FWC 21.22-124 Monroe County Derelict Vessel Removal Project Addendum 2.pdf

Florida Fish and Wildlife Conservation Commission

Commissioners Rodney Barreto Chairman Coral Gables

Steven Hudson Vice Chairman Fort Lauderdale

Gary Lester Oxford

Albert Maury Coral Gables

Gary Nicklaus Jupiter

Sonya Rood St. Augustine

Robert A. Spottswood Key West

Office of the Executive Director Eric Sutton Executive Director

Thomas H. Eason, Ph.D.

Assistant Executive Director

Jennifer Fitzwater Chief of Staff

850-487-3796

850-921-5786 FAX

Finance and Budget Office

(850) 488-6551

Managing fish and wildlife resources for their long-term well-being and the benefit of people.

620 South Meridian Street Tallahassee, Florida 32399-1600 Voice: 850-488-4676

Hearing/speech-impaired:

800-955-8771 (T) 800 955-8770 (V)

MyFWC.com

DATE: JULY 19, 2022

ADDENDUM NO.: 2

BID NO.: FWC 21/22-124

BID TITLE: MONROE COUNTY DERELICT VESSEL REMOVAL PROJECT

UPDATE: CALENDER OF EVENTS

SOW

PRICE SHEET

ATTACHMENT G

ATTACHMENT I

The enclosed addendum has been issued for consideration in the preparation of your response to the Florida Fish and Wildlife Conservation Commission’s (FWC) Solicitation No. FWC 21/22-124, “MONROE COUNTY DERELICT VESSEL

REMOVAL PROJECT”.

All responses to the subject solicitation must be received no later than 2:30 PM (ET) on Friday, July 29, 2022.

A response received after the exact time specified will not be considered.

Failure to file a protest within the time prescribed in Section 120.57(3), Florida Statutes (F.S.), or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under Chapter 120, Florida Staatutes. Written notices, formal requests and proceedings must conform with the requirements set forth in Chapter 28-110, Florida Administrative Code (F.A.C.). Protests must be filed with the Purchasing Office, Fish and Wildlife Conservation Commission, 1875 Orange Avenue East, Tallahassee, Florida 32311-6160 within the time prescribed in Section 120.57(3), F.S. and Chapter 28-110, F.A.C.

On case number FWCS21OFF021870 there is an Osprey nest. The nest is not active, and the vessel can be removed following the guidance below.

Sincerely, Ashley Strickland, FWC Procurement Manager

FWC SOLICITATION ADDENDUM 2

CALENDAR OF EVENTS

FWC 21/22-124

SCHEDULE DUE DATE METHOD

Bid Advertised June 21, 2022 Posted on the Vendor Information Portal:

https://vendor.myfloridamarketplace.com/login

NON-MANDATORY Pre-Bid Conference

June 29, 2022

@ 10:30 AM ET

See Pre-Bid Conference Clause

Deadline for Questions

Must be received PRIOR to:

July 7, 2022

@ 5:00 PM ET

See Deadline for Questions Clause

Anticipated date for Responses to Written Questions July 13, 2022

Posted on the Vendor Information Portal:

https://vendor.myfloridamarketplace.com/login

SEALED BIDS DUE

(REMEMBER: The bid number should be clearly marked on envelope)

Must be received PRIOR to:

July 29, 2022

@ 2:30 PM ET

Mailing Address:

Florida Fish & Wildlife Conservation Commission Attn: Purchasing 1875 Orange Ave E Tallahassee, Florida 32311-6160

Submissions are due BEFORE the date and time of the public opening.

Public Bid Opening July 29, 2022

@ 2:30 PM ET

Public Opening Options for Attendance:

-In Person- 1875 Orange Ave E Tallahassee, FL 32311-6160

-Teleconference- Conference call phone number: 1.888.585.9008

Conference room number: 218-721-199

Anticipated Date of Intended Award August 3, 2022

Posted on the Vendor Information Portal:

https://vendor.myfloridamarketplace.com/login https://vendor.myfloridamarketplace.com/login

FWC SOLICITATION ADDENDUM 3

SCOPE OF WORK

MONROE COUNTY DERELICT VESSEL REMOVAL PROJECT

1.Purpose This project will be for the removal from waters of this State, destruction, and disposal of three

(3) derelict vessels within the jurisdiction of Monroe County, Florida.

2.Initial Term Completion Date Project shall be completed in its entirety by the Contractor no later than one hundred and twenty

(120) days from the date of issuance of the Purchase Order.

3.financial consequences The Contractor is required to follow the provisions within this scope of work and as indicated in the Purchase Order issued. Failure by the Contractor to complete the project within the timeframe specified in the Purchase Order, or to complete the required tasks as specified in the Purchase Order in a satisfactory manner, will result in the Contractor being charged liquidated damages. Liquidated damages in the amount of $500.00 per day will be assessed until the project is satisfactorily completed as determined by the contract manager. Failure by the Contractor to complete a task within the project in a satisfactory manner will result in non-payment for the unsatisfactory task within the project in addition to the withholding of 10% of total project invoice for failing to complete the project in its entirety.

4.general terms

4.1 After receipt of the issued Purchase Order the Contractor shall notify the FWC Project

Manager by email of receipt and acceptance of the Purchase Order and all terms and conditions contained therein. In addition, the Contractor shall confirm the ability to complete the work as stipulated in accordance with the response to this solicitation.

4.2 The work covered by this scope of work (SOW) includes the complete removal and disposal in an authorized landfill facility of those vessels specifically identified in Attachment G.

This SOW requires that the Contractor shall provide all services that may be needed to complete the removal and disposal of all vessels in their entireties. However, the actual SOW for each site/vessel may vary, depending upon the work and equipment needed to complete the removal from the waters of this State, destruction, disposal of the vessel and all parts of the vessel in an authorized landfill facility.

FWC SOLICITATION ADDENDUM 4

4.3 Contractor responsibilities generally include mobilization and demobilization to take into custody all parts of the vessels authorized on Attachment G, on land staging, provision of both land and water-based vessel transport, vessel decontamination, emergency environmental protection measures, vessel disposal, and related services. Contractor is also responsible for provision of environmental protection measures during vessel transport, destruction, and disposal. Once a vessel is in the Contractor’s custody for destruction and disposal, the Contractor will be responsible for destroying the vessel and transporting the remnants to a properly licensed landfill. For each vessel, Contractor will provide photographic evidence of the entire vessel’s removal from the waters of the State, destruction, and disposal in an authorized landfill facility to the FWC project manager, as provided herein.

4.4 The Contractor shall perform the work in a proper and satisfactory manner. All labor and materials necessary to complete the work shall be provided by the Contractor. The Contractor shall obtain all necessary local, state, and federal authorizations necessary to complete this project. The Contractor shall be licensed as necessary to perform under this SOW as may be required by law, rule, or regulation; the Contractor shall provide evidence of such compliance to FWC upon request. The Contractor shall procure all supplies and pay all charges, fees, taxes and incidentals that may be required for the completion of this SOW.

The Contractor warrants that it has the capability in all respects to fully perform the requirements of this Agreement and the integrity and reliability that will assure good-faith performance as a responsible Contractor. The Contractor shall immediately notify FWC in writing if its ability to perform under this Agreement is compromised in any manner during the term. FWC shall take appropriate action, including potential termination, in the event the Contractor’s ability to perform work outlined in this Agreement becomes compromised.

4.5 The Contractor will coordinate with FWC staff during the pre-project meeting for identification and disposition of each vessel identified on the Authorized Vessel Removal List (Attachment G).

4.6 The Contractor shall notify the FWC project manager 10 days prior to final completion of the project. FWC staff shall verify that the Contractor has completed all work satisfactorily according to the SOW. The Contractor’s final invoice cannot be approved prior to vessel removal verifications by FWC staff and approval by the FWC project manager.

4.7 Following final completion of the project, Contractor must submit all daily records and daily logs maintained during the project as required in this SOW.

FWC SOLICITATION ADDENDUM 5

4.8 Contractor shall submit all daily records and daily logs as required under this SOW, a completed Certification of Completion Statement (Attachment H), and Invoice (Attachment I) for payment following completion of all work under this Agreement.

4.9 Payment will not be made for any work completed until FWC receives all documentation required by this Agreement.

5.vessel removal and environmental protection requirements

5.1 The Contractor agrees to adhere to all Best Management Practices for DV, At Risk/Public

Nuisance and VTIP Removal Projects (Attachment J). Except as cannot reasonably be avoided through regular, diligent removal efforts, vessels shall be removed from the water and destroyed on land. No vessel shall be intentionally dismantled, broken apart, or destroyed in the water.

5.2 The Contractor will provide all personnel, equipment, and materials necessary to complete work under this Agreement including vessels, vehicles, and protective equipment. The Contractor will be responsible for the job site at all times during work covered by this Agreement.

5.3 The Contractor is required to have all local, state, and federal licenses, certifications, and permits required to fulfill each aspect of work under this Agreement. FWC will not provide any licenses, permits, or certifications. All required licenses, permits, and certifications must be valid and active for the duration of the work required under this Agreement.\

5.4 Unless otherwise approved in writing in advance, the following general requirements are to be followed:

5.4.1. All Contractor’s personnel and the personnel of any subcontractors must wear serviceable, USCG-approved personal floatation devices (PFDs) when in, on, or around the water.

5.4.2. The Contractor is responsible for locating and securing a staging site(s) for operational needs to include but which shall not be limited to storage of equipment and materials, on-land destruction, and disposal of vessels either in containers or directly to an approved landfill facility.

5.4.3. The Contractor is responsible for obtaining and providing copies to the Commission of approval from the Florida Department of Environmental Protection to designate and identify the on-land staging site(s) as an approved Disaster Debris Management Site

(DDMS).

FWC SOLICITATION ADDENDUM 6

5.4.4. The Contractor shall provide either the Water Assurance Compliance System (WACS) number or Environmental Protection Agency (EPA) number to the Commission for the on-land staging site(s).

5.4.5. The Contractor is to photo-document all removals as described herein with pictures taken before, during and after removal. The Contractor will provide a daily written report of all removal activities. Photographs taken by the Contractor must include, at a minimum, on-water pictures of each vessel, pulling of each vessel, destruction of each vessel, and final resting place of each vessel. The Contractor shall be required to document the location of final disposition, disposal site EPA number, disposal weight ticket, and dumpster ticket.

6.derelict or other authorized vessel disposal requirements Vessels shall be minimized/destroyed/crushed on the Contractor’s designated on-land staging site(s) and transported in containers to the approved landfill facility or moved in whole condition to the approved landfill facility and disposed of there in whole. Unless otherwise approved in advance by FWC, all vessels and parts thereof are to be disposed of in a properly licensed and permitted Class I landfill facility.

7.Documenation to be collected and provided by contractor The Contractor is required to provide to FWC proof that each vessel was properly removed from the waters of this State, destroyed, and disposed of. Such documentation includes, at a minimum, a receipt from the receiving landfill facility, 4 pictures of each vessel as found in place (in the water), 2 pictures of each vessel being removed (except that if the vessel has broken apart, a picture of the removal of each piece of the vessel is required), 2 pictures of each vessel staged on land once removed from the water, 2 pictures of each vessel during destruction showing both the destruction and identifying marks on the vessel, and 2 pictures of each vessel’s remnants in disposal container or at the landfill facility, and the completed Demolition and Disposal Sign off Sheet (Attachment K). Final payment will not be made without all required documentation.

8.coordination and communications with fwc

8.1 The Contractor will have a pre-project meeting with FWC no less than 10 days prior to starting any work. At this meeting, the Contractor will provide a tentative schedule to the FWC representative that describes when the removal work will take place and how long it will take to complete. This meeting may be held through virtual means at FWC”s discretion.

(TEAMS, Skype, Zoom, teleconference etc.)

FWC SOLICITATION ADDENDUM 7

8.2 Recognizing that weather and other considerations may delay vessel removal operations, the Contractor must regularly communicate with FWC regarding any delays in work required under the Agreement and reasons for such delays, as well as when removal efforts are scheduled to continue.

8.3 Advance notice of at least 5 days will be provided to FWC before any work is started.

8.4 The Contractor shall submit monthly progress reports to the FWC project manager using the Contractor Monthly Progress Report form (Attachment L).

9.coordination with local, state, and federal agencies The Contractor will be solely responsible for coordinating all work with local, state, and federal agencies as required.

10.Vessel relocation The Contractor is responsible for all costs and liabilities associated with moving each vessel from its current location to any other location for final removal, destruction, and disposal work.

This includes, but is not limited to, the following:

10.1 Complying with federal, state, or local requirements that govern the vessel relocation.

10.2 Towing of the vessel.

10.3 Maintaining the integrity of the vessel to keep it seaworthy while it is being relocated.

10.4 Refloating of the vessel if it sinks.

10.5 Repair and/or mitigation of environmental or other damages caused during relocation activities.

FWC SOLICITATION ADDENDUM 8

ATTACHMENT LIST

Attachment G – Authorized Vessel Removal List

Attachment H – Certification of Completion Form

Attachment I – Sample Invoice

Attachment J – Vessel Removal Best Management Practices (BMPs)

Attachment K – Demolition and Disposal Sign off Sheet

Attachment L – Monthly Progress Report

FWC SOLICITATION ADDENDUM 9

PRICE SHEET

CONTRACTOR SHALL NOT ALTER THE PRICE SHEET IN ANY WAY.

Price quoted shall not contain any Federal or State sales or use taxes. The bidder recognizes that the State of Florida, by virtue of its sovereignty, is not required to pay taxes on services, goods and/or equipment purchased incident to such service. Quoted price shall include all necessary items to complete the project per the Scope of Work to include but not limited to mobilization, demobilization, staging, permitting, removal, transport, disposal, and all other related environmental measures.

ALL ITEMS SHALL BE BID OR THE BID WILL BE REJECTED. THE BID WILL BE

AWARDED TO THE RESPONSIVE, RESPONSIBLE BIDDER THAT SUBMITS THE LOWEST

TOTAL PRICE.

Line Line Description Unit Price

Case #: FWCS21OFF021870

Description: 65’ Unknown Make Sailboat Name: Queen Anne Revenge II, Reg: Unknown, HIN: Unknown

Location: 25 10.97202 (N) / 080 23.259 (W), Jewfish Creek, Southside of Bridge.

Disposal: Dispose of in authorized landfill facility

Vessel Designation: Derelict Vessel

Case #: FWCS21OFF022655

Description: 22’ Unknown Make Sailboat, Reg: Unknown, HIN: Unknown

Location: 25 07.416 (N) / 080 25.11102 (W), Tarpon Basin.

Disposal: Dispose of in authorized landfill facility

Vessel Designation: Derelict Vessel

FWC SOLICITATION ADDENDUM 10

Case #: FWCS21OFF000447

Description: 44’ Gulfstar Sailboat, “Free Bird” Reg: DO570909, HIN: GFS04420174

Location: 25 13.17102 (N) / 080 25.542 (W), Manatee

Disposal: Dispose of in authorized landfill facility

Total (Lines 1-Line 3): $

BY SIGNING BELOW, I ATTEST THAT I HAVE READ THE ENTIRE BID AND AGREE TO

FURNISH THE SERVICE AT THE PRICE QUOTED ABOVE. I HEREBY AFFIRM I HAVE NOT

BEEN IN ANY AGREEMENT OR COLLUSION AMONG BIDDERS IN RESTRAINT OF

FREEDOM OF COMPETITION.

Contractor: _________________________ Title:

Address: ___________________________ Fax:

Signed: ____________________________ City/State/Zip:

Print Name: _______________________ Telephone:

FWC SOLICITATION ADDENDUM 11

ATTACHMENT G

AUTHORIZED VESSEL REMOVAL LIST

1. Case #: FWCS21OFF021870 Description: 65’ Unknown Make Sailboat Name: Queen Anne Revenge II, Reg: Unknown, HIN: Unknown Location: 25 10.97202 (N) / 080 23.259 (W), Jewfish Creek, Southside of Bridge.

Disposal: Dispose of in authorized landfill facility Vessel Designation: Derelict Vessel

2. Case #: FWCS21OFF022655 Description: 22’ Unknown Make Sailboat, Reg: Unknown, HIN: Unknown Location: 25 07.416 (N) / 080 25.11102 (W), Tarpon Basin.

Disposal: Dispose of in authorized landfill facility

3. Case #: FWCS21OFF000447 Description: 44’ Gulfstar Sailboat, “Free Bird” Reg: DO570909, HIN: GFS04420174 Location: 25 13.17102 (N) / 080 25.542 (W), Manatee

FWC SOLICITATION ADDENDUM 12

Figure 1. Overall Project Map

FWC SOLICITATION ADDENDUM 13

Figure 2. Vessel #1 FWCS21OFF021870 25 10.97202 (N) / 080 23.259 (W)

FWC SOLICITATION ADDENDUM 14

Figure 3. Vessel #2 FWCS21OFF022655 25 07.416 (N) / 080 25.11102 (W)

FWC SOLICITATION ADDENDUM 15

Figure 4. Vessel #3 FWCS21OFF000447 25 13.17102 (N)/ 080 25.542 (W)

FWC SOLICITATION ADDENDUM 16

ATTACHMENT I

SAMPLE INVOICE

Purchase Order Number: _________________

BILL TO:

Florida Fish & Conservation Commission 620 South Meridian Street Tallahassee, FL 32399-1600

Invoice Date: _____________________ Invoice #: _________________________________

Project Start Date: ______________________ Project End Date: _____________________

Contract Name: ___________________________ FEID #: ___________________________

Contract Address: ___________________________________________________________

Line Line Description Unit Price

Case #: FWCS21OFF021870

Description: 65’ Unknown Make Sailboat Name: Queen Anne Revenge II, Reg: Unknown, HIN: Unknown

Location: 25 10.97202 (N) / 080 23.259 (W), Jewfish Creek, Southside of Bridge.

Disposal: Dispose of in authorized landfill facility

FWC SOLICITATION ADDENDUM 17

Case #: FWCS21OFF022655

Description: 22’ Unknown Make Sailboat, Reg: Unknown, HIN: Unknown

Location: 25 07.416 (N) / 080 25.11102 (W), Tarpon Basin.

Case #: FWCS21OFF000447

Description: 44’ Gulfstar Sailboat, “Free Bird” Reg: DO570909, HIN: GFS04420174

Location: 25 13.17102 (N) / 080 25.542 (W), Manatee

Total (Lines 1-3) $

END ADDENDUM