FWC 26.27-32 ITB Final.pdf

FLORIDA FISH AND WILDLIFE CONSERVATION COMMISSION

1875 ORANGE AVE E

TALLAHASSEE, FL 32311-6160

(850) 488-6551

Big Bend WMA Prescribed Burning Services

FWC 26/27-32

INVITATION TO BID

ITB BIDDER ACKNOWLEDGEMENT FORM

Purpose: The intent of this bid is to obtain competitive pricing for prescribed burning services on conservation lands on the Big Bend Wildlife Management Area (BBWMA) located in Taylor and Dixie Counties, per the specifications contained herein. Only responsive and responsible Contractors will be considered for award of this Invitation to Bid (ITB).

Responsive: To be responsive, a bid must constitute a definite, firm, unqualified and unconditional offer to meet all of the material terms of this ITB. Material terms are those that could affect the price, quantity, quality, or delivery. Also included as material terms are those which are clearly identified in this ITB and which, for reasons of policy, must be complied with at risk of bid rejection for non-responsiveness.

Non-Responsive: Any submission that does not comply with this ITB in any way, does not contain all the properly signed forms, supplements or deviates from the Bid requirements or has an incomplete Price Sheet may be considered nonresponsive at the discretion of the Procurement Manager.

Responsible Vendors: The Commission shall only consider responsible vendors. Responsible vendors are those that have, in the sole judgment of the Commission, the financial ability, experience, resources, skills, capability, reliability and business integrity necessary to perform the requirements of the contract. The Commission may also consider references and quality to determine the responsibility of the bid. The Commission reserves the right to use any information, whether supplied through the Bidder’s submission or otherwise obtained, in determining responsibility.

Sealed Bid: In response to an Invitation to Bid (ITB), a sealed bid is the final submission of a bid from a vendor prior to the bid deadline, after which no further submissions will be considered.

Rejection of Bids: The Commission reserves the right to reject any and all bids and to waive any minor irregularity in the submissions received in response to this ITB. The Commission reserves the right to consider all information, whether submitted or otherwise, to determine responsiveness and responsibility and to reject bids accordingly.

Name of Business: _________________________________________________________________________________________________________

Contact Person Name: _____________________________________________________________________________________________________

Business Address: _________________________________________________________________________________________________________

City: ______________________________ State: _______________________________ Zip code: _______________________________________

Phone: _____________________________ Fax: __________________________________ Email: _______________________________________

Federal Employer Identification Number: _________________________

The undersigned attest to the following:

“We understand all of the terms, conditions and the specifications contained herein and agree to abide by all of the terms, conditions and the specifications in their entirety.

Authorized Signature (Manual): ______________________________________________________________________________________________

Authorized Signature Name (Typed) and Title: __________________________________________________________________________________

Ch. 287 Invitation to Bid – Revised 07.01.2026 FWC 26/27-32, Page 3 of 100

CALENDAR OF EVENTS

FWC 26/27-32

SCHEDULE DUE DATE METHOD

Bid Advertised September 10, 2026 Posted on the Vendor Information Portal (VIP)

MANDATORY Pre-Bid Conference September 22, 2026

@ 10:00 AM ET

See Pre-Bid Conference Clause

Deadline for Questions

Must be received PRIOR to:

September 28, 2026

@ 5:00 PM ET

See Solicitation Questions Clause

Anticipated date for Responses to Written Questions

October 1, 2026 Posted on the Vendor Information Portal

SEALED BIDS DUE

(REMEMBER: The bid number should be clearly marked on envelope)

Must be received PRIOR to:

October 6, 2026

@ 3:00 PM ET

Mailing Address:

Florida Fish & Wildlife Conservation Commission Attn: Purchasing 1875 Orange Ave E Tallahassee, Florida 32311-6160

Submissions are due BEFORE the date and time of the public opening.

Public Bid Opening October 6, 2026

@ 3:00 PM ET

Public Opening Options for Attendance:

-In Person- 1875 Orange Ave E Tallahassee, FL 32311-6160

-Teleconference- Conference call phone number: 1.850-270-2928

Conference ID: 165 930 091#

Anticipated Date of Intended Award October 12, 2026 Posted on the Vendor Information Portal https://vendor.myfloridamarketplace.com/

Ch. 287 Invitation to Bid – Revised 07.01.2026 FWC 26/27-32, Page 4 of 100

GENERAL CONDITIONS

FWC 26/27-32

The Florida Fish and Wildlife Conservation Commission’s (FWC or Commission) mission is to manage fish and wildlife resources for their long-term well-being and the benefit of people. The Commission administers six (6) major programs including habitat and species conservation, freshwater fisheries management, law enforcement, marine fisheries management, hunting and game management and fish and wildlife research.

A Bidder submitting a bid shall be registered in the MyFloridaMarketPlace (MFMP) system and where required, the Sunbiz system prior to the bid opening. Business entities which must be on file with Sunbiz include the following foreign and domestic entities: Corporations for and not for profit, Limited Liability Companies (LLC), Limited Partnerships (LP) including Limited Liability Limited Partnerships (LLLP), and organizations doing business under a fictitious name (DBA). A Bidder may not be considered for an award, if not registered in the MFMP and Sunbiz system. The Bidder’s registration address and federal employer identification (FEID) number should match the Bidder’s address and FEID number listed on the Bidder Acknowledgment form (Page 2).

Certified Minority-owned, Woman-owned and Service-Disabled Veteran Business Enterprises, as certified by the State of Florida Office of Supplier Development, are encouraged by the Commission to participate in the bidding process.

Bids from Bidders shall include all necessary equipment to complete the job. The bidder is required to supply all specified documentation when submitting a bid for this project.

Please note:

• The terms “Contract,” “Agreement” and “Purchase Order” are used interchangeably in the document.

• The terms “Commodities” and “Goods” are used interchangeably in the document.

TERMS AND CONDITIONS

PUR 1000 and PUR1001 are hereby incorporated by reference. PUR1000 and PUR1001 can be found at the Department of Management Services website at the following link:

https://www.dms.myflorida.com/business_operations/state_purchasing/state_agency_resources/state_purchasing_pur _forms

The following terms and conditions take precedence over the PUR1001 and PUR1000 forms where applicable. The Commission objects to and shall not consider any additional terms or conditions submitted by a Bidder or Contractor, including any appearing in documents attached as part of a Bidder’s response. In signing and submitting its bid, a Bidder agrees that any additional terms or conditions, whether submitted intentionally or inadvertently, shall have no force or effect. Failure to comply with terms and conditions, including those specifying information that must be submitted with a bid, shall be grounds for rejecting a bid.

The terms and conditions of Attachment A, Purchase Order Terms and Conditions, are hereby incorporated into this solicitation. Any contract resulting from this solicitation will include the terms and conditions of this solicitation and the terms and conditions contained in Attachment A.

https://www.dms.myflorida.com/business_operations/state_purchasing/state_agency_resources/state_purchasing_pur_forms https://www.dms.myflorida.com/business_operations/state_purchasing/state_agency_resources/state_purchasing_pur_forms

Ch. 287 Invitation to Bid – Revised 07.01.2026 FWC 26/27-32, Page 5 of 100

PROCUREMENT MANAGER

Randy Golightly Randolph.Golightly@myfwc.com

TERM

The contract will be effective one year upon issuance of Purchase Order.

If circumstances constituting Force Majeure have occurred, or if anything occurs beyond the Contractor’s control, the Contractor shall submit an extension request in writing. The Project Manager and Contract Manager will review the extension request and if they determine it is justified, will forward to the Bid Request Inbox (bidrequest@myfwc.com) for procurement review and approval/disapproval.

RENEWAL

The Commission has the option to renew this Contract on a yearly basis for a period up to three (3) year after the initial Contract period upon the same terms and conditions contained herein. Pursuant to Sections 287.057(1)(a)2., and 287.057(1)(a)3., Florida Statutes (F.S.), each Bidder shall supply a price for each year that a contract may be renewed.

Evaluation of bids shall include consideration of the total cost of the contract, including the total cost for each renewal year, as submitted by the Bidder.

Exercise of the renewal option is at the Commission’s sole discretion and shall be conditioned, at a minimum, on the Contractor’s satisfactory performance of this Contract and is subject to the availability of funds. The Contractor if it desires to exercise this renewal option will provide written notice to the Commission no later than thirty (30) days prior to the Contract expiration date. The renewal term shall require written approval from the Commission’s Procurement Manager.

SUBCONTRACTS

Subcontracting IS NOT permitted pursuant to the Terms and Conditions of the Purchase Order. The Subcontractor Minority Status Report (Attachment C) shall be submitted with each invoice for payment.

DIVERSITY

The Commission is committed to supporting Florida’s diverse business industry and population through ensuring participation by minority, women, and veteran-owned business enterprises in the economic life of the state. The State of Florida Mentor Protégé Program connects minority, women, and veteran-owned business enterprises with private corporations for business development mentoring. We strongly encourage contractors doing business with the State of Florida to consider this initiative. For more information on the Mentor Protégé Program, please contact the Office of Supplier Development at (850) 487-0915 or osdinfo@dms.myflorida.com.

FWC encourages diversity in its procurement program and requests that all subcontracting opportunities afforded by this solicitation enthusiastically embrace diversity. The award of subcontracts should reflect the vast array of citizens in the State of Florida. Bidders can visit the Office of Supplier Development website for information on certified business enterprises that may be considered for subcontracting opportunities. However, pursuant to Section 287.05701 F.S., the Commission may not request documentation of or consider a vendor’s social, political, or ideological interests when determining if the vendor is a responsible vendor, nor give preference to a vendor based on the vendor’s social, political, or ideological interests.

mailto:bidrequest@myfwc.com?subject=Extension%20Request https://www.dms.myflorida.com/agency_administration/office_of_supplier_diversity_osd/mentor_protege_program https://www.dms.myflorida.com/agency_administration/office_of_supplier_diversity_osd/mentor_protege_program mailto:osdinfo@dms.myflorida.com https://www.dms.myflorida.com/agency_administration/office_of_supplier_diversity_osd/mentor_protege_program

Ch. 287 Invitation to Bid – Revised 07.01.2026 FWC 26/27-32, Page 6 of 100

MANDATORY PRE-BID CONFERENCE/SITE VISIT MEETING

A select item pre-bid conference/Site Visit Meeting will be held at 29.9324, -83.6596 on the date and time specified in the Calendar of Events (Page 3). The purpose of the pre-bid conference/Site Visit Meeting is to discuss the contents of this ITB and to accept verbal questions from Bidders concerning the project. Vendors must attend this pre-bid conference site meeting as a requirement of bid responsiveness. Failure to attend the entire conference meeting, from the time it is called to order to the time it is adjourned, shall disqualify a potential respondent. The Commission will make a reasonable effort to answer verbal questions asked at the pre-bid conference/Site Visit, however, Bidders should clearly understand that verbal discussions held at the pre-bid conference/Site Visit shall not be binding on the Commission, and the Commission will only issue an official written response to verbal questions subsequently submitted in writing in accordance with the Deadline for Questions clause below.

29.9324, -83.6596.

VERBAL INSTRUCTION PROCEDURE

Bidders may not consider any verbal instructions as binding upon the Commission. No negotiations, discussions, or actions shall be initiated or executed by the Bidder as a result of any discussion with any Commission employee. Only those communications from the Commission that are in writing, may be considered as a duly authorized expression on behalf of the Commission.

SOLICITATION QUESTIONS

Any questions from Bidders that require an official FWC answer concerning this project shall be submitted in writing to the Procurement Manager. This includes specification inquiries, such as questions or requests for additional or altered terms and conditions. Questions to the Procurement Manager shall not constitute formal protest of the specifications or of the solicitation. Questions must be received no later than the date and time specified in the Calendar of Events (Page 3). Questions may be sent via email with the solicitation number in the subject line. It is the responsibility of the bidder to confirm receipt of questions if needed.

If questions are received, an addendum will be issued and shall be posted on the Vendor Information Portal (https://vendor.myfloridamarketplace.com).

LIMITATION ON BIDDER CONTACT DURING SOLICITATION PERIOD

Bidders to this solicitation or persons acting on their behalf may not contact, between the release of the solicitation and the end of the 72-hour period following the Commission posting the notice of intended award, (i.e., the 72-hour posting period excludes Saturdays, Sundays, and state holidays) any employee or officer of the executive or legislative branch concerning any aspect of this solicitation, except in writing to the Procurement Manager or as provided in the solicitation documents. Violation of this provision may be grounds for rejecting a response.

BIDDER SPECIFICATION CHALLENGE

Any protest concerning the specifications of this solicitation shall be made in accordance with PUR1001, paragraph 20, “Protests”. A notice of protest of the solicitation documents shall be made within seventy-two hours after the posting of the solicitation. Failure to file a protest within the time prescribed in Section 120.57(3)(b), F.S., shall constitute a waiver of proceedings under Chapter 120, F.S.

ADDENDUMS

If the Commission finds it necessary to supplement, modify or interpret any portion of the specifications or documents or answer any Bidder questions during the ITB period an addendum shall be posted on the Vendor Information Portal internet site. Each Bidder is responsible for monitoring the Vendor Information Portal website

Ch. 287 Invitation to Bid – Revised 07.01.2026 FWC 26/27-32, Page 7 of 100

(https://vendor.myfloridamarketplace.com) for new or changing information relative to this procurement. The Commission bears no responsibility for any delays, or resulting impacts, associated with a Bidder’s failure to obtain the information made available through the Vendor Information Portal.

BIDDER ACKNOWLEDGMENT

In order for this bid to be valid, the bid must be completed in its entirety, signed by the Bidder and returned, as part of the bid or the bid will be rejected. By affixing your signature to the ITB Bidder Acknowledgement Form (page 2), the Bidder hereby states that the Bidder has read all bid specifications and conditions and agrees to all terms, conditions, provisions, specifications, and is currently licensed to do business within the State of Florida, if required by State or Federal Law, for the services or commodities the Bidder will provide the Commission under these bid specifications.

MANDATORY RESPONSIVE REQUIREMENTS

The Commission will not review Bids from Bidders who do not meet the mandatory responsive requirements listed in Attachment B, Mandatory Responsive Requirements. Note: The Commission will perform an initial responsiveness check.

Bids found to be non-responsive will not be considered for award. The Commission reserves the right to act upon information discovered during and after the initial responsiveness check impacting the responsibility or responsiveness of the Bid or Bidders.

REFERENCES

Each prospective Bidder shall provide a minimum of three (3) references for similar projects completed. Current contact names and phone numbers shall be included with the bid package. See the attached references form for reference requirements.

EQUAL BIDS

In the event that there is no multiple award contemplated in the ITB, and the Commission receives equal bids eligible for award, the Commission will comply with the following, as applicable: sections 287.057(12), 287.082, 287.087,287.092, 295.187(4)(a), and 295.187(4)(b), F.S. In order to clarify the Bidders’ status with regard to the applicable statutory preference requirements, the Commission may request information from Bidders with equal bids. A Bidder will not be permitted to amend or supplement its Bid in response to such request for clarification. If the tie has not been broken by application of the aforementioned statutes, the Commission will proceed with a random selection to decide the award.

SUPPORTING/SUPPLEMENTAL INFORMATION

The Commission requires that bidders submit all required technical, specification, and other supporting information with their bid, so that a detailed analysis and determination can be made, by the Contract Manager that the product/service offered meets this ITB’s specifications and that other requirements of this ITB have been met. However, provided a bid meets the requirements for a definite, firm, unqualified, and unconditional offer, the Commission reserves the right to request supplemental information from the bidder after the bids have been opened to ensure that the products/services offered completely meet this ITB’s requirements. The requirement for such supplemental information will be at the reasonable discretion of the Commission and may include the requirement that a bidder will provide a sample product(s) so that the Commission can make a first-hand examination and determination.

A bidder's failure to provide this supplemental information or the product sample(s), within the time set by the Commission, will cause the Commission to consider the Contractor non-responsive and reject the Contractor’s bid.

Ch. 287 Invitation to Bid – Revised 07.01.2026 FWC 26/27-32, Page 8 of 100

CONFIDENTIALITY/PUBLIC RECORDS LAW

Bidders are cautioned that Florida law generously defines what constitutes a public record and grants broad rights of public access to those records; see, for example, section 119.07, F.S. If a Bidder believes that its response contains information that is confidential or exempt from disclosure under Florida Law, the Bidder shall clearly segregate and mark that information (for example, stamp each page "Confidential" and place it in an envelope marked "Confidential") and briefly describe in writing the grounds and specific legal citations for claiming exemption from the public records law. If after the notice of intended decision or thirty (30) days after bid opening, whichever is earlier, the Commission receives a public record request related to the solicitation, the Commission will provide copies of public records that are not exempt to the requester. The Commission will endeavor to provide notice to the Bidder of all public records requests received related to documents provided by the Bidder that were marked pursuant to this paragraph. In no event shall the Bidder hold the Commission or any of its employees or agents liable for disclosing, or otherwise failing to protect the confidentiality of, information submitted in response to this solicitation.

MAILING INSTRUCTIONS

All bids shall be submitted in a SEALED ENVELOPE addressed to:

Florida Fish and Wildlife Conservation Commission Attn: Purchasing 1875 Orange Ave E Tallahassee, Florida 32311-6160.

The envelope shall be plainly marked on the outside with: BID NUMBER, DATE AND TIME OF THE BID OPENING.

THE COMMISSION IS NOT RESPONSIBLE FOR THE OPENING OF ANY ENVELOPES THAT ARE NOT PROPERLY MARKED .

PLEASE NOTE: The Commission’s official business hours of operation are 8:00 AM–5:00 PM ET, exclusive of Saturdays, Sundays and state holidays. Selecting delivery services, such as next day first delivery, may result in attempted delivery prior to opening or closing, and the Commission will not be available to accept those deliveries. THE COMMISSION IS NOT

RESPONSIBLE FOR LATE SUBMISSIONS DUE TO COMPLICATIONS RELATED TO SELECTED DELIVERY SERVICES . DIGITAL SUBMISSIONS SHALL

BE DEEMED NON-RESPONSIVE AND SHALL NOT BE ACCEPTED.

SOLICITATION PUBLIC OPENING

The public opening of this bid will be conducted at the date, time and method specified on the Calendar of Events (Page 3).

BIDS RECEIVED AFTER THE SPECIFIED DATE AND TIME WILL BE REJECTED.

Any person with a qualified disability shall not be denied equal access and effective communication regarding any bid/proposal documents or the attendance at any related meeting or bid/proposal opening. If accommodations are needed because of a disability, please contact the Purchasing Section at (850) 488-6551 at least three (3) workdays prior to the opening.

AWARDED BID/INSPECTION

The Commission will award the bid to the responsive, responsible bidder who submits the lowest bid price. If deemed necessary, an interview with the bidder by the Contract Manager may be required before the bid is awarded.

The Commission reserves the right to inspect the prospective Contractor’s materials and background record prior to making an award of the Contract. If the Contract Manager determines the lowest bidder does not have sufficient experience, equipment, etc. to meet the specifications of this ITB, the Commission reserves the right to reject the bidder and evaluate the next lowest bidder.

Ch. 287 Invitation to Bid – Revised 07.01.2026 FWC 26/27-32, Page 9 of 100

POSTING OF BID TABS

Bid Tabulations with Contractors identified as awarded bidders will be posted electronically as Agency Decisions on the Department of Management Services Vendor Information Portal as a Public Notice. The Agency Decision may be viewed at https://vendor.myfloridamarketplace.com, and will remain posted for a period of 72 hours. Failure to file a protest within the time prescribed in Section 120.57(3)(b), F.S., shall constitute a waiver of proceedings under Chapter 120, F.S.

Awarded Bidders are instructed not to proceed until a Purchase Order, Formal Written Contract, Lease, Notice to Proceed, or some other form of written notice is given to the Contractor by the Commission. A company or person who proceeds prior to receiving a Purchase Order, Formal Written Contract, Lease, Notice to Proceed, or some other form of written notice from the Commission does so without a contract and at their own risk.

Sealed bids, proposals, or replies received by an agency pursuant to a competitive solicitation are exempt from s. 119.07(1) and s. 24(a), Art. I of the State Constitution until such time as the agency provides notice of an intended decision or until thirty (30) days after opening the bids, proposals, or final replies, whichever is earlier.

SCOPE CHANGES AFTER CONTRACT EXECUTION

The Commission shall provide written notice to the successful bidder thirty (30) days in advance of any Commission required changes to the technical specifications and/or scope of service that affect the successful bidder’s ability to provide the service as specified herein. Any changes that are other than purely administrative changes will require a change order.

FWC CONTRACT MANAGER

The FWC employee identified as the Contract Manager shall perform the following on behalf of the FWC:

• review, verify, and approve receipt of services/deliverables from the Contractor;

• submit requests for change orders/amendments/renewals, if applicable;

• review, verify, and approve invoices from the Contractor; and, if applicable, complete the Certificate of Contract Completion form; and

• maintain an official record of all correspondence between the Commission and the Contractor and forward the original correspondence to the Procurement Manager for the official file.

DELIVERABLES

The following services or service tasks are identified as deliverables for the purposes of the subsequent Contract:

a. Performance of all services set forth in the Scope of Work.

b. Submission of all invoicing, supporting documentation, Corrective Action Plans and reports.

NOTICE TO PROCEED

The awarded Bidder shall not initiate work under this contract until the required Performance Bond and Insurance documentation have been received by the Commission. The Contractor may begin work once it has received an official written Notice to Proceed (Attachment D) from the Contract Manager.

https://vendor.myfloridamarketplace.com/ http://www.leg.state.fl.us/statutes/index.cfm?App_mode=Display_Statute&Search_String=&URL=0100-0199/0119/Sections/0119.07.html

Ch. 287 Invitation to Bid – Revised 07.01.2026 FWC 26/27-32, Page 10 of 100

CERTIFICATE OF CONTRACT COMPLETION

The Contract Manager shall conduct a final inspection of the work to determine if completion has occurred. Upon satisfactory completion of the work, the Contractor shall send the Contract Manager a notarized Certificate of Contract Completion (Attachment E) and the contract shall be deemed completed upon the issuance date of such Certificate.

LIQUIDATED DAMAGES

If the Contractor fails to complete the work or the conditions of the Purchase Order and/or Change Orders by the completion date, the Commission shall have the right to deduct liquidated damages from any amount due and payable to the Contractor. Liquidated damages shall be assessed in the amount of $100.00 per calendar day of delay. Exceptions to this provision may be made if a delay is attributable to circumstances that are clearly beyond the control of the Contractor.

The burden of proof of unavoidable delay shall rest with the Contractor and shall be supplied in a written form and submitted to the Contract Manager.

PERMITTING

Permitting for this project, if needed, is the responsibility of the Contractor. A copy of all permits shall be posted at the work site location at all times during the project. The Contractor is responsible for complying with all permit conditions and the Contractor shall pay any penalties arising from the Contractor’s permit violations.

MATERIAL AND EQUIPMENT ON COMMISSION PROPERTY

If the Commission allows the Contractor to have project materials or equipment delivered to and/or stored upon the Commission-managed or owned property before, during, or after the term of the project, the Contractor will be fully and solely responsible for all expenses and liability incurred as a result of the delivery or storage. Should the Commission, in its sole discretion, determine that any project materials or equipment stored on its property must be moved in response to an emergency, the Contractor shall hold harmless, indemnify, defend, and may be responsible for costs of any reasonably necessary actions taken by the Commission.

PERFORMANCE BOND

A Performance Bond shall be required from the Contractor by the Commission for this project. Prior to commencing any work, and within ten (10) days after issuance of a Purchase Order, the Contractor shall furnish a Performance Bond in the amount of one hundred percent (100%) of the total contract price to ensure full and complete performance of the contract to the attention of the Contract Manager. The bond must state on its front page: the name, principal business address, and phone number of the Contractor, the Surety, the Commission’s full name, the Purchase Order assigned to the project by the Commission, and a description of the property being improved with a general description of the project. Please note: A Notice to Proceed will not be issued until after the required bond has been received.

The Bond shall be issued from a reliable Surety Company acceptable to the Commission, licensed to do business in the State of Florida and signed by a Florida Licensed Resident Agent. Such a bond shall be accompanied by a duly authenticated power of attorney evidencing that the person executing the bonds on behalf of the Surety had the authority to do so on the date of the bond. The cost of the Performance Bond shall be borne by the Contractor.

In lieu of a Performance Bond, The Commission may prior approve an alternate form of security in the form of a Cashier’s check, Official bank check or Money order in the amount of the bond. The alternative form of security shall be for the same purpose and be subject to the same conditions as those applicable to the Performance Bond.

Work shall not begin before the Commission receives the Performance Bond. Failure to provide a Performance Bond may be grounds to find the Contractor in default, which could include cancellation of the contract, and/or the Contractor’s removal from the State’s approved Contractor list for future solicitations.

Ch. 287 Invitation to Bid – Revised 07.01.2026 FWC 26/27-32, Page 11 of 100

AUTHORIZED COMPENSATION

It is understood and agreed that all compensation under this ITB is specifically limited to the Contractor’s bid price accepted by the Commission, and to the specific procedure for payment established in this ITB and the Purchase Order executed pursuant to it. The Commission is not liable for any costs, fees, expenses or any other compensation whatsoever incurred or charged by the Contractor, other than the bid price paid for the work specifically described in the Scope of Work, which work is actually accomplished and invoiced by the Contractor subsequent to the Commission’s notice to proceed (or other notice to begin work). Thus, the Commission is not liable for any costs incurred or charged by the Contractor in anticipation of responding to, or performing work described in, this ITB including, but not limited to, equipment or personnel procured by the Contractor in anticipation of such work. The Commission is not responsible to the Contractor for any loss or damages resulting from circumstances unforeseen at the time of publication of this ITB including, but not limited to, those resulting from a “force majeure”.

ADDITIONAL LEGAL REQUIREMENT

All corporations seeking to do business with the State shall, at the time of submitting a bid, be on file with the Department of State in accordance with provisions of Chapter 607, F.S.; similarly, partnerships seeking to do business with the State shall, at the time of submitting such bid, have complied with the applicable provisions of Chapter 620, F.S. For further information on required filing and forms, please go to the following sites: http://sunbiz.org or http://dos.myflorida.com.

USE OF CONTRACT BY OTHER STATE AGENCIES AND ELIGIBLE USERS

As provided in Chapter 60A-1.045, Florida Administrative Code (F.A.C.), and Section 287.042(16), F.S., other State of Florida agencies may purchase from the resulting contract of this ITB, provided that the Department of Management Services has determined the contract’s use is cost effective and in the best interest of the State, and with the Contractor’s consent.

Other State of Florida governmental entities and eligible users may also request of the Contractor to be able to use this contract. If the Contractor agrees to other entities to utilize this ITB contract, such agencies shall coordinate their use of this contract with the Florida Fish and Wildlife Conservation Commission in order to reduce scheduling conflicts.

CONDITIONS AND SPECIFICATIONS

The bidder is required to examine carefully the conditions and specifications of this bid and to be thoroughly informed regarding any and all requirements of the conditions and specifications.

REMAINDER OF PAGE INTENTIONALLY LEFT BLANK

http://www.sunbiz.org/ http://dos.myflorida.com/

Ch. 287 Invitation to Bid – Revised 07.01.2026 FWC 26/27-32, Page 12 of 100

SCOPE OF WORK

FWC 26/27-32

BIG BEND WMA PRESCRIBED BURNING SERVICES

PURPOSE

The Florida Fish and Wildlife Conservation Commission (FWC) is seeking competitive pricing for the procurement of prescribed burning services on 11,825 acres of fire-maintained conservation lands on the Big Bend Wildlife Management Area (BBWMA) located in Taylor and Dixie Counties within FWC's North Central Region. Fire-maintained natural communities on this property include mesic flatwoods (7.6%), restoration sandhill (0.6%), sandhill (1.3%), scrubby flatwoods (0.8%) and wet flatwoods (1.4%). Work performed under this contract is intended to supplement the FWC's in-house prescribed burning program. Therefore, continual coordination will be required on all aspects of burn planning, preparation, and implementation with the FWC Project Manager and the FWC Contract Manager.

Prescribed burning is used to maintain and restore native plant species’ composition and structure. The FWC’s goals are to increase biological diversity, enhance wildlife habitat, mimic natural processes, and reduce excessive fuel loads. These goals can be accomplished if management units are burned with appropriate intensity to produce desired results, including varying degrees of litter removal, understory consumption, and overstory kill. Some management units may contain medium-to-high fuel loads; therefore, high intensity fires may be necessary in select cases to achieve burn objectives on certain management units.

No minimum amount of work is guaranteed under this Contract. The FWC reserves the right to task services based on the bid prices received, budgetary concerns, and/or other factors of this nature.

1. UNIT LOCATIONS

1.1. The BBWMA is located in North Central Florida in southwestern Taylor and western Dixie counties and encompasses 73,601 acres (Figure 1). BBWMA consists of five units (Snipe Island, Hickory Mound, Spring Creek, Tide Swamp, and Jena) that span approximately 60 miles along the Gulf Coast. It is located approximately 11 miles southwest of Perry, 15 miles southeast of St. Marks, and 15 miles west of Cross City. The communities of Keaton Beach, Steinhatchee, and Horseshoe Beach are located between or adjacent to the units of the BBWMA. There are several designated entrances to the BBWMA near U.S. Highway 98 and County Road 361. The BBWMA is not located within a designated Area of Critical State Concern. Four Rivers Land and Timber Company lands border much of the BBWMA along with other industrial timber company lands. During the contractual period, new land acquisitions and other FWC-managed properties may be incorporated into this contract if agreed upon by the

FWC and the Contractor.

1.1.1. Snipe Island Unit: Access is by way of US 98 approximately 20 miles west of Perry, Florida, to CR 14 south to

Snipe Island Grade (30.1077°, -83.8993°) or continue on US 98 past CR 14 another 2.7 miles, then travel south on Mandalay Road to LOP&G Tram (30.1288°, -83.9578°).

1.1.2. Hickory Mound Unit: Access is by way of US 98 approximately 16 miles west of Perry, Florida, then travel south on Cow Creek Grade (30.0543°, -83.8397°).

1.1.3. Spring Creek Unit: Access is by way of Puckett Road southwest 12 miles to CR 361A, to Mule Wallow Spur

(29.9319°, -83.6592°).

Ch. 287 Invitation to Bid – Revised 07.01.2026 FWC 26/27-32, Page 13 of 100

1.1.4. Tide Swamp Unit: Access is by way of U.S. Hwy. 19 to County Road 361, approximately 10 miles southeast of Keaton Beach, Florida, or by way of HWY 19 to CR51 through Steinhatchee to County Road 361, and then approximately nine (9) miles northwest (29.7345°, -83.4506°).

1.1.5. Jena Unit: Access is by way of HWY 19 south of Perry approximately 32 miles to CR 358, southwest for 5 miles to CR 361 south (29.6520°, -83.3574°) or south on Hwy 19 to CR 351 at Cross City, west to the Pump Mainline and then north into the unit (29.4736°, -83.2832°).

2. GENERAL SPECIFICATIONS

2.1. All prescribed burns conducted on FWC managed lands and all prescribed burn prescriptions shall be in compliance with Section 590.125(3), Florida Statutes (F.S.) “Certified Prescribed Burning” and Chapter 5I-2, Florida Administrative Code (F.A.C.), the FWC Division of Habitat and Species Conservation (HSC) Prescribed Burning and Wildland Fire Suppression Standards (Attachment J) and any other applicable statutes and rules.

2.2. The Contractor, or any employee of the Contractor who will be bossing/leading burns, must be a Florida Certified Prescribed Burn Manager (CPBM), have successfully completed the certification program of the Florida Forest

Service (FFS), possess a valid certification (per 5I-2, F.A.C.), and have at least 5 years prior experience managing and implementing prescribed burns, including at least 20 prior burn authorizations from FFS during the past 5 years. The Contractor and/or his/her CPBM employee(s) must be able to provide documentation that he/she has successfully conducted prescribed burns within sandhill, flatwoods, and scrub habitats and in the wildland/urban interface.

2.3. FWC reserves the right to consult with the Florida Forest Service (FFS) regarding the CPBM’s burn records when determining eligibility to perform under this contract. The Contractor shall maintain documentation of certifications for all CPBMs and crew members. The issuance of one or more Notice of Violation (NOV) to the

CPBM for work performed under this contract shall be grounds for termination of this contract.

2.4. Subcontracting of the CPBM responsibilities is NOT permitted.

2.5. Burn prescriptions must be prepared and fully completed on the FWC standardized burn prescription form

(Attachment K).

2.6. CPBMs, crew members, brush truck operators, and bulldozer plow unit operators must meet all training, certification, and experience standards outlined in HSC Prescribed Burning and Wildland Fire Suppression

Standards. Contractors are not required to meet training requirements listed as specific to HSC employees or volunteers (i.e., HSC Physical Abilities Test, agency-approved wildland fire refresher training course, or the HSC Certified Prescribed Burn Manager Mentoring Program).

2.7. All contract personnel on the burn site must be equipped with the required Personal Protective Equipment (PPE) outlined in HSC Prescribed Burning and Wildland Fire Suppression Standards: flame resistant shirt and pants, or jumpsuit; wildland fire hard hat; leather gloves; leather boots ≥ 8” lace-up; eye protection; hand-held radio; and fire shelter meeting USFS Specification). The CPBM must carry a cell phone or other mode of communication to contact FWC Project Manager, FFS, or other emergency personnel if needed.

2.8. The Contractor is fully responsible for the training and safety of all personnel participating on prescribed burns.

The Contractor is responsible for providing all proper personal safety equipment and ensuring said equipment is used properly. The Contractor must be able to provide adequate fire suppression equipment to support all

Ch. 287 Invitation to Bid – Revised 07.01.2026 FWC 26/27-32, Page 14 of 100 controlled burns and said equipment must be fully operational and on site for the entire duration of the prescribed burn.

2.9. The CPBM shall provide and maintain adequate equipment and personnel on site while burning operations are in progress and while any risk of escape exists. The CPBM shall have a minimum of one (1) Type VI Wildland engine on site during all burn operations. Unless they can provide their own, the Contractor shall request a Type III bulldozer and plow unit with operator from the FFS to be onsite for each burn. If necessary, the cost of FFS Type

III bulldozer and plow unit with operator shall be included in the bid response. All vehicles must be equipped with four-wheel drive. The FWC, upon request from the CPBM, may contribute, if available, personnel and equipment to assist with controlled burns. Joint operations are encouraged but never required by the FWC to potentially allow more burn days by offsetting resource costs for individual burns.

2.9.1. Minimum Equipment Requirements per National Wildfire Coordinating Group (NWCG) Standards:

a. Type VI Wildland Engine:

i. Pump Rating: 50 GPM at 100 PSI

ii. Tank Capacity: 150 gallons

iii. Hose: 1 ½” – 300ft; 1” – 300ft

iv. Personnel: 2 persons

v. Gross Vehicle Weight Rating (GVWR): 19,500 lbs

vi. Pump & roll and draft capable

b. Type III Bulldozer with Plow

i. Net HP Range: 99-165

ii. Min Base Weight: 20,000 lbs

These are the minimum national standards, exceeding these standards in any way still meets the objectives of this project.

2.10. All equipment shall be thoroughly cleaned of all vegetative material/debris before entering or re-entering the area to reduce the spread of invasive exotic vegetation. The FWC reserves the right to inspect the equipment prior to its use on the area.

2.11. To ensure burn units are completed according to the priorities established by the FWC Project Manager, the contractor shall be provided with a list of priority burn units upon issuance of the purchase order. The Contractor will be provided one (1) priority list at a time, and, upon completion of all units on the list a subsequent list will be provided. The priority list may be changed by the FWC Project Manager depending on weather and ground conditions. Contractors will burn units from the agreed upon priority list until the total number of acres and/or budget specified in the purchase order is reached. Figures 2 - 12 illustrate all burn units on Big Bend WMA and the time since last burn. Any of the burn blocks delineated in Figures 2 - 12 may be selected to burn, depending upon

Ch. 287 Invitation to Bid – Revised 07.01.2026 FWC 26/27-32, Page 15 of 100 budget, time, and weather constraints. Draft burn prescriptions shall be delivered to, and approved by, the FWC Project Manager at least one (1) week prior to the scheduled burn.

2.12. Prescribed burning can occur in any month during the life of the contract. The actual dates will be based on weather conditions and fuel conditions as written in the burn plan and agreed to by the FWC Project Manager.

The Contractor shall notify the FWC Project Manager at least one (1) day prior to each estimated burn date. FWC may limit, or prohibit, burn operations on any given day, based on fuel loads, smoke considerations, weather parameters, public use such as hunting seasons, or other factors.

2.13. An emphasis will be placed on growing season burns when applicable, but winter burns will be utilized in units that have higher fuel loading or that are overdue for burning. Burns shall not be put off until growing season if appropriate burn weather is available prior to March 15; the preference is for units to not slip out of fire return interval. Some units may have extensive duff build up around the base of old growth pines and the edges of swamps with cypress needle cast. Extra precautions may be required to minimize tree stress and/or mortality;

this shall include but not be limited to Keetch-Byram Drought Index (KBDI) requirements, low number of days since last rain, extra mop-up requirements, and/or other weather restrictions that may be required by the FWC

Project Manager.

2.14. Burning during the hunting season may be restricted and/or limited to certain burn units which will be determined by the FWC Project Manager. Primary hunting seasons at Big Bend WMA that may impact burning are from late-

September through December and again from mid-March to mid-April.

2.15. The Contractor shall be responsible for all costs and liability associated with burning activities such as any fire suppression costs, fines, or damages resulting from burns that escape the burn unit or resulting from smoke originating from a burn. The FWC shall not be held responsible for damage to the Contractor’s equipment, and the Contractor shall have, maintain, and provide proof of sufficient liability insurance.

2.16. Failure to conduct a burn during any 28-day period when weather conditions are consistent with approved prescriptions and current priority list on at least 5 days may result in an initial notification (via certified letter) to the Contractor that their performance is failing to adhere to the terms of this Contract. The Contract may be terminated with notification (via certified mail) to the Contractor indicating the continued failure to adhere to the terms of this Contract if an additional 14-day period occurs without burning operations on at least 3 days when weather conditions are consistent with approved prescriptions and current priority list.

2.17. It shall be the responsibility of the CPBM to remove any trash or debris associated with the project from the project area upon completion of each unit burned. The CPBM must obtain all permits, licenses, and insurance required for burn operations. They must assess the need for, and supply, all necessary equipment, labor, and materials to complete the job in accordance with the specifications contained herein. Gates must be open during firing operations to allow for safe escape, but must be closed, when applicable, upon declaring the fire out.

2.18. Any damage to existing state property (i.e., roads, culverts, low water crossings, fences, gates, signs, or natural resources) caused by the Contractor, and not within the scope of the project, will be the responsibility of the Contractor.

2.19. In the event historical or cultural artifacts are uncovered during site preparation or burning activities, the Contractor shall immediately halt activities within the area and notify the FWC Project Manager.

2.20. Protection of Faunal Species: The Contractor shall use every precaution necessary to prevent the disturbance, harassment, or death of wildlife encountered on state-managed lands. The willful killing of any animal species (i.e.

Ch. 287 Invitation to Bid – Revised 07.01.2026 FWC 26/27-32, Page 16 of 100 birds, mammals, snakes, etc.) while working on state lands will not be tolerated. Violations will void the Contract, and the Contractor may be subject to prosecution under appropriate wildlife laws. All known eagle nests will be marked on provided maps of each unit. Any units slated for prescribed fire may not be burned during active nesting.

3. PLANNING SPECIFICATIONS

3.1. No new additional firelines shall be constructed without prior written approval from the FWC Project Manager.

All non-natural fireline construction and fireline mechanical preparation work will be performed by FWC staff. The Contractor may touch up firelines and conduct additional mechanical fireline preparation work, as needed, with prior approval from the FWC Project Manager.

3.2. On the day of the burn, the CPBM shall inspect the perimeter of the burn unit for vehicles or other such signs that may be indicative of recreational users within the burn unit. If it is determined that individuals may be within the burn unit, then ignition shall not take place until it is verified that all individuals are out of the area.

3.3. A copy of the burn prescription and site map showing firelines, roads, natural features, safety zones, escape routes, and any other pertinent information shall be in the possession of the CPBM for the duration of the burn.

A copy of the site map shall be in the possession of each crew member for the duration of the burn.

3.4. Final burn prescriptions shall be prepared and supplied to the FWC Project Manager on the day of the burn, prior to ignition. The burn prescription shall include a fully completed standardized FWC burn prescription form that has been signed by the CPBM, simple smoke screen map, National Weather Service fire weather and spot-weather forecasts, and a map of burn unit(s) to be burned.

3.5. The CPBM shall certify that the current and forecasted weather conditions meet the approved parameter ranges (Attachment L) and that all necessary factors included in the approved burn prescriptions are met prior to ignition.

Exceptions to the parameter ranges can be made to help meet the goals and objectives for a unit with prior written approval from the FWC Project Manager in consultation with the FWC Regional Biologist. Spot weather forecasts for the nearest locations shall be obtained on the day of the burn.

3.6. Ignition techniques can include strip head, flanking, point source and flanking, backing fire, or a combination of techniques necessary for a particular burn depending on the burn objectives established by the FWC Project

Manager, time since last burn, vegetative structure, and fuel arrangement. The ignition techniques to be used will be outlined in the prescription.

3.7. Burn planning shall consider the probability of smoke and/or fog impacts on roadways and other smoke sensitive areas. All fires shall be conducted by a CPBM whose burn record will permit him/her to secure open burning authorizations from the FFS. All required personnel, equipment, firebreaks, and permits as established by statute and rule shall be in place by the CPBM prior to ignition.

3.8. The CPBM must remain on site until there is no more fire spread or potential for spread. The CPBM is responsible for checking on the fire on the days following the burn until the fire can be declared out.