FWC 24.25-44 A#1 - Final.pdf

Florida Fish and Wildlife Conservation Commission

Commissioners Rodney Barreto Chairman Coral Gables

Steven Hudson Vice Chairman Fort Lauderdale

Preston Farrior Tampa

Gary Lester Oxford

Albert Maury Coral Gables

Gary Nicklaus Jupiter

Sonya Rood St. Augustine

Office of the Executive Director Roger A. Young Executive Director

Charles “Rett” Boyd Assistant Executive Director

George Warthen Chief Conservation Officer

Jessica Crawford Chief of Staff

850-487-3796

850-921-5786 FAX

Mana gin g fish and wildlife resourc e s for their long-te rm well-b ei n g and the benefi t of peopl e .

620 South Meridian Street Tallahassee, Florida 32399-1600 Voice: 850-488-4676

Hearing/speech-impaired:

800-955-8771 (T) 800-955-8770 (V)

MyFWC.com

DATE: DECEMBER 27, 2024

ADDENDUM NO.: 1

BID NO.: FWC 24/25-44

BID TITLE: MULTI-AREA CULTURAL RESOURCE ASSESSMENTS

UPDATE: REVISED CALENDAR OF EVENTS, ADDITIONAL

WILDLIFE MANAGEMENT AREA, INCLUSION OF MAPS

AND SHAPEFILES, AND QUESTIONS & ANSWERS

The enclosed addendum has been issued for consideration in the preparation of your response to the Florida Fish and Wildlife Conservation Commission’s (FWC) Solicitation No. FWC 24/25-44, “Multi-Area Cultural Resource Assessments”.

All responses to the subject solicitation must be received no later than 2:00 PM (ET) on Wednesday, January 15, 2025 (see Addendum #1, Item #1).

A response received after the exact time specified will not be considered.

Failure to file a protest within the time prescribed in Section 120.57(3), Florida Statutes (F.S.), or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under Chapter 120, Florida Statutes. Written notices, formal requests and proceedings must conform with the requirements set forth in Chapter 28-110, Florida Administrative Code (F.A.C.). Protests must be filed with the Purchasing Office, Fish and Wildlife Conservation Commission, 1875 Orange Avenue East, Tallahassee, Florida 32311-6160 within the time prescribed in Section 120.57(3), F.S. and Chapter 28-110, F.A.C.

Sincerely, Ruth Heggen FWC Procurement Manager

FWC 24/25-44 ADDENDUM #1 2

BEGIN ADDENDUM #1

Item #1: Changes to the Calendar of Events , The solicitation Calendar of Events is hereby revised to extend the Date Sealed Responses are Due and to move all dates after that to read as follows:

SCHEDULE DUE DATE METHOD

RFP Advertised December 11, 2024 Posted on the Vendor Information Portal

(VIP)

Deadline for Questions Must be received

PRIOR to:

December 20, 2024

@ 5:00 PM ET

See Solicitation Questions Clause

Anticipated date for Responses to Written Questions December 27, 2024 Posted on the Vendor Information Portal

(VIP)

SEALED RESPONSE DUE

(REMEMBER: RFP number should be clearly marked on envelope)

Must be received PRIOR to:

January 15, 2025

@ 2:00 PM ET

Mailing Address:

Florida Fish & Wildlife Conservation Commission Attn: Purchasing 1875 Orange Ave E Tallahassee, Florida 32311-6160

Submissions are due BEFORE the date and time of the public opening.

Public Response Opening January 15, 2025

@ 2:00 PM ET

Public Opening Location:

1875 Orange Ave E Tallahassee, FL 32311-6160

-Teleconference- Conference call phone number:

1.888.585.9008 Conference room number: 218-721-199

Evaluation Period From

January 21, 2025 to

February 4, 2025

Florida Fish & Wildlife Conservation Commission

Anticipated Date of Intended Award February 11, 2025 Posted on the Vendor Information Portal

(VIP)

https://vendor.myfloridamarketplace.com/ https://vendor.myfloridamarketplace.com/ https://vendor.myfloridamarketplace.com/

FWC 24/25-44 ADDENDUM #1 3

Item #2 – Addition of Fisheating Creek Wildlife Management Area The 1st sentence of the 2nd paragraph of the Scope of Work is hereby revised to read as follows:

The Fish and Wildlife Conservation Commission (FWC) is designated by the state of Florida as the lead managing agency for Florida Keys and Split Oak Forest Wildlife and Environmental Areas (WEA); Dinner Island Ranch (Caracara Unit), Escribano Point, J.W.

Corbett, Joe Budd, Okaloacoochee Slough, Spirit of the Wild, Telogia Creek, Creek Ranch, and William Beardall Tosohatchee Wildlife Management Areas (WMA); T.M. Goodwin Waterfowl Management Area, and Fisheating Creek Wildlife Management Area.

Attachment D, Cost Sheet, is hereby replaced with Attachment D-1, Revised Cost Sheet, attached hereto and made a part hereof. Respondents must complete and include Attachment D-1 as part of the RFP response or the response shall be deemed non-responsive.

Item #3 – Maps and Shapefiles FWC is providing …….

To access the maps:

1. Visit: https://bidrequestfilessa.blob.core.windows.net/bidrequestcontainer/FWC24.25- 44_Maps.zip

2. Download all files contained in the folder.

To access the shapefiles:

1. Visit: https://bidrequestfilessa.blob.core.windows.net/bidrequestcontainer/FWC24.25- 44_Shapefiles.zip

2.

3. Download all files contained in the folder.

Please note that you will need to copy the above links and paste them into your browser.

Item #4 – Questions and Answers Question #1: Are you able to provide shapefiles to us of the proposed project areas for each one of the WEAs/WMAs listed on the Cost Sheet to aid in developing the proposal?

Answer #1: See Addendum #1, Item #3.

https://bidrequestfilessa.blob.core.windows.net/bidrequestcontainer/FWC24.25-44_Maps.zip https://bidrequestfilessa.blob.core.windows.net/bidrequestcontainer/FWC24.25-44_Maps.zip https://bidrequestfilessa.blob.core.windows.net/bidrequestcontainer/FWC24.25-44_Shapefiles.zip https://bidrequestfilessa.blob.core.windows.net/bidrequestcontainer/FWC24.25-44_Shapefiles.zip

FWC 24/25-44 ADDENDUM #1 4

Question #2: Will above-ground historic resources (architectural history) also need to be surveyed in the proposed project areas during the cultural resource assessments?

Answer #2: Yes.

Question #3: On Page 16, the RFP mentioned that the Principal Investigator should have experience working with Florida's "Division of Historical Resources." Our company has worked with the State Historic Preservation Offices from various states, but we do not have a great amount of experience with the Florida office.

Furthermore, our staff has a vast amount of archaeological experience in the southern states. We wanted to know if this would disqualify our proposal or simply be a reduction on the point grading system.

Answer #3: Those without experience working with Florida’s Division of Historical Resources would receive a lower score in the point grading system but would not be disqualified from submitting a proposal.

Question #4: To better help us develop the technical understanding and project approach associated with the RFP FWC24/25-44, can you provide specifics for the multi-area assessments, including site location and acreage for each project area?

Answer #4: Creek Ranch WMA - ~1,342 acres, Haines City, Polk County Florida Keys WEA - ~6,619 acres, Florida Keys, Monroe County Split Oak Forest WEA - ~1,689 acres, Orlando, Orange and Osceola counties Split Oak Forest WEA addition – ~1,550 acres, Osceola County Dinner Island Ranch, Caracara Unit – ~17,782 acres, Clewiston, Hendry

County Escribano Point WMA additions – ~44 acres, Milton, Santa Rosa County J.W. Corbett WMA – ~60,498 acres, West Palm Beach, Palm Beach County Joe Budd WMA – ~3,056 acres, Quincy, Gadsden, County Okaloacoochee Slough WMA – ~28,148 acres, Felda, Hendry County Spirit of the Wild WMA – ~7,647 acres, Felda, Hendry County Telogia Creek WMA – ~12,384 acres, Bristol, Liberty County William Beardall Tosohatchee WMA - ~30,701 acres, Christmas, Orange

County T.M. Goodwin WMA – ~6,482 acres, Fellsmere, Brevard County Fisheating Creek WMA - ~18,380 acres, Moore Haven, Glades County

FWC 24/25-44 ADDENDUM #1 5

Question #5: We would like to request GIS shapefiles for the areas included in Multi-Area

Cultural Resource Assessments.

Answer #5: See Addendum #1, Item #3.

Question #6: With the upcoming holidays, the proposals are due 15 business days from RFP advertisement. Would you consider pushing the deadline out to account for the holidays?

Answer #6: See Addendum #1, Item #1.

Question #7: Can you share the review committee members and/or contract manager names?

Answer #7: Please see the LIMITATION ON RESPONDENT CONTACT DURING

SOLICITATION PERIOD section of the Request for Proposals. The Procurement Manager is the sole point of contact for prospective Respondents.

Question #8: Can you share the GIS data for the various areas to assist with CRAS scoping Answer #8: See Addendum #1, Item #3.

Question #9: Are there maps available for the Split Oak Forest WEA (Potential Additions) and Escribano Point WMA (Additions) that outline the boundaries of the proposed additions?

Answer #9: See Addendum #1, Item #3.

Question #10: Is there a map available for the Dinner Island Ranch WMA (Caracara Unit)?

Answer #10: See Addendum #1, Item #3.

Question #11: Is there a shape file and/or map for each WMA/WEA to be surveyed that can be provided?

Answer #11: See Addendum #1, Item #3.

FWC 24/25-44 ADDENDUM #1 6

Question #12: Kimley-Horn has a highly qualified team that is ideally positioned across the state to best serve FWC. We've recently expanded our in-house staff to offer cultural resource services and can meet your RFP requirements utilizing these staff members' individual experience. Would FWC accept individual experience for employees prior to joining our firm for Attachments B and C?

Answer #12: No. Only experience with the Respondent’s firm will be accepted.

Question #13: Would FWC consider a one-week extension of the proposal deadline?

Answer #13: See Addendum #1, Item #1.

Question #14: In Attachment D, page 48, the RFP requests that respondents provide cost based on each FWC area to be covered by this contract. For the previous solicitation in 2021/2022, FWC provided GIS files showing the exact survey areas for this contract. Will GIS files for the current batch of WMAs/WEAs be released?

Answer #14: See Addendum #1, Item #3.

Question #15: On page 6, Tab E, the RFP describes the requested format for the respondent’s

Project Approach, to include the schedule for completion of the tasks necessary to complete the work. Does FWC have an anticipated schedule for when these projects may be issued? Specifically, will these projects be released by geography or other common factors?

Answer #15: Respondents should provide their schedule for completion of the tasks by setting the project's starting point as the reference point for scheduling all tasks rather than using a specific date.

Question #16: On page 6, Tab E, the RFP requests that the respondent outline their strategy and methods to be used in the performance of services outlined in the Scope of Work. The previous section, Technical Understanding, requests similar approach language for the tasks outlined in the Scope of Work. Does FWC desire a specific example of how the respondent would go about conducting the assessment of a specific WMA/WEA for this contract? What distinguishes the requested information from Tab D from Tab E?

FWC 24/25-44 ADDENDUM #1 7

Answer #16: The Technical Understanding section requests information on the

Respondent’s understanding of the services needed by FWC. The Project Approach section requests information on how you will accomplish these services.

Question #17: On page 36, the RFP discusses compliance with Federal Funding

Accountability and Transparency. Is it anticipated that this contract will be federally funded? Furthermore, is it anticipated that any portion of the survey areas may require federal permitting prior to survey?

Answer #17: No federal funds will be utilized to fund any of this project. It is not anticipated that federal permitting will be required prior to survey.

END ADDENDUM #1

FWC 24/25-44, Addendum #1, Revised Cost Sheet, Page 1 of 2

ATTACHMENT D-1

FWC 24/25-44

REVISED COST SHEET

CONTRACTOR SHALL NOT ALTER THE PRICE SHEET IN ANY WAY

Price shall be less any Federal or State sales or use taxes. The Respondent recognizes that the State of Florida, by virtue of its sovereignty, is not required to pay taxes on services, goods and/or equipment purchased incident to such service. Prices shall include all necessary items to complete the project, including but not limited to personnel costs , multipliers, supplies, and travel.

PRICES SHALL BE PROVIDED FOR ALL ITEMS LISTED OR THE RESPONSE WILL BE REJECTED.

PRICES BID WILL BE IN EFFECT FOR THE ENTIRE TERM OF THE CONTRACT.

AREA PRICE

CREEK RANCH WMA $_____________________________

FLORIDA KEYS WEA $_____________________________

SPLIT OAK FOREST WEA $_____________________________

SPLIT OAK FOREST WEA (POTENTIAL ADDITION) $_____________________________

DINNER ISLAND RANCH WMA (CARACARA UNIT) $_____________________________

ESCRIBANO POINT WMA (ADDITIONS) $_____________________________

J.W. CORBETT WMA $_____________________________

JOE BUDD WMA $_____________________________

OKALOACOOCHEE SLOUGH WMA $_____________________________

SPIRIT OF THE WILD WMA $_____________________________

TELOGIA CREEK WMA $_____________________________

WILLIAM BEARDALL TOSOHATCHEE WMA $_____________________________

T.M. GOODWIN WMA $_____________________________

FISHEATING CREEK WMA $_____________________________

TOTAL FOR ALL AREAS $_____________________________

FWC 24/25-44, Addendum #1, Revised Cost Sheet, Page 2 of 2

BY SIGNING BELOW, I ATTEST THAT I HAVE READ THE ENTIRE RESPONSE AND AGREE

TO FURNISH THE SERVICE AT THE PRICE QUOTED ABOVE. I HEREBY AFFIRM I HAVE

NOT BEEN IN ANY AGREEMENT OR COLLUSION AMONG RESPONDENTS IN RESTRAINT

OF FREEDOM OF COMPETITION

Contractor: __________________________________________________________________________

Address: ____________________________________________________________________________

Signed: _____________________________________________________________________________

Print Name: _________________________________________________________________________

Title: _______________________________________________________________________________

Fax: ________________________________________________________________________________

City/State/Zip: _______________________________________________________________________

Telephone: __________________________________________________________________________

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