FWC 22-23-22 Addendum 1 FINAL.pdf

Florida Fish and Wildlife Conservation Commission

Commissioners

Rodney Barreto

Chairman

Coral Gables

Steven Hudson

Vice Chairman

Fort Lauderdale

Gary Lester

Oxford

Albert Maury

Coral Gables

Gary Nicklaus

Jupiter

Sonya Rood

St. Augustine

Robert A. Spottswood

Key West

Office of the

Executive Director

Dr. Thomas H. Eason

Acting Executive Director

Jessica Crawford

Chief of Staff

850-487-3796

850-921-5786 FAX

Finance and Budget Office

(850) 488-6551

Managing fish and wildlife resources for their long-term well-being and the benefit of people.

620 South Meridian Street

Tallahassee, Florida

32399-1600

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Hearing/speech-impaired:

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MyFWC.com

DATE: JANUARY 24, 2023

ADDENDUM NO.: 1

BID NO.: FWC 22/23-22

BID TITLE: BABCOCK RANCH PRESERVE ROAD WORK

UPDATE: QUESTIONS AND ANSWERS

The enclosed addendum has been issued for consideration in the preparation of your response to the Florida Fish and Wildlife Conservation Commission’s

(FWC) Solicitation No. FWC 22/23-22, “BABCOCK RANCH PRESERVE

ROAD WORK”.

All responses to the subject solicitation must be received no later than 10:30

AM (ET) on Tuesday, January 31, 2023.

A response received after the exact time specified will not be considered.

Failure to file a protest within the time prescribed in Section 120.57(3), Florida Statutes (F.S.), or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under Chapter 120, Florida Statutes. Written notices, formal requests and proceedings must conform with the requirements set forth in

Chapter 28-110, Florida Administrative Code (F.A.C.). Protests must be filed with the Purchasing Office, Fish and Wildlife Conservation Commission, 1875

Orange Avenue East, Tallahassee, Florida 32311-6160 within the time prescribed in Section 120.57(3), F.S. and Chapter 28-110, F.A.C.

Sincerely, Christopher Melkun, FWC Procurement Manager

FWC SOLICITATION ADDENDUM 2

BEGIN ADDENDUM

QUESTION #1

When is the prebid meeting and when can we meet on-site?

ANSWER #1

The Pre-bid conference was held January 12, 2023, in accordance with the posted

Calendar of Events.

QUESTION #2

What is the required completion time, from start to finish?

ANSWER #2

See Invitation to Bid page 11.

“PROJECT PERIOD

Work may begin once a purchase order number has been received and after an on-site visit with the FWC Project Manager(s) has been completed by a representative of the selected contractor. The Contractor shall notify the FWC Project Manager(s)

72 hours prior to beginning work to acquire access to the area. All work MUST be completed by June 30, 2023, and a final invoice delivered to the FWC’s Project

Manager no later than June 30, 2023.”

QUESTION #3

Where is the project starting point of the project?

ANSWER #3

The project begins at the entrance located on the eastern edge of the property at the

Muse Gate (CR 720, Loblally Bay Road SW) The repair area is located inside the boundary of Babcock Ranch Preserve (Figures 1 and 2). See Invitation to Bid page 11.

QUESTION #4

Is the starting point of the project at the spot where we drove all the roads into the

FWC at the prebid meeting?

ANSWER #4

The project begins at the entrance located on the eastern edge of the property at the

Muse Gate (CR 720, Loblally Bay Road SW) The repair area is located inside the boundary of Babcock Ranch Preserve (Figures 1 and 2). See Invitation to Bid page 11.

FWC SOLICITATION ADDENDUM 3

QUESTION #5

Is the starting point of the project at the end of the dirt road @ the Loblally Bay Road

SW Rd Entrance?

ANSWER #5

The project begins at the entrance located on the eastern edge of the property at the

Muse Gate (CR 720, Loblally Bay Road SW) The repair area is located inside the boundary of Babcock Ranch Preserve (Figures 1 and 2). See Invitation to Bid page 11.

QUESTION #6

Do we start from Loblally Bay Road SW Rd Entrance?

ANSWER #6

The project begins at the entrance located on the eastern edge of the property at the

Muse Gate (CR 720, Loblally Bay Road SW) The repair area is located inside the boundary of Babcock Ranch Preserve (Figures 1 and 2). See Invitation to Bid page 11.

QUESTION #7

Do we start from inside FWC 1.8 miles in?

ANSWER #7

The project begins at the entrance located on the eastern edge of the property at the

Muse Gate (CR 720, Loblally Bay Road SW) The repair area is located inside the boundary of Babcock Ranch Preserve (Figures 1 and 2). See Invitation to Bid page 11.

QUESTION #8

Who is maintaining the roads coming in from Loblally Bay Road SW?

ANSWER #8

The road west of Muse Gate (CR720, Loblally Bay Road SW) is managed by FWC and

Florida Forest Service.

QUESTION #9

Can the big holes be fill with the material for the road project so we are able to drive the road to Loblally Bay Road SW Rd of the project location?

ANSWER #9

The project begins at the entrance located on the eastern edge of the property at the

Muse Gate (CR 720, Loblally Bay Road SW) The repair area is located inside the boundary of Babcock Ranch Preserve (Figures 1 and 2). See Invitation to Bid page 11.

All big holes located in the project area should be filled.

FWC SOLICITATION ADDENDUM 4

QUESTION #10

Does the contractor have to grade the road? and or fill the big holes in the road? or do we have to grade the areas prior to dumping Dot shell base material?

ANSWER #10

See Invitation to Bid page 11.

“PROJECT 1

DOT certified shell road base material (Code B02 – Bank Run Shell Base) will be supplied, delivered, spread, and graded on Oil Well Grade (Figure 2). Access to this site will be from County Road 720 (Loblolly Bay Rd SW) to the Muse Gate

(approximately 2 miles due west from the intersection of CR 720 and Kirby Thompson

Road. The material will then be spread and graded for an approximate maintenance distance of 1.8 miles (9,516 feet); estimate of 266 loads, or 5,850 tons. The shell is to be spread and graded to a minimum depth of 6 inches and a width of 14-18 feet. The finished roadway should have at least a 4-inch center crown to allow water flow off the surface. This site is 1.8 miles in length.”

QUESTION #11

Is there any Grading that is required by contractor prior to unloading dump truck loads of material to the existing road before grading?

ANSWER #11

See Invitation to Bid page 11.

“PROJECT 1

DOT certified shell road base material (Code B02 – Bank Run Shell Base) will be supplied, delivered, spread, and graded on Oil Well Grade (Figure 2). Access to this site will be from County Road 720 (Loblolly Bay Rd SW) to the Muse Gate

(approximately 2 miles due west from the intersection of CR 720 and Kirby Thompson

Road. The material will then be spread and graded for an approximate maintenance distance of 1.8 miles (9,516 feet); estimate of 266 loads, or 5,850 tons. The shell is to be spread and graded to a minimum depth of 6 inches and a width of 14-18 feet. The finished roadway should have at least a 4-inch center crown to allow water flow off the surface. This site is 1.8 miles in length.”

QUESTION #12

Can we use the existing roads to bring in materials?

FWC SOLICITATION ADDENDUM 5

ANSWER #12

Access to this site will be from County Road 720 (Loblolly Bay Rd SW) to the Muse

Gate (approximately 2 miles due west from the intersection of CR 720 and Kirby

Thompson Road.

QUESTION #13

Can we use the existing roads coming from Bermont Road or SR31 to enter property to get to or from the Project with Full or Empty Dump Trucks? Brown's Farm Grade?

North Unit Grade? Tram Grade?

ANSWER #13

Access to this site will be from County Road 720 (Loblolly Bay Rd SW) to the Muse

Gate (approximately 2 miles due west from the intersection of CR 720 and Kirby

Thompson Road.

QUESTION #14

Can we substitute the certified DOT shell base code B02 with anything different?

ANSWER #14

No substitutions on material are allowed for this project.

QUESTION #15

Can we substitute the certified DOT shell base code B02 for B11 Material?

ANSWER #15

No substitutions on material are allowed for this project.

QUESTION #16

When do we need to submit the DOT Material Certification with the bid documents or prior to starting the job?

ANSWER #16

DOT Material Certification will need to be supplied for Notice to Proceed to be issued.

QUESTION #17

Will FWC be cutting trees that are in the way for Dump truck?

ANSWER #17

FWC is currently satisfied with the clearance present. If a tree falls and impedes travel, area staff will remove the obstruction.

QUESTION #18

Does the contractor need to grade existing road prior to placing material over it?

FWC SOLICITATION ADDENDUM 6

ANSWER #18

See Invitation to Bid page 11.

“PROJECT 1

DOT certified shell road base material (Code B02 – Bank Run Shell Base) will be supplied, delivered, spread, and graded on Oil Well Grade (Figure 2). Access to this site will be from County Road 720 (Loblolly Bay Rd SW) to the Muse Gate

(approximately 2 miles due west from the intersection of CR 720 and Kirby Thompson

Road. The material will then be spread and graded for an approximate maintenance distance of 1.8 miles (9,516 feet); estimate of 266 loads, or 5,850 tons. The shell is to be spread and graded to a minimum depth of 6 inches and a width of 14-18 feet. The finished roadway should have at least a 4-inch center crown to allow water flow off the surface. This site is 1.8 miles in length.”

QUESTION #19

Are there certain hours for delivery?

ANSWER #19

There are no set hours for delivery.

QUESTION #20

Can you work Saturdays?

ANSWER #20

Yes.

QUESTION #21

Will FWC Grade the road coming in from Loblally Bay Road SW Rd Entrance?

ANSWER #21

The project begins at the entrance located on the eastern edge of the property at the

Muse Gate (CR 720, Loblally Bay Road SW) The repair area is located inside the boundary of Babcock Ranch Preserve (Figures 1 and 2). See Invitation to Bid page 11.

QUESTION #22

Can the awarded contractor use DOT base rock instead of DOT shell rock?

ANSWER #22

No substitutions on material are allowed for this project.

END ADDENDUM