FWC 23.24-50 Addendum No.1.pdf

Florida Fish and Wildlife Conservation Commission

Commissioners Rodney Barreto Chairman Coral Gables

Steven Hudson Vice Chairman Fort Lauderdale

Preston Farrior Tampa

Gary Lester Oxford

Albert Maury Coral Gables

Gary Nicklaus Jupiter

Sonya Rood St. Augustine

Office of the Executive Director Roger A. Young Executive Director

Dr. Thomas H. Eason Assistant Executive Director

Jessica Crawford Chief of Staff

850-487-3796

850-921-5786 FAX

Managing fish and wildlife resources for their long-term well-being and the benefit of people.

620 South Meridian Street Tallahassee, Florida 32399-1600 Voice: 850-488-4676

Hearing/speech-impaired:

800-955-8771 (T) 800 955-8770 (V)

MyFWC.com

DATE: DECEMBER 12, 2023

ADDENDUM NO.: 1

BID NO.: FWC 23/24-50

BID TITLE: TIMBER INVENTORY MULTI-AREA

UPDATE: QUESTIONS & ANSWERS, SCOPE CHANGE

The enclosed addendum has been issued for consideration in the preparation of your response to the Florida Fish and Wildlife Conservation Commission’s (FWC) Solicitation No. FWC 23/24-50, “Timber Inventory Multi-Area”.

All responses to the subject solicitation must be received no later than 2:00 PM (ET) on Tuesday, December 19, 2023.

A response received after the exact time specified will not be considered.

Failure to file a protest within the time prescribed in Section 120.57(3), Florida Statutes (F.S.), or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under Chapter 120, Florida Statutes. Written notices, formal requests and proceedings must conform with the requirements set forth in Chapter 28-110, Florida Administrative Code (F.A.C.). Protests must be filed with the Purchasing Office, Fish and Wildlife Conservation Commission, 1875 Orange Avenue East, Tallahassee, Florida 32311-6160 within the time prescribed in Section 120.57(3), F.S. and Chapter 28-110, F.A.C.

Sincerely, Sarah Pegram, FWC Procurement Manager

FWC SOLICITATION ADDENDUM 2

BEGIN ADDENDUM

QUESTION #1

Could completed plots be billed monthly or prior to final deliverable even for partially complete WMA’s?

ANSWER #1

Invoices will only be paid for completed WMAs/WEAs. If the purchase order has multiple WMAs/WEAs, then a partial payment can be made for each completed

WMA/WEA.

QUESTION #2

Renewal – do we state the full cost of the inventory for each WMA for this year and do the same for all WMA’s for the renewal year?

ANSWER #2

Yes

QUESTION #3

Are the audit standards going to be the same as outlined by the Florida Forest Service in their manual?

ANSWER #3

Yes, the audits will be conducted to meet the FFS standard as outlined in the FFS manual.

QUESTION #4

Project experience – are we limited to the space identified in the ITB document or can additional pages be added if necessary?

ANSWER #4

No, you are not limited to the space identified in the ITB. Additional pages can be added if necessary. Ensure they are properly identified.

QUESTION #5

Could you please provide the bid evaluation form that will be used for this ITB to include the allocation of points per evaluated criterion?

ANSWER #5

The contract award will go to the bidder with the lowest total price. There will be no additional criteria evaluated. See “AWARDED BID/INSPECTION” section on Page 7 of the ITB.

FWC SOLICITATION ADDENDUM 3

QUESTION #6

In section 5.3 of the solicitation, it states “FWC reserves the right to work with the awarded contractor on minor modifications that create an enhanced or more efficient product.” In that regard and objective, is there any flexibility toward a strata-level inventory in the non-pine types by WMA resulting in a much more affordable and efficient product?

ANSWER #6

Yes, we would be interested in a simplified sampling approach in the non-pine polygons.

QUESTION #7

What management decisions does the FWC anticipate making regarding non-pine dominated forests? Do these include the possibility of timber harvests?

ANSWER #7

FWC will use the timber assessment to help better manage the natural communities on the Wildlife Management Areas. Timber harvests could occur in non-pine dominated forests if the assessment demonstrates that a reduction in non-pine species would benefit a natural community.

QUESTION #8

What percentage of the plots are in non-pine areas?

ANSWER #8

This varies by area. The table below shows the percentage for each area and overall (28%).

Area Not Productive Productive Grand

Total % Non-

Pine

Andrews WMA 105 118 223 47%

Aucilla WMA 1838 3617 5455 34%

Box-R WMA 355 1749 2104 17%

Fort White WEA 75 280 355 21%

Joe Budd WMA 87 496 583 15%

L. Kirk Edwards

WEA 108 218 326 33%

FWC SOLICITATION ADDENDUM 4

Lafayette Forest

WEA 174 336 510 34%

Suwannee Ridge

WEA 69 272 341 20%

Grand Total 2811 7086 9897 28%

QUESTION #9

What parts of Joe Budd WMA are included in this project?

ANSWER #9

Only the portion of Joe Budd WMA for which FWC is the lead manager are included in this project. This excludes co-op portions and co-lead portions (Rocky Comfort). A map of the included parts is attached.

QUESTION #10

Can you please provide the stands layers that are to be used for this project?

ANSWER #10

These documents will be provided to the awarded vendor.

SCOPE OF WORK

FWC 23/24-50

TIMBER INVENTORY MULTI-AREA

2. MAJOR DELIVERABLE

2.2. As the vendor completes data collection on an area, they must provide the data to allow for check cruises. FWC staff will have 3 weeks to conduct the check cruise and provide feedback. Once FWC validates the data via the check cruise the vendor will use the data to calculate stand attribute values, populate the geodatabase for the area, and provide the populated geodatabase and a report on the inventory to the FWC.

It is acceptable for the vendor to provide individual area’s deliverables in advance of the deadline. Partial payment is acceptable upon completion of the WMA/WEA.

FWC SOLICITATION ADDENDUM 5

END ADDENDUM