FWC 22.23-122.pdf

REQUEST FOR INFORMATION (RFI): FWC 22/23-122

TITLE: BODY WORN CAMERAS AND RELATED SERVICES

CALENDAR OF EVENTS

SCHEDULE DUE DATE METHOD

RFI Advertised June 8, 2023 Posted on the Vendor Information Portal:

https://vendor.myfloridamarketplace.com/

Deadline for Written Questions

Must be received

PRIOR to:

June 23, 2023

@ 5:00 PM ET

See Deadline for Written Questions Clause

Answers to Written Questions The Commission’s response to an inquiry will be sent directly to the vendor via email.

Written Response to RFI

Must be received

PRIOR to:

July 10, 2023

@ 5:00 PM ET

See Written Response to RFI Clause

STATEMENT OF NEED

This is a Request for Information (RFI) as defined in Section 287.012(22), Florida Statues (F.S.), for informational and planning purposes only. This RFI is issued by the State of Florida, Florida Fish and

Wildlife Conservation Commission (“Commission” or “FWC”), to solicit information regarding the services described herein.

An RFI is not a method of procurement. Responses to an RFI are not offers and shall not be accepted by the

Commission to form a binding Contract. This RFI and responses to it shall not result in the execution of a

Contract with the Commission. By submitting a response to this RFI, a vendor is not prohibited from responding to any related subsequent solicitation. This RFI may be used for purposes of determining whether or not to competitively procure a commodity or contractual service, determining what solicitation process to use, or researching general, special, and/or technical specifications for a project or solicitation.

The Commission reserves the right to utilize the information gathered through the RFI process to develop a scope of services, which may be incorporated into a Contract using a statutorily approved method of procurement.

FWC is seeking information regarding body worn cameras and its capabilities. FWC law enforcement officers work in remote areas, on vessels subjected to salt water, patrolling on off-road vehicles and foot patrol subjected to harsh environmental conditions. The Commission is requesting this information in order to replace our current Getac BC-02 Body Worn Cameras (BWC).

FLORIDA FISH AND WILDLIFE CONSERVATION COMMISSION

1875 ORANGE AVENUE EAST

TALLAHASSEE, FL 32301

(850) 488-6551 https://vendor.myfloridamarketplace.com/

Request for Information – Revised 03.29.2023 FWC 22/23-122, Page 2 of 5

All interested partners are invited to participate in the RFI by submitting a written response as indicated in this RFI document. The information provided as a result of this RFI is intended to be used to develop a future solicitation that utilize the technologies described herein.

The Commission reserves the right to use or reject any information supplied in response to this RFI.

PROJECT BACKGROUND

The Division of Law Enforcement is looking for information to replace our current Getac BC-02 Body Worn

Cameras (BWC). FWC law enforcement officers work in remote areas, on vessels subjected to salt water, patrolling on off road vehicles and foot patrol subjected to harsh environmental conditions. Our officers do not report to an office at the beginning of their shift.

STATEMENT OF NEED

The BWC system and associated software must meet the below requirements at a minimum. Any additional features should be documented in the responses:

• Use Microsoft Azure Government Cloud for storage of videos.

• Provide a solution to incorporate previously recorded data into a Microsoft Azure Government

Cloud environment from a Microsoft Azure Government Cloud environment.

• Comply with FBI CJIS Standards

• Provide for redaction of videos as needed for public records requests.

• Leverage agencies Active Directory for single sign on and managing user accounts.

• Role based permissions for all users.

• Ability to easily share videos with State Attorney Offices, other Law Enforcement Agencies, and public record requests, either by emailing web links or granting secure access to system to view specific videos.

• Store other types of digital evidence collected by FWC officers.

• Provide audit trails for chain of custody to include access and view records of all videos and evidence.

• Videos provided as part of a Public Records Request shall not include GPS data showing the location where the video was created.

• Incorporate an iOS Mobile Phone App for use with the BWC.

o Allow the user to see live video for viewing what area is being captured.

o Review captured video on the camera.

o View camera statuses such as number of videos, battery status, etc.

• Provide an application that is loaded on FWC issued laptops to allow the users to download videos from the BWC, view captured videos, categorize videos, etc.

• Ability for officer to categorize/tag videos in the field either on the camera or through software loaded on agency provided laptops or an iOS Mobile Phone App

• Provide support for end users and technical staff for trouble shooting problems with hardware or software.

• Provide a means to integrate into existing CAD/RMS system provided by the Agency to pull case number and other information to be added to the video file.

• The body worn camera should have the following features o Withstand exposure to salt fog o IP67 rating -immersion of 1 meter for 30 minutes o User selected mode where no lights or sounds are present during recording.

o Record in both standard and high definition o Store a minimum of 12 hours of video in standard definition and have battery life rated for

Request for Information – Revised 03.29.2023 FWC 22/23-122, Page 3 of 5 a 12-hour shift o Configurable pre-event buffer for video and audio o Built in Bluetooth and Wi-Fi o Provide multiple ways camera can be worn by officers.

o Light, durable, and compact in size.

• The BWC shall not be a connected device reliant on an internal SIM card for data transfer to the cloud environment. Our current work process is

RFI RESPONSE REQUIREMENTS

Responses to this RFI shall include the following:

• The vendor’s complete name, address, telephone number, email address, FEID number and the vendor’s point of contact for this RFI.

• The vendor’s history and experience in providing cameras and associated software for large agencies with over 600 deployed cameras.

• Provide product(s) specification that meets the features listed in Statement of Need.

Provide answers to the following questions:

1. How does the camera or associated software upload the videos captured to the cloud servers?

2. Will the camera or system upload the videos over slower internet connectivity? (i.e. iPhone Hot

Spot?)

3. Is the officer allowed to view recorded videos prior to being uploaded to the servers on the agency provided laptops or iOS App?

4. Does the system allow for automatic video deletion if the videos are flagged with a specific flag, for example videos flagged as infraction citation automatically deleted after 90 days of recording?

5. What does your billing structure look like? Is it on an annual, quarterly, or monthly basis?

6. Is there a tier structure for product and services based on amount of BWC’s purchased?

BWC

•Asset recorded on a BWC by officer

Computer •Asset downloaded to computer

Cloud

• Asset uploaded to cloud for storage

Request for Information – Revised 03.29.2023 FWC 22/23-122, Page 4 of 5

7. Will products have to be leased or purchased? What is the warranty coverage based on method of procurement? What is the procedure for a damaged BWC?

INFORMATION EFFECTS

The Commission will use the information gained from this RFI to replace our current Getac BC-02 Body

Worn Cameras (BWC).

PROCUREMENT MANAGER

Florida Fish & Wildlife Conservation Commission

Tallahassee Purchasing Office

Attn: Kyle Dove, Procurement Manager

1875 Orange Avenue East

Tallahassee, Florida 32301

Kyle.Dove@MyFWC.com

DEADLINE FOR WRITTEN QUESTIONS

Written questions that require an answer concerning this RFI shall be submitted in writing to the

Procurement Manager identified in the previous section. Questions must be received no later than the date and time specified in the Calendar of Events (Page 1). Questions may be sent via email with the RFI number in the subject line. It is the responsibility of the vendor to confirm receipt of questions if needed.

WRITTEN RESPONSE TO RFI

Written responses to this RFI must be submitted to the Procurement Manager via email no later than the date and time specified in the Calendar of Events. Responses should include the RFI number in the subject line.

The Commission reserves the right to use any information supplied in any manner. After the Commission has received all responses to this RFI, the Commission, in its sole discretion, shall determine if a meeting with respondents is necessary to clarify the information received. In the event that the Commission decides to hold a meeting, the Respondent(s) will be notified via email.

PROPRIETARY INFORMATION

Any portion of the submitted response which is asserted to be exempt from disclosure under Chapter 119, Florida Statutes, shall be clearly marked “exempt”, “confidential”, or “trade secret” (as applicable) and shall also contain the statutory basis for such claim on every page containing such exempt information. Pages containing trade secrets shall be marked “trade secret as defined in Section 812.081, Florida Statutes”.

Failure to segregate and identify such portions shall constitute a waiver of any claimed exemption and the

Commission will provide such records in response to public records requests without notifying the respondent. Designating material simply as “proprietary” will not necessarily protect it from disclosure under Chapter 119, Florida Statutes. An entire response should not be considered “trade secret”.

PLEASE NOTE: Any submitted material that is not clearly marked as stated in Section 8, Proprietary

Information, is subject to Florida Statute 119, Public Records.

Request for Information – Revised 03.29.2023 FWC 22/23-122, Page 5 of 5

VENDOR COSTS

Vendors are responsible for all costs associated with preparing a response to this RFI. The State of Florida and the Commission will not be responsible for any vendor costs associated with preparing a response to this RFI.

The Commission appreciates your time and interest in responding to this Request for Information.

THIS IS NOT A COMPETITIVE SOLICITATION IN ACCORDANCE WITH 287.057(1), F.S. PLEASE DO

NOT ATTEMPT TO SUBMIT A BID, PROPOSAL OR OTHER PRESENTATION.