FWC 23.24-86 Final.pdf

FLORIDA FISH AND WILDLIFE CONSERVATION COMMISSION

1875 ORANGE AVE E

TALLAHASSEE, FL 32311-6160

(850) 488-6551

INVITATION TO BID

FWC 23/24-86

ORANGE HAMMOCK WILDLIFE MANAGEMENT AREA CUSTOM SWAMP BUGGY

ITB BIDDER ACKNOWLEDGEMENT FORM

Purpose: The intent of this bid is to obtain competitive pricing for a swamp buggy for the Orange Hammock Wildlife

Management Area, per the specifications contained herein. Only responsive and responsible Contractors will be considered for award of this Invitation to Bid (ITB).

Responsive: To be responsive, a bid must constitute a definite, firm, unqualified and unconditional offer to meet all of the material terms of this ITB. Material terms are those that could affect the price, quantity, quality, or delivery. Also included as material terms are those which are clearly identified in this ITB and which, for reasons of policy, must be complied with at risk of bid rejection for non-responsiveness.

Non-Responsive: Any submission that does not comply with this ITB in any way, does not contain all the properly signed forms, supplements or deviates from the Bid requirements or has an incomplete Price Sheet may be considered nonresponsive at the discretion of the Procurement Manager.

Responsible Companies: The Commission shall only consider responsible companies. Responsible companies are those that have, in the sole judgment of the Commission, the financial ability, experience, resources, skills, capability, reliability and business integrity necessary to perform the requirements of the contract. The Commission may also consider references and quality to determine the responsibility of the bid. The Commission reserves the right to use any information, whether supplied through the Bidder’s submission or otherwise obtained, in determining responsibility.

Rejection of Bids: The Commission reserves the right to reject any and all bids and to waive any minor irregularity in the submissions received in response to this ITB. The Commission reserves the right to consider all information, whether submitted or otherwise, to determine responsiveness and responsibility and to reject bids accordingly.

Name of Business: ____________________________________________________________________________________________________

Contact Person Name: _________________________________________________________________________________________________

Business Address: ____________________________________________________________________________________________________

City: ____________________________ State: _____________________________ Zip code: ______________________________________

Phone: ___________________________ Fax: _______________________________ Email: ______________________________________

Federal Employer Identification Number: ____________________

The undersigned attest to the following:

“We understand all of the terms, conditions and the specifications contained herein and agree to abide by all of the terms, conditions and the specifications in their entirety.

Authorized Signature (Manual): ________________________________________________________________________________________

Authorized Signature Name (Typed) and Title: __________________________________________________________________________

Ch. 287 Invitation to Bid – Revised 10.3.2023 FWC 23/24-86, Page 2 of 60

CALENDAR OF EVENTS

FWC 23/24-86

SCHEDULE DUE DATE METHOD

Bid Advertised February 27, 2024 Posted on the Vendor Information Portal

(VIP)

Deadline for Questions

Must be received

PRIOR to:

March 5, 2024

@ 5:00 PM ET

See Deadline for Questions Clause

Anticipated date for Responses to Written Questions March 8, 2024 Posted on the Vendor Information Portal

SEALED BIDS DUE

(REMEMBER: The bid number should be clearly marked on envelope)

Must be received

PRIOR to:

March 13, 2024

@ 2:30 PM ET

Mailing Address:

Florida Fish & Wildlife Conservation

Commission

Attn: Purchasing

1875 Orange Ave E

Tallahassee, Florida 32311-6160

Submissions are due BEFORE the date and time of the public opening.

Public Bid Opening March 13, 2024

@ 2:30 PM ET

Public Opening Options for Attendance:

-In Person-

1875 Orange Ave E

Tallahassee, FL 32311-6160

-Teleconference-

Conference call phone number:

1.888.585.9008

Conference room number: 218-721-199

Anticipated Date of Intended

Award March 18, 2024 Posted on the Vendor Information Portal https://vendor.myfloridamarketplace.com/

Ch. 287 Invitation to Bid – Revised 10.3.2023 FWC 23/24-86, Page 3 of 60

GENERAL CONDITIONS

FWC 23/24-86

The Florida Fish and Wildlife Conservation Commission’s (FWC or Commission) mission is to manage fish and wildlife resources for their long-term well-being and the benefit of people. The Commission administers six (6) major programs including habitat and species conservation, freshwater fisheries management, law enforcement, marine fisheries management, hunting and game management and fish and wildlife research.

A Bidder submitting a bid shall be registered in the MyFloridaMarketPlace (MFMP) system and where required, the Sunbiz system prior to the bid opening. Business entities which must be on file with Sunbiz include the following foreign and domestic entities: Corporations for and not for profit, Limited Liability

Companies (LLC), Limited Partnerships (LP) including Limited Liability Limited Partnerships (LLLP), and organizations doing business under a fictitious name (DBA). A Bidder may not be considered for an award, if not registered in the MFMP and Sunbiz system. The Bidder’s registration address and federal employer identification (FEID) number should match the Bidder’s address and FEID number listed on the

Bidder Acknowledgment form (page 1).

Certified Minority-owned, Woman-owned and Service-Disabled Veteran Business Enterprises, as certified by the State of Florida Office of Supplier Diversity, are encouraged by the Commission to participate in the bidding process.

Bids from Bidders shall include all necessary equipment to complete the job. The bidder is required to supply all specified documentation when submitting a bid for this project.

Please note:

• The terms “Contract,” “Agreement” and “Purchase Order” are used interchangeably in the document.

• The terms “Commodities” and “Goods” are used interchangeably in the document.

TERMS AND CONDITIONS

PUR 1000 and PUR1001 are hereby incorporated by reference. PUR1000 and PUR1001 can be found at the

Department of Management Services website at the following link:

https://www.dms.myflorida.com/business_operations/state_purchasing/state_agency_resources/state_purc hasing_pur_forms

The following terms and conditions take precedence over the PUR1001 and PUR1000 forms where applicable. The Commission objects to and shall not consider any additional terms or conditions submitted by a Bidder or Contractor, including any appearing in documents attached as part of a Bidder’s response.

In signing and submitting its bid, a Bidder agrees that any additional terms or conditions, whether submitted intentionally or inadvertently, shall have no force or effect. Failure to comply with terms and conditions, including those specifying information that must be submitted with a bid, shall be grounds for rejecting a bid.

The terms and conditions of Attachment A, Purchase Order Terms and Conditions, are hereby incorporated into this solicitation. Any contract resulting from this solicitation will include the terms and conditions of this solicitation and the terms and conditions contained in Attachment A.

https://www.dms.myflorida.com/business_operations/state_purchasing/state_agency_resources/state_purchasing_pur_forms https://www.dms.myflorida.com/business_operations/state_purchasing/state_agency_resources/state_purchasing_pur_forms

Ch. 287 Invitation to Bid – Revised 10.3.2023 FWC 23/24-86, Page 4 of 60

PROCUREMENT MANAGER

Matthew Carroll matthew.carroll@myfwc.com

TERM

The contract will be effective one year upon issuance of Purchase Order.

If circumstances constituting Force Majeure have occurred, or if anything occurs beyond the Contractor’s control, the Contractor shall submit an extension request in writing. The Project Manager and Contract

Manager will review the extension request and if they determine it is justified, will forward to the Bid

Request Inbox (bidrequest@myfwc.com) for procurement review and approval/disapproval.

SUBCONTRACTS

Subcontracting IS NOT permitted pursuant to the Terms and Conditions of the Purchase Order.

DIVERSITY

The Commission is committed to supporting Florida’s diverse business industry and population through ensuring participation by minority, women, and veteran-owned business enterprises in the economic life of the state. The State of Florida Mentor Protégé Program connects minority, women, and veteran-owned business enterprises with private corporations for business development mentoring. We strongly encourage contractors doing business with the State of Florida to consider this initiative. For more information on the

Mentor Protégé Program, please contact the Office of Supplier Diversity at (850) 487-0915 or osdinfo@dms.myflorida.com.

FWC encourages diversity in its procurement program and requests that all subcontracting opportunities afforded by this solicitation enthusiastically embrace diversity. The award of subcontracts should reflect the vast array of citizens in the State of Florida. Bidders can visit the Office of Supplier Diversity website for information on certified business enterprises that may be considered for subcontracting opportunities.

VERBAL INSTRUCTION PROCEDURE

Bidders may not consider any verbal instructions as binding upon the Commission. No negotiations, discussions, or actions shall be initiated or executed by the Bidder as a result of any discussion with any

Commission employee. Only those communications from the Commission that are in writing, may be considered as a duly authorized expression on behalf of the Commission.

SOLICITATION QUESTIONS

Any questions from Bidders that require an official FWC answer concerning this project shall be submitted in writing to the Procurement Manager. This includes specification inquiries, such as questions or requests for additional or altered terms and conditions. Questions to the Procurement Manager shall not constitute formal protest of the specifications or of the solicitation. Questions must be received no later than the date and time specified in the Calendar of Events (Page 2). Questions may be sent via email with the solicitation number in the subject line. It is the responsibility of the bidder to confirm receipt of questions if needed.

If questions are received, an addendum will be issued and shall be posted on the Vendor Information Portal

(https://vendor.myfloridamarketplace.com).

mailto:bidrequest@myfwc.com?subject=Extension%20Request https://www.dms.myflorida.com/agency_administration/office_of_supplier_diversity_osd/mentor_protege_program mailto:osdinfo@dms.myflorida.com https://www.dms.myflorida.com/agency_administration/office_of_supplier_diversity_osd/mentor_protege_program

Ch. 287 Invitation to Bid – Revised 10.3.2023 FWC 23/24-86, Page 5 of 60

LIMITATION ON BIDDER CONTACT DURING SOLICITATION PERIOD

Bidders to this solicitation or persons acting on their behalf may not contact, between the release of the solicitation and the end of the 72-hour period following the Commission posting the notice of intended award, (i.e., the 72-hour posting period excludes Saturdays, Sundays, and state holidays) any employee or officer of the executive or legislative branch concerning any aspect of this solicitation, except in writing to the Procurement Manager or as provided in the solicitation documents. Violation of this provision may be grounds for rejecting a response.

BIDDER SPECIFICATION CHALLENGE

Any protest concerning the specifications of this solicitation shall be made in accordance with PUR1001, paragraph 20, “Protests”. A notice of protest of the solicitation documents shall be made within seventy-two hours after the posting of the solicitation. Failure to file a protest within the time prescribed in Section

120.57(3)(b), F.S., shall constitute a waiver of proceedings under Chapter 120, F.S.

ADDENDUMS

If the Commission finds it necessary to supplement, modify or interpret any portion of the specifications or documents or answer any Bidder questions during the ITB period an addendum shall be posted on the

Vendor Information Portal internet site. Each Bidder is responsible for monitoring the Vendor Information

Portal website (https://vendor.myfloridamarketplace.com) for new or changing information relative to this procurement. The Commission bears no responsibility for any delays, or resulting impacts, associated with a

Bidder’s failure to obtain the information made available through the Vendor Information Portal.

BIDDER ACKNOWLEDGMENT

In order for this bid to be valid, the bid must be completed in its entirety, signed by the Bidder and returned, as part of the bid or the bid will be rejected. By affixing your signature to the ITB Bidder Acknowledgement

Form (page 1), the Bidder hereby states that the Bidder has read all bid specifications and conditions and agrees to all terms, conditions, provisions, specifications, and is currently licensed to do business within the

State of Florida, if required by State or Federal Law, for the services or commodities the Bidder will provide the Commission under these bid specifications.

REFERENCES

Each prospective Bidder shall provide a minimum of three (3) references for similar projects completed.

Current contact names and phone numbers shall be included with the bid package. See the attached references form for more detail.

IDENTICAL TIE BIDS

Preference shall be given to businesses with drug-free workplace programs. If two (2) or more bids which are equal with respect to price, quality, and service are received by the State or by any political subdivision for the procurement of commodities or contractual services, a bid received from a business that certifies that it has implemented a drug-free workplace program shall be given preference in the award process.

Contractors must complete the Identical Tie Bid / Drug Free Workplace form (Attachment B) provided and return it with their bid.

SUPPORTING/SUPPLEMENTAL INFORMATION

The Commission requires that bidders submit all required technical, specification, and other supporting information with their bid, so that a detailed analysis and determination can be made, by the Contract

Manager that the product/service offered meets this ITB’s specifications and that other requirements of

Ch. 287 Invitation to Bid – Revised 10.3.2023 FWC 23/24-86, Page 6 of 60 this ITB have been met. However, provided a bid meets the requirements for a definite, firm, unqualified, and unconditional offer, the Commission reserves the right to request supplemental information from the bidder after the bids have been opened to ensure that the products/services offered completely meet this

ITB’s requirements. The requirement for such supplemental information will be at the reasonable discretion of the Commission and may include the requirement that a bidder will provide a sample product(s) so that the Commission can make a first-hand examination and determination.

A bidder's failure to provide this supplemental information or the product sample(s), within the time set by the Commission, will cause the Commission to consider the Contractor non-responsive and reject the

Contractor’s bid.

CONFIDENTIALITY/PUBLIC RECORDS LAW

Bidders are cautioned that Florida law generously defines what constitutes a public record and grants broad rights of public access to those records; see, for example, section 119.07, F.S. If a Bidder believes that its response contains information that is confidential or exempt from disclosure under Florida Law, the Bidder shall clearly segregate and mark that information (for example, stamp each page "Confidential" and place it in an envelope marked "Confidential") and briefly describe in writing the grounds and specific legal citations for claiming exemption from the public records law. If after the notice of intended decision or thirty

(30) days after bid opening, whichever is earlier, the Commission receives a public record request related to the solicitation, the Commission will provide copies of public records that are not exempt to the requester.

The Commission will endeavor to provide notice to the Bidder of all public records requests received related to documents provided by the Bidder that were marked pursuant to this paragraph. In no event shall the

Bidder hold the Commission or any of its employees or agents liable for disclosing, or otherwise failing to protect the confidentiality of, information submitted in response to this solicitation.

MAILING INSTRUCTIONS

All bids shall be submitted in a SEALED ENVELOPE addressed to:

Florida Fish and Wildlife Conservation Commission

Attn: Purchasing

1875 Orange Ave E

Tallahassee, Florida 32311-6160.

The envelope shall be plainly marked on the outside with: BID NUMBER, DATE AND TIME OF THE BID

OPENING.

THE COMMISSION IS NOT RESPONSIBLE FOR THE OPENING OF ANY ENVELOPES THAT ARE NOT PROPERLY

MARKED.

PLEASE NOTE: The Commission’s official business hours of operation are 8:00 AM–5:00 PM ET, exclusive of Saturdays, Sundays and state holidays. Selecting delivery services, such as next day first delivery, may result in attempted delivery prior to opening or closing, and the Commission will not be available to accept those deliveries. THE COMMISSION IS NOT RESPONSIBLE FOR LATE SUBMISSIONS DUE TO COMPLICATIONS

RELATED TO SELECTED DELIVERY SERVICES.

SOLICITATION PUBLIC OPENING

The public opening of this bid will be conducted at the date, time and method specified on the Calendar of

Events (Page 2). BIDS RECEIVED AFTER THE SPECIFIED DATE AND TIME WILL BE REJECTED.

Ch. 287 Invitation to Bid – Revised 10.3.2023 FWC 23/24-86, Page 7 of 60

Any person with a qualified disability shall not be denied equal access and effective communication regarding any bid/proposal documents or the attendance at any related meeting or bid/proposal opening. If accommodations are needed because of a disability, please contact the Purchasing Section at (850) 488-6551 at least three (3) workdays prior to the opening.

AWARDED BID/INSPECTION

The Commission will award the bid to the responsive, responsible bidder who submits the lowest bid price.

If deemed necessary, an interview with the bidder by the Contract Manager may be required before the bid is awarded.

The Commission reserves the right to inspect the prospective Contractor’s materials and background record prior to making an award of the Contract. If the Contract Manager determines the lowest bidder does not have sufficient experience, equipment, etc. to meet the specifications of this ITB, the Commission reserves the right to reject the bidder and evaluate the next lowest bidder.

POSTING OF BID TABS

Bid Tabulations with Contractors identified as awarded bidders will be posted electronically as Agency

Decisions on the Department of Management Services Vendor Information Portal as a Public Notice. The

Agency Decision may be viewed at https://vendor.myfloridamarketplace.com, and will remain posted for a period of 72 hours. Failure to file a protest within the time prescribed in Section 120.57(3)(b), F.S., shall constitute a waiver of proceedings under Chapter 120, F.S.

Awarded Bidders are instructed not to proceed until a Purchase Order, Formal Written Contract, Lease, Notice to Proceed, or some other form of written notice is given to the Contractor by the Commission. A company or person who proceeds prior to receiving a Purchase Order, Formal Written Contract, Lease, Notice to Proceed, or some other form of written notice from the Commission does so without a contract and at their own risk.

Sealed bids, proposals, or replies received by an agency pursuant to a competitive solicitation are exempt from s. 119.07(1) and s. 24(a), Art. I of the State Constitution until such time as the agency provides notice of an intended decision or until thirty (30) days after opening the bids, proposals, or final replies, whichever is earlier.

SCOPE CHANGES AFTER CONTRACT EXECUTION

The Commission shall provide written notice to the successful bidder thirty (30) days in advance of any

Commission required changes to the technical specifications and/or scope of service that affect the successful bidder’s ability to provide the service as specified herein. Any changes that are other than purely administrative changes will require a change order.

FWC CONTRACT MANAGER

The FWC employee identified as the Contract Manager shall perform the following on behalf of the FWC:

• review, verify, and approve receipt of services/deliverables from the Contractor;

• submit requests for change orders/amendments/renewals, if applicable;

• review, verify, and approve invoices from the Contractor; and, if applicable, complete the

Certificate of Contract Completion form; and https://vendor.myfloridamarketplace.com/ http://www.leg.state.fl.us/statutes/index.cfm?App_mode=Display_Statute&Search_String=&URL=0100-0199/0119/Sections/0119.07.html

Ch. 287 Invitation to Bid – Revised 10.3.2023 FWC 23/24-86, Page 8 of 60

• maintain an official record of all correspondence between the Commission and the Contractor and forward the original correspondence to the Procurement Manager for the official file.

DELIVERABLES

The following services or service tasks are identified as deliverables for the purposes of the subsequent

Contract:

a. Performance of all services set forth in the Scope of Work.

b. Submission of all invoicing, supporting documentation, Corrective Action Plans and reports.

LIQUIDATED DAMAGES

If the Contractor fails to complete the work or the conditions of the Purchase Order and/or Change Orders by the completion date, the Commission shall have the right to deduct liquidated damages from any amount due and payable to the Contractor. Liquidated damages shall be assessed in the amount of $100 per calendar day of delay. Exceptions to this provision may be made if a delay is attributable to circumstances that are clearly beyond the control of the Contractor. The burden of proof of unavoidable delay shall rest with the Contractor and shall be supplied in a written form and submitted to the Contract Manager.

WARRANTIES/DAMAGED ITEMS/DELIVERY

The Contractor shall assume full responsibility for providing or ensuring warranty coverage and/or warranty service on any and all items including goods, materials, or equipment provided to the Commission.

If Contractor is not the Manufacturer, all Manufacturer warranties must be passed through to the

Commission.

Delivery shall be made no later than the specified Delivery Date. The Contractor shall pay all costs associated with delivery and shall assume full responsibility for all item(s) damaged prior to the F.O.B.

destination delivery and agree to hold harmless the Commission of all responsibility for prosecuting damage claims.

The Contractor shall assume full responsibility for replacement of all defective or damaged goods within thirty (30) days of notice by the Commission of such defect or damage.

GUARANTEE

If products do not comply with the specifications contained herein, the Contractor shall replace the product(s), or the purchase price shall be refunded. The refund or the delivery of the replacement product(s) shall be made within thirty (30) days following the Contract Manager’s notification to the Contractor that the original product(s) was non-compliant. Costs of returning the original product(s) will be the sole responsibility of the Contractor.

AUTHORIZED COMPENSATION

It is understood and agreed that all compensation under this ITB is specifically limited to the Contractor’s bid price accepted by the Commission, and to the specific procedure for payment established in this ITB and the Purchase Order executed pursuant to it. The Commission is not liable for any costs, fees, expenses or any other compensation whatsoever incurred or charged by the Contractor, other than the bid price paid for the work specifically described in the Scope of Work, which work is actually accomplished and invoiced by the Contractor subsequent to the Commission’s notice to proceed (or other notice to begin work). Thus, the Commission is not liable for any costs incurred or charged by the Contractor in anticipation of responding to, or performing work described in, this ITB including, but not limited to, equipment or

Ch. 287 Invitation to Bid – Revised 10.3.2023 FWC 23/24-86, Page 9 of 60 personnel procured by the Contractor in anticipation of such work. The Commission is not responsible to the Contractor for any loss or damages resulting from circumstances unforeseen at the time of publication of this ITB including, but not limited to, those resulting from a “force majeure”.

ADDITIONAL LEGAL REQUIREMENT

All corporations seeking to do business with the State shall, at the time of submitting a bid, be on file with the Department of State in accordance with provisions of Chapter 607, F.S.; similarly, partnerships seeking to do business with the State shall, at the time of submitting such bid, have complied with the applicable provisions of Chapter 620, F.S. For further information on required filing and forms, please go to the following sites: http://sunbiz.org or http://dos.myflorida.com.

USE OF CONTRACT BY OTHER STATE AGENCIES AND ELIGIBLE USERS

As provided in Chapter 60A-1.045, Florida Administrative Code (F.A.C.), and Section 287.042(16), F.S., other State of Florida agencies may purchase from the resulting contract of this ITB, provided that the

Department of Management Services has determined the contract’s use is cost effective and in the best interest of the State, and with the Contractor’s consent.

Other State of Florida governmental entities and eligible users may also request of the Contractor to be able to use this contract. If the Contractor agrees to other entities to utilize this ITB contract, such agencies shall coordinate their use of this contract with the Florida Fish and Wildlife Conservation Commission in order to reduce scheduling conflicts.

CONDITIONS AND SPECIFICATIONS

The bidder is required to examine carefully the conditions and specifications of this bid and to be thoroughly informed regarding any and all requirements of the conditions and specifications.

http://www.sunbiz.org/ http://dos.myflorida.com/

Ch. 287 Invitation to Bid – Revised 10.3.2023 FWC 23/24-86, Page 10 of 60

SCOPE OF WORK

FWC 23/24-86

ORANGE HAMMOCK WILDLIFE MANAGEMENT AREA CUSTOM SWAMP BUGGY

PURPOSE

The intent of this bid is to obtain competitive pricing for a deck-style swamp buggy and alternate bid items to be used by the Florida Fish and Wildlife Conservation Commission (Commission). The buggy shall be capable of safely and efficiently transporting people and equipment through mud, rocky or uneven terrain, and wet marshes and swamps typical in south

Florida. All parts and equipment shall be new or remanufactured to original equipment manufacturers’ specifications. No junk yard, salvage or “as is” parts will be accepted.

1. MINIMUM VENDOR QUALIFICATIONS

1.1. The vendor shall have manufactured a minimum of ten (10) swamp buggies for government agencies for use in south Florida swamplands (with at least one of those built in the last five years) and provide reference information on the attached Experience Form (ATTACHMENT E).

2. PAYMENT SCHEDULE

2.1. Partial payments of total bid value shall be made after completion of the following tasks:

2.1.1. 20% = Frame, running gear and suspension, and upper structure assembly.

2.1.2. 20% = Wheels, tires, motor, transmission, transfer case assembly, and pre-paint inspection.

2.1.3. 20% = Console steering, seats, rail, and step assembly.

2.1.4. 20% = Fuel tank, water tank, torch tank, storage boxes, deck assembly prior to coating, and shocks prior to final welds.

2.1.5. 20% = Final delivery.

2.2. This payment schedule follows the required inspection schedule, whereby no additional work is to be performed until previous work is approved by the Project Manager and decisions are made to clarify the specifications for items identified in the bid packages as “to be determined”.

3. SPECIFICATION: BASE BID – SWAMP BUGGY

3.1. Description

3.1.1. Vehicle shall be easy to operate in field conditions and easy to maintain for preventative maintenance purposes.

3.1.2. All parts shall be new or remanufactured to the original equipment manufacturers’ specifications. Typed written receipts shall be provided to the Project Manager to validate all parts acquisitions. When brand names are specified, state approved equivalents are acceptable. Equivalent approval shall be given by the FWC Project

Manager.

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3.1.3. Dry-road speed must be a maximum of 20 mph. The swamp buggy must be designed, and stability performance tested to not sway, shimmy, or shake when operated at all speeds. The Commission is not looking for a fast-driving swamp buggy.

3.1.4. Power steering hydraulic cylinder assist, and 40 ft. maximum turning radius are required to provide maneuverability.

3.1.5. Properly positioned controls and instrumentation are required to provide maximum operator access and sufficient view of required gauges and accessories.

3.2. Warranty and Parts List

3.2.1. The successful bidder shall supply a parts list of all commercially manufactured components that will include part, source, part number, and model (if applicable).

3.2.2. All components, labor, and workmanship shall carry a minimum of one (1) year warranty. A copy of the warranty(s) shall be delivered with the unit. Any modifications to parts used shall be listed with the respective modifications and an explanation of why it was modified.

3.2.3. The successful bidder shall provide an easy-to-understand guide and schedule of routine maintenance and care instructions, including fluid types and volumes at the completion of the project.

3.3. Engine

3.3.1. The engine must be a new Chevrolet 4.3 L V6, Crate Motor with Motorcraft 2 BBL carburetor and MRG

1937 carb adaptor or equivalent. 80-amp alternator, non-computer electronic ignition with manual fuel pump.

High torque starter required. Steel tube exhaust headers, ceramic coated to prevent corrosion. The air cleaner shall be K & N Brand cleanable, suggest KNN 60-series or similar. All engine parts shall be new or remanufactured. Serpentine drive belts are required, no v-belts will be accepted.

3.3.2. Electric starter and alternator system will be installed with shields and/or guards to offer protection from water damage and overheating from engine in field conditions.

3.3.3. The exhaust system shall be quiet and without leaks. System to include a three stage “Flow-Master”, exhaust with tail pipes, which meet or exceed automotive standards. The exhaust system must be routed to the rear of the buggy along and inside the frame and come out at side rear end.

3.3.4. Cooling system: The radiator must be an aluminum, three (3) core, heavy duty assembly equipped with a cooling fan and shroud. In addition, an external heavy duty transmission cooler (Hayden model 405 or approved equivalent) shall be mounted and protected with a fabricated guard to prevent external damage from potential obstructions in front of the radiator. Note: Fabricated guard must allow easy access for repair and cleaning of external transmission cooler and radiator. New radiator or radiator reworked by radiator shop which must include new radiator core and heavy-duty transmission oil cooler. All new hoses, thermostat, radiator cap, and new pump are required which meet or exceed original equipment manufacturers’ (OEM) specifications. In addition, a small screen guard should be installed in front of the radiator to prevent small debris from entering radiator vents.

3.3.5. Engine shall have removable shields on each side so that components are protected from field conditions but accessible for repairs.

Ch. 287 Invitation to Bid – Revised 10.3.2023 FWC 23/24-86, Page 12 of 60

3.3.6. Fluid types shall be clearly labeled at fluid fill locations on the completed buggy. For example: Engine add point would be labeled “Engine Oil 5W-30”.

3.4. Drive Train

3.4.1. Transmission: GM Turbo 400 Hydromatic with short tail shaft. Shift kit installed. Vent to extend to deck. 3 speed automatic with overdrive and new oil cooler system; #405 Hayden brand or approved equal. Shifter shall be on the column.

3.4.2. Transfer Case: ProFab 2.5:1 gear ratio. Case vented to container under deck (oil reservoir), approximately 12

oz. capacity.

3.4.3. Axles and differentials:

a. All parts shall be at least 1 ton series.

b. Front axle and differential shall be a Dana 60 (or superior), modified to accept Tru-Lock device.

c. Rear axle and differential shall be a Dana 70 (or superior), in a “full floating” configuration equipped with

Detroit Lockers.

d. Axle shall have breather tubes installed to reduce water intrusion.

e. All efforts to avoid shortening or otherwise machining axles to size should be considered. Please notify

Project Manager if not possible and prior to ‘machining’ any axles. Axles used should come from representative models that would be easy to locate in southwest Florida.

f. Only open knuckle front end design will be accepted.

g. Locking mechanisms will be installed on each front tire for 4 x 4 use when needed. (Warn or Yukon D60

Hardcore or PM approved equivalent).

h. Front and rear differentials shall be tapped, and a drain plug added on the underside, so water can easily be drained from the center unit without removing the differential cover.

i. All gear boxes and axles with lockers must be able to use a multi gear oil with no additives.

3.4.4. U- joints: Hardened performance type. All U-joints installed on buggy shall have grease zerks and there must be sufficient access to each zerk to grease with a handheld grease gun.

3.5. Suspension

3.5.1. Front: 1 ton leaf springs from conventional truck with load leveler shocks, leaves will be added or removed as necessary for required performance and stability. Gas-charged shock absorbers shall be installed in a way that steering and maneuverability is not compromised. Spring shackles must be installed in a way so not to break.

3.5.2. Rear: 1 ton leaf springs with load leveler and gas charged shock absorbers. Buggy shall be able to carry a minimum of 2 tons (gear, 100-gallon fire skid, gas tank).

3.6. Steering and Brakes

Ch. 287 Invitation to Bid – Revised 10.3.2023 FWC 23/24-86, Page 13 of 60

3.6.1. Steering Type: Full hydraulic steering, Char-Lynn #211-1008, or approved equivalent, with shielding for hoses.

3.6.2. Steering column: Standard steering column and wheel or approved equivalent, with upgraded knuckle.

3.6.3. Turns, lock to lock: Turning circle shall be forty (40) feet, maximum diameter. Stump guards shall be installed if tie rods are not located behind axle.

3.6.4. Brakes: To include new disk brakes mounted to ProFab transfer case at input of transfer case, hydraulic, foot operated. Wildwood caliper and master cylinder required with foot pedal. Master cylinder shall be easy to reach and fill while being protected from field conditions.

3.7. Wheels and Tires

3.7.1. Wheels and Tires: New wheels shall be used with high floatation tires front and rear to protect terrain.

3.7.2. Wheel size and type: Rim diameter 16.1 inches. All four (4) rims must match the width of cut axles. Weld beads to prevent tire slippage. Valve stems will be protected from physical damage by short pipe and cap or other approved types.

3.7.3. Tire inflation pressures: manufacturer’s recommendations.

3.7.4. Tire size: Four (4) new Goodyear American Farmer 21.5 x 16.1 or an approved alternate.

3.8. Dimensions and Measurements

3.8.1. Wheel base: 97-105 inches.

3.8.2. Overall length: 160 inches minimum to 175 inches maximum.

3.8.3. Overall width: 76 inches minimum to 81 inches maximum.

3.8.4. Overall height of buggy deck to ground: 60 – 65 inches.

3.8.5. Overall width of buggy deck: 76 – 81 inches.

3.8.6. Overall length of deck: 160 – 164 inches.

3.8.7. Overall rear deck length: 72-77 inches (area from behind driver’s seat to rear end of buggy deck).

3.8.8. Weight not to exceed 5,400 lbs.

3.8.9. Fuel tank: Welded aluminum tank to fit underneath center of buggy deck, approximately beginning where driver seat on deck ends; twenty to thirty (20-30) gallons with fuel gauge mounted on dash and a visual sight gauge attached to the tank. Fuel hatch and vent location can be settled at the 75% inspection. Fuel tank must be constructed to meet or exceed industry standards for off-road vehicles and be protected from outdoor weather environments. Tapered for draining and a manual fuel tank drain cock shall be installed and protected from obstructions, yet easy to access. Must be able to operate without the use of tools. Fuel tank must have accessible mounting brackets for easy removal and cleaning as required. Steel skid plate shall be fabricated and installed

Ch. 287 Invitation to Bid – Revised 10.3.2023 FWC 23/24-86, Page 14 of 60 to protect fuel tank from damage and must be removable if tank is moved in the future. Inline fuel filter/water separator must be easily accessible and protected from extreme elements.

3.9. Chassis/Body

3.9.1. Frame:

a. Width of frame: Inside measurements: maximum twenty-six (26) inches outside at front to allow maximum steering. Thirty-six (36) inches outside at rear to accommodate in frame storage compartment. The frame shall be custom bent to allow maximum steering at front and room for storage compartment inside frame at rear. All bends to be reinforced with welded plates. Top of leaf spring to bottom of frame: 3-5 inches.

Shields will be installed to prevent front tires from rubbing frame or springs when turning.

b. Frame: Custom built with 3/16” x 2” x 5” steel box tubing.

c. Fabricated engine, transmission, steering, and suspension mounting brackets. Note: All brackets will be welded with closed welds. Brass bushings with grease fittings.

d. Fabricate and install steel engine skid plate for additional engine protection.

e. Install front and rear tow pins and a 2” receiver under front and rear bumper.

3.9.2. Deck:

a. Two (2) captain seats behind engine compartment.

b. Engine hood shall be hinged on the engine side. Hood shall open towards dash and shall be equipped with a prop rod and safety mechanism to prevent falling backward while open.

c. Dash/instrument panel shall be recessed, so that gauges, fuses, and switches are accessible and sit directly in front of driver’s seat on the left side of buggy.

d. Flat floored with aluminum tread plate (minimum of 1/8” thick; covered with a nonskid, grit-type coating or paint).

e. Two (2) aluminum storage compartments underneath the two (2) captain seats.

f. Minimum of five (5) aluminum vertical and two (2) horizontal (per side) 2” x 2” x 3/16” deck support railings capable of holding 200lbs. The lower horizontal railings shall be no more than 4” above the deck floor with aluminum expanded metal all the way around. All deck and railing corners are to be rounded to remove sharp edges for safety. Expanded metal will be welded to the railing frame. Attached to deck with stainless steel screws.

g. Recessed, truck bed style compartment to be installed beginning behind seats. Approximate length of 50 to 55 inches; exact length to be determined by PM. Width is inside distance between two long storage boxes

(minimum of 32 inches). An easily removable aluminum tread plate shall be fashioned to the top opening of the storage compartment; a hinging metal tailgate to be installed where length of deck terminates at end of rear bumper step. Bottom of bed to rest upon or near buggy frame to effectively distribute weight. Several small drain holes may be drilled into bottom of bed. This area will accommodate a removable fire skid unit.

Examples are shown in Figures 2 and 3.

Ch. 287 Invitation to Bid – Revised 10.3.2023 FWC 23/24-86, Page 15 of 60

h. Hinging step to be installed in middle of tailgate. Should be sturdy at 90 degrees and able to fold up and be held by tabs on tailgate to allow tailgate to close flush with bumper. If impractical, a removable step can be installed along support bars to the rear bumper.

3.9.3. Seats:

a. Two (2), one-person (1) low-backed captain seats, Northern Tool and Supply item # 1753 (or similar), mounted on individual fabricated frames that will not tilt forward, but are adjustable for passenger leg lengths. Individual seat frames will be mounted above custom storage boxes that will open forward.

b. The height from bottom seat to deck shall be no more than 14” high. Each seat shall have interior armrests and shall be positioned so that seat occupants do not obstruct shifting.

c. Seat anchor mounting supports and storage box frame shall be reinforced to prevent metal fatigue or failure in case of rollover or accident.

3.9.4. Storage Boxes:

a. Seat storage boxes mounted below each seat and open forward.

b. Two (2) top loading storage compartments shall be placed on the deck of the buggy behind the seats on the passenger side and driver side of rear deck. Location and size of boxes will be determined at 75% inspection.

c. Lid of storage boxes will be used as seats, so removable cushions are required.

3.9.5. Bumpers:

a. Front step bumper: 2 x 5 x 3/16-inch steel tubing with permanent, non-slip surface using weld beads or raised rib expanded metal. The bumper should have steps on both left and right sides to accommodate easier entry. Example is shown in Figure 4.

b. Rear step bumper: 2 x 5 x 3/16-inch steel tubing, with permanent non-slip surface using weld beads or raised rib expanded metal. The rear bumper shall have a step platform to assist loading of cargo in rear deck

(Figure 5).

c. A 2” hitch receiver shall be mounted below each (front and rear) for the placement of a “quick mount” winch.

3.9.6. Paint/Color:

a. All steel shall be cleaned, sand blasted, and primed with iron rust inhibitor. The finish shall be flat light green. Minimum, two (2) full coats of paint exterior automotive acrylic enamel. IMPORTANT: bare metal inspection is required by FWC personnel prior to prime and paint.

3.10. Electric System and Instrumentation

3.10.1. Battery: Two (2), 12-volt heavy duty, maintenance-free batteries (825 cold cranking amps, mounted in weather-proof boxes). Wired through a readily accessible marine grade battery switch to protect against accidental battery drain. Battery switch shall be mounted either under the instrument panel or between and rear

Ch. 287 Invitation to Bid – Revised 10.3.2023 FWC 23/24-86, Page 16 of 60 of two front cabin seats. Batteries shall be mounted on one side of buggy, under the buggy deck. Batteries shall have mounts and enclosures so that mud and water do not inundate them.

3.10.2. Alternator: 80 amperes, minimum, or as required to operate buggy safely and efficiently.

3.10.3. Lights: All switches shall be weatherproof and mounted on dash within reach of the driver. Each letter listing below shall have its own switch. All lights shall have protective guards installed over the lenses.

a. Front: Two (2), long range LED or HID driving lights with high and low sealed beams.

b. Rear: One (1) red LED taillight and one (1) rear back up light (white or clear).

c. One (1) white or clear light mounted under recessed dash and instrument panel to illuminate the front deck floor of buggy but does not shine direct light in passenger’s eyes.

3.10.4. Wiring: Meets or exceeds marine standards with labeled fuse panel under the instrument panel or under the hood compartment. Wiring shall be bundled, protected, and secured to the frame. Conduits shall be used in areas where wiring is exposed or likely to be snagged by vegetation or exposed to heat and water. Straight line fuse block recommended.

3.10.5. Instrumentation: Illuminated weatherproof gauges for oil pressure, water temperature, amperage, fuel level, RPM, and hour meter shall be mounted in dash.

3.10.6. 12 Volt Outlets: Two (2) separately fused heavy duty 12-volt outlets shall be mounted under dash and instrument panel and be protected from the weather.

3.10.7. Shifter shall be on the column of the steering wheel.

4. ALTERNATE #1: PROTECTIVE COVER

4.1. Provide and install one waterproof cover (Naugahyde, or comparable) with attachment snaps on buggy. The cover will be designed and fabricated in a manner to protect dash instruments, steering wheel, and seats from elements.

5. ALTERNATE #2: ADDITIONAL STORAGE

5.1. Provide two (2) marine-grade cup holders screwed or mounted into instrument panel.

5.2. Provide the right side of the driver’s seat box with an additional aluminum fabricated compartment capable of holding paper and clip boards. The compartment will be 14” high x 14” long x 3” wide with a hinged top.

5.3. Provide a 10-lb fire extinguisher and mount mounted behind front seats in an easy to reach area.

5.4. Fabricate and mount 3 heavy gauge 2” aluminum tubes with hooks and tethers under deck at rear of buggy on each side for storing fire hand tools (Figure 5).

6. ALTERNATE #3: WINCHES

6.1. Supply and install two (2) 8000lb Warn model XD9000i portable, or approved equivalent, winches. One (1) winch to be mounted on front of buggy, integrated into front bumper and steps. One (1) mounted at rear of buggy, Ch. 287 Invitation to Bid – Revised 10.3.2023 FWC 23/24-86, Page 17 of 60 integrated into rear bumper and receiver hitch/step. Class III receiver hitches (2”) will be mounted below both bumpers at a minimum of thirty (30) inches off the ground to avoid submersion.

7. ALTERNATE #4: BIMINI CANOPY

7.1. Provide and install one (1) standard marine-grade Bimini canopy. Size and placement shall be determined at the

75% inspection.

8. ALTERNATE #5: RADIO BOX

8.1. Fabricate one (1) waterproof radio box for a 2-way radio (estimated 6” x 10” x 12”) mounted in the dash for easy accessibility by driver with only the radio face exposed to user.

9. FIGURES 1-5

Figures 1-5 below (taken from two different buggies) indicate general descriptions, layouts, and examples of the specifications listed above but are not meant to deter design or compromise integrity of prospective manufacture.

9.1. Figure 1: General layout for deck style buggy.

9.1.1.

Ch. 287 Invitation to Bid – Revised 10.3.2023 FWC 23/24-86, Page 18 of 60

9.2. Figure 2: Side view of recessed bed to accommodate fire skid. Should be supported directly onto frame as shown here.

9.2.1.

Ch. 287 Invitation to Bid – Revised 10.3.2023 FWC 23/24-86, Page 19 of 60

9.3. Figure 3: View of removable aluminum tread plate and tailgate to recessed bed.

9.3.1.

Ch. 287 Invitation to Bid – Revised 10.3.2023 FWC 23/24-86, Page 20 of 60

9.4. Figure 4: Side-access bumper for reference.

9.4.1.

Ch. 287 Invitation to Bid – Revised 10.3.2023 FWC 23/24-86, Page 21 of 60

9.5. Figure 5: Rear bumper and pipe area for hand tools.

9.5.1.

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Ch. 287 Invitation to Bid – Revised 10.3.2023 FWC 23/24-86, Page 22 of 60

PRICE SHEET

FWC 23/24-86

CONTRACTOR SHALL NOT ALTER THE PRICE SHEET IN ANY WAY.

Price quoted shall not contain any Federal or State sales or use taxes. The bidder recognizes that the State of Florida, by virtue of its sovereignty, is not required to pay taxes on services, goods and/or equipment purchased incident to such service. Quoted price shall include all necessary items to complete the project.

ALL ITEMS SHALL BE BID OR THE BID WILL BE REJECTED. THE BID WILL BE AWARDED TO

THE RESPONSIVE, RESPONSIBLE BIDDER THAT SUBMITS THE LOWEST TOTAL PRICE.

BASE BID PRICE: $ ________________________________ (Main Buggy)

ALTERNATE 1 PRICE: $ ________________________________ (Protective Cover)

ALTERNATE 2 PRICE: $ ________________________________ (Additional Storage)

ALTERNATE 3 PRICE: $ ________________________________ (Winches)

ALTERNATE 4 PRICE: $ ________________________________ (Bimini Canopy)

ALTERNATE 5 PRICE: $ ________________________________ (Radio Box)

TOTAL BID PRICE: $ ________________________________ (All Together)

BY SIGNING BELOW, I ATTEST THAT I HAVE READ THE ENTIRE BID AND AGREE TO FURNISH

EACH ITEM AT THE PRICE QUOTED ABOVE. I HEREBY AFFIRM I HAVE NOT BEEN IN ANY

AGREEMENT OR COLLUSION AMONG BIDDERS IN RESTRAINT OF FREEDOM OF COMPETITION.

Contractor: _______________________________

Address: _________________________________

Signed: ___________________________________

Print Name: ______________________________

Title: ____________________________________

City/State/Zip: ____________________________

Phone: ___________________________________

Fax: _____________________________________

Ch. 287 Invitation to Bid – Revised 10.3.2023 FWC 23/24-86, Page 23 of 60

REFERENCES

FWC 23/24-86

A minimum of three (3) references from persons or firms for whom the bidder has performed similar jobs as per the specifications in this bid must be supplied with the bid. The firms and/or contact persons should be available between the hours of 8:00 AM and 5:00 PM, Eastern Time, Monday through Friday. If any reference is not available as stated above, this may be cause for rejection of the Bidder’s bid. Provide a description (scope of work) of each job.

NAME OF COMPANY: ___________________________________________________________________________

CONTACT PERSON: _____________________________________________________________________________

ADDRESS: ______________________________________________________________________________________

CITY/STATE/ZIP: ________________________________________________________________________________

TELEPHONE NUMBER: ________________________ EMAIL ADDRESS: _____________________________

JOB DATE: _____________________________________________________________________________________

DESCRIPTION (SCOPE OF WORK): ______________________________________________________________

NAME OF COMPANY: ___________________________________________________________________________

CONTACT PERSON: _____________________________________________________________________________

ADDRESS: ______________________________________________________________________________________

CITY/STATE/ZIP:…