Furnish and Install Window Shades at City Hall Annex and as needed.pdf

FURNISH & INSTALL WINDOW SHADES AT

CITY HALL ANNEX AND AS NEEDED

INVITATION FOR BIDS

CITY OF LAWRENCE, MASSACHUSETTS

RELEASED: WEDNESDAY, APRIL 4, 2018

DUE BY: THURSDAY, APRIL 19, 2018 BY 11:00 AM

DELIVER TO:

City of Lawrence

Office of the Purchasing Agent

200 Common Street, Room 301

Lawrence, MA 01840

City of Lawrence Furnish/Install Window Shades at City Hall Annex & as needed IFB 2 | P a g e

CITY OF LAWRENCE

FURNISH & INSTALL WINDOW SHADES AT CITY HALL

ANNEX & AS NEEDED

INVITATION FOR BIDS

TABLE OF CONTENTS

Section Description

1. Introduction

2. General Bid Requirements

3. Scope of Work and Specifications

4. References

5. Bid Pricing Form for General Bid

6. Prevailing Wage Statement

7. Statement of Qualification

8. OSHA Compliance Certification

9. Contract Authorization Forms

10. Sample Copy of Standard Contract

City of Lawrence Furnish/Install Window Shades at City Hall Annex & as needed IFB 3 | P a g e

FURNISH & INSTALL WINDOW SHADES AT CITY HALL ANNEX

& AS NEEDED

RESPONDENT’S CHECKLIST

Please ensure all documents listed on this checklist are included, and/or acknowledged with your submission. Failure to do so may subject the proposer to disqualification.

_____ Respondent’s Checklist (this form)

_____ Letter of Transmittal

_____ 5% Bid Deposit

_____ Statement of Qualification

_____ OSHA Compliance Certification

_____ Form for General Bid (Bid Pricing)

_____ References

_____ Certificate of Non Collusion

_____ Certificate of Tax Compliance

_____ Clerk Certificate

_____ W9 Form

_____ Acknowledgement of Addenda (submission of copy of addenda issued, if any)

City of Lawrence Furnish/Install Window Shades at City Hall Annex & as needed IFB 4 | P a g e

SECTION 1: INTRODUCTION

INTRODUCTION

The City of Lawrence Purchasing Department is soliciting bids from qualified contractors interested in providing labor, materials and permits to successfully furnish and install window shades at the City Hall Annex and for the replacement and maintenance of window shades (as needed) at all Lawrence Public School buildings and municipal buildings within the City of Lawrence.

SECTION 2.0: GENERAL INSTRUCTIONS AND CONDITIONS

1. Bid Open Date: Pursuant to M.G.L. Chapter 149, the City of Lawrence seeks bids from qualified vendors interested in providing and installing window shades. Bidder shall submit one (1) copy of their bid in a sealed envelope and properly labeled as “Furnish & Install Window Shades at City Hall Annex & as needed” Bids are due on or before 11:00 a.m.

Thursday, April 19, 2018 at the Office of the Purchasing Agent/CPO. Late bids will not be considered.

2. Time for Award: The Chief Procurement Officer, after a recommendation from the initiating department head shall review and award. An award of contract will be made within thirty (30) days after the bid submission date or as soon as practicable thereafter. The time for award may be extended for up to thirty (30) days by mutual agreement.

3. Addenda: If any changes are made to this IFB, an addendum will be issued. Addenda will be emailed or mailed to all bidders on record as having received the IFB package. If the City issues any addenda to this IFB, each bidder shall acknowledge on the Price Bid Form the receipt of each addendum by addendum number.

4. Questions concerning this IFB must be submitted in writing to Rita V. Brousseau, Purchasing Agent, before noon, Thursday, April 12, 2018. Questions may be mailed, delivered, faxed to 978-722-9120 or emailed to rbrousseau@cityoflawrence.com. Written responses will be emailed to all bidders on record as having received the IFB package. The City of Lawrence has identified a sole point of contact with bidders for the purpose of this IFB. Any attempt to contact any other City of Lawrence employee or to circumvent these procedures in any manner may be grounds for disqualification of the bidder from the procurement process.

5. Modify Bid: All bids received by Lawrence in response to this IFB shall be considered “firm” and may only be withdrawn as provided by M.G.L. c.149. A proposer may correct, modify or withdraw a bid by sealed written notice clearly marked as a correction, modification or withdrawal and received in the Office of the Purchasing Agent prior to the time and date set forth for bid submission.

6. Withdrawal of Bid: Once a bid is submitted and received by the City for final consideration and comparison with other bids similarly submitted, the Bidder agrees that he/she may not and will not withdraw his/her bid within thirty (30) consecutive days after the actual date of opening bids.

7. Miscalculation of Bid Price: After the bid submission deadline, a bidder may not change any provision of the bid in a manner prejudicial to the interests of the City or fair competition.

Minor informalities will be waived or the proposer will be allowed to correct them. If a mistake and the intended bid are clearly evident on the face of the bid document, the mistake will be corrected to reflect the intended correct bid and the proposer will be notified in writing; the mailto:rbrousseau@cityoflawrence.com

City of Lawrence Furnish/Install Window Shades at City Hall Annex & as needed IFB 5 | P a g e proposer may not withdraw the bid. A proposer may withdraw a bid if a mistake is clearly evident on the face of the bid document, but the intended correct bid is not similarly evident.

8. Reject Bids: The City reserves the right to cancel this IFB, or reject in whole or in party any and all bids, if the City determines that cancellation or rejection serves the best interests of the City.

9. Conditional Bid: Bids which are incomplete, conditional, not properly endorsed, or signed, or which are otherwise contrary to these instructions may be rejected.

10. Appropriation: The contract award is subject to an appropriation by the City Council for the fiscal year in which the contract is executed and for any subsequent fiscal year during the contract term.

11. Conflict of Interest: It is prohibited for any bid to be submitted that would constitute a violation of the conflict of interest statute, M.G.L. chapter 268A.

12. IFB: This Invitation for Bid (IFB), with all of its terms and conditions, will be part of the contract.

13. Invoices: All invoices are to be submitted to the ordering department, Attention: Accounts Payable. Only invoices referencing a valid purchase order authorized by the City of Lawrence Comptroller and Purchasing Agent will be processed for payment.

All invoices submitted in the manner stated above will be processed and forwarded to the City Comptroller’s Office for payment within sixty (60) days, provided the equipment, materials, supplies and/or services have been delivered, as directed and accepted by the City of Lawrence

To ensure a proper invoice, the invoice must include the following information and/or attached documentation:

a. Name of the business concern, invoice number and invoice date;

b. Contract number, or authorization for delivery of property or performance of services;

c. Description, price, quantity and services/supplies actually delivered or rendered;

d. Shipping and payment terms;

e. Name (where practicable), title, phone number, and complete mailing address of responsible official to who payment is to be sent; and

f. Other substantiating documentation or information as required by the contract.

Invoices submitted for payment by the Contractor that does not list the above information will be rejected and not paid.

14. Evaluation of Bids: Bids will be evaluated in good faith and bidders are expected to bid in good faith on an hourly rate that will be charged to the City in order to make the necessary repairs. An eligible bidder is a bidder who has submitted a bid that conforms in all respects to the invitation for bids. A responsible bidder is a bidder who has the capability to perform fully the contract requirements and the integrity and reliability that assure good faith performance.

All bids submitted in response to this IFB will be evaluated in accordance with the provisions established under Massachusetts General Law Chapter 149. Bidders will be required to adhere to the guidelines established under this statute.

City of Lawrence Furnish/Install Window Shades at City Hall Annex & as needed IFB 6 | P a g e

15. Use of Trade Names: The use of a proprietary or trade name in any description of equipment, materials or supplies in this IFB is not intended to restrict this IFB to the manufacturer or proprietor; instead it is intended only to describe, by convenient reference to familiar products, the features or characteristics required by the City of Lawrence. Further, the use of any trademark in any description of equipment, materials or supplies does not constitute any endorsement of the product by the City of Lawrence.

Any item that is the equivalent, in style, quality dimensions and color, to the brand specified will be acceptable to the City of Lawrence. Items not marked on the cost bid form, as being equivalent shall be evaluated as being the item specified and be ordered as such, if an award is made. The City of Lawrence will be the sole judge as to the fitness of any equivalent item for the purpose intended in this bid.

16. References: Bidders shall provide the City of Lawrence with a list of three ongoing municipality projects that include contact names and telephone numbers. See Section 5.

17. Rule for Award: A contract shall be awarded pursuant to M.G.L. Chapter 149 to the responsible and eligible bidder offering the lowest total bid price.

These specifications are in anticipation of funding. All contracts are voided if funds are not available.

In case a party to whom a Contract is awarded shall fail or neglect to execute the Contract within 14 days (Saturday’s, Sunday’s and Holiday’s excluded), the City may determine that the Bidder has abandoned the Contract and may award the contract to the next lowest bidder. THIS CLAUSE WILL BE STRICTLY ENFORCED.

18. City of Lawrence Standard Contract: These specifications contain a copy of the City of

Lawrence Standard Contract that the successful bidder will be required to sign upon notification of contract award. The City of Lawrence Standard Contract must be executed prior to the acceptance of any services.

Software License Agreements and Leases may be incorporated into the Standard Contract and are subject to the approval of the City Attorney. Any software licensing agreements or leases that are to be part of the Standard Contract, must be included with the bid documents in order to allow the City Attorney to review the agreement(s) or lease(s), prior to awarding of the contract(s).

19. Bid Deposit: Bidders must submit a five percent (5%) bid deposit with their bid. The bid deposit must be in the form of a bid bond issued by a surety company certified to do business in the Commonwealth of Massachusetts; a certified treasurer’s or cashier’s check drawn on a responsible bank or trust company payable to the City of Lawrence.

20. Prevailing Wage Requirements: The contractor is required to pay prevailing wages on all projects associated with this contract in accordance with attached Prevailing Wage Statement. Certified payroll records must be submitted to the ordering department.

21. Payment & Performance Bond Requirements: The bidder awarded the contract is required to submit within (5) five days, a 100% payment bond drawn on a responsible bank or trust company authorized to do business in the Commonwealth of Massachusetts and made payable to the City of Lawrence.

In case to whom a contract is awarded shall fail or neglect to submit a payment & performance bond within the five days as pursuant to M.G.L. Chapter 149, the City may determine that the Contractor has abandoned the contract and may award the contract

City of Lawrence Furnish/Install Window Shades at City Hall Annex & as needed IFB 7 | P a g e to the next lowest responsible and responsive bidder. THIS CLAUSE WILL BE

STRICTLY ENFORCED.

22. OSHA Requirement: Awarded Contract shall furnish certification documents for all employees to be employed in the project subject to this bid showing that they have successfully completed a course in construction safety and health approved by the United States Occupational Safety and Health Administration that is at least (10) hours in duration.

No contract will be issued to a vendor without proof of OSHA certification pursuant to M.G.L. c. 149, §44A.

23. Licenses: The Contractor shall possess a Massachusetts contractor’s license. Licensure from any other state will be subject to approval by the City.

24. Insurance: Contractor who is awarded a contract as a result of this IFB shall provide the City of Lawrence with a Certificate of Insurance name the City of Lawrence as the Additional Insured.

Contractor shall obtain and keep in force during the term of the contract general comprehensive public liability insurance insuring Contractor and the city of Lawrence, against all claims and demands for personal injury or damage to property which may be claimed to have occurred upon City property or arising out of the use of or occupancy thereof. Said insurance shall be written on an occurrence basis to afford protection in such amount as Lawrence shall, from time to time, reasonably determine, which can be up to $1,000,000.00 combined single limit for personal and bodily injury and death; and for property damage, said insurance shall include a provision for medical payments in the amount of $500,000.00 per person.

Contractor shall carry worker’s compensation insurance as required by law, and such other insurance in such amounts as Lawrence may reasonably require from time to time.

The insurance coverage required under this agreement and all renewals shall be by standard policies, obtained from financially sound and responsible insurance companies authorized to do business in Massachusetts. Contractor’s insurance policies shall contain only such deductibles as Lawrence shall approve, such approval not be unreasonably withheld or delayed. Duly executed certificates of insurance, or, if required by Lawrence, certified copies or duplicate original policies, together with reasonably satisfactory evidence of payment of the premiums therefore, shall be delivered to Lawrence on or immediately after the Commencement Date of the agreement. If Contractor fails to either acquire or maintain the insurance required by this agreement or to pay the premium for such insurance, this agreement shall be terminated.

Contractor assumes all risk and responsibility for and in connection with any and all activities engaged in by Contractor on city property, or by it’s agents, contractors, servants or employees, or any other person and shall be solely responsible and answerable in damages for all accidents or injuries to persons or property, unless caused by and directly attributable to the negligence of Lawrence, its agents, servants or employees.

25. Permits, Fees and Notices: The Contractor shall secure and pay for all permits and governmental fees, licenses, and inspections necessary for proper execution and completion of the Work. The Contractor shall coordinate all efforts required to obtain these permits unless otherwise directed in writing by the city. The Contractor shall comply with and give notices required by laws, ordinances, rules, regulations, codes, and lawful orders of public authorities bearing on the performance of the Work. The City will not honor any request for payment of permits.

City of Lawrence Furnish/Install Window Shades at City Hall Annex & as needed IFB 8 | P a g e

26. Change Orders: A change order may be issued by the City of Lawrence for changes in the Work within the scope of the Contract, including but not limited to, changes in: (1) the Plans and Specifications; (2) the method or manner of performance of the Work; (3) the City of Lawrence-furnished facilities, equipment, materials, services, or Site; or (4) the schedule for performance of the Work. The Contractor shall immediately perform any change order work that is ordered in writing by the City.

The City is not obligated to pay for change orders that are not approved in writing by the Mayor.

27. Orders: Verbal Orders are not binding on the City of Lawrence and any delivery made or work performed without written order or written Contract are at the risk of the Seller or Contractor and may result in an unenforceable claim. The actual needs of City Departments shall govern the actual amount delivered under Contract to be drawn and entered into between the successful bidder and the City. Purchase Orders issued by the City to pay for goods or services shall be made part of the contract.

28. Examination of Premises: The Contractor will sign in/out with the Head Custodian or

Building & Facilities Manager upon entering any City or School Buildings. The Contractor will contact the Director or his designee prior to entering any of the School Buildings. The Contractor shall fully inform himself of the existing conditions where repairs are to be performed. The Contractor shall, as requested, furnish estimates and survey potential work at no cost to the City. Failure to sign in/out of city and school buildings where repairs are to be performed may result in non-payment for those repairs. Signing in/out shall not be an attestation that work was performed but rather that the Contractor was on the premises.

The Contractor shall provide materials of a quality equal to or exceeding that of original materials and/or shall be of a quality compatible to existing materials to provide desired results as approved by the City of Lawrence.

29. Quality of Workmanship: Fully qualified, OSHA certified, skilled personnel must do all work in a thorough workmanlike manner. The Contractor shall be fully qualified to perform repairs and maintenance to all elevator units and related work. The City of Lawrence reserves the right to judge on the quality of workmanship of those bidding based on prior work performed and/or reference checks. Quality of workmanship and references will be a determining factor when awarding this bid.

30. Experience: The Contractor shall have been established in the electrical business for at least ten (10) years. All employees scheduled to work on any city property must be properly licensed. The City reserves the right to request license information from all employees performing services on City property.

31. Laws and Regulations: The Contractor shall comply with all Federal, State and Local

Ordinances and Regulations governing the type of work indicated in these specifications.

32. Authorization: Glenn Gary, Building & Facilities Manager will authorize all repairs to city and school buildings 978-857-3159.

33. Removal of Debris: The Contractor will remove all debris and dispose of in accordance with all applicable laws, after work is completed.

City of Lawrence Furnish/Install Window Shades at City Hall Annex & as needed IFB 9 | P a g e

SECTION 2.1: REJECTION OF BIDS

The City of Lawrence reserves the right to reject any and all bids received in response to this IFB.

The City also reserves the right to waive what it may consider minor informalities with bids submitted. A bidder’s bid may be rejected if the bidder:

1. Fails to adhere to one or more of the provisions established in this IFB.

2. Fails to submit its bid at the time and in the format specified herein or to supply the minimum information requested.

3. Fails to meet unconditionally or is unable to demonstrate competence to meet the mandatory technical and business specifications required by this IFB.

4. Fails to submit its bid to the required address on or before the deadline date established by the Transmittal Letter.

5. Fails to submit any of the following: Clerk Certificate, Tax Compliance, Non-Collusion, W9, as specified in this IFB.

6. Misrepresents its products or provides demonstrably false information in its bid, or fails to provide material information.

7. Fails to sign the Form for General Bid.

8. Fails to submit the required 5% Bid Bond at the time of bid opening.

9. Does not meet some or any of the Quality Requirements as required in this IFB.

SECTION 2.2: FORM AND STRUCTURE OF BID

One complete copy of the bid must be submitted in a sealed envelope and labeled as follows:

Furnish & Install Window Shades at City Hall Annex & as needed.

To be considered a complete bid, bidders must include all of the following in their submittal. The bid must be organized in the following manner:

Respondent’s Checklist (Page 3)

Letter of Transmittal. Each bid shall include a letter of transmittal, not to exceed two pages in length, which bears the signature of an authorized representative of the prime Vendor and designates by name not more than two (2) individuals who will execute the contract with Lawrence on behalf of the prime Vendor. The letter of transmittal shall also state that the proposal will remain in effect for a period of thirty (30) calendar days after the deadline for submission of proposals.

Bid Deposit. Each bid shall include a bid surety in the amount of 5% of their bid price. The bid deposit must be in the form of a bid bond issued by a surety company certified to do business in the Commonwealth of Massachusetts; a certified treasurer’s or cashier’s check drawn on a responsible bank or trust company payable to the City of Lawrence.

Statement of Qualification. This form must be completed and submitted with the bid.

OSHA Compliance Certification. This form must be completed and submitted with the bid.

Quality Requirements. Each bidder shall respond to each criterion as listed on Page 11 of this IFB with a Yes or No and submit with their bid. A failure to respond to any of the following minimum standards may result in disqualification of your bid.

City of Lawrence Furnish/Install Window Shades at City Hall Annex & as needed IFB 10 | P a g e

Form for General Bid. (Bid Pricing) This form MUST be properly completed and submitted with your bid. Absolutely no changes to this form will be accepted and will result in the rejection of your bid.

References. Bidders shall submit a list of three ongoing municipality projects similar in scope and size.

Required Forms. In this section shall be a fully completed and signed Clerk Certificate, Certificate of Non-Collusion, Certificate of Tax Compliance and W9 Form.

QUALITY REQUIREMENTS

City of Lawrence may disqualify any response that does not meet the minimum quality requirements. A failure to respond to any of the following minimum standards may result in disqualification of your bid.

QUALITY REQUIREMENTS

YES NO

1.

Contractor has been regularly and actively engaged in the Window shade business, operating under the same business name and business organization structure; and performing the type of work described in Section 3, Scope of Work for a minimum of 7 years?

2.

Bidder has submitted a complete proposal with all required documents signed; i.e. Non Collusion, Tax Compliance, Clerk Certificate, and W9; as instructed in Form and Structure of Bid in this IFB?

3.

Contractor is fully licensed, bonded and insured and can provide proof if requested?

4.

Does Contractor have documented record of non-performance or significant unsatisfactory performance by any Massachusetts municipalities?

If so, you must submit the reporting municipality, contact person & telephone number.

5.

Are all parts & labor warrantied for one year or more? ______ years

In order to provide verification of affirmative responses to items 1 - 5 under the quality requirements listed above, bidders must submit written information that details the general background, experience and qualifications of the organization. Subcontractors, if applicable, must be also included.

City of Lawrence Furnish/Install Window Shades at City Hall Annex & as needed IFB 11 | P a g e

SECTION 3: SCOPE OF SERVICE & SPECIFICATIONS

A. Replacement and maintenance of interior window shades at all Lawrence Public

School Buildings

B. Furnish & installation of interior window shades at the City Hall Annex

The City of Lawrence intends to enter into a contract for the replacement and maintenance of window shades (as needed) at all 18 Lawrence Public School buildings located within the City of Lawrence and the furnishing and installing of new interior window shades at the City Hall Annex.

This bid will be awarded to the lowest responsive and responsible bidder for all items based on the combined grand total. Quantities are estimates only for the duration of the contract. A contract will be awarded for a one (1) year period. All bids must be submitted in the manner and form prescribed by the Invitation for Bid which controls award of the contract. The continuation of this contract shall be subject to the vendor meeting the minimum requirements of the scope of service with no change in the contract price, terms and conditions and to the appropriation and /or continuation of funding.

All equipment and components must be brand new in the manufacturer’s original packaging.

Wherever items are specified by trade name, manufacturer, or dealer's catalog number, or by any other reference, it shall be taken to mean the items as this described or any other item equal thereto in quality, finish, durability, compatibility, safety and serviceability for the purpose for which it is intended. If an alternate item is being proposed, the bidder shall so indicate on an Exceptions List (see attached) by providing a full description of the proposed substitute in the form of data sheets, catalog cuts, performance and test data, and any other information which will support or otherwise prove equality; such proof rests entirely with the bidder. When the bidder does not state the brand, it is understood that the offer is exactly as specified. Final decisions concerning the quality of items, other than those specifically designated, is to rest with the Lawrence Public Schools whose determination shall be final and conclusive. Equipment must be guaranteed for a minimum of twelve (12) months upon the receipt and assembly

Price shall include inside delivery to each ordering location. Price should also include unpacking, assembly in place, set-up, installation, testing, making the necessary adjustments and to include a complete user’s manual (if applicable) for the equipment and components. In addition, operating instructions for training (if necessary) must be included and arranged in advance for maximum participation. Awarded bidder is required to complete assembly within 10 days of delivery at each location as requested.

Deliveries shall be made by the awarded vendor, between the hours of 8:00 a.m. and 2:00 p.m.

Eastern Standard Time, Monday through Friday. Seventy-two (72) hours’ notice of delivery is required by contacting the Lawrence Public Schools’ Facilities Department at 978-975-5905. The City of Lawrence shall not be responsible for deliveries that cannot be made because telephone notice was not received in time. All deliveries shall be made to the inside of the buildings and contractors are cautioned to notify their shipping contractors that adequate assistance must be provided at the point of delivery. No sidewalk deliveries will be accepted.

All prices shall be FOB inside delivery.

1) SCOPE AND GENERAL CONDITIONS:

1.1 Lawrence is accepting bids to furnish all labor and materials as required for providing replacement and/or maintenance for window shades in accordance with these specifications.

The City of Lawrence will award a one (1) year contract to the lowest responsive and responsible bidder based on the combined grand total for all shade types and sizes listed. All prices shall remain fixed for the entire length of the contract with no change in the contract price, terms and conditions and to the appropriation and /or continuation of funding. The

City of Lawrence Furnish/Install Window Shades at City Hall Annex & as needed IFB 12 | P a g e winning vendor is required to inspect each work project and provide written quotations for review and approval of the recommended work.

1.2 The contractor is responsible for all shades being the proper type, size and installed satisfactorily. All materials and workmanship shall be of first quality, new and satisfactory to the School Department, who shall have the right to reject any part of the work.

1.3 Bid prices shall include the removal of old shades/blinds and hardware and the supply, delivery and installation of new shades and hardware.

1.4 The successful bidder must have a minimum of five years of comparable experience in the supply, delivery and installation of institutional window shades and can provide service within 7 working days’ notice.

1.5 The Contractor shall be available, at no cost to the City, for consultation services including inspecting work sites and preparing quotations based on the bid prices.

1.6 The Contractor shall check with the Senior Custodian and/or the authorized school

Administrator before starting work at each school location. The Contractor shall have the Senior Custodian sign a receipt verifying that the work as stated within this project manual is completed. A copy of this signed receipt will be given to the Senior Custodian

1.7 The Contractor is responsible for the clean-up and removal of all debris from the premises.

1.8 The Contractor shall replace, repair or make good, without cost to the City, any defects or faults for one (1) year for labor and parts.

2) BID SPECIFICATIONS:

A. Replacement and maintenance of interior window shades at all Lawrence Public School Buildings (as needed)

A.1 Each window is to be equipped with one shade placed at the top of the window opening using single wall/ceiling mounting (universal), heavy duty stamped steel brackets. Direction of roll is from back of regular roller.

A.2 Shades shall be made in a thoroughly workman like manner, cut perfectly square and true and mounted on solid wood (made in the USA) rollers in the same manner using suitable fasteners. All materials used in the manufacture of the shades shall be new, commercially perfect and first quality.

A.3 The window shade fabric shall match the other existing shades in the same space. Shade type we currently have are as follows: Single Roller Clutch Operated FlexShade; Butler Printing Fabric Series; Openness Factor – Blackout; or approved equal. The shades shall be thoroughly coated with a vinyl finish to allow them to hang straight. There shall be no appreciable color change after 200 hours in fe de-o-meter Shades or blinds shall not crack or pinhole. They must be tear proof and flameproof in accordance with Federal Specifications No. CCC-C-521-D and NFPA-701. For child safety, shade installation shall use a cord tension device.

A.4 Equipment: All shades installed under this Category A – As Needed shall be single roller

(standard); clutch location – right (standard); clutch color – white (standard); bead chain type shall be stainless steel (standard); cord tension device – “P”-Clip Cord (standard); fabric orientation shall be regular roll – from BACK of roller; hem bar style shall be a closed pocket

City of Lawrence Furnish/Install Window Shades at City Hall Annex & as needed IFB 13 | P a g e

– 1” Elliptical slat (standard); roller hardware shall be Universal brackets (ceiling/wall/inside/outside) with a white finish;

a) BEAD CHAIN CLUTCH OPERATOR: DuPontTM Zytel® nylon resin (glass 1iber reinforced), black or white. Bi-directional for mounting at either end of roller. Control loop, of any length, is a plastic or stainless steel bead chain (standard). Plastic chain in ivory, grey or black. Never needs adjusting. Right hand location standard, left hand available. Patent pending.

OPTIONAL SPRING-ASSIST BEAD CHAIN CLUTCH: Adjustment-free system shall be comprised of various components including a modified clutch and spring assist components. The clutch portion shall be comprised of multi-banded steel springs that create the pressure necessary to keep the shade in the desired position. All plastic components to be made of injected molded parts. All plastic clutch components to be made of glass reinforced polyester themiopolymer (PB1) conforming to military specification MIL M-24519. The clutch shall develop no more than ½ pound drag for easy lift. The Spring Assist assembly components shall be constructed from following materials: ¼" INCH SQUARE ROD: 6061 Aluminum. ROD RETAINER: Acetal plastic such as Delrin 500. Coiled Steel Spring Pin. ENDCAP: Polyester based plastic such as GE Valox 420 or equal quality. SLEEVE: Low density polyethylene. ACTUATOR:

Polyester based plastic such as GE Valox 420 or equal quality. SPRING: ASTM A 228 Stress Relieved High Carbon Steel. There shall be separate springs assist assemblies;

one for left-hand control and one for right-hand control in two lengths each to accommodate a wide range of shade weight options. The System to be adaptable for left or right hand installation and can be adapted for either standard or reverse roll shades.

The system shall require utilization of proprietary computer software to calculate appropriate spring size, tube diameter and pre-rotation tension. Utilizing proprietary computer software, the Spring Assist assembly shall ensure even lift and lowering forces of approximately 6 lbs or less on any weight fully assembled shade up to the maximum shade weight of 30 lbs.

b) END PLUG: End plug to consist of an outside sleeve rotating freely on a center shaft, providing the bearing surfaces on which the roller rides. Outside sleeve and center shaft to be made of heat stabilized fiber reinforced plastic to ensure smooth, wear resistant operation.

c) FABRIC: Butler Printing Blackout Fabric, 4-Ply laminated fiberglass (3 Ply PVC, 1 Ply

Fiberglass) or approved equal.

A.5 Components – Category A – As Needed.

a) ROLLERS (EXCEPT SPRING ROLLERS): Sizes 1 ¼" dia. x.030 wall, 1 ½" dia. with .065 wall, or 2" dia. with .080 wall, in steel or extruded aluminum. Roller assembly easily removable.

b) MOUNTING BRACKETS: 1018 plated steel stamping. Sizes 1 '/s" and 2¼ ". Mount to face, ceiling, or jamb. Brackets do not require additional adapters.

c) ROLLER IDLER ASSEMBLY: Fiberglass reinforced polyester thermopolymer (PB1), with spring-loaded pin to interlock with mounting bracket.

d) HEM BAR: Closed Pocket Elliptical Slat 1" aluminum elliptical slat inside of a 1 5/s" pocket with heat sealed ends.

A.6 Roller Shades replacements should be level, plumb, and aligned. Adjust and balance roller shades to operate smoothly, easily, safely, and free from binding or malfunction throughout

City of Lawrence Furnish/Install Window Shades at City Hall Annex & as needed IFB 14 | P a g e entire operational range. If applicable, connect motorized operators to building electrical system.

B. Furnish & Installation of interior window shades at the City Hall Annex

B.1 Each window is to be equipped with one shade placed at the top of the window opening using fascia only w/ceiling or wall mounting endcaps, heavy duty stamped steel brackets. Direction of roll is from back of regular roller. Approximately 78 window shades are to be installed.

B.2 Shades shall be made in a thoroughly workman like manner, cut perfectly square and true and mounted on solid wood (made in the USA) rollers in the same manner using suitable fasteners. All materials used in the manufacture of the shades shall be new, commercially perfect and first quality.

B.3 Equipment:- All shades installed under this Category B – City Hall Annex shall be Single

Roller Clutch FlexShade or approved equal. Fabric Series – SW 4000; Openness factor – 5% open & Blackout; Dual Roller; right (standard) clutch location; clutch color – white (standard); stainless steel bead chain; “P”-Clip Cord tension device; fabric orientation shall be a regular roll (from BACK of roller); closed pocket – 1” Elliptical Slat (standard); hardware shall be endcaps with Fascia and shall be in a white hardware finish.

a) BEAD CHAIN CLUTCH OPERATOR: DuPontTM Zytel® nylon resin (glass 1iber reinforced), black or white. Bi-directional for mounting at either end of roller. Control loop, of any length, is a plastic or stainless steel bead chain (standard). Plastic chain in ivory, grey or black. Never needs adjusting. Right hand location standard, left hand available. Patent pending.

b) END PLUG: End plug to consist of an outside sleeve rotating freely on a center shaft, providing the bearing surfaces on which the roller rides. Outside sleeve and center shaft to be made of heat stabilized fiber reinforced plastic to ensure smooth, wear resistant operation

B.4 Components – Category B – City Hall Annex

a) ROLLERS (EXCEPT SPRING ROLLERS): Sizes 1 ¼" dia. x.030 wall. Roller assembly easily removable.

b) FASCIA: L-shaped or radius cover of extruded aluminum, .060 wall. Assembly snaps onto endcaps without exposed fasteners. Radius fascia on small hardware only-not available on large fascia or crank-operated shades. Clear anodized (standard) finish or black, white, ivory or bronze powder coat finish.

B.5 Roller Shades should be level, plumb, and aligned. Adjust and balance roller shades to operate smoothly, easily, safely, and free from binding or malfunction throughout entire operational range. If applicable, connect motorized operators to building electrical system.

CITY HALL ANNEX, 237 ESSEX STREET

Room # Shade Size Quantity

109 451/2"Wx 60"L 1

110 263/4"Wx92"L+ 1

30"Wx92"L 1

City of Lawrence Furnish/Install Window Shades at City Hall Annex & as needed IFB 15 | P a g e

45"Wx60"L 1

74 1/2"Wx92"L 1

112 801/2"Wx92"L 1

105 1/2"Wx92"L 1

115 100"Wx92"L 1

117 89"Wx92"L 1

118 291/2"Wx92"L 1

89"Wx92"L 1

(,92"Wx92"L 1

119 281/2"Wx92"L 1

87 1/2"Wx92"L 1

201 513/4"Wx50"L 1

206 371/2"Wx73"L 3

207 371/2"Wx73"L 5

38 1/4"Wx73"L 1

208 38"Wx73"L 1

38 1/4"Wx73"L 2

701/2"Wx100"L 1

209 371/2"Wx87"L 1

71"Wxl00"L 1

212 371/2"Wx87"L 1

213 73"Wx100"L 1

75"Wx100"L 1

214 37"Wx90"L 1

75 1/2"Wx100"L 1

301 38"Wx73"L 1

305A 37 1/2"Wx73"L 2

City of Lawrence Furnish/Install Window Shades at City Hall Annex & as needed IFB 16 | P a g e

305B 37 1/2"Wx73"L 4

306 37 1/2"Wx73"L 1

307 37 1/2"Wx73" 1

308 37 ½"Wx73" 4

309 36 ½"Wx73" 1

37"Wx73"L 1

37 ½"Wx73"L 4

73 ¼"Wx73"L 1

74"Wx73"L 1

401 38"Wx69"L 1

405 37 ¾"Wx69"L 6

406 37 ½"Wx69"L 2

407 37 ½"Wx69"L 4

38 ¼"Wx69"L 2

408 38"Wx69"L 1

409 38"Wx69"L 2

410 36 ½"Wx69"L 1

411 36 ¾"Wx69"L 3

City of Lawrence Furnish/Install Window Shades at City Hall Annex & as needed IFB 17 | P a g e

SECTION 4: REFERENCES

Bidders must list below at least three references from current or most recent projects.

1. Contact ____________________________________________

Company Name _____________________________________

Address ____________________________________________

Phone _____________________________________________

Brief Description of project _____________________________________________________

2. Contact ______________________________________________

Company Name _______________________________________

Address ______________________________________________

Phone _______________________________________________

Brief Description of project _____________________________________________________

3. Contact _______________________________________________

Company Name ________________________________________

Address _______________________________________________

Phone _________________________________________________

Brief Description of project _____________________________________________________

City of Lawrence Furnish/Install Window Shades at City Hall Annex & as needed IFB 18 | P a g e

SECTION 5: FORM FOR GENERAL BID

To the Awarding Authority:

A. The Undersigned proposes to furnish all labor and materials required for

Furnish & Install Window Shades at City Hall Annex & as needed in Lawrence, Massachusetts, in accordance with the accompanying plans and specifications for the contract price specified below, subject to additions and deductions according to the terms of the specifications.

B. This bid includes addenda numbered ______

C. Number of years in business ______

D. PRICES TO INCLUDE DELIVERY, HARDWARE AND INSTALLATION FOR A ONE (1)

YEAR CONTRACT PERIOD. THE SAMPLE OF SHADE LENGTHS LISTED BELOW

INCLUDES OVERHANG.

Category A – Replace and Maintenance of Window Shades as needed

WINDOW SHADE

REPLACEMENT SIZES

UNIT PRICE

EST

QTY

TOTAL

36”W X 4 feet long $ 20 $

36”W X 5 feet long $ 20 $

36”W X 7 feet long $ 20 $

36”W X 9 feet long $ 20 $

36”W X 11 feet long $ 20 $

45”W X 4 feet long $ 20 $

45”W X 5 feet long $ 20 $

45”W X 7 feet long $ 20 $

45”W X 9 feet long $ 20 $

45”W X 11 feet long $ 20 $

54”W X 4 feet long $ 10 $

54”W X 5 feet long $ 10 $

54”W X 7 feet long $ 10 $

54”W X 9 feet long $ 10 $

54”W X 11 feet long $ 10 $

64”W X 4 feet long $ 10 $

64”W X 5 feet long $ 10 $

City of Lawrence Furnish/Install Window Shades at City Hall Annex & as needed IFB 19 | P a g e

WINDOW SHADE

REPLACEMENT SIZES

UNIT PRICE

EST

QTY

TOTAL

64”W X 7 feet long $ 10 $

64”W X 9 feet long $ 10 $

64”W X 11 feet long $ 10 $

72”W X 4 feet long $ 10 $

72”W X 5 feet long $ 10 $

72”W X 7 feet long $ 10 $

72”W X 9 feet long $ 10 $

72”W X 11 feet long $ 10 $

78”W X 4 feet long $ 10 $

78”W X 5 feet long $ 10 $

78”W X 7 feet long $ 10 $

78”W X 9 feet long $ 10 $

78”W X 11 feet long $ 10 $

A TOTAL BID PRICE CATEGORY A (as needed) $

B TOTAL BID PRICE CATEGORY B (City Hall Annex) per list provided on Pages 14-16

C COMBINED GRAND TOTAL (Category A + Category B) $

COMBINED GRAND TOTAL (add total price from Category A + Category B and must be placed in Line C in the chart above)

Line C - COMBINED GRAND TOTAL In words _______________________________________

The use of a company or brand name, except with software, in the specifications is intended solely for the purpose of describing a standard of quality, functional features and performance standards required and is not intended to limit or restrict competition. The bidder offering a product which they deem equal to the brand and model specified in the solicitation provided that the brand name specified is not followed by the words “no substitutions,” shall indicate so on the Bid form and Exception form (Attachment A) and submit with their bid the manufacturers specifications/descriptive literature for the product they are offering. Failure to submit manufacturers specifications/descriptive literature with bids may be cause for bid rejection.

City of Lawrence Furnish/Install Window Shades at City Hall Annex & as needed IFB 20 | P a g e

IMPORTANT: Bid awards will be made as indicated by the lowest, responsive and responsible bidder for all items based on the Combined Grand Total. Any bidder not providing prices for all line items may be deemed unresponsive and therefore rejected.

Charges incurred by the Contractor for the time spent in transit (portal-to-portal) from the Contractor’s place of business to the job site and back are not part of the Contract and will not be paid by the City. Computation of the number of hours worked shall include only those hours spent at the job site excluding meal times.

All awarded contractors must agree to comply with all applicable Prevailing Wage Rates. By signing this form, the bidder agrees to pay the applicable prevailing wage rate and agrees to obtain and abide by the Prevailing Wage Rates that are posted with this bid.

1) QUANTITY OF WORK: The City of Lawrence has established a work program for the construction season which is estimated above. Due to funding constraints, the City of Lawrence may not have any funds available to purchase these items.

2) The above estimated quantities do not guarantee the actual amount that will be purchased or awarded during the year, but the total amount will be used in determining and evaluating the low bidder.

E. CONTRACT: The undersigned agrees that, if he is selected as General Contractor, he will, within five (5) days, Saturdays, Sundays and legal holidays excluded, after presentation thereof by the Awarding Authority, execute a Contract in accordance with the terms of this Bid and furnish a Payment Bond, issued by a Surety Company qualified to do business under the laws of the Commonwealth and satisfactory to the Awarding Authority, in the sum of fifty (50%) of the Contract value, the premiums for which are to be paid by the Contractor and are included in the Contract Price.

F. LABOR: The undersigned hereby certifies that he is able to furnish labor that can work in harmony with all other elements of labor employed or to be employed on the Work, and that he will comply fully with all laws and regulations applicable to awards made subject to Section 44A of Chapter 149 of the Massachusetts General Laws.

G. INSURANCE: The undersigned agrees to provide an Insurance Certificate specifying the

City of Lawrence as “Named Insured.”

H. OSHA CERTIFICATION: In accordance with M.G.L. c. 30, Section 39S bidders shall include with their bids a certificate indicating “that all employees to be employed at the worksite will have successfully completed a course in construction safety and health approved by the United States Occupational Safety and Health Administration…”.

I. NON-COLLUSION CERTIFICATION: The undersigned further certifies under the penalties of perjury that this bid is in all respects bona fide, fair and made without collusion or fraud with any other person. As used in this subsection the word “person” shall mean any natural person, joint venture, partnership, corporation or other business or legal entity.

J. DEBARMENT: The undersigned further certifies under penalty of perjury that the said undersigned is not presently debarred form doing public construction work in the commonwealth under the provisions of section twenty-nine F of chapter twenty-nine or any other applicable debarment provisions of any other chapter of the General Laws or any rule or regulation promulgated thereunder.

K. TAXES: As required by M.G.L. Chapter 62c, Section 49A, Chapter 62C, the undersigned certifies that the bidder has complied with all laws of the Commonwealth relating to taxes.

City of Lawrence Furnish/Install Window Shades at City Hall Annex & as needed IFB 21 | P a g e

Date_________________

(Name of General Bidder)

By_______________________________________ (Name of Person Signing Bid and Title)

(Business Address)

(City and State)

(Telephone) (Fax)

(Email Address)

City of Lawrence Furnish/Install Window Shades at City Hall Annex & as needed IFB 22 | P a g e

ATTACHMENT – A

ITEM EXCEPTION SHEET

Please provide approved equals for both spring roller and clutch chain shades if bidding other than items specified.

Failure to submit manufacturer’s specifications/descriptive literature with bids may be cause for bid rejection.

ITEM NO. EXCEPTION

COMPANY: ______________________________________________________

City of Lawrence Furnish/Install Window Shades at City Hall Annex & as needed IFB 23 | P a g e

SECTION 6: PREVAILING WAGE STATEMENT

Prevailing Statement follows this page.

THE COMMONWEALTH OF MASSACHUSETTS

DEPARTMENT OF LABOR STANDARDS

As determined by the Director under the provisions of the

Massachusetts General Laws, Chapter 149, Sections 26 to 27H

EXECUTIVE OFFICE OF LABOR AND WORKFORCE DEVELOPMENT

Prevailing Wage Rates

CHARLES D. BAKER ROSALIN ACOSTA

SecretaryGovernor

WILLIAM D MCKINNEY

Furnish & Install Window Shades @ City Hall Annex

Director

Awarding Authority: City of Lawrence

City/Town:Contract Number: LAWRENCE

Description of Work:

Job Location: 237 Essex Street

Wage Request Number: 20180326-079Issue Date: 03/26/2018

Information about Prevailing Wage Schedules for Awarding Authorities and Contractors

• This wage schedule applies only to the specific project referenced at the top of this page and uniquely identified by the

“Wage Request Number” on all pages of this schedule.

• An Awarding Authority must request an updated wage schedule from the Department of Labor Standards (“DLS”) if it has not opened bids or selected a contractor within 90 days of the date of issuance of the wage schedule. For CM AT RISK projects (bid pursuant to G.L. c.149A), the earlier of: (a) the execution date of the GMP Amendment, or (b) the bid for the first construction scope of work must be within 90-days of the wage schedule issuance date.

• The wage schedule shall be incorporated in any advertisement or call for bids for the project as required by M.G.L. c. 149, § 27. The wage schedule shall be made a part of the contract awarded for the project. The wage schedule must be posted in a conspicuous place at the work site for the life of the project in accordance with M.G.L. c. 149 § 27. The wages listed on the wage schedule must be paid to employees performing construction work on the project whether they are employed by the prime contractor, a filed sub-bidder, or any sub-contractor.

• All apprentices working on the project are required to be registered with the Massachusetts Department of Labor

Standards, Division of Apprentice Standards (DLS/DAS). Apprentice must keep his/her apprentice identification card on his/her person during all work hours on the project. An apprentice registered with DAS may be paid the lower apprentice wage rate at the applicable step as provided on the prevailing wage schedule. Any apprentice not registered with DLS/DAS regardless of whether or not they are registered with any other federal, state, local, or private agency must be paid the journeyworker's rate for the trade.

• The wage rates will remain in effect for the duration of the project, except in the case of multi-year public construction projects. For construction projects lasting longer than one year, awarding authorities must request an updated wage schedule.

Awarding authorities are required to request these updates no later than two weeks before the anniversary of the date the contract was executed by the awarding authority and the general contractor. For multi-year CM AT RISK projects, awarding authority must request an annual update no later than two weeks before the anniversary date, determined as the earlier of: (a) the execution date of the GMP Amendment, or (b) the execution date of the first amendment to permit procurement of construction services.