FWC 22.23-120 QA A#1 Final Final.pdf

Florida Fish and Wildlife Conservation Commission

Commissioners

Rodney Barreto

Chairman Coral Gables

Steven Hudson Vice Chairman Fort Lauderdale

Gary Lester Oxford

Albert Maury

Gary Nicklaus Jupiter

Sonya Rood St. Augustine

Robert A. Spottswood Key West

Office of the

Executive Director

Dr. Thomas H. Eason

Acting Executive Director

Jessica Crawford

Chief of Staff

850-487-3796

850-921-5786 FAX

Finance and Budget Office

(850) 488-6551

Mana gin g fish and wildlife resourc e s for their long-te rm well-b ei n g and the benefi t of peopl e .

620 South Meridian Street

Tallahassee, Florida 32399-1600 Voice: 850-488-4676

Hearing/speech-impaired:

800-955-8771 (T)

800 955-8770 (V)

MyFWC.com

Florida Fish and Wildlife Conservation Commission

Commissioners

Rodney Barreto Chairman

Steven Hudson Vice Chairman

Fort Lauderdale

Preston Farrior

Tampa

Gary Lester

Oxford

Albert Maury

Coral Gables

Gary Nicklaus

Jupiter

Sonya Rood

St. Augustine

Office of the

Roger A. Young

Dr. Thomas H. Eason Assistant Executive Director

Jessica Crawford Chief of Staff

850-487-3796

850-921-5786 FAX

Mana gin g fish and wildlife resourc e s for their long-te rm well-b ei n g and the benefi t of peopl e .

620 South Meridian Street Tallahassee, Florida

32399-1600 Voice: 850-488-4676

Hearing/speech-impaired:

800-955-8771 (T) 800 955-8770 (V)

MyFWC.com

DATE: JULY 12, 2023

ADDENDUM NO.: 1

BID NO.: FWC 22/23-120

BID TITLE: DIVISION OF LAW ENFORCEMENT UNIFORMS & RELATED

ITEMS

UPDATE: APPROVED EQUIVALENTS AND QUESTIONS & ANSWERS

The enclosed addendum has been issued for consideration in the preparation of your response to the Florida Fish and Wildlife Conservation Commission’s

(FWC) Solicitation No. FWC 22/23-120, “Division of Law Enforcement

Uniforms and Related Items”.

All responses to the subject solicitation must be received no later than 2:00

PM (ET) on Friday, July 21, 2023.

A response received after the exact time specified will not be considered.

Failure to file a protest within the time prescribed in Section 120.57(3), Florida Statutes (F.S.), or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under Chapter 120, Florida Statutes. Written notices, formal requests and proceedings must conform with the requirements set forth in

Chapter 28-110, Florida Administrative Code (F.A.C.). Protests must be filed with the Purchasing Office, Fish and Wildlife Conservation Commission, 1875

Orange Avenue East, Tallahassee, Florida 32311-6160 within the time prescribed in Section 120.57(3), F.S. and Chapter 28-110, F.A.C.

Sincerely, Ruth Heggen

FWC Procurement Manager

FWC 22/23-120, ADDENDUM #1 2

BEGIN ADDENDUM #1

Addendum Item #1 – Approved Equivalents for Specific Items in Exhibit D and Exhibit E

The specifications for the items listed below hereby replace the original specification in the

Scope of Work.

EXHIBIT D

OUTERWEAR

ITEM 9. NYLON JACKET

Brand/Product Description:

Snap-N-Wear Coach’s Jacket OR Augusta Sportswear Nylon Coaches

Jacket

Style Number: 8200-I for Snap-N-Wear Coach’s Jacket

3100 for Augusta Sportswear Nylon coaches Jacket Lined

Fabric Type: Shell: Nylon Taffeta with waterproof coating; Lining: 100% Brushed

Polyester Flannel

Shell: Nylon Taffeta with white micro-porous waterproof breathable coating; Lining: 100% Polyester Brushed Tricot

Stock Sizes: S-4XL

Stock Colors: Green

Olive Drab Green

Non-Sworn Silk-Screen

Requirements:

Front of Shirt: Commission Oval Emblem (Version 2) on left chest in Black or White to be determined upon order request.

Back of Shirt: Shall follow the specification for Non-Sworn, Silk-Screen for the Back of Applicable Garments.

ITEM 10. DUTY JACKET

Brand/Product

Description:

Galls Three Season Jacket OR Horace Small New Generation 3 Jacket

Style Number: JA2854 for Galls Three Season Jacket

HS3352 for Horace Small New Generation 3 Jacket

Specifications: Taslan outer shell; YKK Zipper; water resistant; Machine wash and dry; micro-fleece inner lining to include collar; Elastic waist band;

two zippered pockets.

FWC 22/23-120, ADDENDUM #1 3

Spun nylon outer shell; two-way zipper with internal storm flap;

Waterproof, windproof and breathable; Home wash; Primaloft®

Liner for Cold Weather Protection with tunnel collar; Elastic waist band; Box-pleated pockets.

Sizes: S-4XL

Colors: BLACK

Sworn Requirements: Commission Shoulder Oval Emblems will be provided and sewn on both outer shell and inner fleece by the Contractor as requested. Shall follow the embroidery detailed below. LE Badge Emblem shall be sewn directly on the left chest of both outer shell and inner fleece following the specifications of the Embroidered LE Badge Emblem.

Non-Sworn

Requirements:

Embroidered Commission Oval Emblem or FWC Slant Logo Emblem to be determined upon order request.

ITEM 11. HOODED RAIN JACKET

Brand/Product Description:

Work Tuff Hooded Rain Jacket OR Tingley Weather-Tuff Jacket

Style Number: 601JG124S for Work Tuff Hooded Rain Jacket

J33118 for Tingley Weather-Tuff Jacket

Fabric Type: Type 66 Nylon

Heavy-duty 0.40mm PVC on Polyester

Stock Sizes: S – 3X

Colors: Forest Green

Green

Non-Sworn Silk-Screen

Requirements:

Front of Shirt: Commission Oval Emblem (Version 2) on left chest in Black or White to be determined upon order request.

Back of Shirt: Shall follow the specification for Non-Sworn, Silk-Screen for the Back of Applicable Garments.

FWC 22/23-120, ADDENDUM #1 4

EXHIBIT E

SWORN UNIFORM ACCESSORIES

ITEM 24. WHISTLE

Brand/Product Description:

Hero’s Pride OR Hamburger Woolen Company Whistle

Style: 4010

GPW1 (Gold)/ NPW1 (Nickel)

Colors/Finish : Gold, Nickel

ITEM 25. WHISTLE CHAIN

Brand/Product Description:

Hero’s Pride Whistle Chain OR Hamburger Woolen Company Whistle

Style: 4020

GSC-1 (Gold)/ NSC-1(Nickel)

Colors/Finish : Gold, Nickel

Addendum Item #2 – Correction and Approved Equivalent for Item 5 in Exhibit E

The specification below for Item 5 of Exhibit E hereby replace the original specification in the

Scope of Work.

EXHIBIT E

SWORN UNIFORM ACCESSORIES

ITEM 5. CLIP-ON UNIFORM TIES

Brand/Product Description:

Samuel Broome Clip-on Uniform Ties with buttonholes

Design: Pre-Tied on large metal bendover clip, knot lock tacked in place, tropical bengelene weave, 75% Polyester/ 25% Wool blend

Length: Short, Regular, Long, Extra Long

Width: Width at widest point 3 ½”

Fabric: Samuel Broome 970 Range

Color: O.D. Green #289

FWC 22/23-120, ADDENDUM #1 5

Weight: Weight of fabric 7 to 7 ½ ounces

Label: Each tie shall bear a label stating the manufacturer of the necktie and the contents of the material

Custom Item Yes

Packaging: Each tie shall be shipped with an individual cardboard insert to retain shape during shipping.

Addendum Item #3 - Questions and Answers

Question #1: Is it a requirement to have a retail showroom in Florida or if samples can be provided for sizing at no cost will that be allowed instead?

Answer #1: Yes. Please see Section 11.3 of the Scope of Work.

Question #2: Is on-line ordering a must?

Answer #2: Yes. On-line ordering is required. Please see Section 11.1 of the Scope of Work.

Question #3: Items 4, 22 & 23 are custom items and we do not carry them and we would have to have them made and this would require a minimum order and the bid states no minimums allowed. Is there a way we can still quote this section w/o these items or can we state a minimum order on these custom items?

Answer #3: No. Respondents must bid on all items in a Group. Pricing must follow the unit

(Price Per Item) on the price sheet.

Question #4: Item 5 is only available thru Samuel Browne & Gall’s in the color you are requesting and we do not deal with either of the companies; so my question is the same on this item as the previous questions, is there a way we can still quote this section w/o these items.

Answer #4: No. Respondents must bid on all items in a Group. Please see Addendum #1, Addendum Item #2 for the revised specification for Exhibit E, Item 5.

Question #5: Will prices quoted in the bid response remain valid for the length of the contract or will increases be allowed?

FWC 22/23-120, ADDENDUM #1 6

Answer #5: Please see the Price Sheet. The price will remain the same for the initial 3-year term of the contract and then the price for each 1 year renewal period goes into effect. For items which do not include columns for the renewal years, the price will remain the same for the initial 3-year term of the contract AND the 3 renewal years.

Question #6: Are respondents required to bid on all items in the invitation to bid?

Answer #6: Respondents must bid on all items in a Group .

Question #7: Will woman-owned business or minority business status be considered in the award or is it the lowest price wins the bid?

Answer #7: Award will be made to the lowest total price per Group.

Question #8: Quantities are not included in the bid, will forecasted or historical use of each of the items be shared to enable the vendors to issue more favorable pricing?

Answer #8: No additional information will be provided.

Question #9: Exhibit D Accessories Item 5. Clip on Uniform Ties – the specification indicates the ties shall be packaged one dozen per box. How should prices by submitted, per dozen or per each?

Answer #9: Pricing must follow the unit (Price Per Unit) on the price sheet.

Question #10: Price Sheet: Customization – are emblems to be priced separately or should the price to apply to the garment be included?

Answer #10: Emblems should be included in the item price. See Section 4.1 in the Scope of

Work. The Price Sheet for Groups 2 and 5 include a separate pricing for emblems and name strip to be priced separately.

Question #11: Under General Terms, section 3.5, it states that Bidders must already be an authorized V. H. Blackinton & Co., Inc dealer to bid on Sworn Uniform

Accessories (Exhibit E). The Contractor shall provide applicable standard and customized items as listed in this section. My question is if Smith and Warren can make all the same product that Blackinton makes, can this statement be modified to include Smith and Warren or be omitted altogether?

FWC 22/23-120, ADDENDUM #1 7

Answer #11: Items from V. H. Blackinton & Co., Inc. shall not be substituted for uniformity purposes.

Question #12: Under Exhibit D, Outerwear, Item #10 is a product made by and for a competing bidder. This item cannot be sold at wholesale for bidding purposes to anyone except Galls. Could new specs be written for this item based off product that all bidders are able to get at wholesale?

Answer #12: Please see Addendum #1, Addendum Item #1 for the updated specification for

Exhibit D, Item 10.

Question #13: Under Exhibit E, Accessories, Item # 5. Is this item mislabeled as a V.H.

Blackinton clip on Tie? This item seems to be a Samuel Broome Tie.

Answer #13: Please see Addendum #1, Addendum Item #2 for the revised specification for

Exhibit E, Item 5.

END ADDENDUM #1