FURNISH_RECTANGULAR_RAPID_FLASHING_BEACON_(RRFB)_COMPONENTS.pdf

INVITATION TO BID

23/24-11

FURNISH RECTANGULAR RAPID FLASHING BEACON (RRFB)

COMPONENTS

Town of Manchester

Lincoln Center

Manchester, CT 06040

RELEASE DATE: August 14, 2023

DEADLINE FOR QUESTIONS: August 24, 2023

RESPONSE DEADLINE: August 29, 2023, 11:00 am

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://secure.procurenow.com/portal/townofmanchester https://secure.procurenow.com/portal/%7bproject.government.code%7d

Town of Manchester

INVITATION TO BID

23/24-11

FURNISH RECTANGULAR RAPID FLASHING BEACON (RRFB)

COMPONENTS

I. Introduction II. Instructions to Bidders

III. Standard Instructions-Supplies, Materials & Equipment IV. Project Details V. Vendor Submissions

VI. Bid Item Table

Attachments:

A - Special Provision - M.16.08

B - Traffic Control Foundation Detail

C - RRFB Solar Power -Type A (Single Sided)

D - Conn. Dept. of Transportation Guide Sheet TR-GS_02

Invitation To Bid #23/24-11 Title: FURNISH RECTANGULAR RAPID FLASHING BEACON (RRFB) COMPONENTS

1. INTRODUCTION

1.1. Summary

The Town of Manchester, Connecticut is requesting bids for the purchase of all supplies, materials and equipment detailed herein.

1.2. Background

This bid includes the furnishing of solar powered Rectangular Rapid Flashing Beacons (RRFB) and associated components, including signs, pedestrian pushbuttons & signs, flood lights, flasher cabinets, and other necessary hardware. In addition, an additional bid proposal for pedestals and precast concrete foundations is requested.

This project is funded in part through the U.S. Department of Housing and Urban Development (HUD)

Community Development Block Grant Program (CDBG).

1.3. Contact Information

Cora Narracci

Purchasing Agent

494 Main Street

Purchasing Department

Manchester, CT 06040

Email: cnarracci@manchesterct.gov

Phone: (860) 647-3033

Department:

Engineering

Department Head:

Jeff LaMalva

Town Engineer

1.4. Timeline

Release Project Date August 14, 2023

Question Submission Deadline August 24, 2023, 11:00pm

Question Response Deadline August 25, 2023, 4:30pm mailto:cnarracci@manchesterct.gov tel:(860)647-3033

Bid Opening Date and Time August 29, 2023, 11:00am

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2. INSTRUCTIONS TO BIDDERS

2.1. INSTRUCTIONS TO BIDDERS

In accordance with the provisions of the Town Charter, sealed proposals will be received not later than the date and time set forth above, for furnishing the commodities and/or services listed herein.

Proposals must be executed in accordance with and subject to instructions and specifications contained herein.

The Town of Manchester is an equal opportunity employer and requires an affirmative action policy for all of its Contractors and Vendors as a condition of doing business with the Town, as per Federal Order

11246. By submitting the Proposal for this bid, all vendors and contractors agree to this condition of doing business with the Town, and should the Town choose to audit their compliance, the vendor agrees to cooperate fully.

2.2. ELECTRONIC BIDDING INFORMATION

Important Instructions for Electronic Submittal

Specifications and bid forms must be obtained online at Town of Manchester Procurement Portal

(opengov.com). The exclusive means by which all prospective bidders may obtain bid packages, direct inquiries, request and receive addenda and supplemental information, and submit bids and proposals, shall be through the Town of Manchester’s OpenGov portal.

Bids may be received up to the deadline date and time listed in the solicitation documents, via the

Town’s e-Procurement Portal. The Town e-Procurement Portal Clock is the official clock for the determination of all deadline dates and times. Without exception, responses will not be accepted after the submission deadline regardless of any technical difficulties such as poor internet connections. The

Town of Manchester strongly recommends completing your response well ahead of the deadline.

Addenda Notification and Acknowledgement

Addenda Notification: Bidders are required to register for an account via the Town’s e-Procurement

Portal hosted by OpenGov. Once the bidder has completed registration, you will receive addenda notifications to your email by clicking “Follow” on this project. Ultimately, it is the sole responsibility of each bidder to periodically check the site for any addenda at Town of Manchester Procurement Portal

(opengov.com).

Submitting Questions and Receiving Responses

Bidders shall submit all inquiries regarding this bid via the Town’s e-Procurement Portal. Please note any deadline for submitting inquiries. All answers to inquiries will be posted on the Town’s e-Procurement

Portal. Bidders may also click “Follow” on this bid to receive an email notification when answers are posted. It is the responsibility of the bidder to check the website for answers to inquiries.

When applicable, state bids will be considered for this service.

The Purchasing Authority reserves the right to waive any informality or reject any and all bids. In addition to the bid specifications, all bids are subject to the terms, provisions and conditions of the https://procurement.opengov.com/portal/townofmanchester https://procurement.opengov.com/portal/townofmanchester https://procurement.opengov.com/portal/townofmanchester

Manchester Charter, Code of Ordinances, and Purchasing Guidelines. By bidding on the proposed purchase, the bidder agrees to such terms, provisions and conditions.

An Equal Opportunity/Affirmative Action Employer

2.3. RULES AND REGULATIONS FOR COMPETITIVE BIDDING

These rules and regulations have been adopted by the Board of Directors of the Town of Manchester pursuant to Section 5-22 of the Town Charter. They are standard for all competitive bidding proposals issued by the Town of Manchester, Connecticut for contracts of all types where labor, materials, and necessary equipment to complete work is to be furnished to the Town, where the Town is to purchase supplies, materials, and equipment, where the Town is to sell surplus materials and equipment, or where the Town is to sell real estate. These rules and regulations shall be binding upon all prospective bidders and the Town of Manchester.

2.4. GENERAL RULES

1. The Purchasing Authority may delete or modify any of the instructions to bidders for a particular proposal, indicating such change in the appropriate section of the proposal documents. The Purchasing

Authority may insert special instructions in any special contracts which are subject to competitive bidding.

2. The proposal is signed by the bidder with full knowledge of, and agreement with, the general specifications, conditions, and requirements of this bid. In addition to the bid specifications, all bids are subject to the terms, provisions and conditions of the Manchester Charter, Code of Ordinances, and

Purchasing Guidelines. By bidding on the proposed purchase or service, the bidder agrees to such terms, provisions, and conditions.

3. The Town has transitioned to electronic bidding. Vendors should submit solicitation responses electronically via the Town of Manchester Procurement Portal. Vendors will be asked to register and should do so prior to submitting bid documents.

4.This bid and any addenda will be issued on the Town of Manchester website bidding portal. It shall be the responsibility of the bidder to download this information. THE TOWN OF MANCHESTER WILL NOT

MAIL A SEPARATE HARD COPY OF ADDENDUM TO BIDDERS. Failure of any bidder to receive any such addendum or interpretation shall not relieve such bidder from any obligation under his bid as submitted. All addenda so issued shall become part of the Contract Documents.

5. Bid prices may not be withdrawn by bidder for 90 days after bid opening.

6. Proposals received later than the time and date specified will not be considered. Amendments to, or withdrawals of bids received later than the time and date set for bid opening will not be considered.

7. All bids shall be opened via a virtual meeting link posted and read aloud. All bids shall be tabulated and copies of said tabulation shall be posted on the website

8. All deliveries of commodities or services hereunder shall comply in every respect with all applicable laws of the Federal Government and/or the State of Connecticut.

9. Purchases made by the Town of Manchester are exempt from payment of Federal Excise Taxes and the Connecticut Sales Tax and such taxes must not be included in bid prices. Federal Excise Tax exemption certificates, if requested, will be furnished.

10. The Bidder, where applicable, shall insert/include the price per stated unit and extend a total price for each item. In the event there is a discrepancy between the unit price and the extension, the unit price will govern. The total cost shall be the sum of the extended prices.

11. Bidders shall, where applicable, submit terms for payment in spaces provided in the proposal form, showing the amount of cash discount which shall apply to bid prices when paid within the stated number of days in the proposal.

12. All inquiries shall be submitted within the time limitations specified in the bid documents and shall be requested via the online portal Q&A. All information given by the Town other than through the

OpenGov portal shall be informal and shall not be binding upon the Town nor shall it furnish a basis for legal action by any bidder or prospective bidder against the Town.

12A. The Town reserves the right to reject any and all bids, to waive technical defects and to make such awards including accepting a bid, although not the low bid, as it deems in its sole discretion to be in the best interest of the Town. The Town reserves the right to reject any bid if the bidder, any officer of the bidder, or any other company owned in whole or in part by any officer(s) of the bidder, is delinquent in the payment of any taxes or fees owed to the Town. The Town reserves the right to require a disclosure statement from the bidder listing the name(s) of all officers of the company.

12B. In the event the Town determines that a contractor is delinquent in any payment due the Town, then the Town may offset the delinquent amount due to the Town against the sums owed the contractor.

13. The Town of Manchester may make such investigation as deemed necessary to determine the ability of the bidder to discharge a contract. The bidder shall furnish the Town with all such information and data as may be required for that purpose. The Town reserves the right to reject any bid if the bidder fails to satisfactorily convince the Town that he is properly qualified by experience and facilities to carry out the obligations of the contract and to satisfactorily complete the work called for herein, or if the bid is conditional in nature.

14. Except where otherwise provided, a contract between the Town and a successful bidder shall consist of the Invitation to Bid, Specifications, Plans, Bid including Proposal form and these Rules and

Regulations. Acceptance by the Town may be by purchase order for the portion of the work awarded to a contractor.

15. All Invitations to Bid shall be publicly advertised in a newspaper having a general circulation within the Town of Manchester, Connecticut.

16. Bids shall be made available on the Town of Manchester Purchasing Web Site via the Bidding site.

17. Alternate bids shall not be accepted unless otherwise specified in the bid documents.

18. Any act or acts of misrepresentation or collusion shall be a basis for disqualification of any bid or bids submitted by such persons guilty of said misrepresentation of collusion. In the event that the Town enters into a contract with any bidder who is guilty of misrepresentation or collusion and such conduct is discovered after the execution of said contract, the Town may cancel said contract without incurring liability, penalty, or damages.

19. In the event that any bidder wishes to protest the potential award of a bid, the bidder must make it’s protest in writing identify the protesting party and the bid number, title and shall include a factual summary of the basis of the protest including any documents that shall be considered and request a conference with respect thereto. Said protest must be received in the Town of Manchester Purchasing

Office, within FIVE (5) business days after the award decision.

20. A conference with respect to said protest shall be scheduled by the Purchasing Authority and shall be attended by the Purchasing Authority or their designee and such other persons as the Purchasing

Department and the Town Manager shall require attend. The subject matter of said conference shall be limited to the reasons for the protest specified in the written request for said conference. Said conference shall also include a discussion of all possibilities for a resolution of dispute. The Town shall make a decision in writing within three (3) business days after said conference and notify protesting bidder.

21. In the event that any protesting bidder wishes to take legal action against the Town, they must first fully comply with all of these Rules and Regulations, including those which have been changed by the

Purchasing Authority pursuant to paragraph 1 herein.

22. Except for special instructions inserted in special contracts by the Purchasing Authority pursuant to paragraph 1 herein, in the event of any conflicts between these Rules and Regulations and the terms and conditions of any document these Rules and Regulations shall prevail.

23. The contractor shall not transfer, sublet, or assign the contract by Power of Attorney or otherwise to any person, firm, or corporation, or in any way vary the terms of the contract without written permission from the Town. The Town has the right to terminate with a thirty (30) day written notice to the contractor. The Town reserves the right to terminate the contract at any time during the contract period. Such termination shall be effective immediately after giving written notice to the contractor that the Town is terminating the contract.

24. All Awards shall be made by the Purchasing Authority.

2.5. Bid Opening Information

Bid responses will be received by 11:00 am on Tuesday, August 29, 2023

Bid openings will be held virtually through Zoom.

ZOOM meeting instructions are as identified in the Introduction Section above.

The virtual bid opening will be exactly the same as a regular bid opening – Purchasing staff will open the bids and read the results out loud. Results are not final until reviewed, tabulations compiled and then posted/distributed to participants. In addition, the requesting department will recommend an award after a complete review of the submissions.

3. STANDARD INSTRUCTIONS-SUPPLIES, MATERIALS & EQUIPMENT

These instructions are standard for all proposals issued by the Town of Manchester, Connecticut, for the purchase of all supplies, materials, and equipment. The Town of Manchester may delete, supersede, or modify any of these standard instructions for a proposal by indicating such change in the section headed

“Special Instructions to Bidders.”

1. Unless otherwise stated, deliveries must consist of new merchandise.

2. Prices quoted shall be net delivered prices to the Town.

3. The Town may withhold acceptance of, or reject any merchandise which found, upon examination, not to meet the specifications’ requirements. When rejected, it shall be removed by the Contractor

(vendor) within ten (10) days after notification of rejection.

4. When the schedule indicates that an item to be purchased is to be specified, or equal, the bidder may offer an article which is certified to be equal in quality, performance, and in other essential characteristics to the bid standard. Bidder must furnish any information, such as specifications, test results, etc., which will help in determining whether an item is equal or superior to the Town’s bid standard. If a bidder fails to name a substitute, the specified item must be furnished.

5. Bidders agree to comply with all of the latest Federal and State safety standards and regulations and certify that all items furnished in this bid will conform to and comply with said standards and regulations. Bidder further agrees to indemnify and hold harmless the Town for all damages assessed against the Town as a result of the bidder’s failure to comply with said Standards and/or Regulations.

6. The Town reserves the right to make an award by item or total as may be in the best interest of the

Town. If a Bidder desires to bid on an “all or nothing” basis, he shall so indicate on the bid schedule and the Town reserves the right to make an award as may be in the best interest of the Town.

7. The Bidder shall pay all royalties and license fees. He shall defend all suits or claims for infringement of any patent rights and shall save the Town of Manchester harmless from loss on account thereof except that the Town of Manchester shall be responsible for all such loss when a particular manufacturer, product, or process is specified by the Town of Manchester.

4. PROJECT DETAILS

4.1. Definitions

The following Definitions are noted and used herein and within the Attachments, as follows:

"Rectangular Rapid Flashing Beacon" shall be abbreviated as "RRFB."

"Flood light" is interchangeably used with "crosswalk illuminator."

The Manual on Uniform Traffic Control Devices, latest edition as published by the U.S. Department of

Transportation Federal Highway Administration and adopted by the State of Connecticut Department of

Transportation shall be abbreviated as "RRFB." More information is available at https://mutcd.fhwa.dot.gov/ including Interim Approval 21 (IA-21).

“Rectangular Rapid Flashing Beacon Type A (Solar Powered)” is to be construed as a single-sided RRFB which contains at least two rapidly flashed, rectangular-shaped yellow LED indications on one side of the unit that would be facing traffic with a crosswalk illuminator.

“Rectangular Rapid Flashing Beacon Type B (Solar Powered)” is to be constructed as a double-sided

RRFB which contains four rapidly flashed, rectangular-shaped yellow LED indications (at least two indications on each side of the unit that would be facing traffic) with a crosswalk illuminator.

"Two-Stage Pedestrian Crossing" assists users in crossing a bidirectional, median separated highway, street or roadway by flashing and warning drivers only at the desired crosswalk being crossed to better command driver's respect and attention to both the user and the traffic control device.

The configuration is defined generally as a location at median divided highway, street or road which consists of two, separately marked and designated pedestrian, school children, or multi-use crossings, divided by said median. The operation generally consists of: 1) a user actuates by pushbutton the adjacent pair of RRFB, as defined herein, to cross one or more travel lanes approaching in the same direction; 2) upon reaching the refuge median, the user crosses to the far side of the median; and 3) by a pushbutton connected/attached to a second pair of RRFB, actuates the second pair of RRFB to cross one or more travel lanes approaching in the same, but opposite direction.

4.2. Scope of Work

This contract is for furnishing and delivery of Rectangular Rapid Flashing Beacon (RRFB) assemblies as specified herein. The installation of the RRFB is not included in this contract; this work will be performed by Town resources.

4.3. Rectangular Rapid Flashing Beacon (RRFB) - Single Sided

General Requirements

Each RRFB will be the necessary equipment and materials to successfully install a complete assembly, consisting of ITE compliant LED-array-based indications, controller cabinet/enclosure (circuit breaker, timer or solid-state circuit boards etc.), solar panel, battery, push button and pushbutton sign, wiring, mounting hardware, and any electrical component hardware. Units must be in compliance with MUTCD

Interim Approval 21.

https://mutcd.fhwa.dot.gov/

RRFB's shall be single sided and will contain two rapidly flashed rectangular-shaped yellow indications facing approaching traffic.

The vendor shall provide technical assistance as needed to Town staff and/or the Towns’ signal maintenance contractor in the installation of the equipment.

Each RRFB when activated shall flash the two indications in compliance with MUTCD Interim Approval

21.

The rapid flash rate of each indication, as applied over the full flashing sequence, shall not be between 5 and 30 flashes per second, to avoid frequencies that might cause seizures.

The light intensity shall meet the minimum specifications of Society of Automotive Engineers (SAE) standard J595 (Directional Flashing Optical Warning Devices for Authorized Emergency, Maintenance, and Service Vehicles) dated January, 2005.

Each RRFB shall be equipped with auto-dimming capability for nighttime operation to reduce the brilliance of the indications.

The battery for the solar powered RRFB shall be a non-proprietary type.

Each solar powered RRFB shall be capable of responding to all push button actuations, with 7 days of autonomous battery backup.

Each RRFB indication will be activated by an ADA compliant (piezo) pedestrian Pushbutton and operation will cease after a predetermined time limit (based on MUTCD procedures).

A pair of RRFBs shall, when activated, simultaneously commence operation of their alternating rapid flashing indications and shall cease operation simultaneously. Each RRFB shall have a wireless communication system able to connect to and activate the other unit within 150 feet, and flash both units in a synchronized pattern.

Each pair of wirelessly connected RRFBs shall be capable of independently operating where a second pair of wirelessly connected RRFBs has been installed in close proximity (within wireless communication system range), for use/deployment in a Two-Stage Pedestrian Crossing configuration.

Each RRFB shall, when installed in accordance with the Town Standards and Detail, include a Crosswalk

Illuminator (LED flood light) achieving a vertical illuminance of 20 lx minimum in the crosswalk measured

5-ft from the road surface in accordance with FHWA-HRT-08-053, April 2008.

Mechanical and Electrical Requirements

1. Dimensions:

• Each indication shall be at least 5” wide by 2” high.

• The indications shall be aligned horizontally, with the longer dimension horizontal and with a minimum space of 7” between the two indications

• The outside edges of the indications, including any housing, shall not project beyond the outside edges of the sign that it supplements.

2. Power:

• Solar:

o DC input, 12 VDC, 55W o DC output, 12 VDC, +/- 1%

3. Temperature & Humidity:

• All components will be capable of continuous operation in accordance with NEMA Standards

4. Indications:

• Flash Pattern:

o When actuated, the two yellow indications in each RRFB unit shall flash in a rapidly flashing sequence and shall provide 75 flashing sequences per minute.

o Shall comply with MUTCD https://mutcd.fhwa.dot.gov/resources/interim_approval/ia21/ia21.pdf

• Optics:

o ITE LED

• Light Intensity:

o During daytime conditions: shall meet the minimum specifications for Class 1 yellow peak luminous intensity in the Society of Automotive Engineers (SAE) Standard J595 (Directional Flashing Optical

Warning Devices for Authorized Emergency, Maintenance, and Service Vehicles) dated January 2005.

o During nighttime conditions: an automatic signal dimming device shall be used to reduce the brilliance of the indications.

• Housing Color:

o Federal Yellow

• Control Cabinet:

o Shall be NEMA 3R type

• Crosswalk Illumination:

o Shall be TAPCO Safewalk Crosswalk Illuminator (LED flood light) or approved equal achieving a vertical illuminance of 20 lx minimum in the crosswalk measured 5-ft from the road surface in accordance with FHWA-HRT-08-053, April 2008.

4.4. Aluminum Pedestals

Aluminum Pedestals shall be of the height specified and conform to the requirements of Article M.16.03 of the Standard Specifications for Roads, Bridges, Facilities and Incidental Construction Form 818 as published by the State of Connecticut Department of Transportation, latest edition.

4.5. Pedestrian Pushbuttons & Signs

Pedestrian push buttons and signs shall meet the requirements of Article M.16.08 of the Standard

Specifications for Roads, Bridges, Facilities and Incidental Construction Form 818 as published by the

State of Connecticut Department of Transportation, as revised by the Special Provision M.16.08 located in the Attachments section of this bid. The Pushbutton Sign shall conform with the details for Sign

Catalog Sign No. 31-0846 "PUSH BUTTON TO TURN ON WARNING LIGHTS" as published by the State of

Connecticut Department of Transportation, latest edition and associated Sign Detail Sheets.

https://mutcd.fhwa.dot.gov/resources/interim_approval/ia21/ia21.pdf

4.6. Precast Concrete Foundations

Concrete foundations shall conform to the requirements of Section 10.02 of the Standard Specifications for Roads, Bridges, Facilities and Incidental Construction Form 818 as published by the State of

Connecticut Department of Transportation, latest edition and the detail shown in the Attachments section of this bid.

4.7. Sign Face - Sheet Aluminum

Sheet Aluminum signs of the size, type, and face specified shall be furnished.

Reflective sheeting shall conform to the requirements of Section M.18.09, Type IX of the Standard

Specifications for Roads, Bridges, Facilities and Incidental Construction Form 818 as published by the

State of Connecticut Department of Transportation, latest edition.

Silk screening shall conform to the requirements specified by the reflective sheeting manufacturer.

Placement and dimensions of copy, border and mounting holes shall conform to the State of

Connecticut Department of Transportation Sign Face Sheet Aluminum 'Y' - S&W Series Typical Sign

Details Guide Sheet, Drawing No. TR-GS_02, included in the Attachments section of this bid.

Individual sign details are available on the State of Connecticut Department of Transportation Sign

Catalog website located here: https://portal.ct.gov/DOT/Traffic-Engineering/Catalog-of-Signs

4.8. Traffic Cabinet

Pedestals shall conform to the requirements of Article M.16.10 of the Standard Specifications for Roads, Bridges, Facilities and Incidental Construction Form 818 as published by the State of Connecticut

Department of Transportation, latest edition.

4.9. Delivery

All materials shall be delivered to the Town of Manchester Public Works Field Services Building located at 321 Olcott Street, Manchester, CT 06040. Notify the Town Traffic Engineer at 860-647-3151 a minimum of 48 hours before expected delivery time.

4.10. Additional Bid Proposals

This contract includes an additional bid proposal recognizing that not all vendors and manufacturers supply the traffic items listed. Additional Bid Proposal No. 1 is for the furnishing and delivery of precast concrete foundations and pedestals for use with the RRFB. The Town reserves the right to award the

Base Bid Proposal and the Additional Bid Proposal No. 1 separately.

4.11. Measurement & Payment

"Rectangular Rapid Flashing Beacon" will be paid for at the contract unit price of each “Rectangular

Rapid Flashing Beacon (RRFB)” of the type specified which will include the cost of furnishing the complete RRFB unit, including hardware, controller cabinet, crosswalk illuminator, pedestrian pushbutton, pushbutton sign, paint and all incidental materials included thereto.

https://portal.ct.gov/DOT/Traffic-Engineering/Catalog-of-Signs

"Aluminum Pedestal" will be paid for at the contract unit price of each aluminum pedestal of the height specified.

"Concrete Foundation" will be paid for at the contract unit price of each concrete foundation of the type specified.

"Sign Face - Sheet Aluminum" will be paid for at the contract unit proce of each sheet aluminum sign of the size and type specified.

The unit prices for each of these items shall also include the delivery to 321 Olcott Street, Manchester, CT.

4.12. Warranty

The RRFB shall include manufacturer’s warranty covering defects for two years following the earlier of the date of: 1) one-year from delivery; or 2) date of installation and start of service. The warranty shall include providing replacement of defective parts within 14 calendar days of notification from the Town at no cost to the Town.

4.13. NOTE TO CONTRACTOR - HUD REQUIREMENTS

This project is funded with federal money through the Community Development Block Grant (CDBG)

Program of the U.S. Department of Housing and Urban Development (HUD) and is therefore subject to certain federal requirements.

This notice is intended to summarize the HUD specific requirements for this project. Detailed federal contracting requirements are located online at the HUD website (www.hud.gov). This summary does not relieve the Contractor from compliance with any federal contracting requirements.

1. Debarment List

No Contractor currently on the Federal Government’s “List of Current Exclusions” (debarment list) or on

HUD’s “Limited Denial of Participation” list may be awarded any part of this contract. For more information, visit https://www.hud.gov/program_offices/enforcement/compliance_faq

2. Conflict of Interest

No employee, officer or agent of the Town of Manchester or subgrantee, shall participate in selection, or in the award or administration of a contract supported by Federal funds if a conflict of interest real or apparent, would be involved. Such a conflict would arise when:

A. The employee, officer or agent, B. Any member of his immediate family, C. His or her partner, or

D. An organization which employs, or is about to employ, any of the above has a financial or other interest in the firm selected for award. The Town's officers, employees or agents will neither solicit nor accept gratuities, favors or anything of monetary value from contractors, potential contractors, or parties to subagreements.

https://www.hud.gov/ https://www.hud.gov/program_offices/enforcement/compliance_faq

3. Inspection and Retainage of Records

The Contractor shall allow for access by the Owner, the U. S. Department of Housing and Urban

Development, the Comptroller General or any of their duly authorized representatives to any books, documents, papers, correspondence, construction drawings, receipts, vouchers, payrolls, and agreements with subcontractors which are duly pertinent to the Contract for the purpose of making audits, examinations, excerpts and transcripts. The Contractor shall preserve all such records for a period of three (3) years after the final payment hereunder.

4. Equal Employment Opportunity

Contractors must comply with Executive Order 11246 of September 24, 1965 entitled "Equal

Employment Opportunity," as amended by Executive Order 11375 of October 13, 1967 and as supplemented in Department of Labor Regulation (41 CFR Part 60).

5. Section 3 Business Concerns

The Section 3 program requires that recipients of certain HUD financial assistance, to the greatest extent possible, provide training, employment, contracting and other economic opportunities to low- and very low-income persons, especially recipients of government assistance for housing, and to businesses that provide economic opportunities to low- and very low-income persons. For more information, visit https://www.hud.gov/section3 or the Section 3 brochure https://www.hud.gov/sites/documents/BR_BROCHURE.ENGLISH.PDF

6 Lobbying

A. No Federal appropriated funds have been paid or will be paid, by or on behalf of the Contractor, to any person for influencing an officer or employee of any agency, a Member of Congress, and officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any

Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement; and

B. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of

Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, it will complete and submit Standard Form-LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions.

C. The Contractor will require that the language of this paragraph be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all contracts shall certify and disclose accordingly.

7. Nondiscrimination in Employment https://www.hud.gov/section3 https://www.hud.gov/sites/documents/BR_BROCHURE.ENGLISH.PDF

This contract is subject to the requirements of Executive Order 11246 “Equal Employment Opportunity”.

See https://www.dol.gov/ofccp/regs/compliance/ca_11246.htm for more information.

8. Clean Air & Clean Water

Contractors must comply with all applicable standards, orders, or requirements issued under section

306 of the Clean Air Act (42 U.S.C. 1857(h)), section 508 of the Clean Water Act (33 U.S.C. 1368), Executive Order 11738 and Environmental Protection Agency regulations (40 CFR Part 15).

4.14. NOTICE TO CONTRACTOR - COMPLIANCE WITH FEDERAL REGULATIONS

The contractor and subcontractors agree to comply fully with the following legal provisions.

Title VI of the Civil Rights Act of 1964, as amended, and implementing regulations at 29 CFR part 31, which prohibits discrimination and requires provision of equal opportunity on the basis of race, color, or national origin (including language access for limited English proficient persons).

Section 504 of the Rehabilitation Act of 1973, as amended (including amendments made by the

Americans with Disabilities Act of 2008 [ADAAA]), and DOL’s implementing regulations at 29 CFR part 32, which prohibits discrimination and require provision of equal opportunity on the basis of disability.

Title IX of the Education Amendments of 1972, as amended, and implementing regulations at 29 CFR part 36, which prohibit discrimination and require provision of equal opportunity on the basis of sex in education and training programs.

Age Discrimination Act of 1975, as amended, and implementing regulations at 29 CFR part 35, which prohibit discrimination and require provisions of equal opportunity on the basis of age, but permit certain distinctions based on or related to age.

Other civil rights laws are applicable and include, but are not limited to:

• Title VII of the Civil Rights Act of 1964 (prohibiting race, color, national origin, religion, and sex discrimination in employment)

• Title VIII of the Civil Rights Act of 1968, as amended

• Section 104 (b) and Section 109 of Title I of the Housing and Community Development Act of

1974 as amended

• Section 503 of the Rehabilitation Act of 1973, as amended

• The Age Discrimination in Employment Act of 1967, as amended

• Title II of the Genetic Information Nondiscrimination Act of 2008

• The Vietnam Era Veteran’s Readjustment Assistance Act of 1974, as amended (U.S.C. 4212)

• Executive Order 11063 and Executive Order 11246 as amended by Executive Orders 11375 and

12086.

https://www.dol.gov/ofccp/regs/compliance/ca_11246.htm

• The Americans with Disabilities Act (prohibiting disability discrimination in employment and in services provided by State and local governments, businesses, and non-profit agencies)

• The Fair Housing Act (prohibiting race, color, national origin, age, family status, and disability discrimination in housing), and their implementing regulations, as well as any other applicable civil rights laws.

The Contractor will not discriminate against any employee or applicant for employment because of race, color, creed religion, ancestry, national origin, sex, disability or other handicap, age, marital/familial status, or status with regard to public assistance. The Contractor will take affirmative action to insure that all employment practices are free from such discrimination. Such employment practices include, but are not limited to, the following: hiring, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff, termination, rates of pay or other forms of compensation, and selection for training, including apprenticeship. The Sub-recipient agrees to post in conspicuous places, available to employee and applicants for employment, notices to be provided by the contracting agency setting forth the provisions of this nondiscrimination clause.

Applicable regulations of the Secretary of Labor, United States Department of Labor, made pursuant to the so-called “Anti-Kickback Act” of June 13, 1934 (48 Stat. 984, Stat. 62, Stat. 862; Title 18 U.S.C. Sec.

874; and Title 40 U.S.C., Sec. 276C), and any amendments or modifications thereof, shall cause appropriate provisions to be inserted in subcontracts, to insure compliance therewith by all subcontractors subject to, thereto, and shall be responsible for the submission of statements required of subcontractors thereunder, except as said Secretary of Labor may specifically provide for reasonable limitations, variations, tolerances, and exemptions from the requirements thereof.

Hatch Act states that no funds provided, nor personnel employed under this contract, shall be in any way or to any extent engaged in the conduct of political activities in violation of Chapter 15 of Title V

United States Code.

5. VENDOR SUBMISSIONS

5.1. Bid Requirements*

Did you read through the entire solicitation and confirm that you met all of the bid requirements therein?

☐ Yes

☐ No

*Response required

5.2. Addenda *

This bid and any addenda will be issued on the Town of Manchester website bidding portal. It shall be the responsibility of the bidder to download this information. THE TOWN OF MANCHESTER WILL NOT

MAIL A SEPARATE HARD COPY OF ADDENDUM TO BIDDERS. Failure of any bidder to receive any such addendum or interpretation shall not relieve such bidder from any obligation under his bid as submitted. All addenda so issued shall become part of the Contract Documents.

☐ Please confirm

*Response required

5.3. Document Uploads

Please upload any required information in this section.

5.4. Vendor Information *

Please provide your Company Name

Your Company Address

Your Company's FEIN number

Main Contact Name and Title

Telephone Number

Email Address

*Response required

6. BID ITEM TABLE

BASE BID PROPOSAL

Required for all bids

Line Item Description Quantity Unit of

Measure Unit Cost Total

1 RECTANGULAR RAPID FLASHING

BEACON (SOLAR POWERED) (TYPE A)

8 EA

2 SIGN FACE - SHEET ALUMINUM (36"

FLOURESCENT YELLOW/GREEN

PEDESTRIAN WARNING SIGN CTDOT

CATALOG No. 41-4830)

8 EA

3 SIGN FACE - SHEET ALUMINUM

(24"x12" FLOURESCENT

YELLOW/GREEN DOWNWARD

DIAGONAL LEFT ARROW PLAQUE

CTDOT CATALOG No. 41-2617)

4 EA

4 SIGN FACE - SHEET ALUMINUM

(24"x12" FLOURESCENT

YELLOW/GREEN DOWNARD

DIAGONAL RIGHT ARROW PLAQUE

CTDOT CATALOG No. 41-2619)

4 EA

TOTAL

ADDITIONAL BID PROPOSAL NO. 1

Furnish the associated foundation and pedestal.

Line Item Description Quantity Unit of

Measure Unit Cost Total No Bid

5 PRECAST CONCRETE

TRAFFIC CONTROL

FOUNDATION

(PEDESTAL) (TYPE 1)

8 EA

6 14' ALUMINUM

PEDESTAL

8 EA

Line Item Description Quantity Unit of

Measure Unit Cost Total No Bid

TOTAL