FWC 21.22-98 A#1 Q&A Final.pdf

FWC 2

Florida Fish and Wildlife Conservation Commission

Commissioners

Rodney Barreto

Chairman Coral Gables

Michael W. Sole Vice Chairman Tequesta

Steven Hudson Fort Lauderdale

Gary Lester Oxford

Gary Nicklaus Jupiter

Sonya Rood St. Augustine

Robert A. Spottswood

Key West

Office of the

Executive Director

Eric Sutton Executive Director

Thomas H. Eason, Ph.D.

Assistant Executive Director

Jennifer Fitzwater

Chief of Staff

850-487-3796

850-921-5786 FAX

Mana gin g fish and wildlife resourc e s for their long-te rm well-b ei n g and the benefi t of peopl e .

620 South Meridian Street

Tallahassee, Florida 32399-1600 Voice: 850-488-4676

Hearing/speech-impaired:

800-955-8771 (T)

800 955-8770 (V)

MyFWC.com

DATE: MAY 20, 2022

ADDENDUM NO.: 1

BID NO.: FWC 21/22-98

BID TITLE: LONG TERM VESSEL STORAGE STUDY

UPDATE: CHANGE TO RESPONSE DUE DATE, REVISED PRICE

SHEET AND QUESTIONS & ANSWERS

The enclosed addendum has been issued for consideration in the preparation of your response to the Florida Fish and Wildlife Conservation Commission’s

(FWC) Solicitation No. FWC 21/22-98, “Long Term Vessel Storage Study”.

All responses to the subject solicitation must be received no later than 2:00

PM (ET) on Wednesday, June 22, 2022 (See Addendum #1, Item #1).

A response received after the exact time specified will not be considered.

Failure to file a protest within the time prescribed in Section 120.57(3), Florida Statutes (F.S.), or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under Chapter 120, Florida Statutes. Written notices, formal requests and proceedings must conform with the requirements set forth in

Chapter 28-110, Florida Administrative Code (F.A.C.). Protests must be filed with the Purchasing Office, Fish and Wildlife Conservation Commission, 1875

Orange Avenue East, Tallahassee, Florida 32311-6160 within the time prescribed in Section 120.57(3), F.S. and Chapter 28-110, F.A.C.

Sincerely, Ruth Heggen

FWC Procurement Manager

FWC 21/22-98, Addendum #1, Page 1 of 3

BEGIN ADDENDUM #1

ITEM #1 – CHANGE TO SEALED RESPONSE DUE DATE AND PUBLIC RESPONSE

OPENING DATE IN CALENDAR OF EVENTS

The Sealed Response Due and Public Response Opening sections of the Request for Proposals

Calendar of Events are hereby revised to read as follows:

SEALED RESPONSE DUE

(REMEMBER: RFP number should be clearly marked on envelope)

Must be received

PRIOR to:

June 22, 2022

@ 2:00 PM ET

Mailing Address:

Florida Fish & Wildlife Conservation Commission

Attn: Purchasing 1875 Orange Ave E

Tallahassee, Florida 32311-6160

Submissions are due BEFORE the date and time of the public opening.

Public Response Opening June 22, 2022

@ 2:00 PM ET

Public Opening Location:

1875 Orange Ave E

Tallahassee, FL 32311-6160

-Teleconference- Conference call phone number: 1.888.585.9008

Conference room number: 218-721-199

Evaluation Period

From June 27, 2022 to July 12, 2022

Florida Fish & Wildlife Conservation

Commission

Anticipated Date of Intended Award

July 19, 2022 Posted on the Vendor Information Portal (VIP):

http://vbs.dms.state.fl.us/vbs/mainmenu

ITEM #2 – REVISED PRICE SHEET

Attachment E is hereby deleted replaced with Attachment E-1, Revised Price Sheet, attached hereto and made a part of the solicitation. All references in the solicitation to Attachment E shall hereinafter refer to Attachment E-1. Respondents must complete the Revised Price Sheet and submit it with their response.

REMAINDER OF PAGE INTENTIONALLY LEFT BLANK

http://vbs.dms.state.fl.us/vbs/main_menu

FWC 21/22-98, Addendum #1, Page 2 of 3

ITEM #3 - QUESTIONS AND ANSWERS

Question #1: Regarding section numbering: On p16 of the RFP, IX. Final Study Report, Executive Summary, Powerpoint Presentation and Appendices, the section numbering starts at C. Can you clarify if that is just a numbering error, or if there may be sections missing?

Answer #1: This is a typographical error. They should be numbered A. – G.

Question #2: Does FWC have a budget for the project, and if so, what is that budget?

Answer #2: We do not have specific budgeted amount for this project. We would like to see the results of this competitive process (i.e., the studies proposed and the associated budgets needed).

Question #3: Do any of the study areas include any private submerged lands and if so , will there be a difference in objectives and approach to vessels on privately-owned submerged lands?

Answer #3: There is the possibility of private submerged lands located within the study area. This possibility is presumed to be small and the acreage involved should be minimal. There is existing law addressing privileges of the private land owners and authority of the state regarding navigation and anchoring over these private submerged lands. The possibility of this limited situation or exception should at least be mentioned as an exception in discussion of any proposed management strategy.

Submerged lands owned and managed by the federal government for military reservations, national parks, national wildlife refuges or such, are not included in the study area as they are outside the jurisdiction of the state in regards to anchoring and mooring. This situation or exception should at least be mentioned as an exception in discussion of any proposed management strategy.

Question #4: Page 55 - Attachment E, Price Sheet, Item 3.: Monthly Project Meetings is priced on a per month cost for 24 months, however the contract term is anticipated to be 15 months or less (per p4 TERM: The contract will be effective from issuance of Purchase Order through October 31, 2023). Will the Price

Sheet be adjusted to reflect the appropriate number of months for the duration of the contract?

Answer #4: See Addendum #1, Item #2.

FWC 21/22-98, Addendum #1, Page 3 of 3

Question #5: Under Section X. Deliverables, Paragraph A, will the Kick-Off Meeting be an in-person meeting or can the meeting be conducted by video conferencing?

Answer #5: In-person kick-off meeting highly preferred but video conferencing acceptable if conditions warrant.

Question #6: Under Section X. Deliverables, Paragraph C, is it required to use Gantt charts to show project schedule or can other project management software be used?

Answer #6: Any professionally recognized project management software can be used as long as there is a graphical illustration of the timeline, it ’s critical components and their relationships. Gantt charts or similar charts highly preferred.

Question #7: Under Section X. Deliverables, Paragraph D, will the Draft Study Report

Meeting be an in-person meeting or can the meeting be conducted by video conferencing?

Answer #7: In-person draft study report meeting highly preferred but video conferencing acceptable if conditions warrant.

Question #8: On Exhibit II, p. 20, are GIS shapefiles available for the map locations shown?

If so, can these shapefiles be provided in advance of RFP response deadline?

Answer #8: GIS files in ESRI ArcGIS shapefile point format are available for the map locations illustrated on Exhibit II, map of locations that are continuously used for long-term storage of numerous vessels at anchor. These will be provided to the awarded vendor to use in the study. At this time we request that respondents use the RFP exhibits provided for their proposals.

Question #9: On Exhibit III, p. 21-22, are GIS shapefiles available for the list of mooring field boundaries? If so, can these shapefiles be provided in advance of RFP response deadline?

Answer #9: GIS files in ESRI ArcGIS shapefile point format (not polygon format) are available for the map locations illustrated on Exhibit IV, map of mooring fields available to recreational boaters. These will be provided to the awarded vendor to use in the study. At this time we request that Respondents use the RFP exhibits provided for the proposals.

Question #10: On Attachment E, Item #3 of the Price Sheet, why does the calculation show

24 months when the timeline for completion will only be approximately 14 months for the duration of the project?

Answer #10: See Addendum #1, Item #2.

END ADDENDUM #1

FWC 21/22-98, Attachment E-1, Page 1 of 1

ATTACHMENT E-1

FWC 21/22 – 98

REVISED PRICE SHEET

CONTRACTOR SHALL NOT ALTER THE PRICE SHEET IN ANY WAY

Price shall be less any Federal or State sales or use taxes. The Respondent recognizes that the State of Florida, by virtue of its sovereignty, is not required to pay taxes on services, goods and/or equipment purchased incident to such service. Prices shall include all necessary items to complete the project, including but not limited to personnel costs, multipliers, supplies, and travel.

PRICES SHALL BE PROVIDED FOR ALL ITEMS LISTED OR THE RESPONSE WILL BE REJECTED.

ITEM PROJECT DELIVERABLE LUMP SUM PRICE

1. KICK-OFF MEETING $_____________________________

2. RESEARCH $____________________________

3. MONTHLY PROJECT MEETINGS

$______________ PER MONTH X 15 MONTHS =

$_______________________ (TOTAL FOR ITEM 3)

4. DRAFT STUDY REPORT MEETING $____________________________

5. FINAL STUDY REPORT $____________________________

6.

FINAL PROJECT MEETING WITH

POWERPOINT PRESENTATION

7. TOTAL PRICE (TOTAL ITEMS 1 – 6) $____________________________

BY SIGNING BELOW, I ATTEST THAT I HAVE READ THE ENTIRE RESPONSE AND AGREE TO

FURNISH THE SERVICE AT THE PRICE QUOTED ABOVE. I HEREBY AFFIRM I HAVE NOT BEEN

IN ANY AGREEMENT OR COLLUSION AMONG RESPONDENTS IN RESTRAINT OF FREEDOM OF

COMPETITION

Contractor: _____________________________________________________________________________________

Address: _______________________________________________________________________________________

Signed: ________________________________________________________________________________________

Print Name: ___________________________________________________________________________________

Title: __________________________________________________________________________________________

Telephone: Fax: _______________________________________

City/State/Zip: _________________________________________________________________________________