intentionally or inadvertently, shall have no force or effect. Failure to comply with terms and conditions, including those specifying information that must be submitted with a bid, shall be grounds for rejecting a bid.

The terms and conditions of Attachment A, Purchase Order Terms and Conditions, are hereby incorporated into this solicitation. Any contract resulting from this solicitation will include the terms and conditions of this solicitation and the terms and conditions contained in Attachment A.

https://www.dms.myflorida.com/business_operations/state_purchasing/state_agency_resources/state_purchasing_pur_forms https://www.dms.myflorida.com/business_operations/state_purchasing/state_agency_resources/state_purchasing_pur_forms

Ch. 287 Invitation to Bid – Revised 11.4.2022 FWC FY22/23-64, Page 4 of 51

PROCUREMENT MANAGER

Jordan Irving Jordan.Irving@myFWC.com

TERM

The contract will be effective one year upon issuance of Purchase Order.

If circumstances constituting Force Majeure have occurred, or if anything occurs beyond the Contractor’s control, the Contractor shall submit an extension request in writing. The Project Manager and Contract Manager will review the extension request and if they determine it is justified, will forward to the Bid Request Inbox (bidrequest@myfwc.com) for procurement review and approval/disapproval.

RENEWAL

The Commission has the option to renew this Contract on a yearly basis for a period up to three (3) years after the initial Contract period upon the same terms and conditions contained herein. Pursuant to Sections 287.057(1)(a)2., and 287.057(1)(a)3., Florida Statutes (F.S.), each Bidder shall supply a price for each year that a contract may be renewed. Evaluation of bids shall include consideration of the total cost of the contract, including the total cost for each renewal year, as submitted by the Bidder.

Exercise of the renewal option is at the Commission’s sole discretion and shall be conditioned, at a minimum, on the Contractor’s satisfactory performance of this Contract and is subject to the availability of funds. The Contractor if it desires to exercise this renewal option will provide written notice to the Commission no later than thirty (30) days prior to the Contract expiration date. The renewal term shall require written approval from the Commission’s Procurement Manager.

SUBCONTRACTS

Subcontracting IS NOT permitted pursuant to the Terms and Conditions of the Purchase Order.

DIVERSITY

The Commission is committed to supporting Florida’s diverse business industry and population through ensuring participation by minority, women, and veteran-owned business enterprises in the economic life of the state. The State of Florida Mentor Protégé Program connects minority, women, and veteran-owned business enterprises with private corporations for business development mentoring. We strongly encourage contractors doing business with the State of Florida to consider this initiative. For more information on the Mentor Protégé Program, please contact the Office of Supplier Diversity at (850) 487-0915 or osdinfo@dms.myflorida.com.

FWC encourages diversity in its procurement program and requests that all subcontracting opportunities afforded by this solicitation enthusiastically embrace diversity. The award of subcontracts should reflect the vast array of citizens in the State of Florida. Bidders can visit the Office of Supplier Diversity website for information on certified business enterprises that may be considered for subcontracting opportunities.

NON-MANDATORY BIDDER SITE VISIT

A non-mandatory site visit is open to prospective bidders, allowing them to inspect the project site prior to submitting a bid. Bidders shall visit the sites on their own. FWC will only issue an official written response to questions subsequently submitted in writing in accordance with the Deadline for Questions clause below.

mailto:bidrequest@myfwc.com?subject=Extension%20Request https://www.dms.myflorida.com/agency_administration/office_of_supplier_diversity_osd/mentor_protege_program mailto:osdinfo@dms.myflorida.com https://www.dms.myflorida.com/agency_administration/office_of_supplier_diversity_osd/mentor_protege_program

Ch. 287 Invitation to Bid – Revised 11.4.2022 FWC FY22/23-64, Page 5 of 51

ACCESS TO THE SNIPE ISLAND UNIT OF THE BBWMA IS BY HWY 98 TO CR 14 SOUTH TO SNIPE

ISLAND GRADE OR BY HWY 98 TO MANDALAY ROAD, SOUTH TO LOP&G ROAD.

ACCESS TO THE HICKORY MOUND UNIT IS BY COW CREEK GRADE, APPROXIMATELY 17 MILES

WEST OF PERRY, FLORIDA VIA U.S. HWY. 98, APPROXIMATELY 20 MILES WEST OF PERRY,

FLORIDA VIA U.S. HWY. 98.

ACCESS TO THE SPRING CREEK UNIT OF THE BBWMA IS BY WAY OF COUNTY ROAD 356

APPROXIMATELY 5 MILES WEST OF PERRY, FLORIDA ON U.S. HWY. 98, OR BY COUNTY ROAD

361A APPROXIMATELY 14 MILES SOUTH OF PERRY. VERBAL INSTRUCTION PROCEDURE

Bidders may not consider any verbal instructions as binding upon the Commission. No negotiations, discussions, or actions shall be initiated or executed by the Bidder as a result of any discussion with any Commission employee. Only those communications from the Commission that are in writing, may be considered as a duly authorized expression on behalf of the Commission.

DEADLINE FOR QUESTIONS

Any questions from Bidders that require an official FWC answer concerning this project shall be submitted in writing to the Procurement Manager. Questions must be received no later than the date and time specified in the Calendar of Events (Page 2). Questions may be sent via email with the solicitation number in the subject line. It is the responsibility of the bidder to confirm receipt of questions if needed.

If questions are received, an addendum will be issued and shall be posted on the Vendor Information Portal (https://vendor.myfloridamarketplace.com).

LIMITATION ON BIDDER CONTACT DURING SOLICITATION PERIOD

Bidders to this solicitation or persons acting on their behalf may not contact, between the release of the solicitation and the end of the 72-hour period following the Commission posting the notice of intended award, (i.e., the 72-hour posting period excludes Saturdays, Sundays, and state holidays) any employee or officer of the executive or legislative branch concerning any aspect of this solicitation, except in writing to the Procurement Manager or as provided in the solicitation documents. Violation of this provision may be grounds for rejecting a response.

BIDDER SPECIFICATION INQUIRIES

If the specifications of this Invitation to Bid (ITB) could restrict potential Bidder competition, the Bidder has 72 hours within which to request to the Commission that the specification(s) be changed. The Procurement Manager must receive the written request within 72 hours after the posting date of the ITB.

Requested changes to the Commission’s specifications shall include the Bidder’s concerns regarding restricting competition, provide detailed justification, and provide recommended changes to the specification(s). A Bidder’s failure to request changes by the prescribed date and time shall be considered to constitute the Bidder’s acceptance of the Commission’s specifications.

The Commission shall determine what change(s) to the ITB is acceptable to the Commission. If accepted, the Commission shall issue an addendum reflecting the change(s) to the ITB, which shall be posted to the Vendor Information Portal (https://vendor.myfloridamarketplace.com).

It is up to the bidder to ensure that everything is included as required by the Commission’s Purchasing Office. It is not the Commission’s responsibility to mail or fax any forms to a potential Contractor. Bid

Ch. 287 Invitation to Bid – Revised 11.4.2022 FWC FY22/23-64, Page 6 of 51 packet information may also be requested from the Commission’s Purchasing Section by calling (850) 488- 6551. Please have bid number and Bidder information available when requesting any information.

ADDENDUMS

If the Commission finds it necessary to supplement, modify or interpret any portion of the specifications or documents or answer any Bidder questions during the ITB period an addendum shall be posted on the Vendor Information Portal internet site. Each Bidder is responsible for monitoring the Vendor Information Portal website (https://vendor.myfloridamarketplace.com) for new or changing information relative to this procurement. The Commission bears no responsibility for any delays, or resulting impacts, associated with a Bidder’s failure to obtain the information made available through the Vendor Information Portal.

BIDDER ACKNOWLEDGMENT

In order for this bid to be valid, the bid must be completed in its entirety, signed by the Bidder and returned, as part of the bid or the bid will be rejected. By affixing your signature to the ITB Bidder Acknowledgement Form (page 1), the Bidder hereby states that the Bidder has read all bid specifications and conditions and agrees to all terms, conditions, provisions, specifications, and is currently licensed to do business within the State of Florida, if required by State or Federal Law, for the services or commodities the Bidder will provide the Commission under these bid specifications.

REFERENCES

Each prospective Bidder shall provide a minimum of three (3) references for similar projects completed.

Current contact names and phone numbers shall be included with the bid package. See the attached references form for more detail.

IDENTICAL TIE BIDS

Preference shall be given to businesses with drug-free workplace programs. If two (2) or more bids which are equal with respect to price, quality, and service are received by the State or by any political subdivision for the procurement of commodities or contractual services, a bid received from a business that certifies that it has implemented a drug-free workplace program shall be given preference in the award process.

Contractors must complete the Identical Tie Bid / Drug Free Workplace form (Attachment B) provided and return it with their bid.

SUPPORTING/SUPPLEMENTAL INFORMATION

The Commission requires that bidders submit all required technical, specification, and other supporting information with their bid, so that a detailed analysis and determination can be made, by the Contract Manager that the product/service offered meets this ITB’s specifications and that other requirements of this ITB have been met. However, provided a bid meets the requirements for a definite, firm, unqualified, and unconditional offer, the Commission reserves the right to request supplemental information from the bidder after the bids have been opened to ensure that the products/services offered completely meet this ITB’s requirements. The requirement for such supplemental information will be at the reasonable discretion of the Commission and may include the requirement that a bidder will provide a sample product(s) so that the Commission can make a first-hand examination and determination.

A bidder's failure to provide this supplemental information or the product sample(s), within the time set by the Commission, will cause the Commission to consider the Contractor non-responsive and reject the Contractor’s bid.

Ch. 287 Invitation to Bid – Revised 11.4.2022 FWC FY22/23-64, Page 7 of 51

CONFIDENTIALITY/PUBLIC RECORDS LAW

Bidders are cautioned that Florida law generously defines what constitutes a public record and grants broad rights of public access to those records; see, for example, section 119.07, F.S. If a Bidder believes that its response contains information that is confidential or exempt from disclosure under Florida Law, the Bidder shall clearly segregate and mark that information (for example, stamp each page "Confidential" and place it in an envelope marked "Confidential") and briefly describe in writing the grounds and specific legal citations for claiming exemption from the public records law. If after the notice of intended decision or thirty (30) days after bid opening, whichever is earlier, the Commission receives a public record request related to the solicitation, the Commission will provide copies of public records that are not exempt to the requester. The Commission will endeavor to provide notice to the Bidder of all public records requests received related to documents provided by the Bidder that were marked pursuant to this paragraph. In no event shall the Bidder hold the Commission or any of its employees or agents liable for disclosing, or otherwise failing to protect the confidentiality of, information submitted in response to this solicitation.

MAILING INSTRUCTIONS

All bids shall be submitted in a SEALED ENVELOPE addressed to:

Florida Fish and Wildlife Conservation Commission Attn: Purchasing 1875 Orange Ave E Tallahassee, Florida 32311-6160.

The envelope shall be plainly marked on the outside with: BID NUMBER, DATE AND TIME OF THE BID

OPENING.

THE COMMISSION IS NOT RESPONSIBLE FOR THE OPENING OF ANY ENVELOPES THAT ARE NOT PROPERLY

MARKED.

PLEASE NOTE: The Commission’s official business hours of operation are 8:00 AM–5:00 PM ET, exclusive of Saturdays, Sundays and state holidays. Selecting delivery services, such as next day first delivery, may result in attempted delivery prior to opening or closing, and the Commission will not be available to accept those deliveries. THE COMMISSION IS NOT RESPONSIBLE FOR LATE SUBMISSIONS DUE TO COMPLICATIONS

RELATED TO SELECTED DELIVERY SERVICES.

SOLICITATION PUBLIC OPENING

The public opening of this bid will be conducted at the date, time and method specified on the Calendar of Events (Page 2). BIDS RECEIVED AFTER THE SPECIFIED DATE AND TIME WILL BE REJECTED.

Any person with a qualified disability shall not be denied equal access and effective communication regarding any bid/proposal documents or the attendance at any related meeting or bid/proposal opening. If accommodations are needed because of a disability, please contact the Purchasing Section at (850) 488-6551 at least three (3) workdays prior to the opening.

AWARDED BID/INSPECTION

The Commission will award the bid to the responsive, responsible bidder who submits the lowest bid price.

If deemed necessary, an interview with the bidder by the Contract Manager may be required before the bid is awarded.

Ch. 287 Invitation to Bid – Revised 11.4.2022 FWC FY22/23-64, Page 8 of 51

The Commission reserves the right to inspect the prospective Contractor’s materials and background record prior to making an award of the Contract. If the Contract Manager determines the lowest bidder does not have sufficient experience, equipment, etc. to meet the specifications of this ITB, the Commission reserves the right to reject the bidder and evaluate the next lowest bidder.

POSTING OF BID TABS

Bid Tabulations with Contractors identified as awarded bidders will be posted electronically as Agency Decisions on the Department of Management Services Vendor Information Portal as a Public Notice. The Agency Decision may be viewed at https://vendor.myfloridamarketplace.com, and will remain posted for a period of 72 hours. Failure to file a protest within the time prescribed in Section 120.57(3)(b), F.S., shall constitute a waiver of proceedings under Chapter 120, F.S.

Awarded Bidders are instructed not to proceed until a Purchase Order, Formal Written Contract, Lease, Notice to Proceed, or some other form of written notice is given to the Contractor by the Commission. A company or person who proceeds prior to receiving a Purchase Order, Formal Written Contract, Lease, Notice to Proceed, or some other form of written notice from the Commission does so without a contract and at their own risk.

Sealed bids, proposals, or replies received by an agency pursuant to a competitive solicitation are exempt from s. 119.07(1) and s. 24(a), Art. I of the State Constitution until such time as the agency provides notice of an intended decision or until thirty (30) days after opening the bids, proposals, or final replies, whichever is earlier.

SCOPE CHANGES AFTER CONTRACT EXECUTION

The Commission shall provide written notice to the successful bidder thirty (30) days in advance of any Commission required changes to the technical specifications and/or scope of service that affect the successful bidder’s ability to provide the service as specified herein. Any changes that are other than purely administrative changes will require a change order.

FWC CONTRACT MANAGER

The FWC employee identified as the Contract Manager shall perform the following on behalf of the FWC:

• review, verify, and approve receipt of services/deliverables from the Contractor;

• submit requests for change orders/amendments/renewals, if applicable;

• review, verify, and approve invoices from the Contractor; and, if applicable, complete the

Certificate of Contract Completion form; and

• maintain an official record of all correspondence between the Commission and the Contractor and forward the original correspondence to the Procurement Manager for the official file.

DELIVERABLES

The following services or service tasks are identified as deliverables for the purposes of the subsequent Contract:

a. Performance of all services set forth in the Scope of Work.

b. Submission of all invoicing, supporting documentation, Corrective Action Plans and reports.

https://vendor.myfloridamarketplace.com/ http://www.leg.state.fl.us/statutes/index.cfm?App_mode=Display_Statute&Search_String=&URL=0100-0199/0119/Sections/0119.07.html

Ch. 287 Invitation to Bid – Revised 11.4.2022 FWC FY22/23-64, Page 9 of 51

LIQUIDATED DAMAGES

If the Contractor fails to complete the work or the conditions of the Purchase Order and/or Change Orders by the completion date, the Commission shall have the right to deduct liquidated damages from any amount due and payable to the Contractor. Liquidated damages shall be assessed in the amount of $150 per calendar day of delay. Exceptions to this provision may be made if a delay is attributable to circumstances that are clearly beyond the control of the Contractor. The burden of proof of unavoidable delay shall rest with the Contractor and shall be supplied in a written form and submitted to the Contract Manager.

AUTHORIZED COMPENSATION

It is understood and agreed that all compensation under this ITB is specifically limited to the Contractor’s bid price accepted by the Commission, and to the specific procedure for payment established in this ITB and the Purchase Order executed pursuant to it. The Commission is not liable for any costs, fees, expenses or any other compensation whatsoever incurred or charged by the Contractor, other than the bid price paid for the work specifically described in the Scope of Work, which work is actually accomplished and invoiced by the Contractor subsequent to the Commission’s notice to proceed (or other notice to begin work). Thus, the Commission is not liable for any costs incurred or charged by the Contractor in anticipation of responding to, or performing work described in, this ITB including, but not limited to, equipment or personnel procured by the Contractor in anticipation of such work. The Commission is not responsible to the Contractor for any loss or damages resulting from circumstances unforeseen at the time of publication of this ITB including, but not limited to, those resulting from a “force majeure”.

ADDITIONAL LEGAL REQUIREMENT

All corporations seeking to do business with the State shall, at the time of submitting a bid, be on file with the Department of State in accordance with provisions of Chapter 607, F.S.; similarly, partnerships seeking to do business with the State shall, at the time of submitting such bid, have complied with the applicable provisions of Chapter 620, F.S. For further information on required filing and forms, please go to the following sites: http://sunbiz.org or http://dos.myflorida.com.

USE OF CONTRACT BY OTHER STATE AGENCIES AND ELIGIBLE USERS

As provided in Chapter 60A-1.045, Florida Administrative Code (F.A.C.), and Section 287.042(16), F.S., other State of Florida agencies may purchase from the resulting contract of this ITB, provided that the Department of Management Services has determined the contract’s use is cost effective and in the best interest of the State, and with the Contractor’s consent.

Other State of Florida governmental entities and eligible users may also request of the Contractor to be able to use this contract. If the Contractor agrees to other entities to utilize this ITB contract, such agencies shall coordinate their use of this contract with the Florida Fish and Wildlife Conservation Commission in order to reduce scheduling conflicts.

CONDITIONS AND SPECIFICATIONS

The bidder is required to examine carefully the conditions and specifications of this bid and to be thoroughly informed regarding any and all requirements of the conditions and specifications.

http://www.sunbiz.org/ http://dos.myflorida.com/

Ch. 287 Invitation to Bid – Revised 11.4.2022 FWC FY22/23-64, Page 10 of

SCOPE OF WORK

FWC FY22/23-64

BIG BEND WMA (NORTH) ROAD MATERIAL

PURPOSE:

The intent of this bid is to obtain competitive pricing for the purchase, delivery, and dump spreading of an estimated 9,000 tons of Florida Department of Transportation (FDOT) certified lime rock road base on designated roads and/or for the purchase and delivery of FDOT Certified lime rock road base and/or #4 crushed lime rock to designated stockpile locations on an as-needed basis to the Snipe Island, Hickory Mound, and Spring Creek Units of Big Bend Wildlife Management Area (WMA) located in Taylor County, Florida, per the specifications contained herein. Estimates are for the 2022-2023 Fiscal Year. Tonnage amounts during renewal years will be subject to annual budget appropriations but are expected to be similar.

ACCESS (SEE FIGURE 1):

• Access to the Snipe Island Unit of the BBWMA is by Hwy 98 to CR 14 south to Snipe

Island Grade or by Hwy 98 to Mandalay Road, south to LOP&G Road.

• Access to the Hickory Mound Unit is by Cow Creek Grade, approximately 17 miles west of Perry, Florida via U.S. Hwy. 98, approximately 20 miles west of Perry, Florida via U.S. Hwy. 98.

• Access to the Spring Creek Unit of the BBWMA is by way of County Road 356 approximately 5 miles west of Perry, Florida on U.S. Hwy. 98, or by County Road 361A approximately 14 miles south of Perry.

1. SCOPE OF WORK:

1.1. The contractor is responsible for the acquisition and provision of all equipment, tools, supplies, materials, transportation, labor, and supervision to be used on this project. All sites of road material delivery are indicated on the maps shown in Figures 2 - 4. All contract activities shall be scheduled with the FWC Project Manager to ensure access to the sites, share information about hunting and other activities that may be taking place in the WMA, and other information as necessary.

1.2. The FWC Project Manager shall periodically be on site inspecting all work related to the project. At any time during the work phase of this project, the Commission reserves the right to have any employee or designee inspect the work site. If it is determined that these bid specifications are not being followed, Commission staff shall stop all work until the problem can be resolved to the satisfaction of the FWC Project Manager and when the Contractor demonstrates the ability to meet the specifications in question.

Ch. 287 Invitation to Bid – Revised 11.4.2022 FWC FY22/23-64, Page 11 of

1.3. Deliveries may be temporarily suspended during the following days: 1st sixteen days of the Archery Deer season, 3-day Muzzleloader season, 1st sixteen days of the General Gun Deer season, Youth Turkey Hunt, and 1st sixteen days of the Spring Turkey season. Specific dates will vary by year and will be provided by the FWC Project Manager for each given year.

1.4. The Contractor(s) will have until June 10 of each contract year to complete and invoice all jobs. It is preferred that deliveries/dump spreading commence immediately upon issuance of the Purchase Order and continue, with exception of excluded dates above, until the end of the term. The same general schedule of deliveries will apply to renewal years and will be specified by the FWC Project Manager upon renewal of the contract.

Renewal years will be in accordance with agency fiscal years (July 1 – June 30).

1.5. Services rendered by the contractor shall be paid on a per ton basis. All travel and incidental or contingency expenses are the responsibility of the contractor and shall be included within the individual per ton costs for delivery to each unit. An example of this would be the cost of towing services if a dump truck delivering material gets stuck or breaks down on the management area would be the responsibility of the Contractor.

1.6. FWC reserves the right to increase or decrease the quantities of road material depending upon budget constraints.

1.7. The Contractor will coordinate with the FWC Project Manager or designee so that delivery drivers are directed to the specific location for stockpiling, or roads and sections of those roads where the road material is to be delivered and dump spread.

1.8. FWC reserves the right to select multiple vendors for this project. Delivery of road base in either bottom dump trailers or conventional dump trucks is acceptable on roads designated in RED, while only conventional dump trucks are acceptable on roads designated in BLUE and/or for delivery to stockpile locations (YELLOW circles;

see Figures 2–4). FWC reserves the right to select contractors based on the lowest TOTAL CUMULATIVE bid price per ton, per job (TOTAL CUMULATIVE bid price per ton = Year 1 + Renewal Years 1, 2, and 3) for the initial contract year plus the 3 renewal years for Jobs 1, 2, and 3.

1.9. The Contractor will be responsible for delivering the desired amount of tonnage at specified locations as marked by Commission staff in the field and depicted in Figures 2-4. The contractor shall provide a weigh station load ticket for each delivery when requested by the FWC Project Manager in the field and a copy of all load tickets must be provided to the FWC Project Manager or designee at the end of each delivery day.

The FWC Project Manager will set up drop boxes where drivers will deposit their load tickets at the close of each delivery day or drivers may give load tickets to an on-site FWC designee. All delivery tickets must be received by the FWC Project Manager and accounted for at the completion of each contract year and prior to final payment, as verification the Commission has received the specified tonnage.

Ch. 287 Invitation to Bid – Revised 11.4.2022 FWC FY22/23-64, Page 12 of

1.10. Delivered tonnage shall not exceed the amounts specified for individual line items in the Purchase Order for each year. FWC will not accept delivery of, nor approve payment for, amounts of material over the agreed upon tonnage in the Purchase order.

1.11. All lime rock road base must be Department of Transportation (DOT) certified.

1.12. Contractor will deliver and dump/spread lime rock road base employing at least five

(5) trucks, either equipped with bottom dump trailers (only allowed for roads in RED) and/or conventional dump trucks (allowed on all roads), with a minimum capacity of twenty (20) tons each. All jobs will be awarded based on the lowest TOTAL CUMULATIVE price per ton (See item 8 above) to purchase and deliver the road material over the initial contract year and the renewal years, exclusive of the equipment used for delivery. Either bottom dumps or conventional dump trucks can be used on those roads designated in RED. Only conventional dump trucks can be operated on those roads designated in BLUE and for delivery to stockpile locations (YELLOW circle).

1.13. For all dump spreading jobs, the contractor must provide at least five (5) dump trucks with a minimum capacity of twenty (20) tons, and drivers in rotation each delivery day so that FWC personnel can spread the road base in an expeditious manner, and so that each job can be completed as quickly as possible. Conventional dump trucks used for dump spreading must be equipped with chains to control the opening of the rear dump tailgate, to enable the driver to spread the road base evenly on the designated sections of road. Depending on road conditions, drivers will be directed to specific locations for dump spreading and the desired depth of road base to be dump spread at that location will be specified by the FWC Project Manager or designee.

1.14. The contractor is responsible for inspecting the roads on the management area to ensure that they will support the trucks making deliveries. Costs should be estimated based on the different distances to each unit and reflect the fact that delivery may be directed to any designated road within Snipe Island, Hickory Mound, and Spring Creek Units as depicted in Figures 2-4. Roads and locations will be selected for initial and renewal year deliveries from the maps on Figures 2-4 and will be supplied to the contractor by the FWC Project Manager upon issuance of the purchase order each year.

1.15. A total of three (3) primary jobs will be awarded.

1.15.1. Job 1 will be for delivery and dump spreading on specified roads and by the acceptable type of dump truck as designated on the maps for each unit shown in Figures 2-4.

1.15.2. Job 2 will be for conventional dump truck only delivery of lime rock road base to stockpile sites designated with YELLOW circles on the maps for each unit shown in Figures 2- 4.

Ch. 287 Invitation to Bid – Revised 11.4.2022 FWC FY22/23-64, Page 13 of

1.15.3. Job 3 will be for conventional dump truck only delivery of #4 crushed lime rock to stockpile sites designated with YELLOW circles on the maps for each unit shown in Figures 2- 4.

1.15.4. FWC reserves the right to award each job to different contractors based upon the total cumulative price per job during the initial contract year and the renewal years, FWC reserves the right to specify deliveries to any of the roads/stockpile locations across any of the three (3) units shown in red and blue in Figures 2-4, based on the bid price for a given unit and available budgets.

1.16. Partial payments will be authorized upon completed delivery of the specified quantity of lime rock road base per unit per job. A notarized Certificate of Partial Payment must be submitted with the invoice upon completion of deliveries to a specific unit per job.

1.17. A notarized Certificate of Contract Completion must be submitted with the last invoice upon completion of all deliveries specified on the purchase order for each year.

Ch. 287 Invitation to Bid – Revised 11.4.2022 FWC FY22/23-64, Page 14 of

FIGURES

Figure 1. Big Bend WMA showing primary and secondary road access in relation to Perry, Florida in Taylor, and Dixie Counties.

Ch. 287 Invitation to Bid – Revised 11.4.2022 FWC FY22/23-64, Page 15 of

Figure 2. Snipe Island Unit showing unit roads and the specific roads in RED where either bottom or conventional dump trucks may be used and roads in BLUE where only conventional 20-ton dump trucks may be used. The stockpile site, denoted by the YELLOW circle, is located just west of the check station on Snipe Island Grade, next to the work compound shelter.

Ch. 287 Invitation to Bid – Revised 11.4.2022 FWC FY22/23-64, Page 16 of

Figure 3. Hickory Mound Unit showing unit roads and the specific roads in RED where either bottom or conventional dump trucks may be used and roads in BLUE where only conventional 20-ton dump trucks may be used. The stockpile site, denoted by the YELLOW circle, is located just west of the Cow Creek-Swartz Tram intersection.

Ch. 287 Invitation to Bid – Revised 11.4.2022 FWC FY22/23-64, Page 17 of 51

Figure 4. Spring Creek Unit showing unit roads and the specific roads in RED where either bottom or conventional dump trucks may be used and roads in BLUE where only conventional 20-ton dump trucks may be used. The stockpile site, denoted by the YELLOW circle, is located just west of Spring Creek Road on Dead End Road.

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Ch. 287 Invitation to Bid – Revised 11.4.2022 FWC FY22/23-64, Page 18 of 51

PRICE SHEET

FWC FY22/23-64

CONTRACTOR SHALL NOT ALTER THE PRICE SHEET IN ANY WAY.

The bidder recognizes that the State of Florida, by virtue of its sovereignty, is not required to pay taxes on services, goods and/or equipment purchased incident to such service. Quoted price shall include all necessary items to complete the project.

ALL ITEMS FOR AN INDIVIDUAL JOB SHALL BE BID OR THE BID WILL BE REJECTED.

Please read each Job description carefully to ensure that the price/ton bid is accurately based upon the requirements of the job. The cost of delivery shall be included in each price per ton. The bid will be awarded to the responsive, responsible bidder who can provide the lowest price per ton for each individual job, thus a different vendor may be awarded the bid for each individual job.

THIS SHALL BE A MULTI-AWARD BID. THE BID WILL BE AWARDED TO THE RESPONSIVE,

RESPONSIBLE BIDDER THAT SUBMITS THE LOWEST TOTAL PRICE PER JOB. PURSUANT TO

SECTIONS 287.057(1)(a)1., AND 287.057(1)(a)2., FLORIDA STATUTES EACH

CONTRACTOR SHALL SUPPLY A PRICE FOR EACH YEAR THAT A CONTRACT MAY BE

RENEWED. (SEE RENEWAL CLAUSE).

JOB 1. Delivery and dump spreading of DOT certified lime rock road base by either Bottom Dump or Conventional Dump Truck/Trailer on designated RED roads and by Conventional Dump Truck only on designated BLUE roads (five (5) trucks minimum):

a. Snipe Island Unit designated roads Initial Year$ ___________ per/ton Renewal 1 $ ___________ per/ton Renewal 2 $ ___________ per/ton Renewal 3 $____________per/ton TOTAL for sub-item a. (Initial + Renewal Years 1-3) $ ___________ per/ton

b. Hickory Mound Unit designated roads Initial Year$ ___________ per/ton Renewal 1 $ ___________ per/ton Renewal 2 $ ___________ per/ton Renewal 3 $____________per/ton TOTAL for sub-item b. (Initial + Renewal Years 1-3) $ ___________ per/ton

c. Spring Creek Unit designated roads Initial Year$ __________ _per/ton Renewal 1 $ ___________ per/ton Renewal 2 $ ___________ per/ton Renewal 3 $____________per/ton TOTAL for sub-item c. (Initial + Renewal Years 1-3) $____________per/ton

JOB 1 TOTAL (Sum of Totals for sub-items a - c. above): $____________per/ton

Ch. 287 Invitation to Bid – Revised 11.4.2022 FWC FY22/23-64, Page 19 of 51

JOB 2. Conventional Dump Truck delivery of DOT certified lime rock road base to stockpile locations designated with YELLOW CIRCLES

a. Snipe Island Unit designated YELLOW circle Initial Year$ __________ per/ton Renewal 1 $ ___________ per/ton Renewal 2 $ ___________ per/ton Renewal 3 $____________per/ton TOTAL for sub-item a. (Initial + Renewal Years 1-3) $ ___________ per/ton

b. Hickory Mound Unit designated YELLOW circle Initial Year$ ___________ per/ton Renewal 1 $ ___________ per/ton Renewal 2 $ ___________ per/ton Renewal 3 $____________per/ton TOTAL for sub-item b. (Initial + Renewal Years 1-3) $ ___________ per/ton

c. Spring Creek Unit designated YELLOW circle Initial Year$ ___________ per/ton Renewal 1 $ ___________ per/ton Renewal 2 $ ___________ per/ton Renewal 3 $____________per/ton TOTAL for sub-item c. (Initial + Renewal Years 1-3) $ ___________ per/ton

JOB 2 TOTAL (Sum of Totals for sub-items a - c. above): $ ____________per/ton

JOB 3. Conventional Dump Truck delivery of #4 crushed lime rock to stockpile locations designated with

YELLOW CIRCLES

a. Snipe Island Unit designated YELLOW circle Initial Year$ ___________ per/ton Renewal 1 $ ___________ per/ton Renewal 2 $ ___________ per/ton Renewal 3 $____________per/ton TOTAL for sub-item a. (Initial + Renewal Years 1-3) $ ___________ per/ton

b. Hickory Mound Unit designated YELLOW circle Initial Year$ ___________ per/ton Renewal 1 $ ___________ per/ton Renewal 2 $ ___________ per/ton Renewal 3 $____________per/ton TOTAL for sub-item b. (Initial + Renewal Years 1-3) $ ___________ per/ton

c. Spring Creek Unit designated YELLOW circle Initial Year$ ___________ per/ton Renewal 1 $ ___________ per/ton Renewal 2 $ ___________ per/ton Renewal 3 $____________per/ton TOTAL for sub-item c. (Initial + Renewal Years 1-3) $ ___________ per/ton

JOB 3 TOTAL (Sum of Totals for sub-items a - c. above): $ ____________per/ton

BY SIGNING BELOW, I ATTEST THAT I HAVE READ THE ENTIRE BID AND AGREE TO

FURNISH THE SERVICE AT THE PRICE QUOTED ABOVE. I HERBY AFFIRM I HAVE NOT BEEN

IN ANY AGREEMENT OR COLLUSION AMONG BIDDERS IN RESTRAINT OF FREEDOM OF

COMPETITION.

Ch. 287 Invitation to Bid – Revised 11.4.2022 FWC FY22/23-64, Page 20 of 51

TOTAL BID PRICE (Sum of Job 1, 2, and 3 totals) = $ _____________________________________

BY SIGNING BELOW, I ATTEST THAT I HAVE READ THE ENTIRE BID AND AGREE TO FURNISH

EACH ITEM AT THE PRICE QUOTED ABOVE. I HEREBY AFFIRM I HAVE NOT BEEN IN ANY

AGREEMENT OR COLLUSION AMONG BIDDERS IN RESTRAINT OF FREEDOM OF COMPETITION.

Contractor: ___________________________

Address: _____________________________

Signed: _______________________________

Print Name: __________________________

Title: ________________________________

Fax: _________________________________

City/State/Zip: ________________________

Telephone: ___________________________

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Ch. 287 Invitation to Bid – Revised 11.4.2022 FWC FY22/23-64, Page 21 of 51

REFERENCES

FWC FY22/23-64

A minimum of three (3) references from persons or firms for whom the bidder has performed similar jobs as per the specifications in this bid must be supplied with the bid. The firms and/or contact persons should be available between the hours of 8:00 AM and 5:00 PM, Eastern Time, Monday through Friday. If any reference is not available as stated above, this may be cause for rejection of the Bidder’s bid. Provide a description (scope of work) of each job.

NAME OF COMPANY: ___________________________________________________________________________

CONTACT PERSON: _____________________________________________________________________________

ADDRESS: ______________________________________________________________________________________

CITY/STATE/ZIP: ________________________________________________________________________________

TELEPHONE NUMBER: ________________________ EMAIL ADDRESS: _____________________________

JOB DATE: _____________________________________________________________________________________

DESCRIPTION (SCOPE OF WORK): ______________________________________________________________

NAME OF COMPANY: ___________________________________________________________________________

CONTACT PERSON: _____________________________________________________________________________

ADDRESS: ______________________________________________________________________________________

CITY/STATE/ZIP: ________________________________________________________________________________

TELEPHONE NUMBER: ________________________ EMAIL ADDRESS: _____________________________

JOB DATE: _____________________________________________________________________________________

DESCRIPTION (SCOPE OF WORK): ______________________________________________________________

Ch. 287 Invitation to Bid – Revised 11.4.2022 FWC FY22/23-64, Page 22 of 51

NAME OF COMPANY: ___________________________________________________________________________

CONTACT PERSON: _____________________________________________________________________________

ADDRESS: ______________________________________________________________________________________

CITY/STATE/ZIP: ________________________________________________________________________________

TELEPHONE NUMBER: ________________________ EMAIL ADDRESS: _____________________________

JOB DATE: _____________________________________________________________________________________

DESCRIPTION (SCOPE OF WORK): ______________________________________________________________

CONTRACTOR NAME

AUTHORIZED SIGNATURE

Ch. 287 Invitation to Bid – Revised 11.4.2022 FWC FY22/23-64, Page 23 of 51

ATTACHMENT A

FWC FY22/23-64

FLORIDA FISH & WILDLIFE CONSERVATION COMMISSION

PURCHASE ORDER TERMS & CONDITIONS

Last Updated: November 1, 2022

Section 1. PURCHASE ORDER.

A. Composition and Priority.

The Contractor agrees to provide commodities or contractual services to the Commission within the manner and at the location specified in the Purchase Order, and any attachments to the Purchase Order. These Purchase Order Terms and Conditions, whether generic or specific, shall take precedence over any inconsistent or conflicting provision in the State of Florida, General Contract Conditions, PUR 1000. Additionally, the terms of the Purchase Order supersede the terms of any and all prior agreements with respect to this purchase.

B. Initial Term.

Unless otherwise specified, the Purchase Order begins on the date of issuance. Contractual services or commodities to be provided by the Contractor shall be completed by the date specified on the Purchase Order end date.

Section 2. PERFORMANCE.

A. Performance Standards.

The Contractor agrees to perform all tasks and provide deliverables as set forth in the Statement of Work and attachments to the Purchase Order. The Commission shall be entitled at all times, upon request, to be advised as to the status of work being done by the Contractor and of the details thereof.

Coordination shall be maintained by the Contractor with representatives of the Commission, or of other agencies involved in the project on behalf of the Commission.

B. Performance Deficiency.

If the Commission determines that the performance of the Contractor is unsatisfactory, the Commission may notify the Contractor of the deficiency to be corrected, which correction shall be made within a time frame specified by the Commission. The Contractor shall provide the Commission with a corrective action plan describing how the Contractor will address all issues of Purchase Order non‐performance, unacceptable performance, and failure to meet the minimum performance levels, deliverable deficiencies, or Purchase Order non‐compliance. If the corrective action plan is unacceptable to the Commission, the Contractor will be assessed a non‐performance retainage equivalent to ten (10) percent of the total invoice amount or as specified in the contractual documents.

The retainage will be applied to the invoice for the then‐current billing period. The retainage will be withheld until the Contractor resolves the deficiency. If the deficiency is subsequently resolved, the Contractor may invoice the Commission for the retained amount during the next billing period. If the Contractor is unable to resolve the deficiency, the funds retained will be forfeited.

C. Contractor Responsibilities.

The Contractor agrees that all Contractor employees,…