FWC 24.25-95 Final.pdf

REQUEST FOR INFORMATION (RFI): FWC 24/25-95

TITLE: PRODUCTS OR SOLUTIONS TO IDENTIFY, IMPROVE AND/OR REDUCE INEFFICIENCIES

AND REDUNDANCIES FOR CURRENT FWC WORKFLOWS

CALENDAR OF EVENTS

SCHEDULE DUE DATE METHOD

RFI Advertised May 9, 2025 Posted on the Vendor Information Portal:

https://vendor.myfloridamarketplace.com/

Deadline for Written Questions

Must be received

PRIOR to:

June 6, 2025

@ 5:00 PM ET

See Deadline for Written Questions Clause

Answers to Written Questions The Commission’s response to an inquiry will be sent directly to the vendor via email.

Written Response to RFI

Must be received

PRIOR to:

July 8, 2025

@ 5:00 PM ET

See Written Response to RFI Clause

STATEMENT OF NEED

This is a Request for Information (RFI) as defined in Section 287.012(22), Florida Statutes (F.S.), for informational and planning purposes only. This RFI is issued by the State of Florida, Florida Fish and

Wildlife Conservation Commission (“Commission” or “FWC”), to solicit information regarding the services described herein.

An RFI is not a method of procurement. Responses to an RFI are not offers and shall not be accepted by the

Commission to form a binding Contract. This RFI and responses to it shall not result in the execution of a

Contract with the Commission. By submitting a response to this RFI, a vendor is not prohibited from responding to any related subsequent solicitation. This RFI may be used for purposes of determining whether or not to competitively procure a commodity or contractual service, determining what solicitation process to use, or researching general, special, and/or technical specifications for a project or solicitation.

The Commission reserves the right to utilize the information gathered through the RFI process to develop a scope of services, which may be incorporated into a Contract using a statutorily approved method of procurement.

FWC is seeking information about products or solutions which could identify inefficiencies and redundancies in FWC’s current workflows as well as technologies that could improve FWC operations. The

Commission is requesting this information in order to reduce costs, improve processes, streamline communication, make the agency more responsive to stakeholders, or otherwise make FWC operate more efficiently.

FLORIDA FISH AND WILDLIFE CONSERVATION COMMISSION

1875 ORANGE AVENUE EAST

TALLAHASSEE, FL 32311

(850) 488-6551 https://vendor.myfloridamarketplace.com/

Request for Information – Revised 03.29.2023 FWC 24/25-95, Page 2 of 4

All interested partners are invited to participate in the RFI by submitting a written response as indicated in this RFI document. The information provided as a result of this RFI is intended to be used to develop a future solicitation related to the technologies described herein.

The Commission reserves the right to use or reject any information supplied in response to this RFI.

PROJECT BACKGROUND

In line with the Governor’s Executive Order 25-44 (February 24, 2025), the FWC is launching a new initiative to collect and implement ideas for improving agency operations and saving taxpayer dollars.

The FWC is looking for ways to be more efficient, effective, and resourceful in how we serve the people of

Florida and protect and conserve our state’s natural resources.

The FWC initiative will use advanced technology, such as artificial intelligence, as part of ongoing efforts to identify and eliminate unnecessary spending, programs, or contracts within the agency and recommend reforms to promote efficiency, maximize productivity, and eliminate waste. These recommendations may leverage modern technology to eliminate the duplication of services, reduce fees, and cut overhead.

RFI RESPONSE REQUIREMENTS

Responses to this RFI shall include the following:

1. The vendor’s complete name, address, telephone number, email address, FEID number and the vendor’s point of contact for this RFI.

2. The vendor’s history and experience in:

a. Cost saving solutions for government agencies

b. Efficiency solutions for government agencies

c. Process evaluation and improvement strategies for government agencies

d. Accountability and productivity solutions for government agencies

3. Provide answers to the following questions:

a. How will the proposed solution achieve cost savings to the FWC?

i. What are the potential cost savings that may be realized by the FWC?

b. How will the proposed solution increase productivity?

c. How will the proposed solution increase employee accountability?

d. How will the proposed solution increase agency efficiency?

e. How will the proposed solution improve the working environment for FWC staff?

https://www.flgov.com/eog/news/press/2025/note-press-executive-order-number-25-44-ensuring-government-efficiency

Request for Information – Revised 03.29.2023 FWC 24/25-95, Page 3 of 4

f. What is the potential cost for the proposed solution?

g. What are the training requirements for the proposed solution?

h. How will the proposed solution be measured to determine success and effectiveness?

INFORMATION EFFECTS

The Commission will use the information gained from this RFI to allow FWC leadership to evaluate and learn more about possible new technologies or solutions for implementation within the agency for the purpose of improving efficiencies and operations.

PROCUREMENT MANAGER

Florida Fish & Wildlife Conservation Commission

Tallahassee Purchasing Office

Attn: Matthew Carroll, Procurement Manager

1875 Orange Avenue East

Tallahassee, Florida 32311 matthew.carroll@myfwc.com

DEADLINE FOR WRITTEN QUESTIONS

Written questions that require an answer concerning this RFI shall be submitted in writing to the

Procurement Manager identified in the previous section. Questions must be received no later than the date and time specified in the Calendar of Events (Page 1). Questions may be sent via email with the RFI number in the subject line. It is the responsibility of the vendor to confirm receipt of questions if needed.

WRITTEN RESPONSE TO RFI

Written responses to this RFI must be submitted to the Procurement Manager via email no later than the date and time specified in the Calendar of Events. Responses should include the RFI number in the subject line.

The Commission reserves the right to use any information supplied in any manner. After the Commission has received all responses to this RFI, the Commission, in its sole discretion, shall determine if a meeting with respondents is necessary to clarify the information received. In the event that the Commission decides to hold a meeting, the Respondent(s) will be notified via email.

PROPRIETARY INFORMATION

Any portion of the submitted response which is asserted to be exempt from disclosure under Chapter 119, Florida Statutes, shall be clearly marked “exempt”, “confidential”, or “trade secret” (as applicable) and shall also contain the statutory basis for such claim on every page containing such exempt information. Pages containing trade secrets shall be marked “trade secret as defined in Section 812.081, Florida Statutes”.

Failure to segregate and identify such portions shall constitute a waiver of any claimed exemption and the

Commission will provide such records in response to public records requests without notifying the respondent. Designating material simply as “proprietary” will not necessarily protect it from disclosure under Chapter 119, Florida Statutes. An entire response should not be considered “trade secret”.

PLEASE NOTE: Any submitted material that is not clearly marked as stated in Section 8, Proprietary

Information, is subject to Florida Statute 119, Public Records.

Request for Information – Revised 03.29.2023 FWC 24/25-95, Page 4 of 4

VENDOR COSTS

Vendors are responsible for all costs associated with preparing a response to this RFI. The State of Florida and the Commission will not be responsible for any vendor costs associated with preparing a response to this RFI.

The Commission appreciates your time and interest in responding to this Request for Information.

THIS IS NOT A COMPETITIVE SOLICITATION IN ACCORDANCE WITH 287.057(1), F.S. PLEASE DO

NOT ATTEMPT TO SUBMIT A BID, PROPOSAL OR OTHER PRESENTATION.