FWC 23.24-82 Final ITB.pdf

FLORIDA FISH AND WILDLIFE CONSERVATION COMMISSION

1875 ORANGE AVE E

TALLAHASSEE, FL 32311-6160

(850) 488-6551

INVITATION TO BID

FWC 23/24-82

CUSTOM MANATEE TRANSPORT BOX FABRICATION - REBID

ITB BIDDER ACKNOWLEDGEMENT FORM

Purpose: The intent of this bid is to obtain competitive pricing for a custom-built manatee transport truck box with side access door, step well, climate control and liftgate to be installed on an FWC Ford F-550 chassis, per the specifications contained herein. Only responsive and responsible Contractors will be considered for award of this Invitation to Bid (ITB).

Responsive: To be responsive, a bid must constitute a definite, firm, unqualified and unconditional offer to meet all of the material terms of this ITB. Material terms are those that could affect the price, quantity, quality, or delivery. Also included as material terms are those which are clearly identified in this ITB and which, for reasons of policy, must be complied with at risk of bid rejection for non-responsiveness.

Non-Responsive: Any submission that does not comply with this ITB in any way, does not contain all the properly signed forms, supplements or deviates from the Bid requirements or has an incomplete Price Sheet may be considered nonresponsive at the discretion of the Procurement Manager.

Responsible Companies: The Commission shall only consider responsible companies. Responsible companies are those that have, in the sole judgment of the Commission, the financial ability, experience, resources, skills, capability, reliability and business integrity necessary to perform the requirements of the contract. The Commission may also consider references and quality to determine the responsibility of the bid. The Commission reserves the right to use any information, whether supplied through the Bidder’s submission or otherwise obtained, in determining responsibility.

Rejection of Bids: The Commission reserves the right to reject any and all bids and to waive any minor irregularity in the submissions received in response to this ITB. The Commission reserves the right to consider all information, whether submitted or otherwise, to determine responsiveness and responsibility and to reject bids accordingly.

Name of Business: ____________________________________________________________________________________________________

Contact Person Name: _________________________________________________________________________________________________

Business Address: ____________________________________________________________________________________________________

City: ____________________________ State: _____________________________ Zip code: ______________________________________

Phone: ___________________________ Fax: _______________________________ Email: ______________________________________

Federal Employer Identification Number: ____________________

The undersigned attest to the following:

“We understand all of the terms, conditions and the specifications contained herein and agree to abide by all of the terms, conditions and the specifications in their entirety.

Authorized Signature (Manual): ________________________________________________________________________________________

Authorized Signature Name (Typed) and Title: __________________________________________________________________________

Ch. 287 Invitation to Bid – Revised 10.3.2023 FWC 23/24-82, Page 2 of 48

CALENDAR OF EVENTS

FWC 23/24-82

SCHEDULE DUE DATE METHOD

Bid Advertised February 7, 2024 Posted on the Vendor Information Portal

(VIP)

Deadline for Questions

Must be received PRIOR to:

February 14, 2024

@ 5:00 PM ET

See Deadline for Questions Clause

Anticipated date for Responses to Written Questions February 19, 2024 Posted on the Vendor Information Portal

SEALED BIDS DUE

(REMEMBER: The bid number should be clearly marked on envelope)

Must be received PRIOR to:

February 28, 2024

@ 2:00 PM ET

Mailing Address:

Florida Fish & Wildlife Conservation Commission Attn: Purchasing 1875 Orange Ave E Tallahassee, Florida 32311-6160 Submissions are due BEFORE the date and time of the public opening.

Public Bid Opening February 28, 2024

@ 2:00 PM ET

Public Opening Options for Attendance:

-In Person- 1875 Orange Ave E Tallahassee, FL 32311-6160

-Teleconference- Conference call phone number:

1.888.585.9008 Conference room number: 218-721-199

Anticipated Date of Intended Award March 1, 2024 Posted on the Vendor Information Portal https://vendor.myfloridamarketplace.com/

Ch. 287 Invitation to Bid – Revised 10.3.2023 FWC 23/24-82, Page 3 of 48

GENERAL CONDITIONS

FWC 23/24-82

The Florida Fish and Wildlife Conservation Commission’s (FWC or Commission) mission is to manage fish and wildlife resources for their long-term well-being and the benefit of people. The Commission administers six (6) major programs including habitat and species conservation, freshwater fisheries management, law enforcement, marine fisheries management, hunting and game management and fish and wildlife research.

A Bidder submitting a bid shall be registered in the MyFloridaMarketPlace (MFMP) system and where required, the Sunbiz system prior to the bid opening. Business entities which must be on file with Sunbiz include the following foreign and domestic entities: Corporations for and not for profit, Limited Liability Companies (LLC), Limited Partnerships (LP) including Limited Liability Limited Partnerships (LLLP), and organizations doing business under a fictitious name (DBA). A Bidder may not be considered for an award, if not registered in the MFMP and Sunbiz system. The Bidder’s registration address and federal employer identification (FEID) number should match the Bidder’s address and FEID number listed on the Bidder Acknowledgment form (page 1).

Certified Minority-owned, Woman-owned and Service-Disabled Veteran Business Enterprises, as certified by the State of Florida Office of Supplier Diversity, are encouraged by the Commission to participate in the bidding process.

Bids from Bidders shall include all necessary equipment to complete the job. The bidder is required to supply all specified documentation when submitting a bid for this project.

Please note:

• The terms “Contract,” “Agreement” and “Purchase Order” are used interchangeably in the document.

• The terms “Commodities” and “Goods” are used interchangeably in the document.

TERMS AND CONDITIONS

PUR 1000 and PUR1001 are hereby incorporated by reference. PUR1000 and PUR1001 can be found at the Department of Management Services website at the following link:

https://www.dms.myflorida.com/business_operations/state_purchasing/state_agency_resources/state_purc hasing_pur_forms

The following terms and conditions take precedence over the PUR1001 and PUR1000 forms where applicable. The Commission objects to and shall not consider any additional terms or conditions submitted by a Bidder or Contractor, including any appearing in documents attached as part of a Bidder’s response.

In signing and submitting its bid, a Bidder agrees that any additional terms or conditions, whether submitted intentionally or inadvertently, shall have no force or effect. Failure to comply with terms and conditions, including those specifying information that must be submitted with a bid, shall be grounds for rejecting a bid.

The terms and conditions of Attachment A, Purchase Order Terms and Conditions, are hereby incorporated into this solicitation. Any contract resulting from this solicitation will include the terms and conditions of this solicitation and the terms and conditions contained in Attachment A.

https://www.dms.myflorida.com/business_operations/state_purchasing/state_agency_resources/state_purchasing_pur_forms https://www.dms.myflorida.com/business_operations/state_purchasing/state_agency_resources/state_purchasing_pur_forms

Ch. 287 Invitation to Bid – Revised 10.3.2023 FWC 23/24-82, Page 4 of 48

PROCUREMENT MANAGER

Sarah Pegram sarah.pegram@myfwc.com

ESTIMATED BUDGET

The Commission has an estimated budget for this project of $95,000.00.

Any bid submitted with a total cost that is over the estimated budget shall be considered non-responsive.

TERM

The contract will be effective one year upon issuance of Purchase Order.

If circumstances constituting Force Majeure have occurred, or if anything occurs beyond the Contractor’s control, the Contractor shall submit an extension request in writing. The Project Manager and Contract Manager will review the extension request and if they determine it is justified, will forward to the Bid Request Inbox (bidrequest@myfwc.com) for procurement review and approval/disapproval.

SUBCONTRACTS

Subcontracting IS NOT permitted pursuant to the Terms and Conditions of the Purchase Order.

DIVERSITY

The Commission is committed to supporting Florida’s diverse business industry and population through ensuring participation by minority, women, and veteran-owned business enterprises in the economic life of the state. The State of Florida Mentor Protégé Program connects minority, women, and veteran-owned business enterprises with private corporations for business development mentoring. We strongly encourage contractors doing business with the State of Florida to consider this initiative. For more information on the Mentor Protégé Program, please contact the Office of Supplier Diversity at (850) 487-0915 or osdinfo@dms.myflorida.com.

FWC encourages diversity in its procurement program and requests that all subcontracting opportunities afforded by this solicitation enthusiastically embrace diversity. The award of subcontracts should reflect the vast array of citizens in the State of Florida. Bidders can visit the Office of Supplier Diversity website for information on certified business enterprises that may be considered for subcontracting opportunities.

VERBAL INSTRUCTION PROCEDURE

Bidders may not consider any verbal instructions as binding upon the Commission. No negotiations, discussions, or actions shall be initiated or executed by the Bidder as a result of any discussion with any Commission employee. Only those communications from the Commission that are in writing, may be considered as a duly authorized expression on behalf of the Commission.

SOLICITATION QUESTIONS

Any questions from Bidders that require an official FWC answer concerning this project shall be submitted in writing to the Procurement Manager. This includes specification inquiries, such as questions or requests for additional or altered terms and conditions. Questions to the Procurement Manager shall not constitute formal protest of the specifications or of the solicitation. Questions must be received no later than the date and time specified in the Calendar of Events (Page 2). Questions may be sent via email with the solicitation number in the subject line. It is the responsibility of the bidder to confirm receipt of questions if needed.

mailto:bidrequest@myfwc.com?subject=Extension%20Request https://www.dms.myflorida.com/agency_administration/office_of_supplier_diversity_osd/mentor_protege_program mailto:osdinfo@dms.myflorida.com https://www.dms.myflorida.com/agency_administration/office_of_supplier_diversity_osd/mentor_protege_program

Ch. 287 Invitation to Bid – Revised 10.3.2023 FWC 23/24-82, Page 5 of 48

If questions are received, an addendum will be issued and shall be posted on the Vendor Information Portal (https://vendor.myfloridamarketplace.com).

LIMITATION ON BIDDER CONTACT DURING SOLICITATION PERIOD

Bidders to this solicitation or persons acting on their behalf may not contact, between the release of the solicitation and the end of the 72-hour period following the Commission posting the notice of intended award, (i.e., the 72-hour posting period excludes Saturdays, Sundays, and state holidays) any employee or officer of the executive or legislative branch concerning any aspect of this solicitation, except in writing to the Procurement Manager or as provided in the solicitation documents. Violation of this provision may be grounds for rejecting a response.

BIDDER SPECIFICATION CHALLENGE

Any protest concerning the specifications of this solicitation shall be made in accordance with PUR1001, paragraph 20, “Protests”. A notice of protest of the solicitation documents shall be made within seventy-two hours after the posting of the solicitation. Failure to file a protest within the time prescribed in Section 120.57(3)(b), F.S., shall constitute a waiver of proceedings under Chapter 120, F.S.

ADDENDUMS

If the Commission finds it necessary to supplement, modify or interpret any portion of the specifications or documents or answer any Bidder questions during the ITB period an addendum shall be posted on the Vendor Information Portal internet site. Each Bidder is responsible for monitoring the Vendor Information Portal website (https://vendor.myfloridamarketplace.com) for new or changing information relative to this procurement. The Commission bears no responsibility for any delays, or resulting impacts, associated with a Bidder’s failure to obtain the information made available through the Vendor Information Portal.

BIDDER ACKNOWLEDGMENT

In order for this bid to be valid, the bid must be completed in its entirety, signed by the Bidder and returned, as part of the bid or the bid will be rejected. By affixing your signature to the ITB Bidder Acknowledgement Form (page 1), the Bidder hereby states that the Bidder has read all bid specifications and conditions and agrees to all terms, conditions, provisions, specifications, and is currently licensed to do business within the State of Florida, if required by State or Federal Law, for the services or commodities the Bidder will provide the Commission under these bid specifications.

REFERENCES

Each prospective Bidder shall provide a minimum of three (3) references for similar projects completed.

Current contact names and phone numbers shall be included with the bid package. See the attached references form for more detail.

IDENTICAL TIE BIDS

Preference shall be given to businesses with drug-free workplace programs. If two (2) or more bids which are equal with respect to price, quality, and service are received by the State or by any political subdivision for the procurement of commodities or contractual services, a bid received from a business that certifies that it has implemented a drug-free workplace program shall be given preference in the award process.

Contractors must complete the Identical Tie Bid / Drug Free Workplace form (Attachment B) provided and return it with their bid.

Ch. 287 Invitation to Bid – Revised 10.3.2023 FWC 23/24-82, Page 6 of 48

SUPPORTING/SUPPLEMENTAL INFORMATION

The Commission requires that bidders submit all required technical, specification, and other supporting information with their bid, so that a detailed analysis and determination can be made, by the Contract Manager that the product/service offered meets this ITB’s specifications and that other requirements of this ITB have been met. However, provided a bid meets the requirements for a definite, firm, unqualified, and unconditional offer, the Commission reserves the right to request supplemental information from the bidder after the bids have been opened to ensure that the products/services offered completely meet this ITB’s requirements. The requirement for such supplemental information will be at the reasonable discretion of the Commission and may include the requirement that a bidder will provide a sample product(s) so that the Commission can make a first-hand examination and determination.

A bidder's failure to provide this supplemental information or the product sample(s), within the time set by the Commission, will cause the Commission to consider the Contractor non-responsive and reject the Contractor’s bid.

CONFIDENTIALITY/PUBLIC RECORDS LAW

Bidders are cautioned that Florida law generously defines what constitutes a public record and grants broad rights of public access to those records; see, for example, section 119.07, F.S. If a Bidder believes that its response contains information that is confidential or exempt from disclosure under Florida Law, the Bidder shall clearly segregate and mark that information (for example, stamp each page "Confidential" and place it in an envelope marked "Confidential") and briefly describe in writing the grounds and specific legal citations for claiming exemption from the public records law. If after the notice of intended decision or thirty

(30) days after bid opening, whichever is earlier, the Commission receives a public record request related to the solicitation, the Commission will provide copies of public records that are not exempt to the requester.

The Commission will endeavor to provide notice to the Bidder of all public records requests received related to documents provided by the Bidder that were marked pursuant to this paragraph. In no event shall the Bidder hold the Commission or any of its employees or agents liable for disclosing, or otherwise failing to protect the confidentiality of, information submitted in response to this solicitation.

MAILING INSTRUCTIONS

All bids shall be submitted in a SEALED ENVELOPE addressed to:

Florida Fish and Wildlife Conservation Commission Attn: Purchasing 1875 Orange Ave E Tallahassee, Florida 32311-6160.

The envelope shall be plainly marked on the outside with: BID NUMBER, DATE AND TIME OF THE BID

OPENING.

THE COMMISSION IS NOT RESPONSIBLE FOR THE OPENING OF ANY ENVELOPES THAT ARE NOT PROPERLY

MARKED.

PLEASE NOTE: The Commission’s official business hours of operation are 8:00 AM–5:00 PM ET, exclusive of Saturdays, Sundays and state holidays. Selecting delivery services, such as next day first delivery, may result in attempted delivery prior to opening or closing, and the Commission will not be available to accept those deliveries. THE COMMISSION IS NOT RESPONSIBLE FOR LATE SUBMISSIONS DUE TO COMPLICATIONS

RELATED TO SELECTED DELIVERY SERVICES.

Ch. 287 Invitation to Bid – Revised 10.3.2023 FWC 23/24-82, Page 7 of 48

SOLICITATION PUBLIC OPENING

The public opening of this bid will be conducted at the date, time and method specified on the Calendar of Events (Page 2). BIDS RECEIVED AFTER THE SPECIFIED DATE AND TIME WILL BE REJECTED.

Any person with a qualified disability shall not be denied equal access and effective communication regarding any bid/proposal documents or the attendance at any related meeting or bid/proposal opening. If accommodations are needed because of a disability, please contact the Purchasing Section at (850) 488-6551 at least three (3) workdays prior to the opening.

AWARDED BID/INSPECTION

The Commission will award the bid to the responsive, responsible bidder who submits the lowest bid price.

If deemed necessary, an interview with the bidder by the Contract Manager may be required before the bid is awarded.

The Commission reserves the right to inspect the prospective Contractor’s materials and background record prior to making an award of the Contract. If the Contract Manager determines the lowest bidder does not have sufficient experience, equipment, etc. to meet the specifications of this ITB, the Commission reserves the right to reject the bidder and evaluate the next lowest bidder.

POSTING OF BID TABS

Bid Tabulations with Contractors identified as awarded bidders will be posted electronically as Agency Decisions on the Department of Management Services Vendor Information Portal as a Public Notice. The Agency Decision may be viewed at https://vendor.myfloridamarketplace.com, and will remain posted for a period of 72 hours. Failure to file a protest within the time prescribed in Section 120.57(3)(b), F.S., shall constitute a waiver of proceedings under Chapter 120, F.S.

Awarded Bidders are instructed not to proceed until a Purchase Order, Formal Written Contract, Lease, Notice to Proceed, or some other form of written notice is given to the Contractor by the Commission. A company or person who proceeds prior to receiving a Purchase Order, Formal Written Contract, Lease, Notice to Proceed, or some other form of written notice from the Commission does so without a contract and at their own risk.

Sealed bids, proposals, or replies received by an agency pursuant to a competitive solicitation are exempt from s. 119.07(1) and s. 24(a), Art. I of the State Constitution until such time as the agency provides notice of an intended decision or until thirty (30) days after opening the bids, proposals, or final replies, whichever is earlier.

SCOPE CHANGES AFTER CONTRACT EXECUTION

The Commission shall provide written notice to the successful bidder thirty (30) days in advance of any Commission required changes to the technical specifications and/or scope of service that affect the successful bidder’s ability to provide the service as specified herein. Any changes that are other than purely administrative changes will require a change order.

FWC CONTRACT MANAGER

The FWC employee identified as the Contract Manager shall perform the following on behalf of the FWC:

• review, verify, and approve receipt of services/deliverables from the Contractor;

• submit requests for change orders/amendments/renewals, if applicable;

https://vendor.myfloridamarketplace.com/ http://www.leg.state.fl.us/statutes/index.cfm?App_mode=Display_Statute&Search_String=&URL=0100-0199/0119/Sections/0119.07.html

Ch. 287 Invitation to Bid – Revised 10.3.2023 FWC 23/24-82, Page 8 of 48

• review, verify, and approve invoices from the Contractor; and, if applicable, complete the Certificate of Contract Completion form; and

• maintain an official record of all correspondence between the Commission and the Contractor and forward the original correspondence to the Procurement Manager for the official file.

DELIVERABLES

The following services or service tasks are identified as deliverables for the purposes of the subsequent Contract:

a. Performance of all services set forth in the Scope of Work.

b. Submission of all invoicing, supporting documentation, Corrective Action Plans and reports.

LIQUIDATED DAMAGES

If the Contractor fails to complete the work or the conditions of the Purchase Order and/or Change Orders by the completion date, the Commission shall have the right to deduct liquidated damages from any amount due and payable to the Contractor. Liquidated damages shall be assessed in the amount of $100 per calendar day of delay. Exceptions to this provision may be made if a delay is attributable to circumstances that are clearly beyond the control of the Contractor. The burden of proof of unavoidable delay shall rest with the Contractor and shall be supplied in a written form and submitted to the Contract Manager.

WARRANTIES/DAMAGED ITEMS/DELIVERY

The Contractor shall assume full responsibility for providing or ensuring warranty coverage and/or warranty service on any and all items including goods, materials, or equipment provided to the Commission.

If Contractor is not the Manufacturer, all Manufacturer warranties must be passed through to the Commission.

Delivery shall be made no later than the specified Delivery Date. The Contractor shall pay all costs associated with delivery and shall assume full responsibility for all item(s) damaged prior to the F.O.B.

destination delivery and agree to hold harmless the Commission of all responsibility for prosecuting damage claims.

The Contractor shall assume full responsibility for replacement of all defective or damaged goods within thirty (30) days of notice by the Commission of such defect or damage.

GUARANTEE

If products do not comply with the specifications contained herein, the Contractor shall replace the product(s), or the purchase price shall be refunded. The refund or the delivery of the replacement product(s) shall be made within thirty (30) days following the Contract Manager’s notification to the Contractor that the original product(s) was non-compliant. Costs of returning the original product(s) will be the sole responsibility of the Contractor.

AUTHORIZED COMPENSATION

It is understood and agreed that all compensation under this ITB is specifically limited to the Contractor’s bid price accepted by the Commission, and to the specific procedure for payment established in this ITB and the Purchase Order executed pursuant to it. The Commission is not liable for any costs, fees, expenses or any other compensation whatsoever incurred or charged by the Contractor, other than the bid price paid for the work specifically described in the Scope of Work, which work is actually accomplished and invoiced

Ch. 287 Invitation to Bid – Revised 10.3.2023 FWC 23/24-82, Page 9 of 48 by the Contractor subsequent to the Commission’s notice to proceed (or other notice to begin work). Thus, the Commission is not liable for any costs incurred or charged by the Contractor in anticipation of responding to, or performing work described in, this ITB including, but not limited to, equipment or personnel procured by the Contractor in anticipation of such work. The Commission is not responsible to the Contractor for any loss or damages resulting from circumstances unforeseen at the time of publication of this ITB including, but not limited to, those resulting from a “force majeure”.

ADDITIONAL LEGAL REQUIREMENT

All corporations seeking to do business with the State shall, at the time of submitting a bid, be on file with the Department of State in accordance with provisions of Chapter 607, F.S.; similarly, partnerships seeking to do business with the State shall, at the time of submitting such bid, have complied with the applicable provisions of Chapter 620, F.S. For further information on required filing and forms, please go to the following sites: http://sunbiz.org or http://dos.myflorida.com.

USE OF CONTRACT BY OTHER STATE AGENCIES AND ELIGIBLE USERS

As provided in Chapter 60A-1.045, Florida Administrative Code (F.A.C.), and Section 287.042(16), F.S., other State of Florida agencies may purchase from the resulting contract of this ITB, provided that the Department of Management Services has determined the contract’s use is cost effective and in the best interest of the State, and with the Contractor’s consent.

Other State of Florida governmental entities and eligible users may also request of the Contractor to be able to use this contract. If the Contractor agrees to other entities to utilize this ITB contract, such agencies shall coordinate their use of this contract with the Florida Fish and Wildlife Conservation Commission in order to reduce scheduling conflicts.

CONDITIONS AND SPECIFICATIONS

The bidder is required to examine carefully the conditions and specifications of this bid and to be thoroughly informed regarding any and all requirements of the conditions and specifications.

REMAINDER OF PAGE INTENTIONALLY LEFT BLANK

http://www.sunbiz.org/ http://dos.myflorida.com/

Ch. 287 Invitation to Bid – Revised 10.3.2023 FWC 23/24-82, Page 10 of 48

SCOPE OF WORK

FWC 23/24-82

CUSTOM MANATEE TRANSPORT BOX FABRICATION - REBID

PURPOSE

The Florida Fish and Wildlife Conservation Commission is seeking a custom-built manatee transport truck box with side access door, step well, climate control and liftgate to be installed on an FWC Ford F-550 chassis. The truck will meet all the specifications below and be suitable for transporting a live manatee.

1. TRUCK SPECIFICATIONS

1.1. Custom fabricated 16’L x 96” W x 84”H aluminum dry freight body with standard insulation and water repellent 12GA aluminum bar material on FWC provided 2023 Ford F-550 chassis.

1.2. 4’ attic with 2” flange and edge trim

1.3. Diamond plate radius front

1.4. ¼” aluminum deck plate floor

1.5. Aluminum extrusion 4” I-beam cross members on 12” centers with aluminum extrusion 4” channel.

1.6. One piece aluminum roof skin with reinforced roof framing for AC unit and standard insulation, with interior water repellent 12GA aluminum bare material.

1.7. Solid bulkhead with approximately 30” x 20” horizontal sliding window and screen to line up with the rear cab window so driver can see employees and manatee in cargo area.

1.8. Rear galvanized frame built for a rail liftgate.

1.9. Standard rear premium roll-up door with a bolt padlock

1.10. Mounted on wood cushion with u-bolts to chassis frame rails.

1.11. Standard undercoating on all parts of the understructure and on the underside of the floor.

1.12. Side access door in box.

1.13. Step well

2. ROADSIDE

2.1. Furnish and install one smooth aluminum under box toward the front of the box truck on the driver side– 90” L x 20”H x 22” D, (two drop down doors with two stainless steel t-handle locks and chain retainers for each door).

a. One (1) bolt-on panel behind the rear door attached to the door frame.

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b. One (1) bolt-on partition inside box behind center post.

c. Six (6) vents punched in the rear of the under box with a splash shield (each vent will have four louvers).

• Powder coated white or liquid spray.

d. One (1) set of mounting brackets (steel mounting brackets will need to be used due to the flared chassis frame and brake line brackets).

• Powder coated black.

e. One (1) set of side under box supports. Bolted to the side of under box up to the front cross member and floor. The front side plate, one (1) .125” x 5” x 15” and the rear side plate, one

(1) .125” X 9” x 15”.

f. The under box will be mounted so it is no lower than 16” from the ground.

2.2. Box truck side wall to have an approx. 30” x 20” horizontal sliding window and screen (part #rv 30x20x1-1/2). The window to line up with the attic (centered in height with the attic) and centered above the rear tire, so employees can open windows for cross ventilation.

2.3. Gas fuel fill with support.

2.4. Box truck side wall white.

2.5. Furnish and install one FRP side access door with framing and step well. Standard door size that matches the aluminum sheet panel width and door height to be approximately center line height of attic. Located just behind the vertical radius corner, so the door framing fits. With three door hinges located toward the front so the door swings toward the front. One T-type holder to keep the door open pass 90 degrees. One junior paddle type lock that can be unlatched from the outside and inside of the truck box. One dual hinge pipe lock with handle and swing hasp over the paddle lock. No sharp edges and pipe needs to have caps. Appropriate grab handles for egress and ingress through the side door.

2.6. Furnish and install one aluminum deck plate step well, approximately 31 ¾” wide inside and 27” deep. Each step is 9” deep and each riser is approximately 8” high. One aluminum deck plate step well with an aluminum hinged swing down floor to cover the step well. A vertical holder will be needed to hold the swing up floor in place against the front bulkhead with a small rubber bumper on the bulkhead. Hinged toward the front of the step well. No sharp edges on swing down floor and step well.

3. LOADSPACE AREA

3.1. Furnish and install standard insulation between the interior walls and between the ceiling and roof.

3.2. Furnish and install interior water repellent 12ga aluminum bare material on the interior walls, bulkhead, attic, and ceiling.

3.3. Caulk seams so water does not enter wall cavity.

Ch. 287 Invitation to Bid – Revised 10.3.2023 FWC 23/24-82, Page 12 of 48

3.4. Furnish and install 90-degree interior corner caps on the bulkhead front vertical corners, the attic front vertical corners, and 45-degree interior corner cap the front horizontal radius in the attic for a clean finished look.

3.5. Furnish and install six (6) aluminum 2” recessed drains welded in place with 2” aluminum expanded grates (no sharp edges). Two (2) toward the front corners, two (2) forward the rear axle, two (2) toward the rear corners, and outward toward the side walls. Each drain will need to be plumbed to the chassis frame with elbows and flex hose to drain below the chassis frame.

a. Stainless steel p-clamps can be used to route the hose in place.

b. Be mindful of the exhaust, the hose may need to be plumbed to the driver side.

4. LIFTGATE

4.1. Furnish & install one (1) Tommy Gate Railgate series with single cylinder and steel rollers.

a. 3000 lbs. Capacity.

b. One piece aluminum platform, 89" x 70" with a 12" taper

c. Standard controls.

d. Safety trip bar to keep manatee and employee safe.

e. Black painted frame.

f. Black painted mounting kit. (96" wide body)

g. Black painted 3-led light kit.

h. Power cable and breaker kit for 205" wheelbase and 16' dry freight body.

i. Four (4) rubber bumpers on the bottom of the liftgate.

j. Locate the OEM backup camera in Tommy Gate rear skirt.

• To be wired to the in cab cut off rocker switch to the left of the steering column and labeled “liftgate” wired battery hot.

k. Install liftgate warning labels.

4.2. Furnish and install on (1) ICC bumper for under ride protection.

a. Painted black.

5. ELECTRICAL

5.1. Electrical and Lighting

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a. All body and auxiliary lighting to be wired through junction boxes, if needed, mounted on crossmembers as far to the rear as possible.

5.2. The following guidelines are to be used for all electrical wiring during assembly:

a. All wiring used shall be of sufficient gauge to handle current draw.

b. All wire shall be color coded in accordance with vendors wire diagrams.

c. All wire shall be enclosed in wire loom / Sealtite and supported every 12" to 18"

d. All wiring shall be routed to avoid rough edges and abrasive areas. Grommets shall be used when wires are passing through sheet metal.

e. Fuse or circuit breaker shall protect all wiring.

f. Lighting must be tested to make sure the wiring is correct.

g. The wiring that is routed out of the cab, body, and under box.

h. Needs to have a drip loop and grommets.

i. Use butyl putty to seal the wires exiting the compartments.

5.3. All lighting is to be LED:

a. Furnish & install six (6) Tecniq 47" led strip cargo lights.

b. Install lights on the finished ceiling starting in the attic and then evenly spaced front to rear with the rear roll up door in the open position. The rear two strip lights will be installed on the side walls under the door track. Use four (4) mount screw clips for each light strip.

c. To be wired to a recessed toggle switch to the left of the side door on the inside of dry freight body, toward the rear of step well. This switch will be wired to the OEM up-fitter switch and labeled "cargo lights" on both switches with "on-off" placards.

d. Furnish and install three (3) Whelen LED scene lights mounted toward the top of the box truck.

e. One (1) to be mounted on the driver side of the box truck centered between the upper front attic and rear door framing.

f. One (1) to be mounted on the passenger side of the box truck centered between the upper front attic and rear door framing.

g. One (1) to be mounted on the rear header of the box truck in center above rear door to distribute lighting on the ground from the side and rear of the truck.

h. To be wired to an OEM up-fitter switch in the cab labeled “scene lights”. Ignition hot switch.

Ch. 287 Invitation to Bid – Revised 10.3.2023 FWC 23/24-82, Page 14 of 48

i. Furnish & install one (1) Maxxima #m84406-c 450 lumen led 5.5" dome light.

j. Installed in cab on the ceiling centered from left to right and above the front seat.

• To be wired to work with OEM interior cab light.

• Dome light is to illuminate when the chassis doors are opened.

k. Furnish and install two (2) Ecco #ed3706a amber surface mounted warning lights on rear liftgate apron.

• One (1) on each side next to the backup light centered in height on driver and passenger sides.

• Rear warning lights to be tied in with front warning lights and wired to OEM upfitter switch labeled "strobe light", wired battery hot.

l. Furnish & install two (2) Ecco #ed3706a amber surface mount warning lights on the provided bracket on the top side of the upper horizontal bar on front OEM grille to protect lights, driver, and passenger sides.

• Front warning lights to be tied in with rear warning lights and wired to OEM upfitter switch labeled "strobe light", wired battery hot.

6. AIR CONDITIONING UNIT

6.1. Furnish and install on (1) Dometic Penguin II AC roof unit.

a. Installed in the roof opening and supported by the roof supports.

b. Centered in the roof from front to rear and centered side to side.

c. 13.5k btu low profile, non-ducted.

d. Polar white shroud.

e. 1.5kw heat strip kit.

f. Dometic air conditioner manual controls.

g. Roof air conditioner gasket kit.

7. BATTERY BANK AND INVERTER

7.1. Furnish & install one (1) ultimate power up12/3000sd-cg, 3000w pure sine wave inverter / charger.

a. 16.25"l x 15.75"w x 7.4"h. 75-amp output. Includes GFCI outlet, on/off remote port, digital voltmeter, smart hub, and accessory power plate.

b. Install the ultimate power smart hub in the box truck next to the breaker box.

Ch. 287 Invitation to Bid – Revised 10.3.2023 FWC 23/24-82, Page 15 of 48

c. Install the accessory power plate between the inverter and batteries.

d. Kussmaul super auto eject shoreline power receptacle with yellow cover - location on the driver side front wall of under box near inverter toward the outside edge.

e. Install inverter in the front under box toward the front on the driver side on an aluminum formed hat (19” w x 5 1/4" h x 16” d with wire notch for the cables).

• Installed in the front under box toward the front on driver side.

f. Remote port to be wired to an OEM upfitter switch labeled "inverter", ignition hot.

g. The inverter is to be wired to six (6) Ultimate power #upl12100f auxiliary batteries and a battery separator between the chassis battery and auxiliary batteries to prevent chassis battery depletion. Installed in the front under box toward the rear on driver side with bolt-on panels to protect the batteries.

7.2. Furnish & install one (1) breaker box with circuit breakers in the dry freight body attic on the driver side wired to the inverter.

7.3. Furnish & install two (2) 110v outlets with weather tight outlet box/cover and wired to the breaker box. One (1) on the transmission hump in the truck cab and one (1) inside the dry freight body attic on the driver side next to the breaker box.

7.4. Furnish & install one (1) 110v 4-port USB receptacle with weather tight outlet box/cover and wired to the breaker box. Installed inside the dry freight body attic on the driver side next to breaker box.

Label the breaker box, breakers, and outlets.

8. PAINT AND GRAPHICS

8.1. All steel and aluminum items installed are to be painted white to match the cab unless stated in each description.

a. Finish type is indicated next to each item with a (p) for powder coat finish, an (s) for wet spray coating, a (b) for bare finish, an (a) for fiberglass gelcoat finish, or a (g) for galvanized finish.

• Dry freight body: (p)

• Rear frame: (s)

• Rear bumper: (s)

• Liftgate frame: (s)

♦ Furnish and apply Lanning chemical iguana green non-skid paint to the outer 2” stepping edge and down the face of step.

Ch. 287 Invitation to Bid – Revised 10.3.2023 FWC 23/24-82, Page 16 of 48

♦ Add the iguana green to the running board surface to access cab.

♦ Add the 2” iguana green to the step well steps and 2” down the face of the step

b. Furnish and apply black spray liner on the entire cargo floor plate, rear threshold, liftgate floor extension, 12” up the cargo side walls, 12” up bulkhead, 12” up the inside of side door, and the sidestep well.

• Do not spray line the drain hole grates.

c. Furnish and install standard dry freight body amber and red reflector decals.

d. All switches and warning labels must be posted on this vehicle.

9. GENERAL AND ACCESSORIES

9.1. Furnish & install plain black dual wheel mud flaps with bracket/backing plates and anti-sail brackets behind the rear tires on the driver and passenger sides.

9.2. Generate certification/alteration label and/or complete the MSO when applicable.

9.3. Generate a weight slip for the completed unit.

9.4. Water test dry freight body, under boxes, lights, and adjust door or caulk seams.

10. MINIMUM VENDOR QUALIFICATIONS

The bidder must have all federal and state required workers compensation insurance and be insured against any damage to the truck chassis, box and components outside of FWC control. Changes proposed by the Contractor for this project will be subject to approval by the Contract Manager.

11. PICKUP AND DELIVERY

If the vendor is located more than 100 miles from St. Petersburg, Florida, please include all costs for pickup of chassis and delivery of final truck build from St. Petersburg, Florida. If less than 100 miles, FWC will transport chassis to the vendor and will pick up the truck at the vendor.

12. INSPECTION MEETING

The Vendor and Contract Manager(s) will meet prior to delivery to inspect the truck box and components and ensure they are satisfactory. The vendor acknowledges that there is an understanding that the inspection and agreement of satisfaction does not constitute a fulfillment of the Vendor’s full obligation under the contract and can still be liable for any latent, undetected, or unseen defects or problems caused by its work. If the truck box and components are found to be unsatisfactory, the Vendor acknowledges its obligation to bring the truck box up to the Commission’s satisfaction.

13. PAYMENT SCHEDULE

Payment will be due after the contract manager has deemed the truck box and components satisfactory and taken delivery of truck box and other equipment.

Ch. 287 Invitation to Bid – Revised 10.3.2023 FWC 23/24-82, Page 17 of 48

PRICE SHEET

FWC 23/24-82

CONTRACTOR SHALL NOT ALTER THE PRICE SHEET IN ANY WAY.

Price quoted shall not contain any Federal or State sales or use taxes. The bidder recognizes that the State of Florida, by virtue of its sovereignty, is not required to pay taxes on services, goods and/or equipment purchased incident to such service. Quoted price shall include all necessary items to complete the project.

ALL ITEMS SHALL BE BID OR THE BID WILL BE REJECTED. THE BID WILL BE AWARDED TO

THE RESPONSIVE, RESPONSIBLE BIDDER THAT SUBMITS THE LOWEST TOTAL PRICE.

TRUCK BOX AND INSTALLATION TOTAL BID PRICE: _________ $

BY SIGNING BELOW, I ATTEST THAT I HAVE READ THE ENTIRE BID AND AGREE TO FURNISH

EACH ITEM AND SERVICE AT THE PRICE QUOTED ABOVE. I HEREBY AFFIRM I HAVE NOT BEEN

IN ANY AGREEMENT OR COLLUSION AMONG BIDDERS IN RESTRAINT OF FREEDOM OF

COMPETITION.

Contractor: _______________________________

Address: _________________________________

Signed: ___________________________________

Print Name: ______________________________

Title: ____________________________________

City/State/Zip: ____________________________

Phone: ___________________________________

Fax: _____________________________________

Ch. 287 Invitation to Bid – Revised 10.3.2023 FWC 23/24-82, Page 18 of 48

REFERENCES

FWC 23/24-82

A minimum of three (3) references from persons or firms for whom the bidder has performed similar jobs as per the specifications in this bid must be supplied with the bid. The firms and/or contact persons should be available between the hours of 8:00 AM and 5:00 PM, Eastern Time, Monday through Friday. If any reference is not available as stated above, this may be cause for rejection of the Bidder’s bid. Provide a description (scope of work) of each job.

NAME OF COMPANY: ___________________________________________________________________________

CONTACT PERSON: _____________________________________________________________________________

ADDRESS: ______________________________________________________________________________________

CITY/STATE/ZIP: ________________________________________________________________________________

TELEPHONE NUMBER: ________________________ EMAIL ADDRESS: _____________________________

JOB DATE: _____________________________________________________________________________________

DESCRIPTION (SCOPE OF WORK): ______________________________________________________________

NAME OF COMPANY: ___________________________________________________________________________

CONTACT PERSON: _____________________________________________________________________________

ADDRESS: ______________________________________________________________________________________

CITY/STATE/ZIP: ________________________________________________________________________________

TELEPHONE NUMBER: ________________________ EMAIL ADDRESS: _____________________________

JOB DATE: _____________________________________________________________________________________

DESCRIPTION (SCOPE OF WORK): ______________________________________________________________

Ch. 287 Invitation to Bid – Revised 10.3.2023 FWC 23/24-82, Page 19 of 48

NAME OF COMPANY: ___________________________________________________________________________

CONTACT PERSON: _____________________________________________________________________________

ADDRESS: ______________________________________________________________________________________

CITY/STATE/ZIP: ________________________________________________________________________________

TELEPHONE NUMBER: ________________________ EMAIL ADDRESS: _____________________________

JOB DATE: _____________________________________________________________________________________

DESCRIPTION (SCOPE OF WORK): ______________________________________________________________

CONTRACTOR NAME

AUTHORIZED SIGNATURE

Ch. 287 Invitation to Bid – Revised 10.3.2023 FWC 23/24-82, Page 20 of 48

ATTACHMENT A

FWC 23/24-82

FLORIDA FISH & WILDLIFE CONSERVATION COMMISSION

PURCHASE ORDER TERMS & CONDITIONS

Last Updated: May 9, 2023

Section 1. PURCHASE ORDER.

A. Composition and Priority.

The Contractor agrees to provide commodities or contractual services to the Commission within the manner and at the location specified in the Purchase Order, and any attachments to the Purchase Order. These Purchase Order Terms and Conditions, whether generic or specific, shall take precedence over any inconsistent or conflicting provision in the State of Florida, General Contract Conditions, PUR 1000. Additionally, the terms of the Purchase Order supersede the terms of any and all prior agreements with respect to this purchase.

B. Initial Term.

Unless otherwise specified, the Purchase Order begins on the date of issuance. Contractual services or commodities to be provided by the Contractor shall be completed by the date specified on the Purchase Order end date.

Section 2. PERFORMANCE.

A. Performance Standards.

The Contractor agrees to perform all tasks and provide deliverables as set forth in the Statement of Work and attachments to the Purchase Order. The Commission shall be entitled at all times, upon request, to be advised as to the status of work being done by the Contractor and of the details thereof.

Coordination shall be maintained by the Contractor with representatives of the Commission, or of other agencies involved in the project on behalf of the Commission.

B. Performance Deficiency.

If the Commission determines that the performance of the Contractor is unsatisfactory, the Commission may notify the Contractor of the deficiency to be corrected, which correction shall be made within a timeframe specified by the Commission. The Contractor shall provide the Commission with a corrective action plan describing how the Contractor will address all issues of Purchase Order non‐performance, unacceptable performance, and failure to meet the minimum performance levels, deliverable deficiencies, or Purchase Order non‐compliance. If the corrective action plan is unacceptable to the Commission, the Contractor will be assessed a non‐performance retainage equivalent to ten (10) percent of the total invoice amount or as specified in the contractual documents.

The retainage will be applied to the invoice for the then‐current billing period. The retainage will be withheld until the Contractor resolves the deficiency. If the deficiency is subsequently resolved, the Contractor may invoice the Commission for the retained amount during the next billing period. If the Contractor is unable to resolve the deficiency, the funds retained will be forfeited.

C. Contractor Responsibilities.

The Contractor agrees that all Contractor employees, subcontractors, or agents performing work under the Purchase Order shall be properly trained technicians who meet or exceed any specified training qualifications. Upon request, the Contractor shall furnish a copy of technical certification or other proof of qualification. All employees, subcontractors, or agents performing work under the

Ch. 287 Invitation to Bid – Revised 10.3.2023 FWC 23/24-82, Page 21 of 48

Purchase Order must comply with all security and administrative requirements of the Commission.

The Commission may conduct, and the Contractor shall cooperate in, a security background check or otherwise assess any employee, subcontractor, or agent furnished by the Contractor. The Commission may refuse access to, or require replacement of, any personnel for cause, including, but not limited to, technical or training qualifications, quality of work, change in security status, or non-compliance with the Commission’s security or other requirements. Such refusal shall not relieve the Contractor of its obligation to perform all work in compliance with the Purchase Order. The Commission may reject and bar from any facility for cause any of the Contractor’s employees, subcontractors, or agents.

D. Assignment.

The Contractor shall not sell, assign or transfer any of its rights, duties or obligations under the Purchase Order without the prior written consent of the Commission. In the event of any assignment, the Contractor remains secondarily liable for performance of the Purchase Order, unless the Commission expressly waives such secondary liability. The Commission may assign the Purchase Order with prior written notice to the Contractor.

E. Damages to State Property.

Any damages to state property (e.g., structures, roads, culverts, fences, trees, or other natural resources) caused by the Contractor while working on this project shall be the responsibility of the Contractor to remedy, as determined by the Commission.