FTC-18-Q-0141_RFQ.pdf

Date: September 7, 2018

To: Industry

From: The Federal Trade Commission (FTC), Office of the Chief Information Officer

(OCIO)

Subject: FTC Request for Quote (RFQ) Number FTC-18-Q-0141

The FTC is issuing this RFQ via open market to acquire contractor services to support the attached Statement of Work (SOW).

Questions are due NLT 11:00 a.m. Eastern Time, September 12, 2018.

Quotes are due NLT 11:00 a.m. Eastern Time, September 14, 2018.

If you are interested in competing for this effort, you or your team may participate by submitting your quotation in accordance with the procedures in this RFQ.

Thank you for your interest in providing a quote to the FTC. We look forward to hearing from you.

Regards, Amy Sierra

Contracting Officer

Federal Trade Commission

Email: asierra@ftc.gov

End of Cover Page mailto:asierra@ftc.gov

PART I -

INTRODUCTION

1.1 GENERAL

The FTC is issuing this RFQ for the purpose of entering into a Firm Fixed-Price (FFP) Purchase (PO). The FTC will conduct this acquisition using Federal Acquisition Regulation (FAR) 16.2 procedures. This requirement is for the FTC, Office of the Chief Information Officer (OCIO).

FTC will handle the solicitation and resultant administration, as well as payment of invoices. If you are interested in this acquisition, you may participate by submitting your response in accordance with the instructions contained herein. Offerors will not be reimbursed for any costs incurred in developing their submission in response to this RFQ. The Government anticipates awarding a FFP PO for a trade in from UFED Touch 1 to UFED4PC with Kit. This is a Brand Name Only requirement.

The Contracting Officer (CO) for this solicitation is Amy Sierra, available at asierra@ftc.gov.

All pre award communications shall be submitted to asierra@ftc.gov; any communications submitted via any other format (other than email) will not be accepted. Questions are due NLT 11:00 a.m. Eastern Time, September 12, 2018. All questions/inquiries must be submitted via email in writing to asierra@ftc.gov. Questions submitted either after the stated due date or via any other format (other than email) will not be accepted. All questions/inquiries/quotes must reference the RFQ number in the subject line of the email. While the government has the right to not respond to late questions, if in the Government’s opinion, the questions cite an issue of significant importance; the Government may provide written responses to all offerors. The government anticipates answering all questions at one time via an amendment to the solicitation, posted on Fed Biz Opps (https://www.fbo.gov/index). Please note, questions, and comments will not be protected, by the Government, as proprietary. Questions should be worded to avoid disclosing bid strategies or proprietary solutions.

It is the offeror’s responsibility to ensure that quotes are emailed successfully (to asierra@ftc.gov) by 11:00 a.m. Eastern Time, September 14, 2018.

End of Part I mailto:csazama@ftc.gov.gov mailto:asierra@ftc.gov mailto:csazama@ftc.gov https://www.fbo.gov/index

PART II –

Statement of Work (SOW)

For UFED4PC, with Kit

1.0 Description / Specification / Work Statement

Description. The purpose of this order is to procure for a trade in from UFED Touch 1 to UFED4PC with Kit for The FTC, Office of the Chief Information Officer (OCIO) as follows:

CLIN Description Quantity

0001 F-UFD-03-018 Trade in from UFED Touch1 to UFED4PC, with Kit 1

SN: 5940867, 5934958

The device must be downloaded or delivered to the Contracting Officer Representative’s (COR) instructions immediately following award.

Destination Address:

Office of the Chief Information Officer Federal Trade Commission 600 Pennsylvania Avenue NW COR to be named after award

2.0 Period of Performance

The device must be downloaded or delivered to the COR, per their instructions immediately following award.

3.0 Contracting Officer’s Representative (COR)

The FTC COR for this effort will be named at the time of contract award. The COR is responsible for the technical direction of the contract work. In no event, however will any understanding, agreements, modification, change order, or other matter deviating from the terms of this SOW be effective or binding upon the Government unless formalized by proper contractual document executed by the CO prior to the completion of the contract.

The Contractor or the Government, which may affect the price, required task, shall inform the CO as soon as possible of any actions or inactions or completion times in the contract so that the Contract may be modified if necessary. Whenever, in the opinion of the Contractor, the COR requests efforts outside the scope of the contract, the Contractor shall advise the COR. If the COR persists and there still exists a disagreement as to proper contractual coverage, the CO shall be notified immediately in writing. The contractor is not authorized to work without a formal written contract. Any work performed without a written contract will be done at the contractor’s expense.

End of Part II

PART III –

GENERAL DELIVERY ORDER TERMS AND CONDITIONS

FTC CLAUSES AND SPECIAL PROVISIONS APPLICABLE TO THIS ORDER

1. Release of Information: No FTC data shall be divulged to any unauthorized person for any purpose. The contractor shall clear with the Contracting Officer any public release of information on this contract/order, to include news stories, articles, sales literature, advertisements, radio-tv spots, etc. Any request for public release of information should be addressed to:

Federal Trade Commission Office of Public Affairs News Director 600 Pennsylvania Avenue, N.W.

Washington, D.C. 20580

2. COR. The contractor may accept technical direction, during the period of performance from the Contracting Officer’s Technical Representative (COR), providing such direction is within the scope of the contract/order.

A. The COR is not authorized to change the scope of work as stated in the contract/order or obligate the Government (FTC) in any way. The Contracting Officer is the only agent for the FTC who has the authority to obligate the FTC or change the contract/order terms and conditions. Any such revision or obligation shall be authorized in writing only by the Contracting Officers. Any monies incurred beyond the dollar amount specified in this contract/order or its modifications may not be paid and does not warrant interest payments as offered under the Prompt Payment Act.

B. COR Responsibilities: A Contracting Officer’s Representative, (COR) will be named at the time of contract award. The COR is responsible for:

(1) monitoring the contractor’s technical progress, including the assessment of performance and recommending to the Contracting Officer changes in scope of work, contract/order schedules and/or specifications to meet changes in requirement;

(2) advising on technical matters within the scope of work ;

(3) performing technical evaluation as required;

(4) performing technical inspections and acceptances required by this contract/order; and

(5) assisting the contractor in the resolution of technical problems encountered during performance.

C. Contracting Officer Responsibilities: All contract questions and concerns will be directed to the Government Contracting Officer. The contractor is responsible for notifying the contracting officer of any potential issues or concerns – technical, scope or financial, concerning this contract. No cost chargeable to the proposed purchase order can be incurred before receipt of a fully executed purchase order or specific authorization from the Contracting Officer. The CO for this effort is:

Amy Sierra Federal Trade Commission 600 Pennsylvania Ave. NW Washington, D.C. 20580

Email - asierra@ftc.gov

3. Invoice Requirements: All Invoices must include the following information:

A. Name and address of contractor.

B. Invoice Date.

C. FTC Contract/Order Number D. Line Item(s) being invoiced. [When applicable, Name, title, hourly rate and hours charged to each labor category for each contractor staff for the current month for the applicable sub-part.]

E. Any corrections to previous month’s charges for an applicable sub-part will be reported separately and clearly with a narrative.

F. Any information or documentation required by provision of the contract/order.

NOTE: Contractor payment/financial information is obtained through System for Award Management (SAM) Database. It is the contractor's responsibility to ensure that the SAM contains accurate payment information. Invoices paid late because of inaccurate SAM information are not subject to interest payments under the Prompt Payment Act.

4. Payment: Original invoices are to be submitted to the billing office via one of the options identified below.

*Preferred Invoice Submission* First Option: Email ftcpayment_ibcdenver@ibc.doi.gov (do not include banking information as the e-mail address is not a secure site).

Second Option Mail

FTC Payment Unit c/o Interior Business Center Vendor Payments B

P.O. Box 272040, MS D-2770 7301 W Mansfield Ave

Denver, CO 80235

NOTE: A duplicate invoice shall be provided to the COR and the Contracting Officer as listed on the award documents. Mail to Washington D.C. is still being processed through special irradiation processes thereby delaying delivery times. It is advised that documents sent to FTC personnel in Washington D.C. be submitted either electronically via email or by use of a delivery service (ex: FedEx, UPS, DHL, Courier, etc.).

5. Packaging and Marking (if applicable) A. Packing for all deliverable items shall be in accordance with the best commercial practices to insure safe delivery at destination.

B. Distribution and Marking shall be as follows:

Federal Trade Commission Attention: William Gaya 600 Pennsylvania Avenue, N.W.

Washington, DC 20580

C. Deliveries to the FTC Warehouse:

Address: 8405-8407 Ardmore Ardwick Road, Landover, Maryland 20785 Delivery Days/Hours are Monday - Friday from 7:00am - 4:00pm (EST) Phone (301) 583-7820, or 301- 583-7822. The number for the loading dock is

(301) 583-7823. The FAX number is (301) 583-7821 NOTE: All deliveries must be palletized.

mailto:ftcpayment_ibcdenver@ibc.doi.gov

6. Inspection and Acceptance: Inspection and Acceptance will be accomplished by the COR for services performed and/or products delivered.

7. FTC Observance of Legal Holidays - Facility Closures:

A. The Federal Trade Commission observes the following days as holidays: New Year’s

Day, Martin Luther King’s Birthday, Washington’s Birthday, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, Christmas Day, and any other day designated by Federal law, Executive Order, or Presidential Proclamation.

B. When any such day falls on a Saturday or Sunday, the preceding Friday or following Monday is observed, respectively.

End of Part III

PART IV -

GENERAL INSTRUCTIONS

SECTION 4 – QUOTATION PREPARATION INSTRUCTIONS

4.1. General Instructions

(a) Your quote shall become the property of the Government and will not be returned. If your quote contains information that you do not wish disclosed to the public or used by the Government for any purpose other than evaluation of your quote, such restrictions shall be clearly indicated on each sheet containing such information;

(b) Prior to submission of quotes, offerors are expected to reach an understanding of the requirements of this RFQ. If such a review establishes the need for correction or clarification, such information should immediately be brought to the attention of the Contracting Officer so that the matter can be resolved and, if necessary, official dissemination of such information can be made available;

(c) Offerors are to provide a technical quote that will state how the device will be shared with the government immediately following award. Offerors are also to provide a price quote.

Offerors shall not be reimbursed the costs of developing a quote for this RFQ;

(d) The Government reserves the right to request such additional information as may be necessary to determine the offeror’s qualifications for award or to clarify any aspects of the technical and/or cost/price submissions. Such information shall be furnished promptly upon the Government’s request.

4.2. Quote Contents – note if any of the below details are not included, the offeror’s proposal will be deemed non compliant and will not be considered for award.

• The submission must include the following information:

o Tax Identification Number (TIN);

o Dun & Bradstreet Number (DUNS);

o Complete Business Mailing Address;

o Contact Name;

o Contact Phone;

o Contact Fax Number;

o Contact Email Address;

o Quotation Number, Quotation Date, and o Quotation expiration date.

• Additionally the technical quote shall state the following:

o How the device will be shared with the COR? How will the device be downloaded?

o How soon after award can the offeror provide the device? and o If there are errors/technical difficulties in delivering the device to the COR, how will the contractor overcome these issues/

4.3. Questions

(a) All questions are due by NLT 11:00 a.m. Eastern Time, September 12, 2018. All questions must be submitted via email in writing to the following email address: asierra@ftc.gov. All quotes/submissions must reference the RFQ number in the subject line of the email.

Quotes/submissions transmitted any method other than email will not be accepted.

(b) Should any questions be received after the date stated above, the Government reserves the right not to provide an answer. If, however, in the Government’s opinion, the questions cite an issue of significant importance, the Government may provide written responses to all offerors.

Please note, questions, and comments will not be protected, by the Government, as proprietary.

(c) Prospective offerors are cautioned against contacting government technical personnel in regards to this RFQ prior to award of this procurement. If such a contact occurs, and is found to be prejudicial to competing offerors, the offeror making such a contact may be excluded from award consideration. Accordingly, all communications prior to award must be directed to the Amy Sierra– asierra@ftc.gov. Where possible, inquires must be submitted in writing via e-mail.

Questions should be worded to avoid disclosing bid strategies or proprietary solutions.

4.4. Quote due Date and Time

Quotes shall be emailed to asierra@ftc.gov by NLT 11:00 a.m. Eastern Time, September 14, 2018. Quotes submitted after the stated due date, incomplete quotes, or quotes submitted via any format (other than email) will not be evaluated by the Government. Offerors are responsible for ensuring that the quotes are successfully transmitted (to asierra@ftc.gov) by the stated due date. The government is not opposed to confirming receipt of quotes (via email only) if requested by the contractor; however confirmation will not be supplied until after the quote due date has passed.

4.5. North American Industry Classification System (NAICS) Code

The North American Industry Classification System (NAICS) code for this RFQ is 541519, and the small business size standard by employees is 27.5 million.

End of Part IV mailto:csazama@ftc.gov mailto:csazama@ftc.gov

PART V –

EVALUATION OF QUOTATIONS

Quotes will be reviewed and evaluated in accordance with FAR 16.2. The source selection will be made on a Lowest Price Technically Acceptable (LPTA) basis. Award will be made on the basis of the lowest evaluated price quote that meets the technical requirements contained in the solicitation, which will be evaluated based on an “acceptable” [proposed solution clearly meets the minimum requirements] or “unacceptable” [proposed solution does not clearly meet the minimum] basis. The acceptability of the product and/or service being proposed shall be evaluated as to whether the offeror’s proposed solution will satisfy the Government’s minimum requirements. Any proposal not including the quote contents listed in Section 4.2 above will be deemed non-compliant with the terms of the solicitation and will not be evaluated.

The government’s objective is to award a FFP DO based on the LPTA proposal.

END OF PART V

END OF SOLICITATION