FWC 25.26-07 Final.pdf

FLORIDA FISH AND WILDLIFE CONSERVATION COMMISSION

1875 ORANGE AVE E

TALLAHASSEE, FL 32311-6160

(850) 488-6551

REDDISH EGRET SURVEYS IN TAMPA BAY AND

FLORIDA BAY

FWC 25/26-07

INVITATION TO BID

ITB BIDDER ACKNOWLEDGEMENT FORM

Purpose: The intent of this bid is to obtain competitive pricing for supplying all field and computer equipment, personnel, and transportation to perform Reddish Egret surveys by DIRECT COUNT (boat or ground) or FLIGHT-

LINE SURVEY, per the specifications contained herein. Only responsive and responsible Contractors will be considered for award of this Invitation to Bid (ITB).

Responsive: To be responsive, a bid must constitute a definite, firm, unqualified and unconditional offer to meet all of the material terms of this ITB. Material terms are those that could affect the price, quantity, quality, or delivery. Also included as material terms are those which are clearly identified in this ITB and which, for reasons of policy, must be complied with at risk of bid rejection for non-responsiveness.

Non-Responsive: Any submission that does not comply with this ITB in any way, does not contain all the properly signed forms, supplements or deviates from the Bid requirements or has an incomplete Price Sheet may be considered nonresponsive at the discretion of the Procurement Manager..

Responsible Vendors: The Commission shall only consider responsible vendors. Responsible vendors are those that have, in the sole judgment of the Commission, the financial ability, experience, resources, skills, capability, reliability and business integrity necessary to perform the requirements of the contract. The Commission may also consider references and quality to determine the responsibility of the bid. The Commission reserves the right to use any information, whether supplied through the Bidder’s submission or otherwise obtained, in determining responsibility.

Sealed Bid: In response to an Invitation to Bid (ITB), a sealed bid is the final submission of a bid from a vendor prior to the bid deadline, after which no further submissions will be considered.

Rejection of Bids: The Commission reserves the right to reject any and all bids and to waive any minor irregularity in the submissions received in response to this ITB. The Commission reserves the right to consider all information, whether submitted or otherwise, to determine responsiveness and responsibility and to reject bids accordingly.

Name of Business: ____________________________________________________________________________________________________

Contact Person Name: _________________________________________________________________________________________________

Business Address: ____________________________________________________________________________________________________

City: ____________________________ State: _____________________________ Zip code: ______________________________________

Phone: ___________________________ Fax: _______________________________ Email: ______________________________________

Federal Employer Identification Number: ____________________

The undersigned attest to the following:

“We understand all of the terms, conditions and the specifications contained herein and agree to abide by all of the terms, conditions and the specifications in their entirety.

Authorized Signature (Manual): ________________________________________________________________________________________

Authorized Signature Name (Typed) and Title: __________________________________________________________________________

Ch. 287 Invitation to Bid – Revised 3.12.2025 FWC 25/26-07, Page 3 of 60

CALENDAR OF EVENTS

FWC 25/26-07

SCHEDULE DUE DATE METHOD

Bid Advertised August 19, 2025 Posted on the Vendor Information Portal

(VIP)

Deadline for Questions

Must be received

PRIOR to:

August 26, 2025

@ 5:00 PM ET

See Solicitation Questions Clause

Anticipated date for Responses to Written Questions September 2, 2025 Posted on the Vendor Information Portal

SEALED BIDS DUE

(REMEMBER: The bid number should be clearly marked on envelope)

Must be received

PRIOR to:

September 9, 2025

@ 2:00 PM ET

Mailing Address:

Florida Fish & Wildlife Conservation

Commission

Attn: Purchasing

1875 Orange Ave E

Tallahassee, Florida 32311-6160

Submissions are due BEFORE the date and time of the public opening.

Public Bid Opening September 9, 2025

@ 2:00 PM ET

Public Opening Options for Attendance:

-In Person-

1875 Orange Ave E

Tallahassee, FL 32311-6160

-Teleconference-

Conference call phone number:

1.888.585.9008

Conference room number: 218-721-199

Anticipated Date of Intended

Award September 16, 2025 Posted on the Vendor Information Portal https://vendor.myfloridamarketplace.com/

Ch. 287 Invitation to Bid – Revised 3.12.2025 FWC 25/26-07, Page 4 of 60

GENERAL CONDITIONS

FWC 25/26-07

The Florida Fish and Wildlife Conservation Commission’s (FWC or Commission) mission is to manage fish and wildlife resources for their long-term well-being and the benefit of people. The Commission administers six (6) major programs including habitat and species conservation, freshwater fisheries management, law enforcement, marine fisheries management, hunting and game management and fish and wildlife research.

A Bidder submitting a bid shall be registered in the MyFloridaMarketPlace (MFMP) system and where required, the Sunbiz system prior to the bid opening. Business entities which must be on file with Sunbiz include the following foreign and domestic entities: Corporations for and not for profit, Limited Liability

Companies (LLC), Limited Partnerships (LP) including Limited Liability Limited Partnerships (LLLP), and organizations doing business under a fictitious name (DBA). A Bidder may not be considered for an award, if not registered in the MFMP and Sunbiz system. The Bidder’s registration address and federal employer identification (FEID) number should match the Bidder’s address and FEID number listed on the

Bidder Acknowledgment form (page 1).

Certified Minority-owned, Woman-owned and Service-Disabled Veteran Business Enterprises, as certified by the State of Florida Office of Supplier Development, are encouraged by the Commission to participate in the bidding process.

Bids from Bidders shall include all necessary equipment to complete the job. The bidder is required to supply all specified documentation when submitting a bid for this project.

Please note:

• The terms “Contract,” “Agreement” and “Purchase Order” are used interchangeably in the document.

• The terms “Commodities” and “Goods” are used interchangeably in the document.

TERMS AND CONDITIONS

PUR 1000 and PUR1001 are hereby incorporated by reference. PUR1000 and PUR1001 can be found at the

Department of Management Services website at the following link:

https://www.dms.myflorida.com/business_operations/state_purchasing/state_agency_resources/state_purc hasing_pur_forms

The following terms and conditions take precedence over the PUR1001 and PUR1000 forms where applicable. The Commission objects to and shall not consider any additional terms or conditions submitted by a Bidder or Contractor, including any appearing in documents attached as part of a Bidder’s response.

In signing and submitting its bid, a Bidder agrees that any additional terms or conditions, whether submitted intentionally or inadvertently, shall have no force or effect. Failure to comply with terms and conditions, including those specifying information that must be submitted with a bid, shall be grounds for rejecting a bid.

The terms and conditions of Attachment A, Purchase Order Terms and Conditions, are hereby incorporated into this solicitation. Any contract resulting from this solicitation will include the terms and conditions of this solicitation and the terms and conditions contained in Attachment A.

https://www.dms.myflorida.com/business_operations/state_purchasing/state_agency_resources/state_purchasing_pur_forms https://www.dms.myflorida.com/business_operations/state_purchasing/state_agency_resources/state_purchasing_pur_forms

Ch. 287 Invitation to Bid – Revised 3.12.2025 FWC 25/26-07, Page 5 of 60

PROCUREMENT MANAGER

Martin Ehlen martin.ehlen@myfwc.com

TERM

The contract will be effective one year upon issuance of Purchase Order, If circumstances constituting Force Majeure have occurred, or if anything occurs beyond the Contractor’s control, the Contractor shall submit an extension request in writing. The Project Manager and Contract

Manager will review the extension request and if they determine it is justified, will forward to the Bid

Request Inbox (bidrequest@myfwc.com) for procurement review and approval/disapproval.

DIVERSITY

The Commission is committed to supporting Florida’s diverse business industry and population through ensuring participation by minority, women, and veteran-owned business enterprises in the economic life of the state. The State of Florida Mentor Protégé Program connects minority, women, and veteran-owned business enterprises with private corporations for business development mentoring. We strongly encourage contractors doing business with the State of Florida to consider this initiative. For more information on the

Mentor Protégé Program, please contact the Office of Supplier Development at (850) 487-0915 or osdinfo@dms.myflorida.com.

FWC encourages diversity in its procurement program and requests that all subcontracting opportunities afforded by this solicitation enthusiastically embrace diversity. The award of subcontracts should reflect the vast array of citizens in the State of Florida. Bidders can visit the Office of Supplier Development website for information on certified business enterprises that may be considered for subcontracting opportunities. However, pursuant to Section 287.05701 F.S., the Commission may not request documentation of or consider a vendor’s social, political, or ideological interests when determining if the vendor is a responsible vendor, nor give preference to a vendor based on the vendor’s social, political, or ideological interests.

VERBAL INSTRUCTION PROCEDURE

Bidders may not consider any verbal instructions as binding upon the Commission. No negotiations, discussions, or actions shall be initiated or executed by the Bidder as a result of any discussion with any

Commission employee. Only those communications from the Commission that are in writing, may be considered as a duly authorized expression on behalf of the Commission.

SOLICITATION QUESTIONS

Any questions from Bidders that require an official FWC answer concerning this project shall be submitted in writing to the Procurement Manager. This includes specification inquiries, such as questions or requests for additional or altered terms and conditions. Questions to the Procurement Manager shall not constitute formal protest of the specifications or of the solicitation. Questions must be received no later than the date and time specified in the Calendar of Events (Page 3). Questions may be sent via email with the solicitation number in the subject line. It is the responsibility of the bidder to confirm receipt of questions if needed.

If questions are received, an addendum will be issued and shall be posted on the Vendor Information Portal

(https://vendor.myfloridamarketplace.com).

mailto:bidrequest@myfwc.com?subject=Extension%20Request https://www.dms.myflorida.com/agency_administration/office_of_supplier_diversity_osd/mentor_protege_program mailto:osdinfo@dms.myflorida.com https://www.dms.myflorida.com/agency_administration/office_of_supplier_diversity_osd/mentor_protege_program https://www.dms.myflorida.com/agency_administration/office_of_supplier_diversity_osd/mentor_protege_program

Ch. 287 Invitation to Bid – Revised 3.12.2025 FWC 25/26-07, Page 6 of 60

LIMITATION ON BIDDER CONTACT DURING SOLICITATION PERIOD

Bidders to this solicitation or persons acting on their behalf may not contact, between the release of the solicitation and the end of the 72-hour period following the Commission posting the notice of intended award, (i.e., the 72-hour posting period excludes Saturdays, Sundays, and state holidays) any employee or officer of the executive or legislative branch concerning any aspect of this solicitation, except in writing to the Procurement Manager or as provided in the solicitation documents. Violation of this provision may be grounds for rejecting a response.

BIDDER SPECIFICATION CHALLENGE

Any protest concerning the specifications of this solicitation shall be made in accordance with PUR1001, paragraph 20, “Protests”. A notice of protest of the solicitation documents shall be made within seventy-two hours after the posting of the solicitation. Failure to file a protest within the time prescribed in Section

120.57(3)(b), F.S., shall constitute a waiver of proceedings under Chapter 120, F.S.

ADDENDUMS

If the Commission finds it necessary to supplement, modify or interpret any portion of the specifications or documents or answer any Bidder questions during the ITB period an addendum shall be posted on the

Vendor Information Portal internet site. Each Bidder is responsible for monitoring the Vendor Information

Portal website (https://vendor.myfloridamarketplace.com) for new or changing information relative to this procurement. The Commission bears no responsibility for any delays, or resulting impacts, associated with a

Bidder’s failure to obtain the information made available through the Vendor Information Portal.

BIDDER ACKNOWLEDGMENT

In order for this bid to be valid, the bid must be completed in its entirety, signed by the Bidder and returned, as part of the bid or the bid will be rejected. By affixing your signature to the ITB Bidder Acknowledgement

Form (page 2), the Bidder hereby states that the Bidder has read all bid specifications and conditions and agrees to all terms, conditions, provisions, specifications, and is currently licensed to do business within the

State of Florida, if required by State or Federal Law, for the services or commodities the Bidder will provide the Commission under these bid specifications.

REFERENCES

Each prospective Bidder shall provide a minimum of three (3) references for similar projects completed.

Current contact names and phone numbers shall be included with the bid package. See the attached references form for more detail.

EQUAL BIDS

In the event that there is no multiple award contemplated in the ITB, and the Commission receives equal bids eligible for award, the Commission will comply with the following, as applicable: sections 287.057(12), 287.082, 287.087,287.092, 295.187(4)(a), and 295.187(4)(b), F.S. In order to clarify the Bidders’ status with regard to the applicable statutory preference requirements, the Commission may request information from

Bidders with equal bids. A Bidder will not be permitted to amend or supplement its Bid in response to such request for clarification. If the tie has not been broken by application of the aforementioned statutes, the

Commission will proceed with a random selection to decide the award.

SUPPORTING/SUPPLEMENTAL INFORMATION

The Commission requires that bidders submit all required technical, specification, and other supporting information with their bid, so that a detailed analysis and determination can be made, by the Contract

Ch. 287 Invitation to Bid – Revised 3.12.2025 FWC 25/26-07, Page 7 of 60

Manager that the product/service offered meets this ITB’s specifications and that other requirements of this ITB have been met. However, provided a bid meets the requirements for a definite, firm, unqualified, and unconditional offer, the Commission reserves the right to request supplemental information from the bidder after the bids have been opened to ensure that the products/services offered completely meet this

ITB’s requirements. The requirement for such supplemental information will be at the reasonable discretion of the Commission and may include the requirement that a bidder will provide a sample product(s) so that the Commission can make a first-hand examination and determination.

A bidder's failure to provide this supplemental information or the product sample(s), within the time set by the Commission, will cause the Commission to consider the Contractor non-responsive and reject the

Contractor’s bid.

CONFIDENTIALITY/PUBLIC RECORDS LAW

Bidders are cautioned that Florida law generously defines what constitutes a public record and grants broad rights of public access to those records; see, for example, section 119.07, F.S. If a Bidder believes that its response contains information that is confidential or exempt from disclosure under Florida Law, the Bidder shall clearly segregate and mark that information (for example, stamp each page "Confidential" and place it in an envelope marked "Confidential") and briefly describe in writing the grounds and specific legal citations for claiming exemption from the public records law. If after the notice of intended decision or thirty

(30) days after bid opening, whichever is earlier, the Commission receives a public record request related to the solicitation, the Commission will provide copies of public records that are not exempt to the requester.

The Commission will endeavor to provide notice to the Bidder of all public records requests received related to documents provided by the Bidder that were marked pursuant to this paragraph. In no event shall the

Bidder hold the Commission or any of its employees or agents liable for disclosing, or otherwise failing to protect the confidentiality of, information submitted in response to this solicitation.

MAILING INSTRUCTIONS

All bids shall be submitted in a SEALED ENVELOPE addressed to:

Florida Fish and Wildlife Conservation Commission

Attn: Purchasing

1875 Orange Ave E

Tallahassee, Florida 32311-6160.

The envelope shall be plainly marked on the outside with: BID NUMBER, DATE AND TIME OF THE BID

OPENING.

THE COMMISSION IS NOT RESPONSIBLE FOR THE OPENING OF ANY ENVELOPES THAT ARE NOT PROPERLY

MARKED.

PLEASE NOTE: The Commission’s official business hours of operation are 8:00 AM–5:00 PM ET, exclusive of Saturdays, Sundays and state holidays. Selecting delivery services, such as next day first delivery, may result in attempted delivery prior to opening or closing, and the Commission will not be available to accept those deliveries. THE COMMISSION IS NOT RESPONSIBLE FOR LATE SUBMISSIONS DUE TO COMPLICATIONS

RELATED TO SELECTED DELIVERY SERVICES. DIGITAL SUBMISSIONS SHALL BE DEEMED NON-RESPONSIVE

AND SHALL NOT BE ACCEPTED.

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SOLICITATION PUBLIC OPENING

The public opening of this bid will be conducted at the date, time and method specified on the Calendar of

Events (Page 2). BIDS RECEIVED AFTER THE SPECIFIED DATE AND TIME WILL BE REJECTED.

Any person with a qualified disability shall not be denied equal access and effective communication regarding any bid/proposal documents or the attendance at any related meeting or bid/proposal opening. If accommodations are needed because of a disability, please contact the Purchasing Section at (850) 488-6551 at least three (3) workdays prior to the opening.

AWARDED BID/INSPECTION

The Commission will award the bid to the responsive, responsible bidder who submits the lowest bid price.

If deemed necessary, an interview with the bidder by the Contract Manager may be required before the bid is awarded.

The Commission reserves the right to inspect the prospective Contractor’s materials and background record prior to making an award of the Contract. If the Contract Manager determines the lowest bidder does not have sufficient experience, equipment, etc. to meet the specifications of this ITB, the Commission reserves the right to reject the bidder and evaluate the next lowest bidder.

POSTING OF BID TABS

Bid Tabulations with Contractors identified as awarded bidders will be posted electronically as Agency

Decisions on the Department of Management Services Vendor Information Portal as a Public Notice. The

Agency Decision may be viewed at https://vendor.myfloridamarketplace.com, and will remain posted for a period of 72 hours. Failure to file a protest within the time prescribed in Section 120.57(3)(b), F.S., shall constitute a waiver of proceedings under Chapter 120, F.S.

Awarded Bidders are instructed not to proceed until a Purchase Order, Formal Written Contract, Lease, Notice to Proceed, or some other form of written notice is given to the Contractor by the Commission. A company or person who proceeds prior to receiving a Purchase Order, Formal Written Contract, Lease, Notice to Proceed, or some other form of written notice from the Commission does so without a contract and at their own risk.

Sealed bids, proposals, or replies received by an agency pursuant to a competitive solicitation are exempt from s. 119.07(1) and s. 24(a), Art. I of the State Constitution until such time as the agency provides notice of an intended decision or until thirty (30) days after opening the bids, proposals, or final replies, whichever is earlier.

SCOPE CHANGES AFTER CONTRACT EXECUTION

The Commission shall provide written notice to the successful bidder thirty (30) days in advance of any

Commission required changes to the technical specifications and/or scope of service that affect the successful bidder’s ability to provide the service as specified herein. Any changes that are other than purely administrative changes will require a change order.

FWC CONTRACT MANAGER

The FWC employee identified as the Contract Manager shall perform the following on behalf of the FWC:

• review, verify, and approve receipt of services/deliverables from the Contractor;

• submit requests for change orders/amendments/renewals, if applicable;

https://vendor.myfloridamarketplace.com/ http://www.leg.state.fl.us/statutes/index.cfm?App_mode=Display_Statute&Search_String=&URL=0100-0199/0119/Sections/0119.07.html

Ch. 287 Invitation to Bid – Revised 3.12.2025 FWC 25/26-07, Page 9 of 60

• review, verify, and approve invoices from the Contractor; and, if applicable, complete the

Certificate of Contract Completion form; and

• maintain an official record of all correspondence between the Commission and the Contractor and forward the original correspondence to the Procurement Manager for the official file.

DELIVERABLES

The following services or service tasks are identified as deliverables for the purposes of the subsequent

Contract:

a. Performance of all services set forth in the Scope of Work.

b. Submission of all invoicing, supporting documentation, Corrective Action Plans and reports.

LIQUIDATED DAMAGES

If the Contractor fails to complete the work or the conditions of the Purchase Order and/or Change Orders by the completion date, the Commission shall have the right to deduct liquidated damages from any amount due and payable to the Contractor. Liquidated damages shall be assessed in the amount of $0 per calendar day of delay. Exceptions to this provision may be made if a delay is attributable to circumstances that are clearly beyond the control of the Contractor. The burden of proof of unavoidable delay shall rest with the

Contractor and shall be supplied in a written form and submitted to the Contract Manager.

MATERIAL AND EQUIPMENT ON COMMISSION PROPERTY

If the Commission allows the Contractor to have project materials or equipment delivered to and/or stored upon the Commission-managed or owned property before, during, or after the term of the project, the

Contractor will be fully and solely responsible for all expenses and liability incurred as a result of the delivery or storage. Should the Commission, in its sole discretion, determine that any project materials or equipment stored on its property must be moved in response to an emergency, the Contractor shall hold harmless, indemnify, defend, and may be responsible for costs of any reasonably necessary actions taken by the Commission.

AUTHORIZED COMPENSATION

It is understood and agreed that all compensation under this ITB is specifically limited to the Contractor’s bid price accepted by the Commission, and to the specific procedure for payment established in this ITB and the Purchase Order executed pursuant to it. The Commission is not liable for any costs, fees, expenses or any other compensation whatsoever incurred or charged by the Contractor, other than the bid price paid for the work specifically described in the Scope of Work, which work is actually accomplished and invoiced by the Contractor subsequent to the Commission’s notice to proceed (or other notice to begin work). Thus, the Commission is not liable for any costs incurred or charged by the Contractor in anticipation of responding to, or performing work described in, this ITB including, but not limited to, equipment or personnel procured by the Contractor in anticipation of such work. The Commission is not responsible to the Contractor for any loss or damages resulting from circumstances unforeseen at the time of publication of this ITB including, but not limited to, those resulting from a “force majeure”.

ADDITIONAL LEGAL REQUIREMENT

All corporations seeking to do business with the State shall, at the time of submitting a bid, be on file with the Department of State in accordance with provisions of Chapter 607, F.S.; similarly, partnerships seeking to do business with the State shall, at the time of submitting such bid, have complied with the applicable

Ch. 287 Invitation to Bid – Revised 3.12.2025 FWC 25/26-07, Page 10 of 60 provisions of Chapter 620, F.S. For further information on required filing and forms, please go to the following sites: http://sunbiz.org or http://dos.myflorida.com.

USE OF CONTRACT BY OTHER STATE AGENCIES AND ELIGIBLE USERS

As provided in Chapter 60A-1.045, Florida Administrative Code (F.A.C.), and Section 287.042(16), F.S., other State of Florida agencies may purchase from the resulting contract of this ITB, provided that the

Department of Management Services has determined the contract’s use is cost effective and in the best interest of the State, and with the Contractor’s consent.

Other State of Florida governmental entities and eligible users may also request of the Contractor to be able to use this contract. If the Contractor agrees to other entities to utilize this ITB contract, such agencies shall coordinate their use of this contract with the Florida Fish and Wildlife Conservation Commission in order to reduce scheduling conflicts.

CONDITIONS AND SPECIFICATIONS

The bidder is required to examine carefully the conditions and specifications of this bid and to be thoroughly informed regarding any and all requirements of the conditions and specifications.

http://www.sunbiz.org/ http://dos.myflorida.com/

Ch. 287 Invitation to Bid – Revised 3.12.2025 FWC 25/26-07, Page 11 of 60

SCOPE OF WORK

FWC 25/26-07

REDDISH EGRET SURVEYS IN TAMPA BAY AND FLORIDA BAY

1. PURPOSE

The selected vendor will supply all field and computer equipment, personnel, and transportation to perform

Reddish Egret surveys by DIRECT COUNT (boat or ground) or FLIGHT-LINE SURVEY.

2. PROJECT GOAL

This project will survey for reddish egret nests present in the Tampa Bay and Florida Bay regions of the species’ breeding distribution. The goal of the project is to identify current breeding sites and estimate the abundance of nesting reddish egrets throughout the study area. A secondary goal of this project is to document breeding success in Florida Bay.

3. PROJECT LOCATION

This project will occur at two core reddish egret breeding areas. Tampa Bay and its surrounding waters in

Hillsborough, Manatee, Pinellas, and Sarasota counties is home to one of Florida’s largest reddish egret colonies (Alafia Bank), as well as numerous other high priority reddish egret colonies (see Map). Florida

Bay is located in Monroe County and is home to at least 12 reddish egret breeding sites.

4. WORK SPECIFICATIONS AND METHODOLOGIES

Any item listed in this Scope of Work requiring FWC Contract Manager approval may be discussed verbally between the Vendor and the Contract Manager. Thereafter, a follow up email will be provided to the Vendor by the FWC Contract Manager documenting the approval.

4.1. The Vendor will supply all field and computer equipment, personnel, and transportation. All equipment and vehicles used must be approved by the Florida Fish and Wildlife Conservation Commission (FWC)

Contract Manager. FWC will provide data sheets to the Vendor. Any changes to datasheets or protocols described below must be approved by the FWC Contract Manager.

4.2. Tampa Bay study area

Surveys at known or suspected breeding colonies will be performed as follows:

4.2.1 A direct count will be conducted by slowly circling by boat ~30m from the colony.

4.2.2 For colonies with active nesting, one of the following techniques will be used to count breeding individuals:

a. A ground-based count will occur when likely nest sites (e.g., along an interior creek or pond) are not visible from a boat. Ground counts will be performed at the discretion of the Vendor with respect to disturbance of nesting reddish egrets and other species.

b. A flight-line survey will be conducted following FWC-approved protocols. (Cox et al.

2019 Florida Field Naturalist, Cox et al. 2017 Waterbirds.) Observers will visit nest sites by boat and will perform counts lasting 2 hours, beginning ~1 hour after sunrise.

Observers will station themselves on opposing sides of an island, ~100m from the colony, and independently record incoming and outgoing flights.

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4.2.3 Each colony will be surveyed twice in close temporal proximity (i.e., within 5 days),with each of the two direct counts performed by independent observers.

4.2.4 The Vendor will provide 54 days of surveys to cover 26 high priority colonies (See Table 1 below), the identity of which must be agreed upon in advance by the FWC Contract Manager and the Vendor, confirmed by both parties in an email, and ultimately approved by the FWC

Contract Manager.

4.3. Florida Bay study area

4.3.1. Surveys will occur at 42 keys, which will include 22 high priority colonies (See Table 2 below) agreed upon in advance by the FWC contract manager.

4.3.2. Keys with no spoonbill or reddish egret activity documented within the past 5 years will be visited three times during the breeding season and searched for spoonbill and reddish egret nesting activity. If activity is observed during any of the three visits, the remainder of this protocol will be followed.

4.3.3. Keys with spoonbill or reddish egret activity documented within the past 5 years will be visited every 3 weeks to document spoonbill and reddish egret activity.

4.3.4. All reddish egret nests will be marked and revisited on 7–10-day intervals until nests fail or chicks become branchlings.

4.3.5. Keys with branchlings will be visited every 3 weeks to document ultimate productivity.

4.3.6. An Excel spreadsheet shall be emailed to the FWC Contract Manager in early Feb and in early

April containing a list of colonies surveyed, date(s) surveyed, the number of times visited to date, along with presence/absence of target species specified by (Y/N). Counts are not necessary at this point but can be provided at the vendor’s discretion.

4.3.7. All active keys will be visited 1-2 times toward the end of the season to document renesting activity.

4.3.8. Incidental encounters with reddish egrets in Florida Bay will be documented, and the protocol outlined in steps 2-5 above will be followed if new reddish egret nest sites are found.

4.3.9. In addition, approximately 20 keys not currently monitored in central Florida Bay as part of the spoonbill monitoring program will be observed using a flight line count protocol of approximately

30 minutes duration at various locations around these keys.

a. If any spoonbill or reddish egret activity is observed, the vendor may survey these sites using the methods described for the Tampa Bay study area.

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5. DELIVERABLES

The Vendor will provide two paper copies and two flash drive copies of data collected in a format detailed below.

5.1. For sites in the Tampa Bay study area, data is to include:

5.1.1. Longitude, latitude, and name of keys surveyed.

5.1.2. Date, time, weather conditions, observer names.

5.1.3. Approximate counts, by species, of all birds nesting on surveyed keys.

5.1.4. These may represent peak or other counts from survey efforts not related to this project.

5.1.5. Number of reddish egrets and/or reddish egret nests observed during each survey, with time of each observation recorded.

5.1.6. All incidental/additional observations outside the actual surveys (e.g., nests not observed during the surveys, late season counts of independent young).

5.1.7. Color morph of all observed reddish egrets.

5.1.8. GPS coordinates or approximate mapped location of all observed reddish egret nests.

5.1.9. Stage of each reddish egret nest (i.e., incubation, early nestling, late nestling, branchling) when observed, unless risk of disturbance to nest or nearby nesting birds to acquire information is deemed by the contractor in consultation with the contract manager, unsatisfactorily high.

5.1.10. Nest height, canopy height at the nest, nest substrate, and water depth and/or distance to nearest permanently wetted area, unless risk of disturbance to nest or nearby nesting birds to acquire information is deemed unsatisfactorily high.

5.2. For sites in the Lower Keys, data is to include:

5.2.1. Data from Florida Bay may be submitted in a format consistent with the Vendor’s routine data collection and storage efforts, contingent the format is approved by the FWC Contract Manager and all data described above are included from the Tampa Bay area.

6. PROJECT TIME FRAME

6.1. Surveys in the Tampa Bay study area will occur during March to May 2026 to coincide with peak nesting based on Vendor’s best judgment. Surveys will occur in Florida Bay primarily during December

2025 to April 2026. The Vendor will also make opportunistic surveys outside of this season if reddish egret or spoonbill activity is observed.

6.2. One paper copy and flash drive copies of the data will be delivered to the FWC Contract Manager no later than June 10, 2026.

6.3. The Vendor will submit an invoice for payment in the amount approved in the Purchase Order no later than June 19, 2026, or as otherwise detailed in the final Purchase Order.

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7. FINANCIAL CONSEQUENCES

The Vendor will not be paid until the deliverables are provided to and approved by the FWC Contract

Manager.

REMAINDER OF PAGE INTENTIONALLY LEFT BLANK

Ch. 287 Invitation to Bid – Revised 3.12.2025 FWC 25/26-07, Page 15 of 60

8. FIGURES

8.1. Figure 1. Previous reddish egret survey locations in Florida, 1977-2013. High priority colonies are those that comprise 90% of the known population in each of five core breeding areas (Tampa Bay, SW Florida, Lower Keys, Florida Bay, and Merritt Island). Work outlined here will occur in the Tampa Bay and

Florida Bay regions (circled).

Ch. 287 Invitation to Bid – Revised 3.12.2025 FWC 25/26-07, Page 16 of 60

8.2. Table 1. High-priority sites to be surveyed in the Tampa Bay study area

Number Site Name Latitude Longitude

1 Alafia Bank 27.85 -82.41

Ann and Rich Paul Little Bird

Key

27.53 -82.6

3 Fantasy Island 27.87 -82.43

4 Little Bird Key NWR 27.69 -82.72

5 Jackass Key NWR 27.67 -82.72

6 Coffeepot Bayou 27.79 -82.62

7 Marker 26 28.08 -82.8

8 I-25 27.97 -82.82

9 Bishop Bayou 27.43 -82.68

10 Alligator Lake 27.98 -82.7

11 Three Rooker Island 28.12 -82.84

12 Manbirtee Key 27.64 -82.57

Don Cesar (Miller Family)

Colony

27.71 -82.74

14 Roberts Bay Bird Island 27.11 -82.46

15 Matanzas Pass 26.46 -81.96

16 Tarpon Bay Keys 26.46 -82.08

17 Broken Islands 26.68 -82.19

18 White Pelican Island 26.79 82.25

19 Big Carlos Pass W of M52 26.43 -81.89

20 Smokehouse Key 25.91 -81.73

21 Upper Bird Island 26.56 -82.07

22 Bird Key 26.67 -82.23

23 Hemp Key 26.6 -82.15

24 Skimmer Island 26.51 -82.03

25 Sand Key Dunedin West*

26 Bellaire Island*

*Latitude and Longitude for these locations is not available.

Ch. 287 Invitation to Bid – Revised 3.12.2025 FWC 25/26-07, Page 17 of 60

8.3. Table 2. High-priority sites to be surveyed in the Florida Bay study area

Number Site Name Latitude Longitude

1 Middle Butternut 25.08 -80.51

2 Stake 25.06 -80.59

3 Pigeon 25.06 -80.51

4 Crane 25.01 -80.61

5 E. Bob Allen 25.03 -80.67

6 W. Bob Allen 25.03 -80.68

7 Calusa 25.05 -80.69

8 Pollock 25.02 -80.7

9 S. Park 25.11 -80.56

10 Central Jimmie 25.05 -80.65

11 First Mate 25.03 -80.65

12 N. Jimmie 25.07 -80.64

13 Captain 25.03 -80.63

14 Tern 25.16 -80.55

15 S. Nest 25.14 -80.51

16 Duck 25.18 -80.49

17 Eagle 25.17 -80.6

18 South Twin 24.96 -80.74

19 Sandy 25.03 -81.01

20 Clive 25.08 -80.93

21 Oyster 25.1 -80.95

22 Palm 25.12 -80.88

Ch. 287 Invitation to Bid – Revised 3.12.2025 FWC 25/26-07, Page 18 of 60

PRICE SHEET

FWC 25/26-07

CONTRACTOR SHALL NOT ALTER THE PRICE SHEET IN ANY WAY.

Price quoted shall not contain any Federal or State sales or use taxes. The bidder recognizes that the State of Florida, by virtue of its sovereignty, is not required to pay taxes on services, goods and/or equipment purchased incident to such service. Quoted price shall include all necessary items to complete the project.

ALL ITEMS SHALL BE BID OR THE BID WILL BE REJECTED. THE BID WILL BE AWARDED TO

THE RESPONSIVE, RESPONSIBLE BIDDER THAT SUBMITS THE LOWEST TOTAL PRICE.

TOTAL BID PRICE: $ _________________________

BY SIGNING BELOW, I ATTEST THAT I HAVE READ THE ENTIRE BID AND AGREE TO FURNISH

THE SERVICE AT THE PRICE QUOTED ABOVE. I HEREBY AFFIRM I HAVE NOT BEEN IN ANY

AGREEMENT OR COLLUSION AMONG BIDDERS IN RESTRAINT OF FREEDOM OF COMPETITION.

Contractor: ___________________________

Address: _____________________________

Signed: _______________________________

Print Name: __________________________

Title: ________________________________

Fax: _________________________________

City/State/Zip: ________________________

Telephone: ___________________________

REFERENCES

A minimum of three (3) separate and verifiable references, from persons or firms for whom the bidder has performed similar jobs as per the bid specifications shall be supplied with the bid. The same client may not be listed for more than one (1) reference, and no more than one (1) of the submitted references shall be related to a past project where staff necessary for the current project were unaffiliated with the bidder and/or employed by a different company. If providing an unaffiliated reference, enter the information in

Reference 4 - Collective Experience. The firms and/or contact persons should be available between the hours of 8:00 AM and 5:00 PM, Eastern Time, Monday through Friday. FWC staff will attempt to contact each selected reference by phone up to three (3) times. If any reference is not available as stated above, this may be cause for rejection of the Bidder’s bid. Provide a description (scope of work) of each job.

REFERENCE #1

Name: __________________________________________________________________________________________

Address: ________________________________________________________________________________________

Contact Person: ____________________________________ Telephone Number: _________________________

Project Dates for Work Performed (MM/YYYY): _________________________ to _________________________

Project Location: _________________________________________________________________________________

Brief description of the services performed for the project:

Ch. 287 Invitation to Bid – Revised 3.12.2025 FWC 25/26-07, Page 20 of 60

REFERENCE #2

Name: __________________________________________________________________________________________

Address: ________________________________________________________________________________________

Contact Person: ____________________________________ Telephone Number: _________________________

Project Dates for Work Performed (MM/YYYY): _________________________ to _________________________

Project Location: _________________________________________________________________________________

Brief description of the services performed for the project:

Ch. 287 Invitation to Bid – Revised 3.12.2025 FWC 25/26-07, Page 21 of 60

REFERENCE #3

Name: __________________________________________________________________________________________

Address: ________________________________________________________________________________________

Contact Person: ____________________________________ Telephone Number: _________________________

Project Dates for Work Performed (MM/YYYY): _________________________ to _________________________

Project Location: _________________________________________________________________________________

Brief description of the services performed for the project:

Ch. 287 Invitation to Bid – Revised 3.12.2025 FWC 25/26-07, Page 22 of 60

REFERENCE #4 – COLLECTIVE EXPERIENCE

Name: __________________________________________________________________________________________

Address: ________________________________________________________________________________________

Contact Person: ____________________________________ Telephone Number: _________________________

Collective Experience Employee

First Name: __________________________________ Last Name: ___________________________________

Previous Employer’s Name: _______________________________________________________________________

Previous Position Title: ___________________________________________________________________________

Project Dates for Work Performed (MM/YYYY): _________________________ to _________________________

Project Location: _________________________________________________________________________________

Brief description of the services performed for the project:

REFERENCE QUESTIONNAIRE

REFERENCE:

Reference Organization Name: ___________________________________________

Reference Contact: ______________________________________________________

Reference Phone Number: _______________________________________________

For Agency use ONLY, to be completed following the bid opening:

The following questions will be asked of the client reference, as chosen at the discretion of the Agency.

1. Did the vendor stay within the approved timeline/budget?

Excellent Above Satisfactory Satisfactory Fair Poor

Comments:

2. Did the vendor maintain clear communication?

3. How satisfied was your organization with the vendor's skill, knowledge, cooperativeness, and professional manner?

4. How satisfied was your organization with the timeliness of the vendor’s delivery of products or performance of services under the contract?

FWC Staff Signature: __________________________________

Date: ___________________

Ch. 287 Invitation to Bid – Revised 3.12.2025 FWC 25/26-07, Page 24 of 60

ATTACHMENT A

FWC 25/26-07

FLORIDA FISH & WILDLIFE CONSERVATION COMMISSION

PURCHASE ORDER TERMS & CONDITIONS

Last Updated: April 29, 2025

Section 1. PURCHASE ORDER

A. Composition and Priority The Contractor agrees to provide commodities or contractual services to the Commission within the manner and at the location specified in the Purchase Order, and any attachments to the Purchase

Order. These Purchase Order Terms and Conditions, whether generic or specific, shall take precedence over any inconsistent or conflicting provision in the State of Florida, General Contract Conditions, PUR

1000. Additionally, the terms of the Purchase Order supersede the terms of any and all prior agreements with respect to this purchase.

B. Initial Term Unless otherwise specified, the Purchase Order begins on the date of issuance. Contractual services or commodities to be provided by the Contractor shall be completed by the date specified on the

Purchase Order end date.

Section 2. PERFORMANCE

A. Performance Standards The Contractor agrees to perform all tasks and provide deliverables as set forth in the Statement of

Work and attachments to the Purchase Order. The Commission shall be entitled at all times, upon request, to be advised as to the status of work being done by the Contractor and of the details thereof.

Coordination shall be maintained by the Contractor with representatives of the Commission, or of other agencies involved in the project on behalf of the Commission.

B. Performance Deficiency If the Commission determines that the performance of the Contractor is unsatisfactory, the Commission may notify the Contractor of the deficiency to be corrected, which correction shall be made within a timeframe specified by the Commission. The Contractor shall provide the Commission with a corrective action plan describing how the Contractor will address all issues of Purchase Order non‐performance, unacceptable performance, and failure to meet the minimum performance levels, deliverable deficiencies, or Purchase Order non‐compliance. If the corrective action plan is unacceptable to the

Commission, the Contractor will be assessed a non‐performance retainage equivalent to ten (10) percent of the total invoice amount or as specified in the contractual documents. The retainage will be applied to the invoice for the then‐current billing period. The retainage will be withheld until the Contractor resolves the deficiency. If the deficiency is subsequently resolved, the Contractor may invoice the

Commission for the retained amount during the next billing period. If the Contractor is unable to resolve the deficiency, the funds retained will be forfeited.

C. Contractor Responsibilities The Contractor agrees that all Contractor employees, subcontractors, or agents performing work under the Purchase Order shall be properly trained technicians who meet or exceed any specified training

Ch. 287 Invitation to Bid – Revised 3.12.2025 FWC 25/26-07, Page 25 of 60 qualifications. Upon request, the Contractor shall furnish a copy of technical certification or other proof of qualification. All employees, subcontractors, or agents performing work under the Purchase Order must comply with all security and administrative requirements of the Commission. The Commission may conduct, and the Contractor shall cooperate in, a security background check or otherwise assess any employee, subcontractor, or agent furnished by the Contractor. The Commission may refuse access to, or require replacement of, any personnel for cause, including, but not limited to, technical or training qualifications, quality of work, change in security status, or non-compliance with the Commission’s security or other requirements. Such refusal shall not relieve the Contractor of its obligation to perform all work in compliance with the Purchase Order. The Commission may reject and bar from any facility for cause any of the Contractor’s employees, subcontractors, or agents.

D. Assignment The Contractor shall not sell, assign or transfer any of its rights, duties or obligations under the

Purchase Order without the prior written consent of the Commission. In the event of any assignment, the Contractor remains secondarily liable for performance of the Purchase Order, unless the

Commission expressly waives such secondary liability. The Commission may assign the Purchase Order with prior written notice to the Contractor.

E. Damages to State Property Any damages to state property (e.g., structures, roads, culverts, fences, trees, or other natural resources) caused by the Contractor while working on this project shall be the responsibility of the Contractor to remedy, as determined by the Commission. The Contractor shall be responsible for the conduct of all

Contractor personnel at all times while on the job site.

Should any historical or cultural artifacts be uncovered, the Contractor shall immediately halt work and notify the Commission’s Contract Manager. Please note: The State Archaeologist has the power to halt work if they have reason to believe artifacts are being disturbed.

F. Subcontractor Minority Status Report.

Contractor shall provide a Subcontractor Minority Status Report (Composite Exhibit I) to the

Commission’s Contract Manager, summarizing the participation of certified and non-certified woman-

, veteran- and/or minority-owned business enterprise subcontractors/material suppliers for this

Contract. The report shall be completed in its entirety and submitted with each invoice. The

Contractor shall indicate “N/A” if the project does not utilize subcontractors. The Office of Supplier

Development can assist in furnishing names of qualified woman-, veteran- and/or minority-owned business enterprises. Contact the Commission’s Minority Coordinator at (850) 488-6551 with any questions.

G. Independent Contractor The Contractor shall perform as an independent contractor and not as an agent, representative, or employee of the Commission. The Contractor covenants that it presently has no interest and shall not acquire any interest that would conflict in any manner or degree with the performance of services required. Each party hereto covenants that there is no conflict of interest or any other prohibited relationship between the Contractor and the Commission. The Contractor agrees to include this provision in all its subcontracts under the Purchase Order.

H. Commission Rights to Undertake or Award Supplemental Contracts The Contractor agrees that the Commission may undertake or award supplemental contracts for work related to the Purchase Order. The Contractor and its subcontractors shall cooperate with such other contractors and the Commission in all such cases.

https://www.dms.myflorida.com/agency_administration/office_of_supplier_diversity_osd https://www.dms.myflorida.com/agency_administration/office_of_supplier_diversity_osd

Ch. 287 Invitation to Bid – Revised 3.12.2025 FWC 25/26-07, Page 26 of 60

Section 3. PAYMENT AND FEES

A. Payment The Contractor will be paid upon submission of properly certified invoice(s) to the Commission after delivery and acceptance of commodities or contractual services is confirmed in writing by the

Commission.

B. Invoicing Invoices may be submitted electronically to the Commission’s designated Contract Manager, as identified in this Purchase Order. The Contractor acknowledges that the Commission’s Contract

Manager shall…