FLORIDA FISH AND WILDLIFE CONSERVATION COMMISSION

1875 ORANGE AVE E

TALLAHASSEE, FL 32311-6160

(850) 488-6551

Orange Hammock WMA- Road Repairs

FWC 26/27-29

INVITATION TO BID

ITB BIDDER ACKNOWLEDGEMENT FORM

Purpose: The intent of this bid is to obtain competitive pricing for supplying, delivering, spreading, and grading of shell road base material (Code B02 – Bank Run Shell Base) on McCall Ranch Road and Orange Hammock WMA in Sarasota County, FL., per the specifications contained herein. Only responsive and responsible Contractors will be considered for award of this Invitation to Bid

(ITB).

Responsive: To be responsive, a bid must constitute a definite, firm, unqualified and unconditional offer to meet all of the material terms of this ITB. Material terms are those that could affect the price, quantity, quality, or delivery. Also included as material terms are those which are clearly identified in this ITB and which, for reasons of policy, must be complied with at risk of bid rejection for non-responsiveness.

Non-Responsive: Any submission that does not comply with this ITB in any way, does not contain all the properly signed forms, supplements or deviates from the Bid requirements or has an incomplete Price Sheet may be considered nonresponsive at the discretion of the Procurement Manager.

Responsible Vendors: The Commission shall only consider responsible vendors. Responsible vendors are those that have, in the sole judgment of the Commission, the financial ability, experience, resources, skills, capability, reliability and business integrity necessary to perform the requirements of the contract. The Commission may also consider references and quality to determine the responsibility of the bid. The Commission reserves the right to use any information, whether supplied through the Bidder’s submission or otherwise obtained, in determining responsibility.

Sealed Bid: In response to an Invitation to Bid (ITB), a sealed bid is the final submission of a bid from a vendor prior to the bid deadline, after which no further submissions will be considered.

Rejection of Bids: The Commission reserves the right to reject any and all bids and to waive any minor irregularity in the submissions received in response to this ITB. The Commission reserves the right to consider all information, whether submitted or otherwise, to determine responsiveness and responsibility and to reject bids accordingly.

Name of Business: _________________________________________________________________________________________________________

Contact Person Name: _____________________________________________________________________________________________________

Business Address: _________________________________________________________________________________________________________

City: ______________________________ State: _______________________________ Zip code: _______________________________________

Phone: _____________________________ Fax: __________________________________ Email: _______________________________________

Federal Employer Identification Number: _________________________

The undersigned attest to the following:

“We understand all of the terms, conditions and the specifications contained herein and agree to abide by all of the terms, conditions and the specifications in their entirety.

Authorized Signature (Manual): ______________________________________________________________________________________________

Authorized Signature Name (Typed) and Title: __________________________________________________________________________________

Ch. 287 Invitation to Bid – Revised 07.01.2026 FWC 26/27-29, Page 3 of 71

CALENDAR OF EVENTS

FWC 26/27-29

SCHEDULE DUE DATE METHOD

Bid Advertised September 18, 2026 Posted on the Vendor Information Portal (VIP)

MANDATORY Pre-Bid Conference September 28, 2026

@ 10:00 AM ET

See Pre-Bid Conference Clause

Deadline for Questions

Must be received PRIOR to:

October 5, 2026

@ 5:00 PM ET

See Solicitation Questions Clause

Anticipated date for Responses to Written Questions October 9, 2026 Posted on the Vendor Information Portal

SEALED BIDS DUE

(REMEMBER: The bid number should be clearly marked on envelope)

Must be received PRIOR to:

October 16, 2026

@ 2:00 PM ET

Mailing Address:

Florida Fish & Wildlife Conservation Commission Attn: Purchasing 1875 Orange Ave E Tallahassee, Florida 32311-6160

Submissions are due BEFORE the date and time of the public opening.

Public Bid Opening October 16, 2026

@ 2:00 PM ET

Public Opening Options for Attendance:

-In Person- 1875 Orange Ave E Tallahassee, FL 32311-6160

-Teleconference- Conference call phone number: 1.850.270.2928

Conference room number: 845.975.096#

Anticipated Date of Intended Award October 20, 2026 Posted on the Vendor Information Portal https://vendor.myfloridamarketplace.com/

Ch. 287 Invitation to Bid – Revised 07.01.2026 FWC 26/27-29, Page 4 of 71

GENERAL CONDITIONS

FWC 26/27-29

The Florida Fish and Wildlife Conservation Commission’s (FWC or Commission) mission is to manage fish and wildlife resources for their long-term well-being and the benefit of people. The Commission administers six (6) major programs including habitat and species conservation, freshwater fisheries management, law enforcement, marine fisheries management, hunting and game management and fish and wildlife research.

A Bidder submitting a bid shall be registered in the MyFloridaMarketPlace (MFMP) system and where required, the Sunbiz system prior to the bid opening. Business entities which must be on file with Sunbiz include the following foreign and domestic entities: Corporations for and not for profit, Limited Liability Companies (LLC), Limited Partnerships (LP) including Limited Liability Limited Partnerships (LLLP), and organizations doing business under a fictitious name (DBA). A Bidder may not be considered for an award, if not registered in the MFMP and Sunbiz system. The Bidder’s registration address and federal employer identification (FEID) number should match the Bidder’s address and FEID number listed on the Bidder Acknowledgment form (Page 2).

Certified Minority-owned, Woman-owned and Service-Disabled Veteran Business Enterprises, as certified by the State of Florida Office of Supplier Development, are encouraged by the Commission to participate in the bidding process.

Bids from Bidders shall include all necessary equipment to complete the job. The bidder is required to supply all specified documentation when submitting a bid for this project.

Please note:

• The terms “Contract,” “Agreement” and “Purchase Order” are used interchangeably in the document.

• The terms “Commodities” and “Goods” are used interchangeably in the document.

TERMS AND CONDITIONS

PUR 1000 and PUR1001 are hereby incorporated by reference. PUR1000 and PUR1001 can be found at the Department of Management Services website at the following link:

https://www.dms.myflorida.com/business_operations/state_purchasing/state_agency_resources/state_purchasing_pur _forms

The following terms and conditions take precedence over the PUR1001 and PUR1000 forms where applicable. The Commission objects to and shall not consider any additional terms or conditions submitted by a Bidder or Contractor, including any appearing in documents attached as part of a Bidder’s response. In signing and submitting its bid, a Bidder agrees that any additional terms or conditions, whether submitted intentionally or inadvertently, shall have no force or effect. Failure to comply with terms and conditions, including those specifying information that must be submitted with a bid, shall be grounds for rejecting a bid.

The terms and conditions of Attachment A, Purchase Order Terms and Conditions, are hereby incorporated into this solicitation. Any contract resulting from this solicitation will include the terms and conditions of this solicitation and the terms and conditions contained in Attachment A.

PROCUREMENT MANAGER

Elbert Orellana Elbert.Orellana@myfwc.com https://www.dms.myflorida.com/business_operations/state_purchasing/state_agency_resources/state_purchasing_pur_forms https://www.dms.myflorida.com/business_operations/state_purchasing/state_agency_resources/state_purchasing_pur_forms

Ch. 287 Invitation to Bid – Revised 07.01.2026 FWC 26/27-29, Page 5 of 71

ESTIMATED BUDGET

The Commission has an estimated budget for this project of $246,800.00.

TERM

The contract will be effective one year upon issuance of Purchase Order.

If circumstances constituting Force Majeure have occurred, or if anything occurs beyond the Contractor’s control, the Contractor shall submit an extension request in writing. The Project Manager and Contract Manager will review the extension request and if they determine it is justified, will forward to the Bid Request Inbox (bidrequest@myfwc.com) for procurement review and approval/disapproval.

SUBCONTRACTS

Subcontracting IS permitted pursuant to the Terms and Conditions of the Purchase Order. The Subcontractor Minority Status Report (Attachment C) shall be submitted with each invoice for payment. The List of Subcontractors (Attachment G) shall be included with bid submission.

DIVERSITY

The Commission is committed to supporting Florida’s diverse business industry and population through ensuring participation by minority, women, and veteran-owned business enterprises in the economic life of the state. The State of Florida Mentor Protégé Program connects minority, women, and veteran-owned business enterprises with private corporations for business development mentoring. We strongly encourage contractors doing business with the State of Florida to consider this initiative. For more information on the Mentor Protégé Program, please contact the Office of Supplier Development at (850) 487-0915 or osdinfo@dms.myflorida.com.

FWC encourages diversity in its procurement program and requests that all subcontracting opportunities afforded by this solicitation enthusiastically embrace diversity. The award of subcontracts should reflect the vast array of citizens in the State of Florida. Bidders can visit the Office of Supplier Development website for information on certified business enterprises that may be considered for subcontracting opportunities. However, pursuant to Section 287.05701 F.S., the Commission may not request documentation of or consider a vendor’s social, political, or ideological interests when determining if the vendor is a responsible vendor, nor give preference to a vendor based on the vendor’s social, political, or ideological interests.

MANDATORY PRE-BID CONFERENCE/SITE VISIT MEETING

A mandatory pre-bid conference/Site Visit Meeting will be held at 27.113031, -82.155272 on the date and time specified in the Calendar of Events (Page 3). The purpose of the pre-bid conference/Site Visit Meeting is to discuss the contents of this ITB and to accept verbal questions from Bidders concerning the project. Vendors must attend this pre-bid conference site meeting as a requirement of bid responsiveness. Failure to attend the entire conference meeting, from the time it is called to order to the time it is adjourned, shall disqualify a potential respondent. The Commission will make a reasonable effort to answer verbal questions asked at the pre-bid conference/Site Visit, however, Bidders should clearly understand that verbal discussions held at the pre-bid conference/Site Visit shall not be binding on the Commission, and the Commission will only issue an official written response to verbal questions subsequently submitted in writing in accordance with the Deadline for Questions clause below.

27.113031, -82.155272 mailto:bidrequest@myfwc.com?subject=Extension%20Request https://www.dms.myflorida.com/agency_administration/office_of_supplier_diversity_osd/mentor_protege_program https://www.dms.myflorida.com/agency_administration/office_of_supplier_diversity_osd/mentor_protege_program mailto:osdinfo@dms.myflorida.com https://www.dms.myflorida.com/agency_administration/office_of_supplier_diversity_osd/mentor_protege_program

Ch. 287 Invitation to Bid – Revised 07.01.2026 FWC 26/27-29, Page 6 of 71

VERBAL INSTRUCTION PROCEDURE

Bidders may not consider any verbal instructions as binding upon the Commission. No negotiations, discussions, or actions shall be initiated or executed by the Bidder as a result of any discussion with any Commission employee. Only those communications from the Commission that are in writing, may be considered as a duly authorized expression on behalf of the Commission.

SOLICITATION QUESTIONS

Any questions from Bidders that require an official FWC answer concerning this project shall be submitted in writing to the Procurement Manager. This includes specification inquiries, such as questions or requests for additional or altered terms and conditions. Questions to the Procurement Manager shall not constitute formal protest of the specifications or of the solicitation. Questions must be received no later than the date and time specified in the Calendar of Events (Page 3). Questions may be sent via email with the solicitation number in the subject line. It is the responsibility of the bidder to confirm receipt of questions if needed.

If questions are received, an addendum will be issued and shall be posted on the Vendor Information Portal (https://vendor.myfloridamarketplace.com).

LIMITATION ON BIDDER CONTACT DURING SOLICITATION PERIOD

Bidders to this solicitation or persons acting on their behalf may not contact, between the release of the solicitation and the end of the 72-hour period following the Commission posting the notice of intended award, (i.e., the 72-hour posting period excludes Saturdays, Sundays, and state holidays) any employee or officer of the executive or legislative branch concerning any aspect of this solicitation, except in writing to the Procurement Manager or as provided in the solicitation documents. Violation of this provision may be grounds for rejecting a response.

BIDDER SPECIFICATION CHALLENGE

Any protest concerning the specifications of this solicitation shall be made in accordance with PUR1001, paragraph 20, “Protests”. A notice of protest of the solicitation documents shall be made within seventy-two hours after the posting of the solicitation. Failure to file a protest within the time prescribed in Section 120.57(3)(b), F.S., shall constitute a waiver of proceedings under Chapter 120, F.S.

ADDENDUMS

If the Commission finds it necessary to supplement, modify or interpret any portion of the specifications or documents or answer any Bidder questions during the ITB period an addendum shall be posted on the Vendor Information Portal internet site. Each Bidder is responsible for monitoring the Vendor Information Portal website (https://vendor.myfloridamarketplace.com) for new or changing information relative to this procurement. The Commission bears no responsibility for any delays, or resulting impacts, associated with a Bidder’s failure to obtain the information made available through the Vendor Information Portal.

BIDDER ACKNOWLEDGMENT

In order for this bid to be valid, the bid must be completed in its entirety, signed by the Bidder and returned, as part of the bid or the bid will be rejected. By affixing your signature to the ITB Bidder Acknowledgement Form (page 2), the Bidder hereby states that the Bidder has read all bid specifications and conditions and agrees to all terms, conditions, provisions, specifications, and is currently licensed to do business within the State of Florida, if required by State or Federal Law, for the services or commodities the Bidder will provide the Commission under these bid specifications.

Ch. 287 Invitation to Bid – Revised 07.01.2026 FWC 26/27-29, Page 7 of 71

MANDATORY RESPONSIVE REQUIREMENTS

The Commission will not review Bids from Bidders who do not meet the mandatory responsive requirements listed in Attachment B, Mandatory Responsive Requirements. Note: The Commission will perform an initial responsiveness check.

Bids found to be non-responsive will not be considered for award. The Commission reserves the right to act upon information discovered during and after the initial responsiveness check impacting the responsibility or responsiveness of the Bid or Bidders.

REFERENCES

Each prospective Bidder shall provide a minimum of three (3) references for similar projects completed. Current contact names and phone numbers shall be included with the bid package. See the attached references form for reference requirements.

EQUAL BIDS

In the event that there is no multiple award contemplated in the ITB, and the Commission receives equal bids eligible for award, the Commission will comply with the following, as applicable: sections 287.057(12), 287.082, 287.087,287.092, 295.187(4)(a), and 295.187(4)(b), F.S. In order to clarify the Bidders’ status with regard to the applicable statutory preference requirements, the Commission may request information from Bidders with equal bids. A Bidder will not be permitted to amend or supplement its Bid in response to such request for clarification. If the tie has not been broken by application of the aforementioned statutes, the Commission will proceed with a random selection to decide the award.

SUPPORTING/SUPPLEMENTAL INFORMATION

The Commission requires that bidders submit all required technical, specification, and other supporting information with their bid, so that a detailed analysis and determination can be made, by the Contract Manager that the product/service offered meets this ITB’s specifications and that other requirements of this ITB have been met. However, provided a bid meets the requirements for a definite, firm, unqualified, and unconditional offer, the Commission reserves the right to request supplemental information from the bidder after the bids have been opened to ensure that the products/services offered completely meet this ITB’s requirements. The requirement for such supplemental information will be at the reasonable discretion of the Commission and may include the requirement that a bidder will provide a sample product(s) so that the Commission can make a first-hand examination and determination.

A bidder's failure to provide this supplemental information or the product sample(s), within the time set by the Commission, will cause the Commission to consider the Contractor non-responsive and reject the Contractor’s bid.

CONFIDENTIALITY/PUBLIC RECORDS LAW

Bidders are cautioned that Florida law generously defines what constitutes a public record and grants broad rights of public access to those records; see, for example, section 119.07, F.S. If a Bidder believes that its response contains information that is confidential or exempt from disclosure under Florida Law, the Bidder shall clearly segregate and mark that information (for example, stamp each page "Confidential" and place it in an envelope marked "Confidential") and briefly describe in writing the grounds and specific legal citations for claiming exemption from the public records law. If after the notice of intended decision or thirty (30) days after bid opening, whichever is earlier, the Commission receives a public record request related to the solicitation, the Commission will provide copies of public records that are not exempt to the requester. The Commission will endeavor to provide notice to the Bidder of all public records requests received related to documents provided by the Bidder that were marked pursuant to this paragraph. In no event shall the Bidder hold the Commission or any of its employees or agents liable for disclosing, or otherwise failing to protect the confidentiality of, information submitted in response to this solicitation.

Ch. 287 Invitation to Bid – Revised 07.01.2026 FWC 26/27-29, Page 8 of 71

MAILING INSTRUCTIONS

All bids shall be submitted in a SEALED ENVELOPE addressed to:

Florida Fish and Wildlife Conservation Commission Attn: Purchasing 1875 Orange Ave E Tallahassee, Florida 32311-6160.

The envelope shall be plainly marked on the outside with: BID NUMBER, DATE AND TIME OF THE BID OPENING.

THE COMMISSION IS NOT RESPONSIBLE FOR THE OPENING OF ANY ENVELOPES THAT ARE NOT PROPERLY MARKED.

PLEASE NOTE: The Commission’s official business hours of operation are 8:00 AM–5:00 PM ET, exclusive of Saturdays, Sundays and state holidays. Selecting delivery services, such as next day first delivery, may result in attempted delivery prior to opening or closing, and the Commission will not be available to accept those deliveries. THE COMMISSION IS NOT RESPONSIBLE FOR LATE SUBMISSIONS DUE TO COMPLICATIONS RELATED TO SELECTED DELIVERY SERVICES. DIGITAL SUBMISSIONS SHALL

BE DEEMED NON-RESPONSIVE AND SHALL NOT BE ACCEPTED.

SOLICITATION PUBLIC OPENING

The public opening of this bid will be conducted at the date, time and method specified on the Calendar of Events (Page 3).

BIDS RECEIVED AFTER THE SPECIFIED DATE AND TIME WILL BE REJECTED.

Any person with a qualified disability shall not be denied equal access and effective communication regarding any bid/proposal documents or the attendance at any related meeting or bid/proposal opening. If accommodations are needed because of a disability, please contact the Purchasing Section at (850) 488-6551 at least three (3) workdays prior to the opening.

AWARDED BID/INSPECTION

The Commission will award the bid to the responsive, responsible bidder who submits the lowest bid price. If deemed necessary, an interview with the bidder by the Contract Manager may be required before the bid is awarded.

The Commission reserves the right to inspect the prospective Contractor’s materials and background record prior to making an award of the Contract. If the Contract Manager determines the lowest bidder does not have sufficient experience, equipment, etc. to meet the specifications of this ITB, the Commission reserves the right to reject the bidder and evaluate the next lowest bidder.

POSTING OF BID TABS

Bid Tabulations with Contractors identified as awarded bidders will be posted electronically as Agency Decisions on the Department of Management Services Vendor Information Portal as a Public Notice. The Agency Decision may be viewed at https://vendor.myfloridamarketplace.com, and will remain posted for a period of 72 hours. Failure to file a protest within the time prescribed in Section 120.57(3)(b), F.S., shall constitute a waiver of proceedings under Chapter 120, F.S.

Awarded Bidders are instructed not to proceed until a Purchase Order, Formal Written Contract, Lease, Notice to Proceed, or some other form of written notice is given to the Contractor by the Commission. A company or person who proceeds prior to receiving a Purchase Order, Formal Written Contract, Lease, Notice to Proceed, or some other form of written notice from the Commission does so without a contract and at their own risk.

Ch. 287 Invitation to Bid – Revised 07.01.2026 FWC 26/27-29, Page 9 of 71

Sealed bids, proposals, or replies received by an agency pursuant to a competitive solicitation are exempt from s. 119.07(1) and s. 24(a), Art. I of the State Constitution until such time as the agency provides notice of an intended decision or until thirty (30) days after opening the bids, proposals, or final replies, whichever is earlier.

SCOPE CHANGES AFTER CONTRACT EXECUTION

The Commission shall provide written notice to the successful bidder thirty (30) days in advance of any Commission required changes to the technical specifications and/or scope of service that affect the successful bidder’s ability to provide the service as specified herein. Any changes that are other than purely administrative changes will require a change order.

FWC CONTRACT MANAGER

The FWC employee identified as the Contract Manager shall perform the following on behalf of the FWC:

• review, verify, and approve receipt of services/deliverables from the Contractor;

• submit requests for change orders/amendments/renewals, if applicable;

• review, verify, and approve invoices from the Contractor; and, if applicable, complete the Certificate of Contract Completion form; and

• maintain an official record of all correspondence between the Commission and the Contractor and forward the original correspondence to the Procurement Manager for the official file.

DELIVERABLES

The following services or service tasks are identified as deliverables for the purposes of the subsequent Contract:

a. Performance of all services set forth in the Scope of Work.

b. Submission of all invoicing, supporting documentation, Corrective Action Plans and reports.

NOTICE TO PROCEED

The awarded Bidder shall not initiate work under this contract until the required Performance Bond and Insurance documentation have been received by the Commission. The Contractor may begin work once it has received an official written Notice to Proceed (Attachment D) from the Contract Manager.

CERTIFICATE OF CONTRACT COMPLETION

The Contract Manager shall conduct a final inspection of the work to determine if completion has occurred. Upon satisfactory completion of the work, the Contractor shall send the Contract Manager a notarized Certificate of Contract Completion (Attachment E) and the contract shall be deemed completed upon the issuance date of such Certificate.

LIQUIDATED DAMAGES

If the Contractor fails to complete the work or the conditions of the Purchase Order and/or Change Orders by the completion date, the Commission shall have the right to deduct liquidated damages from any amount due and payable to the Contractor. Liquidated damages shall be assessed in the amount of $100.00 per calendar day of delay. Exceptions to this provision may be made if a delay is attributable to circumstances that are clearly beyond the control of the Contractor.

The burden of proof of unavoidable delay shall rest with the Contractor and shall be supplied in a written form and submitted to the Contract Manager.

http://www.leg.state.fl.us/statutes/index.cfm?App_mode=Display_Statute&Search_String=&URL=0100-0199/0119/Sections/0119.07.html

Ch. 287 Invitation to Bid – Revised 07.01.2026 FWC 26/27-29, Page 10 of 71

PERMITTING

Permitting for this project, if needed, is the responsibility of the Contractor. A copy of all permits shall be posted at the work site location at all times during the project. The Contractor is responsible for complying with all permit conditions and the Contractor shall pay any penalties arising from the Contractor’s permit violations.

WARRANTIES/DAMAGED ITEMS/DELIVERY

The Contractor shall assume full responsibility for providing or ensuring warranty coverage and/or warranty service on any and all items including goods, materials, or equipment provided to the Commission. If Contractor is not the Manufacturer, all Manufacturer warranties must be passed through to the Commission.

Delivery shall be made no later than the specified Delivery Date. The Contractor shall pay all costs associated with delivery and shall assume full responsibility for all item(s) damaged prior to the F.O.B. destination delivery and agree to hold harmless the Commission of all responsibility for prosecuting damage claims.

The Contractor shall assume full responsibility for replacement of all defective or damaged goods within thirty (30) days of notice by the Commission of such defect or damage.

GUARANTEE

If products do not comply with the specifications contained herein, the Contractor shall replace the product(s), or the purchase price shall be refunded. The refund or the delivery of the replacement product(s) shall be made within thirty

(30) days following the Contract Manager’s notification to the Contractor that the original product(s) was non-compliant.

Costs of returning the original product(s) will be the sole responsibility of the Contractor.

MATERIAL AND EQUIPMENT ON COMMISSION PROPERTY

If the Commission allows the Contractor to have project materials or equipment delivered to and/or stored upon the Commission-managed or owned property before, during, or after the term of the project, the Contractor will be fully and solely responsible for all expenses and liability incurred as a result of the delivery or storage. Should the Commission, in its sole discretion, determine that any project materials or equipment stored on its property must be moved in response to an emergency, the Contractor shall hold harmless, indemnify, defend, and may be responsible for costs of any reasonably necessary actions taken by the Commission.

PERFORMANCE BOND

A Performance Bond shall be required from the Contractor by the Commission for this project. Prior to commencing any work, and within ten (10) days after issuance of a Purchase Order, the Contractor shall furnish a Performance Bond in the amount of one hundred percent (100%) of the total contract price to ensure full and complete performance of the contract to the attention of the Contract Manager. The bond must state on its front page: the name, principal business address, and phone number of the Contractor, the Surety, the Commission’s full name, the Purchase Order assigned to the project by the Commission, and a description of the property being improved with a general description of the project. Please note: A Notice to Proceed will not be issued until after the required bond has been received.

The Bond shall be issued from a reliable Surety Company acceptable to the Commission, licensed to do business in the State of Florida and signed by a Florida Licensed Resident Agent. Such a bond shall be accompanied by a duly authenticated power of attorney evidencing that the person executing the bonds on behalf of the Surety had the authority to do so on the date of the bond. The cost of the Performance Bond shall be borne by the Contractor.

Ch. 287 Invitation to Bid – Revised 07.01.2026 FWC 26/27-29, Page 11 of 71

In lieu of a Performance Bond, The Commission may prior approve an alternate form of security in the form of a Cashier’s check, Official bank check or Money order in the amount of the bond. The alternative form of security shall be for the same purpose and be subject to the same conditions as those applicable to the Performance Bond.

Work shall not begin before the Commission receives the Performance Bond. Failure to provide a Performance Bond may be grounds to find the Contractor in default, which could include cancellation of the contract, and/or the Contractor’s removal from the State’s approved Contractor list for future solicitations.

AUTHORIZED COMPENSATION

It is understood and agreed that all compensation under this ITB is specifically limited to the Contractor’s bid price accepted by the Commission, and to the specific procedure for payment established in this ITB and the Purchase Order executed pursuant to it. The Commission is not liable for any costs, fees, expenses or any other compensation whatsoever incurred or charged by the Contractor, other than the bid price paid for the work specifically described in the Scope of Work, which work is actually accomplished and invoiced by the Contractor subsequent to the Commission’s notice to proceed (or other notice to begin work). Thus, the Commission is not liable for any costs incurred or charged by the Contractor in anticipation of responding to, or performing work described in, this ITB including, but not limited to, equipment or personnel procured by the Contractor in anticipation of such work. The Commission is not responsible to the Contractor for any loss or damages resulting from circumstances unforeseen at the time of publication of this ITB including, but not limited to, those resulting from a “force majeure”.

ADDITIONAL LEGAL REQUIREMENT

All corporations seeking to do business with the State shall, at the time of submitting a bid, be on file with the Department of State in accordance with provisions of Chapter 607, F.S.; similarly, partnerships seeking to do business with the State shall, at the time of submitting such bid, have complied with the applicable provisions of Chapter 620, F.S. For further information on required filing and forms, please go to the following sites: http://sunbiz.org or http://dos.myflorida.com.

USE OF CONTRACT BY OTHER STATE AGENCIES AND ELIGIBLE USERS

As provided in Chapter 60A-1.045, Florida Administrative Code (F.A.C.), and Section 287.042(16), F.S., other State of Florida agencies may purchase from the resulting contract of this ITB, provided that the Department of Management Services has determined the contract’s use is cost effective and in the best interest of the State, and with the Contractor’s consent.

Other State of Florida governmental entities and eligible users may also request of the Contractor to be able to use this contract. If the Contractor agrees to other entities to utilize this ITB contract, such agencies shall coordinate their use of this contract with the Florida Fish and Wildlife Conservation Commission in order to reduce scheduling conflicts.

CONDITIONS AND SPECIFICATIONS

The bidder is required to examine carefully the conditions and specifications of this bid and to be thoroughly informed regarding any and all requirements of the conditions and specifications.

REMAINDER OF PAGE INTENTIONALLY LEFT BLANK

http://www.sunbiz.org/ http://dos.myflorida.com/

Ch. 287 Invitation to Bid – Revised 07.01.2026 FWC 26/27-29, Page 12 of 71

SCOPE OF WORK

FWC 26/27-29

ORANGE HAMMOCK WMA- ROAD REPAIRS

PURPOSE

The intent of this Invitation to Bid is to obtain bids for the supply, delivery, spread, and grading of shell road base material (Code B02 – Bank Run Shell Base) on McCall Ranch Road and Orange Hammock WMA in Sarasota County, FL. The awarded Bidder (Contractor) shall supply, deliver, spread, and grading of shell road base material in accordance with the procedures outlined in this Invitation to Bid.

1. INITIAL TERM COMPLETION DATE

Work will not begin till the issuance of Purchase Order/Notice to Proceed by Contract Manager. Project shall be completed by the Contractor by June 1, 2027. Invoices cannot be submitted for payment November 16, 2026-January 16, 2027.

2. GENERAL SPECIFICATIONS

2.1. Pricing is per ton for the project area and must include all material cost AND delivery/freight charges to the specified repair locations for spreading and grading.

2.2. The Contractor shall be responsible for upfront payment for all materials required to complete the project.

2.3. Delivery method for shell road base material (Code B02 – Bank Run Shell Base) delivered to the project area will be utilizing 19 - 24 cubic yard dump trucks.

2.4. Minimum of 25 loads per day, maximum of 100 loads per day.

2.5. Contractor is required to have a representative at location of unloading to communicate with drivers and ensure drivers are spreading material. Any driver which is unable to repeatedly spread material will be asked to leave the job site by the Contractor or representative and not return for the remainder of the project.

2.6. Prior to the commencement of work, the Contractor shall provide written verification of the existence and amount for each type of applicable insurance coverage, as described in the FWC Purchase Order Terms and Conditions (e.g., commercial general liability, workers’ compensation, etc.), or as otherwise stated in the Contract, if appropriate.

2.7. A pre-work on-site planning meeting between Project Manager and the Contractor is required.

2.8. The Contractor shall notify the FWC Project Manager 48-72 hours prior to entering the project area.

Ch. 287 Invitation to Bid – Revised 07.01.2026 FWC 26/27-29, Page 13 of 71

2.9. If only a portion of the project can be completed due to cost or other constraints, FWC shall have sole discretion in designating the specific portion of the project area to be completed.

2.10. Unless waived by FWC, all unsatisfactory work in each area must meet minimum quote specifications prior to the continuation of work in another area.

2.11. Every effort shall be made by the Contractor to avoid damage to roads or infrastructure will be repaired at Contractor’s expense. All damage to existing roads or infrastructure shall be reported immediately to the FWC Project Manager.

2.12. Security of equipment, materials, and personnel is the responsibility of the Contractor.

2.13. The Contractor is required to be familiar and comply with all state and local laws, ordinances, rules, and regulations that in any manner affect the work.

2.14. FWC reserves the right to stop or delay work if site conditions (rainfall, etc.) necessitate. FWC shall have sole discretion in this determination.

2.15. Ingress/egress by the Contractor shall be for the sole purpose of furnishing services expressly described in the specifications. It shall be the responsibility of the Contractor to keep gates closed and locked while conducting work and after leaving the project site(s). All management area rules and regulations must be followed.

2.16. Equipment shall be cleaned of all vegetative debris before entering any management area to reduce the spread of exotic vegetation. FWC reserves the right to inspect equipment prior to its use on any wildlife management area.

2.17. It shall be the responsibility of the Contractor to exercise caution in the vicinity of any utility. Contractors are recommended to call Sunshine 811 to verify the location of utilities in the area. FWC shall not be responsible for any damages done to any utility by the Contractor.

2.18. It shall be the responsibility of the Contractor to remove all trash and litter associated with this project from the job site prior to vacating each site.

2.19. Cost of permit(s), if any are necessary, will be the Contractor's responsibility.

2.20. The equipment used in the performance of the scope of work will be of the proper size and type and in such operating condition to safely and successfully accomplish the required application as specified above. Adequate safety measures will be observed to comply with all applicable federal safety requirements. The FWC Project Manager may order the removal or replacement of any unsatisfactory equipment. Should the Contractor's equipment malfunction or cease to work properly, it will be repaired, replaced and/or removed from the site within three (3) working days. Operations shall not remain idle for more than forty-eight (48) consecutive hours without the approval of the FWC Project Manager. Personnel problems must be resolved immediately to ensure delays are minimized.

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2.21. Partial payments will be processed for completed work approved by the FWC Project Manager upon request by the Contractor. Contractor will provide a signed and dated invoice showing the quantity delivered at each site and total quantities delivered to the Project Manager.

2.22. The Project Manager will coordinate with the Contractor regarding road grading activities.

2.23. During grading operations, the Contactor will allow intermittent public traffic to pass to alleviate significant traffic blockages.

3. PROJECT AREA

3.1. Orange Hammock WMA is located in the city of North Port, FL (Figure 1). The area is accessed by McCall Ranch Road, an easement road, and is located 3.5 miles from the intersection of Toledo Blade Blvd and McCall Ranch Road.

4. FINANCIAL CONSEQUENCES

4.1. Should Contractor fail to produce each deliverable within the time frame specified by the Scope of Work, the budget amount allocated for that deliverable will be reduced by ten percent (10%) from Contractor’s payment, per Agency Terms and Conditions.

5. GENERAL DESCRIPTION OF WORK

5.1. ROAD REPAIRS

PROJECT 1: ROAD REPAIR

5.1.1. Shell road base material (Code B02 – Bank Run Shell Base) will be supplied, delivered, spread, and graded on McCall Ranch Road. The repair location begins approximately 1.7 miles east of Toledo Blade Blvd and will be broken up into two sections for a total length of 1.1 miles (Figure 2).

5.1.2. The repair will require an estimated 112 loads or 2,613 tons of material. The shell is to be spread and graded to a minimum depth of 4 inches and a maximum depth of 10 inches. The finished width of the road shall be 14-18 feet with at least a 4-inch center crown to allow water flow from surface.

5.2. ROAD GRADING

PROJECT 2: MCCALL RANCH ROAD GRADING

5.2.1. McCall Ranch Road grading (Figure 3) will consist of pulling material from the road edges to the middle filling all holes between the center of the road and the outer edge creating a smooth surface.

Excessive piling of material along the road edge will not be acceptable. The final product should have at least a 4-inch center crown to allow water to flow from the center to the outer road edge. The road is 3.5 miles in length and will first be graded following the completion of Project 1. The second grading will occur within two weeks of notification by FWC sometime between May 1 to May 31, 2027.

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5.3. MATERIAL STOCKPILE

PROJECT 3: STOCKPILE OF MATERIAL

5.3.1. Supply and delivery of shell road base material (Code B02 – Bank Run Shell Base) to be stockpiled within the shop compound (Figure 4). The estimated tonnage, based on available funding, is 25 loads or 583 tons of material.

5.3.2. NOTE: Trucks and equipment utilizing existing roadways are likely to cause some damage which will need to be completely repaired by the awarded Bidder (Contractor).

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FIGURES

Figure 1. Location of McCall Ranch Road and Orange Hammock WMA

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Figure 2. Location of road repair on McCall Ranch Road and Orange Hammock WMA

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Figure 3. McCall Ranch Road, 3.5 miles in length, must be graded two separate times as specified below.

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Figure 3. This project also includes the supply and delivery of shell road base material within the Orange Hammock WMA shop compound.

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PRICE SHEET

FWC 26/27-29

CONTRACTOR SHALL NOT ALTER THE PRICE SHEET IN ANY WAY.

Price quoted shall not contain any Federal or State sales or use taxes. The bidder recognizes that the State of Florida, by virtue of its sovereignty, is not required to pay taxes on services, goods and/or equipment purchased incident to such service. Quoted price shall include all necessary items to complete the project.

ALL ITEMS SHALL BE BID OR THE BID WILL BE REJECTED. THE BID WILL BE AWARDED TO THE RESPONSIVE, RESPONSIBLE

BIDDER THAT SUBMITS THE LOWEST TOTAL PRICE.

Project Description Unit Price

Project 1: Road Repair Bank Run Shell Delivered, Spread & Graded Ton

$ __________Price Per Ton

Project 2: McCall Ranch Road Grading

Grading 3.5 miles of Road Grading Event $ __________ Price Per Grading

Event

Project 3: Stockpile of Material

Bank Run Shell Delivered Ton

$ __________ Price Per Ton

Total Price

(Sum of Unit Prices for Projects 1-3)

BY SIGNING BELOW, I ATTEST THAT I HAVE READ THE ENTIRE BID AND AGREE TO FURNISH THE SERVICE AT THE PRICE QUOTED ABOVE. I HEREBY AFFIRM I HAVE NOT BEEN IN ANY AGREEMENT OR COLLUSION AMONG BIDDERS IN RESTRAINT

OF FREEDOM OF COMPETITION.

Contractor: _____________________________

Address: _______________________________

Signed: ________________________________

Print Name: ____________________________

Title: _________________________________

Fax: __________________________________

City/State/Zip: __________________________

Telephone: ____________________________

REFERENCES

A minimum of three (3) separate and verifiable references, from persons or firms for whom the bidder has performed similar jobs as per the bid specifications shall be supplied with the bid. No more than one (1) of the submitted references shall be related to a past project where staff necessary for the current project were unaffiliated with the bidder and/or employed by a different company. If providing an unaffiliated reference, enter the information in Reference 4 - Collective Experience. The firms and/or contact persons should be available between the hours of 8:00 AM and 5:00 PM, Eastern Time, Monday through Friday. FWC staff will attempt to contact each selected reference by phone up to three (3) times.

If any reference is not available as stated above, this may be cause for rejection of the Bidder’s bid. Provide a description (scope of work) of each job.

REFERENCE #1

Name: ___________________________________________________________________________________________

Address: __________________________________________________________________________________________

Contact Person: ______________________________________ Telephone Number: ____________________________

Project Dates for Work Performed (MM/YYYY): _______________________________ to _________________________

Project Location: ___________________________________________________________________________________

Brief description of the services performed for the project:

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REFERENCE #2

Name: ___________________________________________________________________________________________

Address: __________________________________________________________________________________________

Contact Person: ______________________________________ Telephone Number: ____________________________

Project Dates for Work Performed (MM/YYYY): _______________________________ to _________________________

Project Location: ___________________________________________________________________________________

Brief description of the services performed for the project:

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REFERENCE #3

Name: ___________________________________________________________________________________________

Address: __________________________________________________________________________________________

Contact Person: ______________________________________ Telephone Number: ____________________________

Project Dates for Work Performed (MM/YYYY): _______________________________ to _________________________

Project Location: ___________________________________________________________________________________

Brief description of the services performed for the project:

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REFERENCE #4 – COLLECTIVE EXPERIENCE

Name: ___________________________________________________________________________________________

Address: __________________________________________________________________________________________

Contact Person: ______________________________________ Telephone Number: ____________________________

Collective Experience Employee

First Name: __________________________________ Last Name: ___________________________________

Previous Employer’s Name: _______________________________________________________________________

Previous Position Title: ___________________________________________________________________________

Project Dates for Work Performed (MM/YYYY): _______________________________ to _________________________

Project Location: ___________________________________________________________________________________

Brief description of the services performed for the project:

SAMPLE REFERENCE QUESTIONNAIRE

REFERENCE:

Reference Organization Name: ___________________________________________ Reference Contact: ______________________________________________________ Reference Phone Number: _______________________________________________

For Agency use ONLY, to be completed following the bid opening:

The following questions will be asked of the client reference, as chosen at the discretion of the Agency.

1. What type of work did the vendor perform for your organization?

Excellent Above Satisfactory Satisfactory Fair Poor

Comments:

2. When did the vendor perform this work?

3. How well did the vendor stay within the approved timeline and budget?

4. How well did the vendor maintain clear communication?

5. How satisfied was your organization with the vendor's skill, knowledge, cooperativeness, and professional manner?

6. How satisfied was your organization with the timeliness of the vendor’s delivery of products or performance of services under the contract?

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7. Do you have any additional comments to make regarding the vendor and the work they performed?

FWC Staff Signature: __________________________________

Date: ___________________

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ATTACHMENT A

FWC 26/27-29

FLORIDA FISH & WILDLIFE CONSERVATION COMMISSION

PURCHASE ORDER TERMS & CONDITIONS

Last Updated: April 29, 2025

Section 1. PURCHASE ORDER A. Composition and Priority The Contractor agrees to provide commodities or contractual services to the Commission within the manner and at the location specified in the Purchase Order, and any attachments to the Purchase Order. These Purchase Order Terms and Conditions, whether generic or specific, shall take precedence over any inconsistent or conflicting provision in the State of Florida, General Contract Conditions, PUR 1000. Additionally, the terms of the Purchase Order supersede the terms of any and all prior agreements with respect to this purchase.

B. Initial Term Unless otherwise specified, the Purchase Order begins on the date of issuance. Contractual services or commodities to be provided by the Contractor shall be completed by the date specified on the Purchase Order end date.

Section 2. PERFORMANCE A. Performance Standards The Contractor agrees to perform all tasks and provide deliverables as set forth in the Statement of Work and attachments to the Purchase Order. The Commission shall be entitled at all times, upon request, to be advised as to the status of work being done by the Contractor and of the details thereof. Coordination shall be maintained by the Contractor with representatives of the Commission, or of other agencies involved in the project on behalf of the Commission.

B. Performance Deficiency…