Functionality_Questionnaire.docx

Town of Manchester Agenda Management Software Functionality Checklist

· Proposers should indicate Yes or No for each item.

· Proposers may elaborate on functionality using the comments column.

· For items that do not have a Yes or No response, please answer using the comments column. You may use a separate document but you must include the question along with the response for easy reference during evaluation.

Agenda templates that can be used as a starting point.

Submission templates to be used by departments to standardize agenda item submissions and backup documentation.

Agenda items and documentation can be submitted by departments for review.

Agenda items and documentation will use a workflow process for approval.

Ability to reject submissions and resubmit revised submissions for approval.

Ability for directors/commission members to make private comments/notes.

Ability to carry tabled items from one agenda to the next.

Ability to mark some agenda documentation for internal viewing only.

Ability to take minutes during the meeting.

Ability to easily create meeting minutes.

Ability to easily publish minutes.

Ability to easily search the agenda, minutes and supporting documentation.

Ability to create an executive session agenda/documents that are viewed by only those users with the appropriate permissions.

Ability to search all agendas and minutes. Example: search for all meetings where dog parks were discussed.

Ability to translate agendas/minutes to multiple languages.

Can the public sign up for notifications of meeting announcements?

Can the public easily share portions of the agenda/minutes?

Ability for the public to submit comments on specific agenda items electronically.

Do you allow for unlimited boards and commissions?

Do you allow for unlimited users? If not, please provide details regarding your licensing model.

Do you allow for director/commission logins?

Do you allow for different user roles? Example: agenda admins, submissions, director/commission members, etc.

Is your solution cloud hosted?

Is your solution hosted in the United States?

Describe your notification process should your cloud hosted solution become inaccessible.

Describe your backup strategy and any redundancy options.

Does your system integrate with Azure Active Directory to allow for single sign-on for staff?

Do you allow for unlimited storage?

Ability to use all features on mobile devices.

Does your software require any third party software? If yes, indicate the software and additional costs associated with it.

Does your software require any additional hardware? If yes, please list the hardware requirements.

Describe how the data will be returned to the Town upon termination of the contract.