Furnish_and_Install_Mobile_Security_Station.pdf

Event Description PURPOSE. The purpose of this one-time purchase Request for Proposal (RFP) solicitation, is to have a Contractor furnish and install a mobile security station for the Minnesota Department of Public Safety (DPS) in St. Paul, MN. The work must include all labor, materials, equipment, tools, delivery, and installation, etc., to complete this project. Project location and additional details will be disclosed during the virtual mandatory pre-proposal meeting. Contractor must provide cost detail of the project in one lump sum total in SWIFT at the unit line level. This total must also include any applicable taxes.

SPECIFICATIONS: See Exhibit C and Exhibit C, Supplement 1 in the Sample Contract and Exhibits document for detailed information. Exhibit E provides the project drawings.

RESPONDER ATTACHMENTS: Carefully review and complete all documents and requirements in this attachment, including the required Attachment F Reference Form.

INSURANCE REQUIREMENTS: Responders should carefully review the insurance requirements located in Exhibit B of the Sample Contract and Exhibits document. In addition to the other coverages listed, Responders should note that Professional Liability, Errors, and Omissions policy will be required for work under this contract.

VIRTUAL MANDATORY PRE-PROPOSAL MEETING: A mandatory pre-proposal will take place virtually via Microsoft Teams on November 12, 2026, at 10 a.m. CT. Responders must register to attend this meeting. To register and and receive the meeting information, Responders must register by November 11, 2026, at 3:00 p.m. CT, and submit their request to Ryan Allen at ryan.allen@state.mn.us. Responders must attend the pre-proposal meeting prior to submitting their response. Responses received from responders that did not attend the pre-proposal meeting will be rejected.

QUESTIONS/CLARIFICATIONS. Any questions or clarifications in regard to the solicitation response shall be made in writing to Mandy Flum, AMS, via email at mandy.flum@state.mn.us by November 16, 2026, no later than 12:00 PM CT. If a Responder discovers any significant ambiguity, error, conflict, discrepancy, omission, or other deficiency in the RFP, they must immediately notify the Buyer in writing of such error and request modification or clarification of the document. Responders are not to contact anyone within any other State Agency regarding this solicitation. The State is not obligated to answer questions submitted after the questions/clarifications due date and time.

For questions about the SWIFT Vendor Supplier Portal, please contact the Vendor Help Desk at 651-201-8100, option 1, and option 1 again.

General Comments

* **ATTENTION RESPONDERS**

You must submit all responses electronically through the SWIFT portal. See line items for specifications. OSP does not accept email or faxed responses. Please be aware there may be attachments included in this event. The supplier is responsible for reviewing all attachments, including the Event Details and the Responders Declarations Documents.

DOCUMENTS INCLUDED IN THIS SOLICITATION:

1. Request for Proposal (RFP)

2. Sample Contract and Exhibits

3. Responder Attachments (complete and upload with your submittal).

4. Attachment F Reference Form (located in the Responder Attachments). Must submit with response.

5. Solicitation Bond is required with response if $50,000, or greater. Solicitation Bond form is in the Responder Attachments.

Event Details

Bidder: PUBLIC EVENT DETAILS

Agency: Admin/State Procurement Contact: Flum,Mandy Phone:

Fax #:

Email: Mandy.Flum@state.mn.us

Event ID Format Type Page G0210-2000018835 Sell RFx 1 Event Round Version 1 1 Event Name Furnish and Install Mobile Security Station Start Time Finish Time

11/04/2026 08:44:00 CST 11/23/2026 14:00:00 CST

Event Currency: US Dollar Bids allowed in other currency: No

In order to participate in this event YOU MUST BE REGISTERED as either a bidder or a supplier.

General Questions Question Ideal Response

RESPONSIBLE CONTRACTOR:

1) I am an owner or officer of the responding company, and I certify under oath that my company is in compliance with each of the applicable provisions as set forth in Minn. Stat. § 16C.285, subd. 3, and will provide verification upon request by the contracting agency.

1.1) I certify that my company has filed a certificate of authority to transact business in Minnesota with the Secretary of State if a foreign corporation or cooperative. Contact the Office of the Minnesota Secretary of State with questions about satisfying this requirement before submitting your response to this solicitation.

2) If my company is awarded a contract, I will submit a supplemental verification confirming subcontractor compliance with Minn. Stat. § 16C.285, subd. 5, clause (7) (see attachment), and

3) If my company retains additional subcontractors with which it will have a direct contractual relationship following contract award, I will submit supplemental verification confirming subcontractor compliance with Minn.

Stat. § 16C.285, subd. 5, clause (7) within 14 days after retaining any such additional subcontractors (see attachment).

4) Selecting the yes button and submitting a response to this solicitation will constitute a signed statement affirming compliance with each of the applicable provisions as set forth in Minn. Stat. § 16C.285, subd. 3.

Required: Yes Ideal Resp Reqd? No

Response Comments

DIVERSITY AND INCLUSION

Is your business based in Minnesota and considered small according to the OSP small business size standards? The link below provides size standard requirements. Please note (all web addresses can be copied and pasted into a web browser for further review) https://mn.gov/admin/business/vendor-info/oep/sbcp/size/

And:

Is your business a for-profit business that is majority owned, operated and controlled by:

• a racial minority,

• a woman,

• a person with a substantial physical disability,

• a veteran or service-disabled veteran, or is your business

• located in, or the owner lives in, an economically disadvantaged county?

( http://mn.gov/admin/business/vendor-info/oep/sbcp/ed/counties )

Event Details (cont.)

Bidder: PUBLIC EVENT DETAILS

Agency: Admin/State Procurement Contact: Flum,Mandy Phone:

Fax #:

Email: Mandy.Flum@state.mn.us

Event ID Format Type Page G0210-2000018835 Sell RFx 2 Event Round Version 1 1 Event Name Furnish and Install Mobile Security Station Start Time Finish Time

11/04/2026 08:44:00 CST 11/23/2026 14:00:00 CST

Event Currency: US Dollar Bids allowed in other currency: No

If your company meets these basic criteria, it may be eligible for certification in the state’s Small Business Procurement Program. For more information on eligibility requirements please visit https://sbcp.mn.gov/.

You can also contact the Office of Equity in Procurement at Procurement.Equity@state.mn.us or 651-201-2402 for further information.

• Do you believe your company meets the criteria listed above?

• Your response to this question is for informational purposes only. If you select YES, and are not certified, a member of the Office of Equity in Procurement will contact you to provide additional information regarding the State’s Small Business Procurement Program. (Responders must select Yes or No to continue submitting their response.)

Required: Yes Ideal Resp Reqd? No

Response Comments

Upload all required or requested attachments here.

Required: Yes Ideal Resp Reqd? No

A file attachment is required to satisfy this question.

Your bid will need to be edited online to include attachment responses.

Response Comments

If you fail to upload attachments requested in the solicitation, your response may be disqualified. Have you uploaded the required or requested attachments? (Yes / No)

Required: Yes Ideal Resp Reqd? No

Response Comments

Have you reviewed the Exhibit B Insurance Requirements in the Sample Contract and Exhibits document, and can provide a COI that meets these requirements if awarded?

Required: Yes Ideal Resp Reqd? No

Event Details (cont.)

Bidder: PUBLIC EVENT DETAILS

Agency: Admin/State Procurement Contact: Flum,Mandy Phone:

Fax #:

Email: Mandy.Flum@state.mn.us

Event ID Format Type Page G0210-2000018835 Sell RFx 3 Event Round Version 1 1 Event Name Furnish and Install Mobile Security Station Start Time Finish Time

11/04/2026 08:44:00 CST 11/23/2026 14:00:00 CST

Event Currency: US Dollar Bids allowed in other currency: No

Response Comments

SOLICITATION SECURITY:

Responses that exceed $50,000 must be accompanied by a surety bond of a surety company duly authorized to do business in the State of Minnesota; in an amount equal to five percent (5%) of the total amount of the response, which is submitted as a solicitation security conditioned upon the Responder entering into a contract with the State of Minnesota in accordance with the terms of the solicitation. If the solicitation security is in the form of a certified check, cashier's check, or money order made payable to the State of Minnesota, it must be received by the Contracting Agency at the address identified within this Event in a clearly marked and sealed envelope no later than the due date and time indicated in the Event.

Late submissions will result in rejection of your response. Facsimile or copies of a certified check, cashier's check, or money order will not be accepted.

If your response exceeds $50,000, have you provided the correct amount of solicitation security?

If your response exceeds $50,000 and you are providing solicitation security in the form of a surety bond, you may attach your surety bond here.

Required: Yes Ideal Resp Reqd? No

Response Comments

PROJECT DELIVERY:

What is your delivery timeframe for this project?

Required: Yes Ideal Resp Reqd? No

Response Comments

Event Details (cont.)

Bidder: PUBLIC EVENT DETAILS

Agency: Admin/State Procurement Contact: Flum,Mandy Phone:

Fax #:

Email: Mandy.Flum@state.mn.us

Event ID Format Type Page G0210-2000018835 Sell RFx 4 Event Round Version 1 1 Event Name Furnish and Install Mobile Security Station Start Time Finish Time

11/04/2026 08:44:00 CST 11/23/2026 14:00:00 CST

Event Currency: US Dollar Bids allowed in other currency: No

ATTACHMENT F REFERENCE FORM:

Have you completed the Attachment F Reference Form? This form is located in the Responder Attachments document and is required to be completed.

Required: Yes Ideal Resp Reqd? No

Response Comments

UPLOAD A SAMPLE INVOICE

A sample invoice can be submitted as a part of the response. The sample invoice should include itemized details as it will be presented to the agency and needs to match the total price provided in your response.

Elements of the sample invoice will be incorporated into the contract and must be utilized for all business conducted under the contract.

Please review both the terms of the contract detailed in the event prior to attaching your sample.

Attach your sample invoice here.

Required: Yes Ideal Resp Reqd? No

A file attachment is required to satisfy this question.

Your bid will need to be edited online to include attachment responses.

Response Comments

Event Details (cont.)

Bidder: PUBLIC EVENT DETAILS

Agency: Admin/State Procurement Contact: Flum,Mandy Phone:

Fax #:

Email: Mandy.Flum@state.mn.us

Event ID Format Type Page G0210-2000018835 Sell RFx 5 Event Round Version 1 1 Event Name Furnish and Install Mobile Security Station Start Time Finish Time

11/04/2026 08:44:00 CST 11/23/2026 14:00:00 CST

Event Currency: US Dollar Bids allowed in other currency: No

Line Details No Bid:

Line: 1 Item ID: Line Qty: 1 UOM: LUMP Bid Qty: 1 Required: No Reserve Price: No

Description: Complete Cost to Furnish and Install Mobile Security Station

Question Response What is the total cost of the project? Total must include all labor, taxes, equipment, tools, delivery, and installation, etc., to complete the project.

Required: Yes Ideal Resp Reqd? No

Response Comments

Event Details (cont.)

Bidder: PUBLIC EVENT DETAILS

Agency: Admin/State Procurement Contact: Flum,Mandy Phone:

Fax #:

Email: Mandy.Flum@state.mn.us

Event ID Format Type Page G0210-2000018835 Sell RFx 6 Event Round Version 1 1 Event Name Furnish and Install Mobile Security Station Start Time Finish Time

11/04/2026 08:44:00 CST 11/23/2026 14:00:00 CST

Event Currency: US Dollar Bids allowed in other currency: No

Bidder Information Firm Name:

Name: Signature: Date:

Phone #: Fax #:

Street Address:

City & State: Zip Code:

Email:

Event Details (cont.)

Bidder: PUBLIC EVENT DETAILS

Agency: Admin/State Procurement Contact: Flum,Mandy Phone:

Fax #:

Email: Mandy.Flum@state.mn.us

Event ID Format Type Page G0210-2000018835 Sell RFx 7 Event Round Version 1 1 Event Name Furnish and Install Mobile Security Station Start Time Finish Time

11/04/2026 08:44:00 CST 11/23/2026 14:00:00 CST

Event Currency: US Dollar Bids allowed in other currency: No

Appendix A - Line Specifications Line: 1 Item ID: Line Qty: 1 UOM: LUMP Description: Complete Cost to Furnish and Install Mobile Security Station

Item Specifications

Manufacturer:

Mfg Item ID:

Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:

Item Volume: 0 Volume UOM:

Item Weight: 0 Weight UOM:

Item Size: Item Color:

Shipping Information

Schedule: 1 Ship To: ADMIN OSP EVENTS

ADMIN OSP EVENTS

United States

Quantity: 1 Due Date: 11/05/2026 Freight Terms:

Ship Via:

Event Details (cont.)

Bidder: PUBLIC EVENT DETAILS

Agency: Admin/State Procurement Contact: Flum,Mandy Phone:

Fax #:

Email: Mandy.Flum@state.mn.us

Event ID Format Type Page G0210-2000018835 Sell RFx 8 Event Round Version 1 1 Event Name Furnish and Install Mobile Security Station Start Time Finish Time

11/04/2026 08:44:00 CST 11/23/2026 14:00:00 CST

Event Currency: US Dollar Bids allowed in other currency: No

Appendix B - Terms & Conditions

1. Please review the attached Terms and Conditions attached to the event.

Last Updated: 12/24/2018

Event Details (cont.)

Bidder: PUBLIC EVENT DETAILS

Agency: Admin/State Procurement Contact: Flum,Mandy Phone:

Fax #:

Email: Mandy.Flum@state.mn.us

Event ID Format Type Page G0210-2000018835 Sell RFx 9 Event Round Version 1 1 Event Name Furnish and Install Mobile Security Station Start Time Finish Time

11/04/2026 08:44:00 CST 11/23/2026 14:00:00 CST

Event Currency: US Dollar Bids allowed in other currency: No