Full_Combined_Synopsis_Package.pdf

COMBINED SYNOPSIS/SOLICITATION

Missouri Basin Regional Office and Montana Area Office

Mail Courier Services 140R4021Q0070

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested and a written solicitation will not be issued.

Solicitation number 140R4021Q0070 is issued as a request for quotation (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2021-06 effective 06/10/2021. This is a total small business set-aside under NAICS 492110 with an associated small business size standard of 1500 employees.

Statement of Work

Background:

The Bureau of Reclamation, Montana Area Office (MTAO) and Missouri Basin Regional Office (RO) are in separate locations from each other, and both are at least 2 miles from the Billings, Montana Central Post Office location. The distances between the post office, regional office, and area office, present an obstacle to easy access pickup and delivery of mail and packages. These offices require mail and packages to be picked up and dropped off daily between the offices, and to and from the Central Post Office.

Location of Offices:

Missouri Basin Regional Office Address: 2021, 4th Avenue North, Billings, MT

Montana Area Office Address: 2900 4th Avenue North, Suite 501, Billings, MT

Location of Central Post Office:

841 South 26th Street, Billings, MT

Performance Requirements:

The vendor shall provide all labor, supplies, materials, and transportation to physically and securely transport the United States Mail from the United States Postal Service location at 841 South 26th Street, Billings, MT. The vendor shall arrive at the Central Post Office location at approximately 7:30 am to pick up mail in PO Box 30137 – MTAO and PO Box 36900 - RO.

Mail from each box shall be kept separated to ensure each office receives their own mail. The contractor shall sign for any insured or certified mail for each box and pick up any packages that do not fit into the existing boxes.

After receipt of all mail from the Central Postal Location the contractor shall proceed to the RO location and drop off the mail and packages from the Central Post Office location for that office. The person who receives this mail will be the Regional Property Manager or their designee. The vendor shall obtain any packages or interoffice mail that goes to the MTAO and place it with the United States Mail for the MTAO. The vendor shall the proceed to the MTAO with the mail.

Upon arrival at the MTAO, the vendor shall drop off both the mail from the Central Post Office Location and the RO.

At approximately 3:30 pm, the contractor shall return to the MTAO, retrieve any interoffice mail and packages for the RO and the Central Post Office. The vendor shall the proceed to the RO and drop off the interoffice mail and packages and retrieve any outgoing United States Mail from the RO. The vendor shall then transport the outgoing mail from MTAO and the RO to the Central Post Office.

The vendor shall perform these duties 5 days per week, 52 weeks per year, except on National Holidays. The contractor shall be licensed and bonded and experienced in handling the United States Mail. Mail shall be kept secure and accounted for during the pickup and delivery processes described herein. At no time shall any of the mail and packages being transported be left in an unsecured vehicle or anywhere else that would put the security of the mail in jeopardy.

Communications regarding the execution of this contract may come from either office, but the primary point of contact for the execution of this contract is Jack Conner at the Montana Area Office or the Regional Property Manager at the Regional Office.

This contract is covered by the Service Contract Act and the appropriate wage determination is attached.

Government Furnished Property:

PO BOX Keys for the two mailboxes at the Central Post Office Location.

Price Schedule:

MRB/MAO Mail and Package Courier Services – Base Year $_______________________

MRB/MAO Mail and Package Courier Services – OY 1 $_________________________

MRB/MAO Mail and Package Courier Services – OY2 $_________________________

MRB/MAO Mail and Package Courier Services – OY3 $_________________________

MRB/MAO Mail and Package Courier Services – OY4 $_________________________

TOTAL $_________________________

The provision at 52.212-1, Instructions to Quoters-Commercial applies to this acquisition.

Addendum to 52.212-1 substitutes the term “quote” where the term “offer” appears in the provision.

By the provision at 52.212-2, Evaluation-Commercial Items, this procurement will be evaluated as follows:

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

This will be awarded on a best value basis with price and other factors considered (Technical

Ability, Past Experience, Past Performance, and Price).

When combined, technical ability, past experience and past performance considered more important when compared with price. The non-price factors will be considered approximately equal to each other.

Items that will be evaluated:

1. Technical Ability Licensed and Bonded to handle the United States Mail including sensitive, classified, and monetary packages. Project management plan including quality assurance measures, daily routine and schedule, emergency, and backup plans to ensure services take place services if primary providers are not available, communications plan with government representatives.

2. Past Experience: Provide at least three references for work that has been done in the past five years for other agencies. Contact information shall include name, phone number, email, and project name and dates. This information will be used to conduct past performance interviews to assess the vendor’s ability to do the work on time, in cost, and with quality.

3. Past Performance: The information provided above will be used to conduct past performance interviews to assess the vendor’s ability to do the work on time, in cost, and with quality. If the vendor has CPARS reporting that was done on any of the referenced projects, those items will be utilized in place of a past performance interview.

4. Price

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

The following Provisions Apply to the Solicitation Process of this Procurement:

52.252-1, Provisions Incorporated by Reference (JUL 2021). Any Provisions incorporated by Reference can be found in full text at: https://www.acquisition.gov/far

52.252.5 – Authorized Deviations in Provisions (NOV 2020) 52.212-1 – Instructions to Quoters – Commercial Items (OCT 2018) 52.212-2 – Evaluation – Commercial Items – (OCT 2014) 52.213-3 - Quoter Representations and Certifications – Commercial Items (FEB 2021) - must be completed and be active online at http://www.sam.gov. Prospective contractor is advised to ensure that the NAICS code identified for this procurement is contained in its online representations and certifications in the System for Award Management registry.

52.204-7 – System for Award Management (SAM) (OCT 2018) 52.204-16 – Commercial and Government Entity Code Reporting (AUG 2020) 52.225-25 – Prohibition on Contracting with Entities Engaging in Certain Activities or Transactions Relating to Iran-Representation and Certifications (AUG 2018) 1452.215-97 - Use and Disclosure of Proposal Info (APR 1984) WBR 1452.225-82 – Notice of World Trade Organizations Government Procurement Agreement Evaluations (MAY 2005)

The Following Provision must be Completed by and Signed by the Submitting Entity with their quotation package.

52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS AND

VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (OCT 2020)

The Offeror shall not complete the representation at paragraph (d)(1) of this provision if the

Offeror has represented that it "does not provide covered telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument" in paragraph (c)(1) in the provision at 52.204-26, Covered Telecommunications Equipment or Services— Representation, or in paragraph (v)(2)(i) of the provision at 52.212-3, Offeror Representations and Certifications-Commercial Items. The Offeror shall not complete the https://www.acquisition.gov/far http://www.sam.gov/ representation in paragraph (d)(2) of this provision if the Offeror has represented that it "does not use covered telecommunications equipment or services, or any equipment, system, or service that uses covered telecommunications equipment or services" in paragraph (c)(2) of the provision at 52.204-26, or in paragraph (v)(2)(ii) of the provision at 52.212- 3.

(a) Definitions. As used in this provision— Backhaul, covered telecommunications equipment or services, critical technology, interconnection arrangements, reasonable inquiry, roaming, and substantial or essential component have the meanings provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

(b) Prohibition. (1) Section 889(a)(1)(A) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L. 115-232) prohibits the head of an executive agency on or after August 13, 2019, from procuring or obtaining, or extending or renewing a contract to procure or obtain, any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. Nothing in the prohibition shall be construed to—

(i) Prohibit the head of an executive agency from procuring with an entity to provide a service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or

(ii) Cover telecommunications equipment that cannot route or redirect user data traffic or cannot permit visibility into any user data or packets that such equipment transmits or otherwise handles.

(2) Section 889(a)(1)(B) of the John S. McCain National Defense Authorization Act for Fiscal

Year 2019 (Pub. L. 115-232) prohibits the head of an executive agency on or after August 13, 2020, from entering into a contract or extending or renewing a contract with an entity that uses any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. This prohibition applies to the use of covered telecommunications equipment or services, regardless of whether that use is in performance of work under a Federal contract. Nothing in the prohibition shall be construed to—

(i) Prohibit the head of an executive agency from procuring with an entity to provide a service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or

(ii) Cover telecommunications equipment that cannot route or redirect user data traffic or cannot permit visibility into any user data or packets that such equipment transmits or otherwise handles.

(c) Procedures. The Offeror shall review the list of excluded parties in the System for Award

Management (SAM) (https://www.sam.gov) for entities excluded from receiving federal awards for "covered telecommunications equipment or services".

(d) Representation. The Offeror represents that—

(1) It [_] will, [_] will not provide covered telecommunications equipment or services to the

Government in the performance of any contract, subcontract or other contractual instrument resulting from this solicitation. The Offeror shall provide the additional disclosure information required at paragraph (e)(1) of this section if the Offeror responds "will" in paragraph (d)(1) of this section; and

(2) After conducting a reasonable inquiry, for purposes of this representation, the Offeror represents that— It [_] does, [_] does not use covered telecommunications equipment or services, or use any equipment, system, or service that uses covered telecommunications equipment or services. The Offeror shall provide the additional disclosure information required at paragraph (e)(2) of this section if the Offeror responds "does" in paragraph (d)(2) of this section.

(e) Disclosures. (1) Disclosure for the representation in paragraph (d)(1) of this provision. If the

Offeror has responded "will" in the representation in paragraph (d)(1) of this provision, the Offeror shall provide the following information as part of the offer:

(i) For covered equipment— (A) The entity that produced the covered telecommunications equipment (include entity name, unique entity identifier, CAGE code, and whether the entity was the original equipment manufacturer (OEM) or a distributor, if known); (B) A description of all covered telecommunications equipment offered (include brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); and (C) Explanation of the proposed use of covered telecommunications equipment and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(1) of this provision.

(ii) For covered services— (A) If the service is related to item maintenance: A description of all covered telecommunications services offered (include on the item being maintained: Brand;

model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); or (B) If not associated with maintenance, the Product Service Code (PSC) of the service being provided; and explanation of the proposed use of covered telecommunications services and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(1) of this provision.

(2) Disclosure for the representation in paragraph (d)(2) of this provision. If the Offeror has responded "does" in the representation in paragraph (d)(2) of this provision, the Offeror shall provide the following information as part of the offer:

(i) For covered equipment— (A) The entity that produced the covered telecommunications equipment (include entity name, unique entity identifier, CAGE code, and whether the entity was the OEM or a distributor, if known); (B) A description of all covered telecommunications equipment offered (include brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); and (C) Explanation of the proposed use of covered telecommunications equipment and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(2) of this provision.

(ii) For covered services— (A) If the service is related to item maintenance: A description of all covered telecommunications services offered (include on the item being maintained: Brand;

model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); or (B) If not associated with maintenance, the PSC of the service being provided; and explanation of the proposed use of covered telecommunications services and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(2) of this provision.

Signed: _____________________________________________ Date: ______________

The following Clauses Apply to the Solicitation and Any Subsequent Award for this Procurement:

52.252-2, Clauses Incorporated by Reference (FEB 1998). Any Clauses incorporated by Reference can be found in full text at: https://www.acquisition.gov/far

52.252-6 – Authorized Deviations in Clauses (NOV 2020)

The following select clauses at 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items, apply to this acquisition:

52.203-13, Contractor Code of Business Ethics and Conduct (Jun 2020) 52.203-19 – Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements

(JUL 2021)

52.204-10 - Reporting Executive Compensation and First-Tier Subcontract Awards (Jun 2020) 52.204-13 – System for Award Management Maintenance (OCT 2018) 52.204-18 – Commercial and Government Entity Code Maintenance (AUG 2020) 52.204-23 – Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Entities (JULY 2018) 52.204-25 - Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment (AUG 2020) 52.209-06 - Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (Jun 2020) 52.209-10 - Prohibition on Contracting with Inverted Domestic Corporation (Nov 2015) 52.219-6 – Notice of Total Small Business Set Aside (DEVIATION)(JUL 2019) 52.219-8, Utilization of Small Business Concerns (Oct 2018) 52.219-14 - Limitations on Subcontracting (Mar 2020) 52.219-28 – Post Award Small Business Program Representation (NOV 2020) 52.222-3 - Convict Labor (June 2003) 52.222-17- Nondisplacement of Qualified Workers (MAY 2014) https://www.acquisition.gov/far

52.222-21 - Prohibition of Segregated Facilities (Apr 2015).

52.222-26 - Equal Opportunity (SEPT 2016) 52.222-35, Equal Opportunity for Veterans (Jun 2020) 52.222-36 - Equal Opportunity for Workers with Disabilities (JUN 2020) 52.222-37, Employment Reports on Veterans (Jun 2020) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010) 52.222-41 – Service Contract Labor Standards (AUG 2018)

The following wage determinations apply to this contract and shall be included with any award. Vendors are expected that any quoted price for their services under this contract shall include at a minimum these wages for any personnel performing services under this contract:

2015 -5389 – Revision 13 Dated 07/21/2021

52.222-42, Statement of Equivalent Rates for Federal Hires (May 2014) 52.222-43 – Fair Labor Standards Act and Service Contract Labor Standards Price Adjustment (Multiple Year and Option Contracts) (AUG 2018) 52.222-44, Fair Labor Standards Act and Service Contract Labor Standards-Price Adjustment (May 2014) 52.222-50 - Combating Trafficking in Persons (JAN 2019) 52.222-51, Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment- Requirements (May2014) 52.222-53, Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services-Requirements (May 2014) 52.222-54 – Employment Eligibility Verification (OCT 2015) 52.222-55 – Minimum Wages Under Executive Order 13658 (MAR 2016) 52.222-62 – Paid Sick Leave Under Executive Order 13706 (JAN 2017) 52.223-18 - Encouraging Contractor Policies to Ban Text Messaging While Driving (AUG 2011) 52.224-3, Privacy Training (Jan 2017) 52.225-13 - Restrictions on Certain Foreign Purchases (JUN 2008) 52.225-26, Contractors Performing Private Security Functions Outside the United States (Oct 2016) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations (Jun 2020) 52.232-33 – Payment by Electronic Funds Transfer – System for Award Management (OCT 2018) 52.233-3 – Protest After Award (AUG 1996) 52.233-4 – Applicable Law for Breach of Contract Claim (OCT 2004) 52.242-15 – Stop Work Order (AUG 1989) 52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels (Feb 2006)

Additional Clauses that will apply to any award resulting from this solicitation are:

52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 60 Days.

52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 30 Days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 Days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 5 Years 6 Months.

DOI-AAAP-0028 – Electronic Invoicing and Payment Requirements – Invoice Processing Platform (IPP) (APR 2013) 1452.201-70 – Authorities and Delegations (SEP 2011) WBR1452.201-80 – Contracting Officer’s Representative’s Authorities and Limitations – Bureau of Reclamation (MAY 2018) WBR 1452.223.82 Protecting Federal Employees and the Public from Exposure to Tobacco Smoke in the Federal Workplace – Bureau of Reclamation (Dec 2009)

Please note: At this time due to the COVID-19 Pandemic, all personnel are required to wear a mask while in a Federal Facility. Please note, this will be the responsibility of the contractor to ensure all personnel servicing this contract are required to obtain and wear a mask at all times while in the facilities.

Written, signed Quotes on a company letterhead with contact information are due no later than August 20, 2021 by email to jgoss@usbr.gov. These Quotes shall include the vendors technical and past experience submissions, a copy of Clause 52.204-24 with the fill in completed and signed, a copy of the statement of work with inserted schedules completed (a PDF of the full announcement will be attached to this announcement) and any other necessary documentation to the contracting officer listed above. For information or questions regarding this Request for Quotation, please contact the Contracting Officer at 801-367-1724 or jgoss@usbr.gov.

mailto:jgoss@usbr.gov mailto:jgoss@usbr.gov

52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (OCT 2020)