Ft. Benning Performance Work Statement (PWS) for Cultural Resources Management..pdf

PERFORMANCE WORK STATEMENT (PWS)

CULTURAL RESOURCES MANAGEMENT SERVICES

Part 1

General Information

1. GENERAL: This is a non-personal services contract to provide cultural resources management services. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform Cultural Resources Management Services as defined in this

Performance Work Statement (PWS), Part 5 except for those items specified as P furnished property and services. The Contractor shall perform to the standards in this contract.

1.2 Background:

1.2.1 Fort Benning has historic resources that include over 650 historic buildings, most within the

Main Post Historic District but also within other cantonment areas on Fort Benning, that continue to play a vital role in meeting the training and deployment mission of the installation as well as historic housing. Fort Benning has over 3500 archeological sites with 215 eligible for the

National Register of Historic Places (NRHP) and 535 sites requiring evaluation for eligibility to the NRHP in Georgia and Alabama, many within an archeological district situated on either side of the Chattahoochee River. In 2018, Fort Benning had approximately 700 actions reviewed under the NEPA/FB144r system. The objective of this contract is to identify, organize and report installation actions that might affect these resources. This contract will support accurate reporting to the State Historic Preservation Offices of Georgia (GASHPO) and/or Alabama (ALSHPO) during a yearly face-to-face meeting (with quarterly information provided to GASHPO).

1.2.2 Fort Benning requires the full time architectural historical services to provide expertise and guidance on the treatment of historic buildings and historic districts on the installation. In particular, these services will require review of Fort Benning actions as they appear in Work

Orders, Fort Benning Form 144r-Record of Environmental Consideration, Environmental

Assessments, Environmental Impact Statements, and related decision documentation for potential project effects to historic properties on the installation. Service meets, in part, requirements of the

Army Alternate Procedures for compliance with Section 106 of the NHPA.

1.2.3 Fort Benning requires the full time historical preservation services to follow the Integrated

Cultural Resources Management Plan and review of projects that might affect historic properties on the installation. Historic properties include historic buildings, historic/archeological districts, archeological sites and curation of archeological collections. The project will support assurance of coverage of Fort Benning responsibilities in compliance with The National Historic

Preservation Act (NHPA), The Native American Graves Protection and Repatriation Act

(NAGPRA), The Archeological Resources Preservation Act (ARPA), 36 CFR Part 79 for collections curation and other legal or regulatory mandates.

1.2.4 Fort Benning has a continuing requirement for cultural resource management contracted support to complete cultural resource mitigation monitoring. Archaeological Technicians will provide necessary support for compliance with federal laws, Army Regulation and the Integrated

Cultural Resource Management Plan, including:

1.2.4.1 The National Historic Preservation Act of 1966, as amended [16 USC 470] Section 110 and Army Alternate Procedures for compliance with Section 106;

1.2.4.2 The National Environmental Policy Act of 1969, as amended [42 USC 4321-4347] & 32

CFR 65;

1.2.4.3 The Native American Graves Protection and Repatriation Act of 1990 as amended [25

USC 32], 43 CFR10.5;

1.2.4.4 The Archeological Resources Protection Act of 1979, as amended [16 USC 470aa-470mm

] 32CFR 229;

1.2.4.5 The Antiquities Act of 1906 [16 USC 431]

1.2.4.6 Curation of Federally-Owned & Administered Archeological Collections, [16 USC 470 et seq.] 36 CFR 79

1.2.4.7 Executive Order 13175, Consultation and Coordination with Indian Tribal Governments.

1.2.4.8 Army Regulation 200-1

1.2.4.9 Integrated Cultural Resource Management Plan (ICRMP)

1.2.4.10 Historic Properties Component (HPC) of the ICRMP. Note HPC of ICRMP serves in lieu of 36CFR800 for compliance with Section 106 of NHPA. Consultations with SHPO and Tribes on

Army actions are a central part of compliance efforts.

1.3 Objectives:

1.3.1 Maintain compliance with applicable laws and statutes.

1.3.2 Support for review of Army actions that may affect cultural resources including but not limited to archeological sites, historic properties, National Historic Landmarks, Historic Districts and curation of resources on Fort Benning and other facilities owned or controlled by Fort

Benning to identify and assess observed or potential impacts.

1.3.3 Maintain CRM data bases

1.3.4 Support in the conservation and stewardship of cultural resources and collections held by

Fort Benning.

1.3.5 Support public outreach, awareness and education regarding cultural resources owned or controlled by Fort Benning.

1.3.6 Support consultation with Georgia State Historic Preservation Officer and Alabama State

Historic Preservation Officer under the Historic Properties Component of the Integrated Cultural

Resource Management Plan as the Army Alternate Procedures for compliance with Section 106 of NHPA.

1.3.7 Support biannual consultation with 13 Federally recognized Tribes (Tribes) in face-to-face, government-to-government, good faith exchanges of views and concerns between Fort Benning and the Tribes on effects to Tribal ancestral historic/cultural resources and human remains.

1.4 Scope:

1.4.1 The standards and guidance provided by the Secretary of Interior as originally published in the Federal Register, Vol. 48, No. 190, (Thursday, September 29, 1983), pp. 44730-34 and in the

Federal Register / Vol. 68, No. 139 / Monday, July 21, 2003 / Notices shall be followed.

1.4.2 Drawings: select existing drawings, where available, may be photographed with large-format negatives or photographically reproduced on Mylar in accordance with the U.S. Copyright

Act, as amended.

1.4.3 Photographs: photographs with large-format negatives of exterior and interior views, or historic views where available and produced in accordance with the U.S. Copyright Act, as amended.

1.5 Period of Performance:

Base Year: 11 September 2020 / 10 September 2021

Option Year: 11 September 2021 / 10 September 2022

Option Year: 11 September 2022 / 10 September 2023

Option Year: 11 September 2023 / 10 September 2024

Option Year: 11 September 2024 / 10 September 2025

1.6 General Information:

1.6.1 Federal Observed Holidays: The contractor shall observe federal holidays.

New Year’s Day Labor Day

Martin Luther King Jr.’s Birthday Columbus Day

President’s Day Veteran’s Day

Memorial Day Thanksgiving Day

Independence Day Christmas Day

1.6.2 Hours of Operation: The Contractor is responsible for conducting business, between the hours of 0800-1630 Monday through Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar

Government directed facility closings. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the

Government facility is not closed for the above reasons.

1.6.3 Place of Performance: The work to be performed under this contract will be performed at

Fort Benning reservation Installation or its associated properties.

1.6.4 Quality Assurance: The government shall evaluate the contractor's performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). The Contractor shall develop a Quality Control Plan to ensure requirements of the QASP are being achieved.

1.6.5 Type of Contract: Firm Fixed Price.

1.6.6 Security Requirements: The Contractor shall comply with Government personal identity verification procedures implemented in Homeland Security Presidential Directive (HSPD) – 12, Office of Management and Budget (OMB) Guidance M-05-24, and Federal Information

Processing Standards Publication (FISP PUB) number 201. Contractor and all associated subcontractor employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures provided by government representative as described in Part 1.7.3.

1.6.6.1 Key Control: The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the Contracting Officer.

1.6.6.1.1 Lost keys shall be reported to the COR and the KO. In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the Contracting Officer, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the Contractor.

1.6.6.1.2 The Contractor shall prohibit the use of Government issued keys by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by

Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the

Contracting Officer (KO).

1.6.6.1.3 All contractor employees and associated sub-contractor employees must complete the

DoD IA awareness training before issuance of network access and annually thereafter. All contractor employees working IA/IT functions must comply with DoD and Army training requirements in DoDD 8570.01, DoD 8570.01-M and AR 25-2 within six months of appointment to IA/IT functions.

1.6.7 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation (FAR) Subpart 42.5. The KO and Contracting

Officer’s Representative (COR) shall meet periodically with the contractor to review the contractor's performance. At these meetings the KO will apprise the Contractor of how the

Government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.6.8 Contracting Officer’s Representative (COR): The COR Management System Tool (Virtual

Contracting Enterprise (VCE)-Acquisition Resource Center (ARC) https://arc.army.mil/COR) for nomination, tracking, documentation, and management of CORs will be used. The COR for this contract is Brent Widener, the Chief of the Planning and Support Branch, located at Directorate of Public Works, Environmental Management Division, Environmental Programs Management

Branch, Cultural Resources Program, Building 6 (Meloy Hall), Room 309B, 6650 Meloy Drive, Fort Benning, GA 31904. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: Assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the

Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, and specifications; monitor Contractor's performance and notifies both the KO and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.9 Key Personnel: The Contractor shall provide a contract manager who shall be responsible for the performance of the work and tasks established in Part 5 of this contract. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between 0800-1630, Monday through Friday except Federal holidays or when the Government facility is closed for administrative reasons. The following personnel are considered key personnel by the

Government and the qualifications for those personnel are listed below:

1.6.10 Architectural Historian: The Architectural Historian must have a graduate degree in

American architectural history, preservation planning or historic preservation with a specialization in the evaluation of historic structures and features, plus a minimum of two (2) years of full-time professional experience applying the theories, methods, and practices of

Architectural History that enables professional judgments to be made about the identification, evaluation, documentation, registration, or treatment of historic properties The degree must be from an accredited college. The position requires working knowledge of the Secretary of Interior

Standards on the treatment of historic properties and their application. The position requires at least 2 years of experience in the operation of computerized office automation systems, e.g.

Microsoft Office as well as Geographic Information Systems which the contractor will ensure all personnel will have prior to selection. The Architectural Historian must be able to complete

National Register documentation, survey reports, historic structure reports, and adaptive reuse plans.

1.6.10.1 Historic Preservation Specialist: The Historic Preservation Specialist must have a graduate degree in American architectural history, preservation planning or historic preservation with a specialization in the evaluation of historic structures and features. The degree must be from an accredited college. The Historic Preservation Specialist must have two years professional experience and documented ability to carry research on architectural conservation and restoration projects to completion, and have working knowledge of architecture, landscape design, community design, historic building technology, preservation economics, preservation law, historic preservation planning, and site interpretation and management. In addition, the https://arc.army.mil/COR

Historic Preservation Specialist must be able to complete National Register documentation, survey reports, historic structure reports, and documentation that meets HABS/HAER standards for recording historic structures.

1.6.10.2 Archaeologists: Archaeologists must have a Bachelor’s Degree in archaeology, anthropology, geography, geology, history, historic preservation or a closely related field and have completed a college-accredited archaeological field school. The archaeologists must have at least one year of experience working in the Southeast United States and possess the subject matter expertise to support cultural resources monitoring necessary to maintain compliance with federal laws, Army Regulations and the Integrated Cultural Resource Management Plan. At least one archaeologist shall be qualified at the crew chief level with four years of experience conducting archaeological research and one year supervising field crews. At least one archaeologist shall be proficient in the use of ESRI ArcGIS software including data management and map creation. At least one archaeologist shall be proficient in the use of Microsoft Access including database development and management. Archaeologists shall always work in the field as a team on the ranges and training areas for safety reasons. In addition to fieldwork focused on site protection measures, the archaeologist will also perform office duties including work in a

Geographic Information System (GIS) and curation facility management.

1.6.11 Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their Contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by Contractors are suitably marked as

Contractor products or that Contractor participation is appropriately disclosed.

1.6.12 Contractor Travel: The Contractor may be required to travel to off-site locations and to ship relevant items to these locations in support of this PWS. Contractor will be authorized travel expenses consistent with the substantive provisions of the Joint Travel Regulation (JTR) and the limitation of funds specified in this contract. Contractor may need to travel for training (i.e.

ARPA, NAGPRA, NEPA, 106 Training, etc.) or professional conference attendance/participation to stay current with current technologies and methods and pertinent research. All travel requires

Government pre-approval/authorization and notification to the COR NTE the maximum allowable cost under the contract.

1.6.13 Contractor Personnel Conduct: Contractor personnel’s conduct shall not reflect discredit upon the Government. The Contractor shall ensure that personnel present a professional appearance. The Contractor’s employees shall observe and comply with all local policies and procedures concerning fire, safety, environmental protection, sanitation, security, and possession of firearms or other lethal or illegal weapons or substances. The Contractor is responsible for ensuring that any contractor employees providing services under this contract conduct themselves and perform services in a professional, safe, and responsible manner. The Contractor shall remove from the job site any employee for reasons of misconduct or security. Particular attention should be paid to acceptance of gifts/ gratuities, and on non-disclosure of sensitive or classified information. The Contractor shall ensure employee conduct complies with 41 U.S.C §423 relative to release of acquisition related information or actions or discussions which may prejudice future competitions. The Contractor shall ensure no contractor employees conduct political related activities or events on the US Army Facilities.

1.6.14 Other Direct Costs: This category includes vehicle expenses, field materials, reproduction, and shipping expenses associated with fieldwork, training activities, and visits to contractor facilities. It could also entail the renting of suitable training venues.

1.6.15 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to, or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.), or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR

Subpart 9.5. The Contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO, and in the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.6.16 The Contractor shall have competent personnel trained and capable of dealing with minor personnel injuries. The Contractor or their employees shall immediately notify their supervisor of any accident requiring emergency medical treatment. The Contractor will, in turn, notify the KO or COR within 30 minutes of the incident.

1.6.16.1 Emergency medical treatment and services for Contractor personnel is the responsibility of the Contractor.

1.7 Security Requirements:

1.7.1 Contractor and all associated sub-contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by the government representative). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by Installation Provost Marshal Office, Director of Emergency Services or Security

Office. Contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

1.7.2 All contractor employees, to include subcontractor employees, requiring access Army installations, facilities and controlled access areas shall complete AT Level 1 Awareness Training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer, if a COR is not assigned, within 30 calendar days after completion of training by all employees and subcontractor personnel. AT Level I awareness training is available at the following website: https://jkodirect.jten.mil. AT Level I training is an annual requirement if option years are exercised.

1.7.3 Before CAC issuance, the contractor employee requires, at a minimum, a favorably adjudicated National Agency Check with Inquiries (NACI) or an equivalent or higher investigation in accordance with Army Directive 2014-05. The contractor employee will be issued a CAC only if duties involve one of the following: (1) Both physical access to a DoD facility and access, via logon, to DoD networks on-site or remotely; (2) Remote access, via logon, to a DoD network using DoD-approved remote access procedures; or (3) Physical access to multiple DoD facilities or multiple non-DoD federally controlled facilities on behalf of the DoD on a recurring basis for a period of 6 months or more. At the discretion of the sponsoring activity, an initial CAC may be issued based on a favorable review of the FBI fingerprint check and a successfully scheduled NACI at the Office of Personnel Management.

1.7.4 iWATCH Training. The Contractor and all associated sub-contractors shall brief all employees on the local iWATCH program in coordination with information provided by the

COR. This local developed training shall be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR NLT 30 calendar days after contract award.

1.7.5 OPSEC SOP/Plan. The contractor shall adhere to the Government's Operations Security

(OPSEC) Standard Operating Procedure (SOP)/Plan during the entire period of performance.

1.7.6 In accordance with AR 530-1, all personnel shall complete Level I Operations Security

(OPSEC) training which is composed of both initial and continual awareness training (annually).

All newly assigned personnel, within the first 30 days of arrival in the organization, shall receive initial training to include a briefing on the organizations critical information. The end state of initial and continual awareness training is that each individual should have the requisite knowledge to safeguard critical information.

1.7.7 Physical Security. The contractor shall be responsible for safeguarding all government property provided for contractor use. Contractor shall maintain a physical security checklist/log which will be forwarded to the COR on a monthly basis. At the close of each work period, government facilities, equipment, and materials shall be secured.

1.7.8 Contractor Employees Who Require Access to Government Information Systems: All contractor employees, and associated subcontractor employees, with access to a government information system must be registered in the ATCTS (Army Training Certification Tracking

System) at commencement of services and must successfully complete the DoD Cyber

Awareness Challenge training prior to access to the information system and then annually thereafter.

1.7.9 Conservation of Utilities. The contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities which includes turning off the water faucets or valves after using the required amount to accomplish the necessary cleaning.

1.7.10 Post-award conference or periodic progress meetings: The contractor agrees to attend any post-award conference convened by the contracting activity or contract administration office.

These procedures are identified in FAR Subpart 42.5. The Contracting Officer, COR, and other government personnel, as appropriate, may meet periodically with the contractor to review the contractor’s performance. At these meetings, the Contracting Officer will apprise the contractor of how the government views the contractor’s performance, and the contractor shall apprise the government of any problems experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.7.11 COR: See Paragraph 1.6.8.

1.7.12 Contract Manager: See Paragraph 1.6.9.

1.7.13 Identification of Contractor Employees: See Paragraph 1.6.11.

1.7.14 Telephone Usage: Contractor employees shall not use Government telephones at the work site for personal reasons or make any toll or long distance calls.

1.8 Background Check Requirements: Contractor/Sub-Contractor employees providing services under contracts are subject to the following process:

1.8.1 Each employee (direct employee and sub-contractor employee) working under this contract who has contact with children under 18 years of age, shall be screened with the appropriate background checks as governed by the Army Directive 2014-23 “Conduct of

Screening and Background Checks For Individuals Who Have Regular Contact With

Children in Army Programs”, dated 10 September 2014. A copy of the Army Directive can be found at http://www.apd.army.mil/pdffiles/ad2014_23.pdf. The background check requirements for Contractors can be found in Enclosure 3 – Screening and background checks for appropriated and non-appropriated fund personnel, military personnel, foreign national employees overseas, and contractors.

1.8.2 Background checks will be initiated and paid for by the Government. The cost for the pre-employment screening is the responsibility of the Contractor. The Commander

Designated Entity (CDE) at the Installation supports IMCOM by coordinating, submitting, tracking child related background checks, and reviewing and compiling the results to identify whether they contain derogatory information to be passed on for a suitability determination. The CDE will advise and assist CONTRACTOR and sub-

CONTRACTOR employees completing all required documents required for the background check process. CDE contact information will be provided upon contract award.

1.8.3 The following is a list of the required screenings per the Army Directive 2014-23.

1.8.3(a) Regular/Recurring contact with children:

Definition: Contact with children more than an average of one (1) day a week for three (3) or more months OR daily for a period of one (1) month or longer.

Required screening:

i) Pre-employment screening: 1) Application, 2) Interview, 3) Reference check, 4) Statement of Previous Arrest or Charge, 5) Assessment of individual’s eligibility, qualifications, temperament and suitability for work with children, 6) Tentative offer of employment (Proponent:

Contractor is responsible organization);

ii) Preliminary investigation: 1) Installation Record Check (if applicable), 2)

FBI Fingerprint check, and 3) Local Civilian Law Enforcement Check

(Proponent: Government/Commander Designated Entity is responsible organization);

iii) CNACI – Child Care National Agency Check and Inquiries

(Proponent: Government/Commander Designated Entity is responsible organization).

The CNACI will be initiated after successful completion of the preliminary investigation (1.3(a)(ii)). If deemed appropriate by the local Garrison

Commander, a contractor can start working under Line Of Sight Supervision

(LOSS) after successfully completing the preliminary investigation (1.3(a)(ii). If

LOSS is not feasible, favorable CNACI (1.3(a)(iii) results are required BEFORE the contractor can start working under this contract.

1.8.3(b) SHORT TERM/OCCASIONAL contact with children:

Definition: Contact with children that does not fall under the definition of

Regular/Recurring contact.

Required screening:

i) Pre-employment screening: 1) Application, 2) Interview, 3) Reference check, 4) Statement of Previous Arrest or Charge, 5) Assessment of individual’s eligibility, qualifications, temperament and suitability for work with children, 6) Tentative offer of employment (Proponent:

Contractor is responsible organization);

ii) Preliminary investigation: 1) Installation Record Check (if applicable), 2)

FBI Fingerprint check, and 3) Local Civilian Law Enforcement Check

(Proponent: Government/Commander Designated Entity is responsible organization);

An employee must successfully complete the required screening (1.3(b)(i) and (ii)

Before working under this contract

1.8.4 No person, regardless of circumstances, will be approved to provide child care services if the individual has been convicted of a sexual offense, a drug felony, a violent crime or a criminal offense involving a child. If the background check investigation reveals any other derogatory information a suitability determination has to be made by the Army. The adjudication of derogatory information is processed through an Army

Program Review Board (PRB). Further details about the adjudication process can be found in Enclosure 6 of the AD 2014-23. At any time a Contractor can decide not to proceed with the PRB process.

1.8.5 Additional information on the background check process can be found at:

http://www.opm.gov/investigations/background-investigations.

1.8.6 Re-verification (IRC and FBI fingerprint check) is required every 5 years.

PART 2

DEFINITIONS, ACRONYMS, AND ABBREVIATIONS

2. DEFINITIONS AND ACRONYMS:

2.1 Definitions:

2.1.1 Contractor. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2 Contracting Officer (KO). A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government.

Note: The only individual who can legally bind the government.

2.1.3 Contracting Officer’s Representative (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does

NOT have authority to change the terms and conditions of the contract.

2.1.4 Deliverable. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.5 Government Furnished Property. Property in the possession of, or directly acquired by, the

Government and subsequently furnished to the contractor for performance of a contract.

Government-furnished property includes, but is not limited to, spares and property furnished for repair, maintenance, overhaul, or modification. Government-furnished property also includes contractor-acquired property if the contractor-acquired property is a deliverable under a cost contract when accepted by the Government for continued use under the contract.

2.1.6 Government Property. All property owned or leased by the Government. Government property includes both Government-furnished property and contractor-acquired property.

Government property includes material, equipment, special tooling, special test equipment, and real property. Government property does not include intellectual property and software.

2.1.7 Key Personnel. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal. The prime contractor is responsible for performance of all subcontractors.

2.1.8 Material. Property that may be consumed or expended during the performance of a contract, component parts of a higher assembly, or items that lose their individual identity through incorporation into an end-item. Material does not include equipment, special tooling, and special test equipment or real property.

2.1.9 Non-Personal Services. The personnel rendering the services are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the government and its employees. Non personal service contracts are authorized by the government in accordance with FAR 37.012, under general contracting authority, and do not require specific statutory authorization.

2.1.10 Physical Security. Actions that prevent the loss or damage of Government property.

2.1.11 Property. All tangible property, both real and personal.

2.1.12 Property Administrator. An authorized representative of the KO appointed in accordance with agency procedures, responsible for administering the contract requirements and obligations relating to Government property in the possession of a contractor.

2.1.13 Property Records. Records created and maintained by the contractor in support of its stewardship responsibilities for the management of Government property.

2.1.14 Provide. To furnish, as in Government-furnished property, or to acquire, as in contractor-acquired property.

2.1.15 Quality Assurance. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.16 Quality Assurance Surveillance Plan. An organized document written by the government specifying the surveillance methodology used for surveillance of contractor performance.

2.1.17 Quality Control. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.18 Real Property. See Federal Management Regulation 102-71.20 (41 CFR 102-71.20).

2.1.19 Sensitive Property means property potentially dangerous to the public safety or security if stolen, lost, or misplaced, or that shall be subject to exceptional physical security, protection, control, and accountability. Examples include weapons, ammunition, explosives, controlled substances, radioactive materials, hazardous materials or wastes, or precious metals.

2.1.20 Subcontractor. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.21 Unit Acquisition Cost:

(1) For Government-furnished property, the dollar value assigned by the Government and identified in the contract; and

(2) For contractor-acquired property, the cost derived from the contractor’s records that reflect consistently applied generally accepted accounting principles.

2.1.22 Wide Area Work Flow (WAWF):A secure web based system for electronic invoicing, receipt, and acceptance. WAWF allows government vendors to submit and track invoices and receipt/acceptance documents over the web and allows government personnel to process those invoices in a real-time, paperless environment.

2.1.23 Work Day. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.24 Work Week. Monday through Friday, unless specified otherwise.

2.2 Acronyms:

ACOR Alternate Contracting Officer's Representative

AFARS Army Federal Acquisition Regulation Supplement

AR Army Regulation

CAP Contractor Acquired Property

CFR Code of Federal Regulations

CONUS Continental United States (excludes Alaska and Hawaii)

COR Contracting Officer Representative

COTS Commercial-Off-the-Shelf

DA Department of the Army

DFARS Defense Federal Acquisition Regulation Supplement

DMDC Defense Manpower Data Center

DOD Department of Defense

FAR Federal Acquisition Regulation

GFP Government-Furnished Property

HIPAA Health Insurance Portability and Accountability Act of 1996

KO Contracting Officer

NEPA National Environmental Policy Act

OCI Organizational Conflict of Interest

OCONUS Outside Continental United States (includes Alaska and Hawaii)

ODC Other Direct Costs

PA Property Administrator

PIPO Phase In/Phase Out

POC Point of Contact

PRS Performance Requirements Summary

PWS Performance Work Statement

QA Quality Assurance

QAP Quality Assurance Program

QASP Quality Assurance Surveillance Plan

QC Quality Control

QCP Quality Control Program

TE Technical Exhibit

WAWF Wide Area Work Flow

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1 Services: The Government will provide security background checks sufficient to receive a

Common Access Card (CAC) necessary to operate a government owned computer with access to installation servers.

3.2 Facilities: The Government will provide the necessary workspace for the contractor staff to provide the support outline in the PWS to include desk space, telephones, computers, and other items necessary to maintain an office environment. The Contractor is responsible for maintaining and keeping track of government furnished facilities.

3.3 Utilities: The Government will provide all utilities in the facility will be available for the contractor’s use in performance of individual tasks or delivery orders as may be approved and outlined in this PWS. If utilities are furnished, the following is required: The Contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish cleaning vehicles and equipment.

3.4 Equipment: The Government will provide incidental equipment to the work place. FAR 45

(b)(5) Government property that is incidental to the place of performance, when the contract requires contractor personnel to be located on a Government site or installation, and when the property used by the contractor within the location remains accountable to the Government.

Items considered to be incidental to the place of performance include, for example, office space, desks, chairs, telephones, computers, and fax machines. The Contractor assumes responsibility for government furnished property upon contract start date and must submit an approved property plan to the KO prior to contract start date.

3.5 Materials: The Government will provide certain materials as may be specified in each task or delivery order such as materials to assemble Seibert stakes which are used to mark cultural resource sites in the training areas on Fort Benning.

3.6 Record Keeping. The Contractor shall establish and maintain the records of Government property in accordance with FAR 52.245-1 and the Property Administration Guidebook. They are:

(1) Name, part #, NSN

(2) Quantity received, issued, on hand

(3) Unit acquisition cost

(4) Unique Item Identifier

(5) Unit of Measure

(6) Accountable contract #

(7) Location

(8) Disposition

(9) Posting reference or date of transaction

(10) Date placed in service

The Contractor shall tag, label, or mark Government Furnished Property as subject to serially managed items IAW DFARs 252.245-7000.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this PWS.

4.2 Secret Facility Clearance: Not Applicable

4.3. Materials: The Contractor will provide any or all materials required to perform work under this contract that are not listed under Section 3 of this PWS.

4.4. Equipment: The Contractor shall provide adequate 4 wheel drive vehicle(s) capable of off road operations and carrying personnel and equipment to and from locations within the training area of Fort Benning and meeting all safety and registration requirements of Fort Benning while operating on the installation.

PART 5

SPECIFIC TASKS

5. SPECIFIC TASKS:

5.1. Historic Architecture and Historic Preservation Services

5.1.1 Basic Services: The Contractor shall provide services for historic preservation project review as identified in the PWS.

5.1.2 Weekly Status Report: The Contractor shall provide a brief summary of the status of each task as may be issued. No more than one page per delivery order is required

5.1.3. Tasks:

5.1.3.1 Review FB144r: Identify Army actions affecting historic properties as provided through the NEPA (FB144r) process.

5.1.3.2 Assess adverse effects and significant impacts to historic properties. Record potential effects within the FB144r system or other databases that includes results of Cultural Resource

Management Program reviews and guidance per ICRMP. Maintains logs, files and other records.

5.1.3.3 Project Analysis: Provide accurate data and documents for CRM guidance to the installation on meeting legal and regulatory requirements and supporting consultation with

SHPO’s, Federally Recognized Tribes, Master Planning and Real Property. Consults Historic

American Building Survey (HABS) and Historic American Engineering Record (HAER) documentation. Prepares and reviews reports for cultural resources. Conducts historic resources surveys, archival research, historic building assessments, and architectural viewshed studies

Prepares historic context statements that include cultural, social and economic elements. Author reports on architectural history and accompanying cultural resources.

5.1.3.4 Prepares correspondence to stakeholders in relation to historic preservation issues.

Develops and delivers presentations to professional organizations, other government agencies, and the general public on major division programs and a variety of topics related to the preservation of archeological and historic resources.

5.2 Archaeological Services

5.2.1 Basic Services: The Contractor shall provide services as identified in the PWS of the

Contract.

5.2.2 Weekly Status Report: The Contractor shall provide a brief summary of the status of each task as may be issued. No more than one page per delivery order is required

5.2.3 Tasks.

5.2.3.1 Attend and comply with all safety briefings and procedures required by Range Division for the safe and efficient operation of the Site Monitoring Project.

5.2.3.2 Conduct a site visit to each site to familiarize the site monitor with site conditions, make an estimate of the site for high, medium, or low vulnerability of the site to vehicular training based on terrain and ground condition and the number of signs required.

5.2.3.3 Install metal u-channel posts or equivalent with reflective signage. Post shall be 9 feet long with 6 feet above ground level for all sites determined eligible or potentially eligible for the

National Register of Historic Places.

5.2.3.4 In a systematic, rotating schedule, visit sites potentially impacted by training activity averaging three sites per week, and record observations on site conditions, including photographs as needed.

5.2.3.5 Attend and provide subject matter expertise as needed at various meetings involving land use, construction, training or other activities that could impact archaeological resources.

5.2.3.6 Provide archaeological construction monitoring for small-footprint, ground disturbing projects on or near archaeological sites when the extent of ground disturbance does not warrant a full archaeological data recovery and formal report in order for work to proceed.

5.2.3.7 Conduct historic research as needed, when additional information gathered may aid in the location and protection of cultural resources and/or further the Cultural Resource Management

Program's education and outreach goals. Create exhibits highlighting Fort Benning’s Cultural

Resources for military and public audiences.

5.2.3.8 Assess curated collections and update and maintain curation database.

5.2.3.9 Conduct cemetery site inspections and research and maintain cemetery data and historical information.

5.2.3.10 Conduct small site evaluations. Evaluation shall include detailed mapping of sites, photo-documentation, historic research and archival research; and may include controlled surface collection of artifacts; subsurface testing, remote sensing analysis. Report damage to the CRM immediately or as soon as possible.

5.2.3.11 Coordinate training, range/training area access, and other environmental concerns for other cultural resource management firms that may be contracted for archaeological site evaluation or archaeological data recovery projects, in order to maintain safety and compliance with other Fort Benning policies which new or short term contractors may not be familiar with.

5.2.3.12 Provide updated electronic status report, 12 per year, on artifacts held by Fort Benning using assigned artifact catalog numbers as included in the artifact collection catalog. The report shall include at a minimum, the quantity, condition and arrangement of the collection boxes held in the curation facility as well as annotating within the report the location collections on loan to individuals, institutions or agencies.

5.3 Reporting

5.3.1 Weekly Report: The contractor will provide a weekly report to the COR summarizing activities of the historic properties project review. The Weekly Report will quantify activities to the degree possible, e.g. the number of FB144r received, reviewed, completed or returned for more information. Letters, memos, phone calls relating to work activities shall be included in the

Weekly Report.

5.3.5 Contractor Manpower Reporting (CMR)

The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the Contractor shall report ALL Contractor manpower (including subcontractor manpower) required for performance of this contract. The

Contractor shall supply all the information in the format using the following web address https://Contractormanpower.army.pentagon.mil. The required information includes:

5.3.5.1 Contracting Office, Contracting Officer (KO), or also known as the Contracting Officer’s

Representative (COR);

5.3.5.2 Contract number, including task and/or delivery order number;

5.3.5.3 Beginning and ending dates covered by reporting period;

5.3.5.4 Contractor's name, address, phone number, e-mail address, identity of Contractor employee entering data;

5.3.5.5 Estimated direct labor hours (including sub-Contractors);

5.3.5.6 Estimated direct labor dollars paid this reporting period (including sub-Contractors);

5.3.5.7 Total payments (including sub-Contractors);

5.3.5.8 Predominant Federal Service Code (FSC) reflecting services provided by Contractor (and separate predominant FSC for each sub-Contractor if different);

5.3.5.9 Estimated data collection cost;

5.3.5.10 Organizational title associated with the Unit Identification Code (UIC) for the Army

Requiring Activity (the Army Requiring Activity is responsible for providing the Contractor with its UIC for the purposes of reporting this information);

5.3.5.11 Locations where Contractor and sub-Contractors perform the work (specified by zip code in the United States and nearest city, country, when in an overseas location, using standardized nomenclature…