Full Specifications_New SUV.docx

SECTION 1 - THE SCHEDULE

RFQ NUMBER: REQ-673-23-000024

I. Scope of Services

A. The Contractor shall supply and deliver Right-Hand Drive (RHD) motor vehicles to the U.S. Embassy Namibia, USAID in Namibia, in accordance with the specifications and clauses set forth herein.

The contractor shall deliver vehicles that are built and homologated for export to Namibia or purchase in Namibia.

Warranty shall be honored through a dealer located in Windhoek, Namibia with original equipment manufacturer parts for the vehicles.

Quotations / Proposals will be evaluated as a “package” to include custom cabinetry, delivery time and availability as set out in the Scope of Work (SOW) and per line item in the Solicitation.

Note: In the event that an Offeror (s) is/are not locally registered and wanting to Import required vehicles, the Offeror (s) will not attempt to make the Embassy the importer of record. The Embassy excludes any involvement in the import process in the country of destination and cannot provide any assistance. The Offeror (s) must solicit the assistance of a local accredited Dealership.

Offerors may submit an offer for all of the vehicles required.

The Contractor shall warrant after sale services for the vehicle (s) in Namibia.

B. This is a firm-fixed price type of purchase order/contract.

C. The price listed below shall include all labor, materials, overhead, profit, and transportation necessary to deliver the required items to USAID in Windhoek Namibia.

D. All prices from South African vendors shall be in South African Rand (ZAR). All other vendors shall price in their country currency as indicated in the pricing tables, specifying VAT/TAX components if applicable.

E. The successful contractor shall be registered in the SAM (System for Award Management) Database https://sam.gov/content/home prior to contract award pursuant to FAR 52.204-7. Therefore, prospective offerors are encouraged to register prior to the submission of quotations/proposals to streamline the final award process. The guidelines for registration in SAM are also available at: DOWNLOAD: SAM Guidance (PDF 920KB) »

F. USAID Southern Africa payment terms:

An EFT will be made into the company’s bank account, within 30 days after receipt of goods and proper invoice. Advance payments are not authorized. By submitting a quotation, you are agreeing to waiver any payment terms that may be in contrast to the above.

G. Send your quotations in by no later than COB Friday August 11, 2023, to: mission-pretoria-procurement@usaid.gov.

II. Pricing

STATION WAGON: 7 PAX (SUV)

VAT

Grand Total

Line Item 1:

The following minimum requirements must be met: Ex-Bonded Purchase (to excl MIDP duty Tax & Ad Valorem (Diplomatic vehicle).

Quantity (1) STATION WAGON: 7 PAX, similar to Ford Everest or Toyota Prado or Equivalent.

USAID/Namibia requires the SUV to be delivered within 60 days from the date of order (PO) issued.

· Right Hand Drive

· Platform Type: Station Wagon (SUV) Engine and Transmission

· Fuel Type: Diesel

· Minimum Engine Capacity: 2.8 Liter (rounded)

· Maximum Engine Capacity: 3.0 Liter (rounded)

· Transmission: Automatic Transmission

· CO² Emissions: Not exceeding 224g/km.

· Torque:400 Nm 150 kw

· 4WD Capability

· Minimum towing capacity of 3 ton Interior Features

· Minimum Seating Capacity: 7 Pax

· Seat Trim: Full Leather

· Floor Carpet: Vinyl, or Carpet with removable mud mats

· Air Conditioning: Yes

· Audio System: Factory fitted radio and speakers.

Exterior Features

· Color: White

· Wheels: 18” alloy wheels, with full size spare wheel

· Rear tow bar

· Front nudge bar

· Spare wheel lock Safety Features

· Driver and Passenger Full Airbag System

· Safety Belts, including Center Rear Seatbelt and Seat Belt Warning

· Factory Fitted Alarm and Immobilizer

· Anti-Lock Braking System (ABS)

· Front and Rear parking assist sensors

· Smash & Grab film fitted on all windows with maximum tint of 35%, or similar.

· Automatic Door Locks

· Tire Pressure Monitoring System

General

· Warranty (Vehicle): 3 Years / 100,000km, or better

· Quoted price should include Road Worthiness Certificate / on-the-road costs.

· Quoted price should include 21 Day Namibian Road Permit (permit allows the vehicle to be transported from Dealership to Embassy without registration documents) prior to the full Diplomatic registration and licensing that is done by the Embassy via Foreign Affairs.

· Quoted price should include delivery costs.

· Quoted price should include CO2 emissions tax if applicable.

· Quoted price should include MIDP duty and Ad Valorem (diplomatic vehicle, US Embassy will provide a Certificate A for custom duties exemption).

III. Delivery Location and Time:

A. The Contractor shall deliver all ordered items to the USAID Windhoek:

Address: 14 Lossen Street Windhoek Namibia 10017

Attn.: Desiderius Strauss

B. The Contractor shall deliver all ordered items not later than 60 days after date of contract award as per SOW.

C. Any Contractor personnel involved with the delivery of the items shall comply.

with standard U.S. Embassy regulations for receiving supplies. The Contracting Officer's Representative (COR) will be responsible for instructing Contractor personnel at the time deliveries are made. Prior notice of at least 3 days will be required.

D. Delivery hours:

Monday to Thursday: 09:00 – 16:00