Mayor's Office City of Hudson City Hall, 520 Warren St Hudson, NY 12534 (S18) 828-7217 | mayor@cityofhudson.com | mayoralaide @cityofhudson com

City of Hudson

Request for Proposals: Furgary Fishing Village/North Bay Park Planing and Design

Original RFP Release Date: August 17, 2026

ProposalsDue: 4pmonSeptember18,2026

A. Purpose

The City of Hudson seeks proposals from qualified individuals or organizations to provide planning and design services for the City of Hudson, New York to complete the planning phase for a climate resilient waterfront park at the Furgary Fishing Village site in the city of Hudson, NY. The project will incude public outreach and coordination with the City of Hudson, the NYSDEC's Hudson River Estuary Program, and State and Federal Regulatory agencies and produce final planning documents and drawings suitable for permitting and construction. The City of Hudson was awarded a $123,000 grant with a $37,000 match from the City.

B. Grant Descriptions The New York State Department of Environmental Conservation's Hudson River Estuary Program offers grants to municipalities and non-profits located within the Estuary Watershed Boundaries to help communities improve water quality, improve resiliency and adapt to climate change, enhance envirornmental education, and advance stewardship of habitat and natural resources. The City of Hudson was awarded this grant to complete the planning of a resilient waterfront, accessible park at the City's Furgary Fishing Village.

C. Scope of Services

Below is a list of services the City of Hudson is seeking a consultant to perform. Proposals should fully explain how an applicant would provide these services and describe personnel qualifications and previous experience of providing similar services. The project scope includes:

Activity 1: Project Administration

Coordinate with the City of Hudson project staff for the timely submittal and approval of schedules, quarterly reports, deliverables and invoices.

Deliverable(s):

Quarterly and Final Reports delivered on time, in pdf format All deliverables listed below submitted on time

City Hall, 520 Warren St Hudson, NY 12534

(518) 828-7217 | mayor@cityofhudson. com | mayoralaide @cityofhudson.com

Itemized invoices submitted for payment with overall project progress and budget balance identified.

Activity 2: Community and Partner Engagement

Building on data collected in prior community input sessions, engage public through a minimumof one community visioningsession/charette (more only if needed for the purpose of building community support). Information gathered in this session may be supplemented, but not replaced by, online surveys or other comprehensive data gathering techniques.

Coordinate partner and stakeholder engagement and communications including regulatory agencies.

Deliverable(s):

Summary memo of public outreach activities, including materials presented, information collected, number of participants and summary of findings.

Work with City of Hudson project staff to further coordinate meetings with NYSDEC Hudson River Estuary Program and regulatory agencies.

Assemble a stakeholder working group to advise on future programming and operational aspects of the park plan.

Activity 3: Document Existing Conditions

Topographical Survey

A licensed surveyor shall conduct field measurements to produce digital survey files of existing conditions for use in design and construction. Surveys will document all site structures that remain on site as well as elevation contours at appropriate intervals and include documentation of the mean high and low water lines, and 10 and 100-year flood elevations. All map elevations should be in NAVD88 datum.

Natural Resource Field Survey

Qualified field technicians will document and map the on-site flora and fauna as well as regulated habitats and rare and endangered species including by not limited to:

Regulated freshwater wetlands and regulated areas NYSDEC wetland and waterbody classification(s) Regulated waters (streams) area Forested wetland, scrub-shrub wetland, emergent marsh, wet meadow, bog List of dominant aquatic and terrestrial plant species including type and location of large trees.

Mayor's Offce

City Hall, 520 Warren St Hudson, NY 12534

(518) 828-7217 | mayor@cityofhudson.com | mayoralaide@cityofhudson com

Buildings and other significant infrastructure

In addition to the delineation of the state-regulated wetlands or streams, field delineate any additional federal wetland boundaries within and adjacent to the project area. Wetland identification and field delineation will be based on the presence of hydrophytic vegetation, wetland hydrology, and hydric soils as outlined in the Corp of Engineers Wetlands Delineation Manual (Environmental Laboratory, 1987).

Geotechnical Investigation

Geotechnical investigation including soil borings and percolation tests will be performed at locations to be determined necessary by preliminary designs (30%, Activity 4) including but not limited to, shoreline stabilization areas, soil disturbance areas and proposed areas of excavation or construction, and storm/flood water management areas.

Deliverable(s):

Existing Conditions Report in .pdf format, including:

o Topographical Survey o Natural Resource Survey report o Geotechnical Investigation Report

Activity 4: Design of an Accessible, Climate Resilient Waterfront Park at Furgary Fishing Village Parcel.

Prepare three (3) levels of design and construction documentation as outlined below, including but not limited to; cost estimates for mobilization/demobilization, site furnishings, signage, shoreline stabilization, site structures and contingencies. Complete Construction Drawings and prepare final CSI Specifications (project Manual) initiated in Design Development for inclusion in pricing, bidding, or for construction packages.

Within the design process please include:

Research and select materials and methods for detailing landscape elements included in the scope of work.

Formulate circulation layout and grading to ensure compliance with current ADA standards for recreational facilities, including but not limited to an ADA accessible fishing platform, bird blind, path system, and kayak launch. Prepare outline specifications in CSI format.

Revise design documents per work sessions with City of Hudson project staff;

distribute Design Development documents for review by City of Hudson project staf.

Obtain the City of Hudson's approval for 30% and 60% designs and 100% Construction Documents.

ON Mayor's Office

City Hall, 520 Warren St Hudson, NY 12534

(518) 828-7217 | mayor@ctyofhudson.com | mayoralaide @cityofhudson.com

Perform in-house plan check for quality assurance constructability review Perform a detailed review with City of Hudson DPW to ensure the project meets maintenance and operation standards.

Project Narrative for use in leveraging other grant funding.

Provide 100% Contract Documents and

The design process will occur in three Phases:

Activity 4a: 30% Preliminary Design conceptual/renderings, basic site information and description of work to be done. A narrative of the rational based on project goals and existing conditions should be included. The purpose of the 30% preliminary design is to: create a vision' for stakeholders and public of the scope and goals of the project, and to use as reference for Jurisdictional Determination and the pre-application meeting with regulatory agencies (Activity 5).

include the existing conditions report,30% Preliminary Design products will

Deliverable(s)

Preliminary design report in pdf Proposed project description with visual renderings of proposed conditions.

Approval by the City of Hudson Project Team

Activity 4b: Advance to 60% Design

Upon approval of the Preliminary Designs by the City of Hudson AND completion of the Jurisdictional Review Process (Activity 5), produce 60%, advanced designs including but not limited to: revisions resulting from comments received from stakeholders and regulatory agencies (Jurisdictional Review), additional construction details, renderings, and project cost estimates. 60% designs should include all information necessary to complete environmental permit applications and include reliable cost estimates.

Deliverable(s)

60% Design drawings Project cost estimate Report describing revisions made in response to stakeholder and regulatory review.

Approval by the City of Hudson Project Team

Activity 4c Advance to 100%design with Construction Documents

Produce 100% Construction Documents including construction-ready plans with bid documents (stamped by a NYS-licensed engineer), fully developed cost estimates, completed permit application materials with supporting documentation.

HUDSO Mayor's Office

City Hal, 520 Warren St Hudson, NY 12534

(518) 828-7217 | mayor@cityofhudson.com | mayoralaide@cityofhudson. com

Deliverable(s):

A.pdf version as well as 3 copies of full-size hard copies of stamped and signed 100% Engineering Design Package with cost estimates with fuly developed cost estimates, completed application materials with permit-ready documentation.

Approval by the City of Hudson Project Team

Activity 5: Regulatory Coordination and Jurisdictional Determination

Coordinate iterative reviews as the project evolves, including a pre-application meeting with all necessary regulatory agencies (NYSDEC Region 4 Habitat Protection Staff, Army Corps of Engineers, City of Hudson Code Enforcement, OPRHP/SHPO).

Upon completion of the 30% preliminary designs, work with the City to submit for a Jurisdictional Determination by State and Federal regulatory agencies. Schedule and host a pre-application on-site visit, with NYSDEC Region 4, NYSDOS and USACOE regulatory staff to review the existing conditions and preliminary plans. Prepare a memo summarizing the meeting including DEC and ACOE comments as well as proposed strategies for addressing regulatory issues raised during the site visit.

Deliverable(s):

On-site pre-application meeting attended by the project team, the City of Hudson, NYSDEC, NYSDOS and ACOE regulatory staf.

Jurisdictional Determinations received from involved agencies.

Summary memo of the review findings.

Activity 6: Environmental Permits & Approvals

Upon completion of 60% drawings, prepare the necessary documentation and materials required for application submittals and approval by local, State and Federal permitting agencies including; existing conditions survey, proposed site plans, site photos, with descriptions and details as required by regulatory agencies.

As allowed by time and budgetary constraints, complete all required processes for the City of Hudson to submit permit applications for approval to create a 'shovel ready' site to implement the park design.

Initiate Review and Approval Processes, including, but not limited to:

Present the final design documentation for presentation to the Mayor and Common Council for approval. Review of documents includes meeting with the City of Hudson Code Enforcement Department.

soN Mayor's Office

City Hall, 520 Warren St Hudson, NY 12534

(518) 828-7217 | mayor@cityofhudson com | mayoralaide@cityofhudson.com

NYS Department of Environmental Conservation (DEC)/Army Corps of Engineers (ACOE) Joint Application for Freshwater Wetlands and Protection of Waters Permits as required.

NYS Department of State (DOS) Local Waterfront Revitalization Plan (LWRP) Compliance and NYS DOS Significant Coastal Fish & Wildlife Habitat NYS Historic Preservation Office (SHPO) - final design documentation for presentation to SHPO outlining how the plan components fulfill the Letter of Resolution (LOR) and criteria as set forth by agreements between the City of Hudson and SHPO. The presentation shall describe the proposed park renovation plans in relation to the requirements of the LOR and bets practices for interpretation.

o Provide the Code Enforcement office with 100% Construction Documents (once completed) o Coordinate with Amtrak to maintain access and increase safety adjacent to the active rail line

Deliverables:

Completed NYSDECJoint Application for Permit form Applications required permits as determined in the Jurisdictional Determination (Activity 5)

Activity 7: Graphic Design

Completion of Interpretive Signage System - the graphic design will support landscape architect in the development of an interpretation of signage program for the entire project site. Propose ADA compliant sign types, maps, and details for the implementation of interpretive signs that will talk about the site's flora, fauna, estuarine habitat, and history of the fishing village. Narrative text for site interpretation shall be developed in collaboration with the History Room of the Hudson Area Library and review by SHPO and NYSDEC.

Deliverables:

• Graphic Design Report as described above.

Activity 8: Final Report

Produce a final report for submission to the City of Hudson which includes a project narrative describing the development of the final designs and includes all materials/deliverables developed during the process.

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G. General Background irformation

Your proposl shoud addres or indudeinformationpursuart to the folouing

Applicant'sbachgroundanderperence,particularlyas it relstes to prcjects sirlar to the one decritbed in this RFP.

Narnes of at leat two reterencesfrorrn currert or recert dierts Earliessdate that the cortart/firrn coud begin pronding services,and dearite arny restrictionson aralability,scheduling,or ability to perforn on-e visits inHudson Propoed rates for servce

H. Selecion TheCity vill erarrine all proporals inaccordance vith the foloning eraluation factors:

General background and enpertise relatsre to progran delivery servces (5O6) The nature and quality of the propoed prograrn delivery servicesarnd hon servces vils be prońded (20%) Referencesand erperience in other cornsnunities (106) Method of conpersation and total cormpensation required(109%) CertfiedSOVOBand/orMWBE buines priortized to promote dversty in delvery of services related to this projea (10%)

City Hall, 520 Warren St Hudson, NY 12534

(518) 828-7217 | mayor@cityofhudson.com | mayoralaide @cityofhudson. com

The City will select the proposal deemed most advantageous given the above evaluation factors. The City may conduct interviews at its discretion. The proposal review and interview process is expected to take about one week.

MBE/WBE/SDVOB businesses are highly encouraged to submit proposals.

City Hall, 520 Warren St Hudson, NY 12534

(518) 828-7217 | mayor@cityofhudson.com | mayoralaide @ cityofhudson.com

I. Questions Questions that arise prior to submission of proposal must be submitted in writing by August 31, 2026 via email to Tiffany Martin at mayoralaide @cityofhudson.org.

J. Submission Procedures If you wish to submit a proposal, please email your complete response to the City no later than4pm onFriday.September18,2026to TiffanyMartin atmayoralaide@cityofhudson.org.

If you have any questions, please contact the Mayor's Office at (518) 828-7217.

Furgary Fishing Village Site. City of Hudson, NY

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