FWC Questions and Answers.pdf
PDF 196 KB Posted
- Solicitation number
- ITB-14605
- Issued by
- Leon County, Florida
About this file
This document is a Questions and Answers (Q&A) file for ITB-REDM-12122025, a roof replacement project solicited by the Florida Department of Management Services (FDMS) for the Florida Fish and Wildlife Conservation Commission's South Region Headquarters. The project involves replacing roofing systems, including metal roof panels, siding, flashing, gutters, downspouts, and lightning protection systems across multiple buildings. The mandatory pre-bid site visit was held on December 19, 2025, at 1:00 PM ET, with questions due by December 23, 2025. Sealed bids are due on Monday, January 5, 2026, at 2:00 PM, with a public bid opening on Tuesday, January 6, 2026, at 2:00 PM ET. The project timeline requires substantial completion within 60 days per building, totaling 180 calendar days plus an additional 30 days for final completion. Bidders must be qualified, licensed general or roofing contractors and are required to provide prequalification data in compliance with applicable Florida Statutes.
Key clarifications from the Q&A document address technical specifications and project constraints. The new sensor to be replaced must match the existing model with no substitutions permitted; all other manufacturer equivalents are rejected. Bidders must hold a general contractor license and be responsible for all trades. Access is restricted to the front of Building A and the back service road of Building C only, with no equipment allowed in other areas due to wetland conditions. Anticipated working hours are 6:00 AM to 5:00 PM. All conductors for the lightning protection system must be surface-mounted in rigid conduit on the exterior of buildings where concealment is not feasible. Grounding methods and ground ring installation requirements are addressed in Addendum #1 due to site conditions and wetland constraints. The state will not extend the bid due date under any circumstances.
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Questions and Answers (Rev. 07/2025) ITB-REDM-12122025
Real Estate Development and Management 4050 Esplanade Way
Tallahassee, FL 32399-0950 850-488-2074
Ron DeSantis, Governor
Tom Berger, Interim Secretary
QUESTIONS AND ANSWERS
ITB-REDM-12122025
ROOF REPLACEMENT (SOUTH REGION HQ) FOR THE FLORIDA AND WILDLIFE CONSERVATION
COMMISSION
FAILURE TO FILE A PROTEST WITHIN THE TIME PRESCRIBED IN SECTION 120.57(3), FLORIDA
STATUTES, OR FAILURE TO POST THE BOND OR OTHER SECURITY REQUIRED BY LAW WITHIN
THE TIME ALLOWED FOR FILING A BOND SHALL CONSTITUTE A WAIVER OF PROCEEDINGS
UNDER CHAPTER 120, FLORIDA STATUTES.
The Department’s responses to timely submitted questions are below.
Question Number Question Response
1. What is the type and model of sensor to be replaced? The new sensor is to match the existing one.
2. Please confirm if there is only one sensor to be replaced on roof B? Yes.
3.
Please confirm the date and time of the bid opening. It appears that the information on page 1 of the ITB was not amended from the original version of this bid notification.
Per page 2 of the ITB, the bid opening will be on Tuesday, January 6, 2026, at 2:00 P.M.
4. Please confirm the date and time for receipt of bids. Per page 2 of the ITB, bids are due on Monday, January 5, 2026, at 2:00 P.M.
5. Can a superintendent triple hat the project? Yes.
6.
Are there means to access the backside of the buildings for activities? Will lulls and lifts be allowed to be used in these areas?
This project sits on wetlands. All access and removal will be from the front of Building A and the back service road of Building C only.
In other areas, no equipment will be allowed.
7. What is the extent of the siding to be replaced on the raised sections of the roof?
Per drawings, all siding will be removed to accommodate new flashing for roof system as needed.
8. Is any flashing to be replaced above the flashings in the raised roof sections? See details and drawings.
9. Is a GC license required to bid on this project? The bidder will be responsible for all trades.
10.
Will other manufacturers be accepted for the SSMR?
Typically state funded projects allow for an approved equal.
At this time no substitutions will be allowed.
All bids must be per spec and drawings.
11. What are the hours for working? Anticipated working hours are from 6 A.M. to 5 P.M.
12. What are the reporting requirements to the state in regards to scheduling and progress?
Please see sample contract on the DMS website.
Questions and Answers (Rev. 07/2025) ITB-REDM-12122025
Real Estate Development and Management 4050 Esplanade Way
Tallahassee, FL 32399-0950 850-488-2074
Ron DeSantis, Governor
Tom Berger, Interim Secretary
Question Number Question Response https://dms-media.ccplatform.net/content/download/1708 83/file/DMS%20REDM%20General%20Cont ractor%20Agreement%20v.12-2024.pdf
13. Is there existing damage from leaks on the roofs to be replaced? Yes
14.
Please provide elevations showing the raised roof sections. There is not a clear view of this in the plans and no access was given to view these areas at the site visit.
No elevations will be provided.
15.
The specifications reference concealed conductors;
however, full concealment within wall cavities would not be feasible without significant demolition down to the structural framing, which does not appear to be included in the project scope.
Please confirm whether surface-mounted down conductors installed in rigid conduit on the exterior of the building are acceptable where concealment is not feasible.
Yes, all conductors will be surface mounted.
16.
The specifications reference a ground ring installation.
During prior discussions, it was noted that a ground ring may not be feasible due to the site conditions, including wetlands. Please confirm whether the ground ring requirement has been eliminated or modified.
Additionally, please advise whether existing sidewalks, parking areas, landscaping, or other hardscape elements are expected to be removed or restored as part of the grounding scope, or if alternative grounding methods are acceptable.
See Addendum #1.
17. Is there a possibility of extending the due date? No.
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