FWC 22.23-124 Addendum Final.pdf

Florida Fish and Wildlife Conservation Commission

Commissioners Rodney Barreto Chairman Coral Gables

Steven Hudson Vice Chairman Fort Lauderdale

Gary Lester Oxford

Albert Maury Coral Gables

Gary Nicklaus Jupiter

Sonya Rood St. Augustine

Robert A. Spottswood Key West

Office of the Executive Director Dr. Thomas H. Eason Acting Executive Director

Jessica Crawford Chief of Staff

850-487-3796

850-921-5786 FAX

Managing fish and wildlife resources for their long-term well-being and the benefit of people.

620 South Meridian Street Tallahassee, Florida 32399-1600 Voice: 850-488-4676

Hearing/speech-impaired:

800-955-8771 (T) 800 955-8770 (V)

MyFWC.com

DATE: JULY 26, 2023

ADDENDUM NO.: 1

BID NO.: FWC 22/23-124

BID TITLE: FUND MANAGEMENT FOR PANTHER PAYMENT

FOR ECOSYSTEM SERVICES PROGRAM

UPDATE: RESPONSES TO WRITTEN QUESTIONS

The enclosed addendum has been issued for consideration in the preparation of your response to the Florida Fish and Wildlife Conservation Commission’s (FWC) Solicitation No. FWC 22/23-124, “Fund Management for Panther Payment for Ecosystem Services Program”.

All responses to the subject solicitation must be received no later than 12:00 PM (ET) on Friday, August 4, 2023.

A response received after the exact time specified will not be considered.

Failure to file a protest within the time prescribed in Section 120.57(3), Florida Statutes (F.S.), or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under Chapter 120, Florida Statutes. Written notices, formal requests and proceedings must conform with the requirements set forth in Chapter 28-110, Florida Administrative Code (F.A.C.). Protests must be filed with the Purchasing Office, Fish and Wildlife Conservation Commission, 1875 Orange Avenue East, Tallahassee, Florida 32311-6160 within the time prescribed in Section 120.57(3), F.S. and Chapter 28-110, F.A.C.

Sincerely, Sarah Pegram, FWC Procurement Manager

FWC SOLICITATION ADDENDUM 2

BEGIN ADDENDUM

QUESTION #1

(Section 1.3) How does the Commission plan to manage program enrollment responsibilities and approval of applicants including customer identification? Specifically, would program enrollment be managed through the Fund Management solution or managed outside of the Fund Management solution with different toolset?

ANSWER #1

Enrollment and approval will be managed through an MOU between FWC and the landowner. The Fund Management solution will only handle fund disbursement.

QUESTION #2

(Section 2.3) When enrolling and authorizing funds disbursements to private landowners, does the Commission prefer to interact with the Fund Management solution through a file upload process or through an intergrated solution by leveraging API’s?

ANSWER #2

We expect a simple process such as an email indicating the amount due to a landowner. If the Fund Management Solution prefers a file upload or an integrated solution, it should be stated in the bid.

QUESTION #3

(Section 2.3.2) Please provide the estimated number of transaction and disbursement amnounts.

ANSWER #3

Based on the estimated budget for this pilot project, we expect less than 5 transactions in the tens of thousands each, annually.

QUESTION #4

(Section 2.4) When considering the multiplier model, is the Commission wanting to disburse funds through specific disbursement method, such as an ACH to fund the private landowner bank accounts?

ANSWER #4

Disbursement can be via ACH or mailed check.

QUESTION #5

(Section 2.4) Is the Commission envisioning other disbursement methods that may be available for a landowner to choose their preferred method of receiving funds, such as a pre-paid debit card, PayPal, instant bank transfer, or paper check, which all may have varying fee structures?

ANSWER #5

We will only consider a paper check or electronic deposit.

FWC SOLICITATION ADDENDUM 3

QUESTION #6

(Section 3.3) Is this requirement specifically referring to the Contractor’s invoice of the overhead multiplier on a quarterly basis?

ANSWER #6

Funds cannot be advanced to the Contractor. The Contractor shall request reimbursement of any disbursements plus the overhead multiplier on a quarterly basis.

QUESTION #7

(Section 3.3) For avoidance of doubt, can the commission clarify that this requirement is not intended to require the Contractor to float the disbursement of funds to landowners on a quarterly basis, rather just the fees related to disbursement?

ANSWER #7

Landowners will receive payments annually. But landowners may not necessarily enroll at the same time, resulting in payments occurring at different times throughout the year. The Contractor may make a payment in January and another in February. Rather than request reimbursement after each payment, we are asking for a quarterly invoice.

END ADDENDUM