For more information, please visit our online supplier portal, located at https://procurement.opengov.com/portal/pembrokepines

FSU SUMMER SECURITY GRANT

PROJECT – SECURITY SYSTEM

UPGRADES (ACCESS CONTROL,

VIDEO SURVEILLANCE,

NETWORK/CONNECTIVITY)

QUICK QUOTE # TS-26-QQ-04

Issuance of Solicitation: Thursday, April 9, 2026

Questions Due Date: Wednesday, April 15, 2026

Bid Submission Deadline: Thursday, April 23, 2026

THE CITY OF PEMBROKE PINES

PROCUREMENT DEPARTMENT

QQ # TS-26-QQ-04 SECTION 1 - NOTICE Page 2

City of Pembroke Pines

8300 SOUTH PALM DRIVE

PEMBROKE PINES, FLORIDA 33025

(954) 518-9020

Table of Contents

1. NOTICE

2. GENERAL PROJECT INFORMATION & TIMELINE

3. PURPOSE AND BACKGROUND

4. SCOPE OF WORK

5. PRICE PROPOSAL / BID TABLE

6. SUBMITTAL DOCUMENTS

7. INSURANCE REQUIREMENTS

Attachments:

A - Sample Insurance Certificate

QQ # TS-26-QQ-04 SECTION 1 - NOTICE Page 4

SECTION 1 - NOTICE

Notice is hereby given that the City of Pembroke Pines is seeking quotes for:

QQ # TS-26-QQ-04

FSU Summer Security Grant Project – Security System Upgrades (Access Control, Video

Surveillance, Network/Connectivity)

Solicitations may be found on the City of Pembroke Pines website under the Procurement

Department at http://www.ppines.com/index.aspx?NID=667, and may be downloaded directly from the OpenGov platform at https://procurement.opengov.com/portal/pembrokepines.

For Technical Support, proposers can reach the OpenGov Service Desk between 7:00 am to 10:00 pm from Monday through Friday via the following methods:

o Chat (preferred method): Click the button in the lower right-hand corner of the portal.

o E-mail: procurement-support@opengov.com o Phone: 1 (650) 336-7167

If additional help is needed with downloading the solicitation package please contact the

Procurement Department at (954) 518-9020 or by email at purchasing@ppines.com. The

Procurement Department hours are between 7:00 am to 6:00 pm on Monday through Thursday and is located at 8300 South Palm Drive, Pembroke Pines, FL 33025.

Bidders shall submit all questions regarding this bid via the City's e-Procurement Portal, located at https://procurement.opengov.com/portal/pembrokepines. Please note the deadline for submitting questions. All answers will be posted on the City's e-Procurement Portal. Bidders may also click

“Follow” on this bid to receive an email notification when answers are posted. It is the bidder's responsibility to check the portal for updates. Only written responses issued through the OpenGov platform will be considered official for interpretations or clarifications.

Proposals will be accepted until 2:00 pm on Thursday, April 23, 2026, electronically at https://procurement.opengov.com/portal/pembrokepines/projects/251618.

http://www.ppines.com/index.aspx?NID=667 https://procurement.opengov.com/portal/pembrokepines mailto:procurement-support@opengov.com mailto:purchasing@ppines.com https://procurement.opengov.com/portal/pembrokepines/projects/251618

QQ # TS-26-QQ-04SECTION 2 - GENERAL PROJECT INFORMATION & TIMELINE Page 5

SECTION 2 - GENERAL PROJECT INFORMATION & TIMELINE

2.1 Project Timeline

Products shall be delivered within 45 calendar days of the City's issuance of a Purchase Order.

2.2 Tentative Schedule of Events

Issuance of Solicitation (Posting Date): April 9, 2026

Question Due Date: April 15, 2026, 11:55pm

Issuance of Final Answers to Questions: April 20, 2026

Bid Submission Deadline: April 23, 2026, 2:00pm

2.3 Pre-Bid Meeting

This project will not have a pre-bid meeting.

2.4 Grant/Federal Funding

Not applicable for this project.

2.5 Proposal Security/Bid Bond

A Proposal Security shall not be required for this project.

2.6 Payment and Performance Bonds

Payment and Performance Bonds shall not be required for this project.

QQ # TS-26-QQ-04 SECTION 3 - PURPOSE AND BACKGROUND Page 6

SECTION 3 - PURPOSE AND BACKGROUND

3.1 Purpose

The City of Pembroke Pines is seeking bids from qualified firms, hereinafter referred to as the

Contractor, to provide turnkey security system upgrades at FSU - located at 601 SW 172nd Ave, Pembroke Pines, FL 33029, including furnishing and installing access control equipment, video surveillance cameras and supporting network/connectivity infrastructure, programming and integrating LenelS2 OnGuard Enterprise access control components, testing and commissioning the installed systems, and providing post-installation troubleshooting/corrective support for installation-and integration-related issues, in accordance with the terms, conditions, and specifications contained in this solicitation.

3.2 Background

Pembroke Pines, Florida, ranked as the eleventh largest city among the state's four hundred plus municipalities and the second largest in Broward County, maintains a welcoming small-town ambiance that resonates with its residents. Located conveniently in southwest Broward County, the city provides seamless access to major highways, employment centers, entertainment venues, parks, golf courses, and a diverse array of dining and shopping options.

With a population of approximately 170,000 residents spread across 32.68 square miles, Pembroke

Pines is renowned as one of the best cities to live in America. The city boasts 28 superior parks, lush landscaping, and a distinctive South Florida charm that contributes to its natural beauty. Notably recognized as 2024's Best Place to Raise a Family in Florida, and 2024's Best City of Hispanic

Entrepreneurs by WalletHub, Pembroke Pines also earned a place as the on Money Magazine's esteemed Best Places to Live list in 2014, as the sole Florida representative, ranking in at #32 in the nation.

Incorporated in 1960, Pembroke Pines is celebrated as a safe and desirable community, having received accolades such as the All-America City designation. The city's commitment to arts and culture, exceptional schools, diverse population, numerous parks, and forward-thinking approach in an ever-evolving world make it a standout destination.

Pembroke Pines is also the home to the largest municipal-run charter school system in the nation, serving over 6,000 students across five separate campuses. The City’s award-winning charter school system is located in the Broward County School District, which is the sixth largest school district in the nation.

QQ # TS-26-QQ-04 SECTION 4 - SCOPE OF WORK Page 7

SECTION 4 - SCOPE OF WORK

4.1 FSU Security Grant Summer Project

1. General Requirements

The awarded contractor shall furnish all labor, materials, equipment, tools, transportation, supervision, programming, testing, and incidentals necessary to complete the project.

Work shall include, but not be limited to:

• Access control hardware and associated field devices

• Video surveillance cameras and mounting hardware

• Network/connectivity equipment and supporting infrastructure

• Power supplies, backup power, and enclosures

• Conduit, cable, boxes, fittings, and accessories

• System programming/configuration and integration

• Functional testing and commissioning

• Coordination with City staff/MSU

• Permit/inspection support, if applicable

• Final project closeout documentation

2. Access Control Upgrades

Contractor shall provide and install access control equipment and supporting infrastructure for the following:

• Two (2) Vehicle Gates

• Seven (7) Pedestrian Gates

• One (1) Front Office Access Control Location

All quantities shall correspond to the items identified in the Pricing Table

Work shall include, but not be limited to:

• LenelS2-compatible intelligent controllers/modules

• Card/mobile credential readers

• Power supplies/chargers and backup batteries

QQ # TS-26-QQ-04 SECTION 4 - SCOPE OF WORK Page 8

• Request-to-exit devices

• Gate/door position contacts

• Reader pedestals and mounting hardware

• NEMA-rated enclosures and weather protection components

• Cabling, conduit, terminations, labeling, and testing

• Programming and integration into the City’s LenelS2 OnGuard Enterprise system

The contractor shall provide a complete turnkey solution for all referenced gates and access control locations.

All pricing for this work shall be included in the corresponding Pricing Table sections. Any materials, components, labor, programming, or accessories required for a fully operational system, whether explicitly listed or not, shall be included in the contractor’s pricing.

3. Video Surveillance Upgrades

Contractor shall provide and install video surveillance equipment and supporting infrastructure for designated areas, including staff parking and annex-related coverage.

Work may include:

• Outdoor IP cameras (fixed, panoramic, and/or PTZ as required)

• Wall, pole, or specialty mounts

• NEMA-rated enclosures and weatherproof hardware

• PoE/network accessories and extenders (as required)

• Industrial switches and/or supporting network equipment

• UPS/backup power devices

• Cabling, conduit, boxes, fittings, and terminations

• Camera mounting, aiming, labeling, and field connectivity testing

Contractor is responsible for furnishing and installing the camera hardware and verifying field power/network connectivity and operational readiness at the device location.

The City’s Municipal Security Unit (MSU) will perform camera onboarding, configuration, and placement within the City’s Video Management System (VMS), unless otherwise specifically requested by the City.

Contractor shall provide post-installation technical support and coordinate troubleshooting with

MSU for camera installation-related issues identified during VMS onboarding and testing, including, QQ # TS-26-QQ-04 SECTION 4 - SCOPE OF WORK Page 9 but not limited to, power, network connectivity, cabling/termination, mounting, device communication, and field installation deficiencies. Contractor shall correct installation-related deficiencies at no additional cost during the applicable warranty/correction period.

4. Network and Connectivity Infrastructure

Contractor shall provide all supporting network and connectivity equipment necessary for the complete operation of the access control and video surveillance systems.

Work may include:

• Wireless bridge/connectivity hardware (where required)

• Network switching hardware

• CAT cable and/or composite cable

• Direct-burial cable where route conditions require

• Weatherproof boxes, connectors, and fittings

• Conduit and pathway materials

• Installation, configuration, and testing of connectivity components

5. Programming, Testing, and Commissioning

Contractor shall:

• Program and configure installed access control components

• Integrate applicable access control devices into the City’s existing LenelS2 OnGuard

Enterprise system

• Perform testing of installed access control devices, camera power/network connectivity, and supporting infrastructure

• Correct deficiencies prior to final acceptance

• Coordinate final system verification with City staff/MSU

MSU will perform camera onboarding/configuration within the City’s VMS. Contractor shall remain available to support troubleshooting and corrective action for installation-, programming-, and integration-related issues discovered during MSU onboarding/testing and initial operational verification, including both video infrastructure and LenelS2 access control components installed under this project.

6. Permits, Inspections, and Coordination (If Required)

QQ # TS-26-QQ-04 SECTION 4 - SCOPE OF WORK Page 10

If permits/inspections are required for any portion of the work, contractor shall include all necessary effort and costs for:

• Permit application support

• Required drawings/CAD support (if applicable)

• Inspection scheduling and coordination

• Inspection-related labor

• Closeout support associated with permitted work

7. Project Closeout Deliverables

At project completion, the contractor shall provide:

• Equipment/material list (final installed)

• Basic as-built documentation/field markups

• Warranty information

• Testing/commissioning confirmation

• Point of contact for service and warranty support

4.2 Mandatory Contractor Qualifications / Responsiveness Requirements

Proposers must meet all of the following requirements to be considered responsive:

The proposing firm must directly hold all mandatory certifications and authorizations identified in this Section 4.2 at the time of bid submission. The proposing firm shall directly perform the core scope of work under this solicitation. Subcontracting, teaming agreements, or similar arrangements may not be used to satisfy mandatory qualification requirements.

1. LenelS2 / OnGuard Enterprise Authorization and Certification (Mandatory)

Proposer must be currently authorized by the manufacturer to sell, install, and support LenelS2

OnGuard Enterprise solutions and must have personnel certified for programming/commissioning within an enterprise deployment.

2. Enterprise Integration Experience (Mandatory)

Proposer must demonstrate successful experience with enterprise-level access control integrations of similar size and complexity, including installation, controller deployment, reader integration, programming, testing, and commissioning.

3. AXIS / Milestone Video Surveillance Qualifications (Mandatory)

Proposer shall be an AXIS Solution Gold Partner and a Milestone Premier Partner. Proposer must also demonstrate experience installing and supporting AXIS video surveillance solutions within large corporate / enterprise video management system environments.

QQ # TS-26-QQ-04 SECTION 4 - SCOPE OF WORK Page 11

4. Compatibility Responsibility (Mandatory)

All proposed equipment, software, and services must be fully compatible with the City’s existing enterprise access control environment and video management system environment. Proposer is responsible for verifying compatibility prior to submission.

5. Non-Responsive Determination

Quotes submitted by firms without documented enterprise-level authorization/certification, required manufacturer partner qualifications, and demonstrated enterprise integration experience may be rejected as non-responsive.

4.3 Local / Regional Support Preference (Non-Mandatory)

The City prefers firms that can provide timely local or regional post-installation support, including warranty service and troubleshooting response capability after project completion.

This preference does not waive or replace the mandatory qualification requirements listed above.

4.4 Quote Submission Requirements

Proposers shall submit a complete quote that includes:

A. Line-item or category-based pricing breakdown

B. Qualification/certification documentation (mandatory)

C. Brief description of enterprise integration experience

D. Proposed lead time / estimated completion schedule

E. Warranty information

F. Primary point of contact for project execution and post-install support

G. Acknowledgement of post-installation support and corrective action requirements for both

LenelS2 access control work and video surveillance installation work

4.5 Post-Installation Support and Corrective Action Requirement

Proposer shall acknowledge in its quote that it will provide post-installation technical support and troubleshooting coordination with MSU for issues/errors identified during system onboarding, testing, commissioning, and initial operational verification that are related to proposer-furnished installation, programming, integration, wiring, power, connectivity, or configuration.

This requirement applies to:

• Video surveillance equipment and supporting infrastructure installed under this project; and

• LenelS2 access control equipment, field devices, and enterprise integration work performed under this project.

QQ # TS-26-QQ-04 SECTION 4 - SCOPE OF WORK Page 12

Proposer shall correct installation-, programming-, and integration-related deficiencies at no additional cost during the applicable warranty/correction period.

QQ # TS-26-QQ-04 SECTION 5 - PRICE PROPOSAL / BID TABLE Page 13

SECTION 5 - PRICE PROPOSAL / BID TABLE

The vendor must provide their pricing electronically through the designated line items listed on the

Bid Sheet/Pricing Table via the City's e-Procurement portal on OpenGov.

Vendor Notes: The bid tables includes a “Vendor Notes” column for any additional comments regarding the requested line item(s). A comment is preferred in the “Vendor Notes” column. If the vendor does not need to submit any comments, they may leave it blank or enter N/A or similar.

Primary Responses: The initial Bid Table is for the primary responses so that the vendors can submit the requested goods and/or services.

SECTION A

Vehicle Gates Access Control (2)

Line Item Product Code Description Quantity Unit of

Measure Unit Cost Total Vendor

Notes

1.0 LNL-OLS75A 2.5A power

supply/charger

(UPS capable)

2 EA

1.1 LNL-M2210 Intelligent

singel door controller

(LenelS2-compatible)

2 EA

1.2 LNL-R11320-05TB BlueDiamond

mobile-enabled reader, US single gang

2 EA

1.3 AL121211N4 12" x 12" x

11" NEMA 4

enclosure

2 EA

1.4 PM-HDCS045X8 4.5" x 8" steel

hood / weather shroud

2 EA

1.5 PM-489C 48" gooseneck

pedestal, black powder coated

2 EA

1.6 51101008 24/4-pair

CAT6 U/UTP

water-blocked direct burial cable

50 FT

QQ # TS-26-QQ-04 SECTION 5 - PRICE PROPOSAL / BID TABLE Page 14

Line Item Product Code Description Quantity Unit of

Measure Unit Cost Total Vendor

Notes

1.7 31965002 Composite access control cable (22/6 +

22/4 + 22/2 +

18/4), plenum

50 FT

1.8 IM-1272F1 12V 7AH

sealed lead acid battery

2 EA

TOTAL

SECTION B

Access Control Upgrades (Seven Gates and Front Office Entry)

Line Item Product Code Description Quantity Unit of

Measure Unit Cost Total Vendor

Notes

2.0 LNL-OLS75A 2.5A power

supply/charger

(UPS capable)

8 EA

2.1 LNL-M2210 Intelligent

single door controller

(LenelS2 -compatible)

8 EA

2.2 LNL-R11320-05TB BlueDiamond

mobile-enabled reader, US single gang

8 EA

2.3 9600-12/24D-630 Surface-mounted electric strike, windstorm resistant

8 EA

2.4 DS150I Request-to-

exit motion sensor, light gray

8 EA

2.5 958 Overhead door magnetic contact sensor

8 EA

QQ # TS-26-QQ-04 SECTION 5 - PRICE PROPOSAL / BID TABLE Page 15

Unit Cost Total Vendor

Notes

2.6 HD-27CPH032024 1" x 50' non-

metallic flexible electrical conduit kit w/fittings

2 EA

2.7 HD-WSB475G 1-gang

metallic weatherproof box (4) 3/4" holes, gray

7 EA

2.8 51101008 24/4-pair

CAT6 U/UTP

water-blocked direct burial cable

500 FT

2.9 31965002 Composite access control cable (22/6 +

22/4 + 22/2 +

18/4), plenum

1,000 FT

2.10 IM-1272F1 12V 7AH

sealed lead acid battery

8 EA

SECTION C

Video Surveillance (Staff Parking and Annex)

Line Item Product Code Description Quantity Unit of

Measure Unit Cost Total Vendor

Notes

3.0 02957-001 AXIS

Q6020-E outdoor multi-directional panoramic

IP camera

5 EA

3.1 5506-951 AXIS

T91G61 wall mount

2 EA

QQ # TS-26-QQ-04 SECTION 5 - PRICE PROPOSAL / BID TABLE Page 16

Unit Cost Total Vendor

Notes

3.2 5506-951 AXIS

Q6075-E outdoor PTZ

IP camera

(40x optical zoom)

5 EA

3.3 01470-001 AXIS

T91B57 pole mount (100–

410 mm)

5 EA

3.4 AL121211N4 12" x 12" x

11" NEMA

4 enclosure

5 EA

3.5 853428 1/2" x 10'

EMT

conduit

10 EA

3.6 26270 1/2" EMT

set-screw connectors

(5-pack)

3 EA

3.7 26151 1/2" EMT 1-

hole straps

(25-pack)

3 EA

3.8 WSB350G 1-gang

metallic weatherproof outlet box, gray

10 EA

3.9 DW-POEEX2 2-port

gigabit waterproof

PoE extender splitter

11 EA

SECTION D

Network and Connectivity

QQ # TS-26-QQ-04 SECTION 5 - PRICE PROPOSAL / BID TABLE Page 17

Unit Cost Total Vendor

Notes

4.0 ET-EASPROM06 EtherWAN

EASYLINK-

PRO-US-

MP-06 WiFi

6 bridge kit base (6-units)

2 EA

4.1 TI-G50 TRENDnet

5-port hardened industrial gigabit DIN-rail switch

7 EA

4.2 AV550SC Eaton/Tripp

Lite

AV550SC

550VA

backup power block

(UPS)

5 EA

SECTION E

Labor (Labor for Sections A, B, C, and D)

Line Item Product Code Description Quantity Unit of

Measure Unit Cost Total Vendor

Notes

5.0 Labor -Lump Sum (LS) Total labor cost

for installation, programming, integration, testing, commissioning, coordination, and closeout

1 Lump Sum

SECTION F

Permit / Design / Inspection / Misc. Project Costs

QQ # TS-26-QQ-04 SECTION 5 - PRICE PROPOSAL / BID TABLE Page 18

Unit Cost Total Vendor

Notes

6.0 PERMIT Permit processing

costs 1 Lump Sum

6.1 CAD-DWG CAD design / permit

drawing support 1 Lump Sum

6.2 MISC-PROJ Miscellaneous project

costs (not otherwise listed)

1 Lump Sum

6.3 LIFT-PD Lift pickup and

delivery 1 Lump Sum

6.4 LIFT-DAY Lift rental (per day) 1 Day

6.5 INSPECTION Permit inspection costs

(rough/electrical/final), as required

1 Lump Sum

6.6 OTHER Other related costs

(must be specified) 1 Lump Sum

QQ # TS-26-QQ-04 SECTION 6 - SUBMITTAL DOCUMENTS Page 19

SECTION 6 - SUBMITTAL DOCUMENTS

Bids must be submitted electronically at https://procurement.opengov.com/portal/pembrokepines on or before 2:00 pm on Thursday, April 23, 2026. Please note vendors should be registered on

OpenGov under the name of the organization that they are operating as and it should match the organization name on the documents that they are submitting and utilizing when responding to the solicitation. In addition, the vendor must complete the required documents in this section and provide any additional information requested throughout this solicitation. Any additional information requested in the solicitation should be scanned and uploaded. The City recommends for proposers to submit their proposals as soon as they are ready to do so. Please allow ample time to submit your proposals on the https://procurement.opengov.com/portal/pembrokepines website. Proposals may be modified or withdrawn prior to the deadline for submitting Proposals.

PLEASE DO NOT SUBMIT ANY PROPOSALS VIA MAIL, E-MAIL OR FAX.

Prospective proposers interested in responding to this solicitation are requested to provide all of the applicable information listed in this section. Submittals that do not respond completely to all of the requirements specified herein may be considered non-responsive and eliminated from the process.

Brevity and clarity are encouraged.

1 Required Certifications*

1. Documentation showing the proposer is currently authorized by LenelS2 to sell, install, and support OnGuard solutions.

2. Documentation showing the proposer has personnel with current LenelS2 OnGuard Access certification applicable to enterprise-level system support.

3. Certification IDs or other manufacturer-issued information sufficient for the City to verify applicable LenelS2 certification status.

4. Documentation showing the proposer is a current Milestone Premier Partner.

5. Documentation showing the proposer is a current AXIS Solution Gold Partner.

6. Documentation demonstrating experience with enterprise-level access control and video surveillance integrations of similar size and complexity.

7. LenelS2 Authorization Letter: Provide a current letter from LenelS2 confirming the proposer

(or subcontractor) is authorized to sell, install, and support LenelS2 OnGuard systems in

Florida. The letter must be signed by an authorized LenelS2 representative and valid at the time of submission.

*Response required

2 REFERENCE # 1

The minimum experience for this project is five (5) years. Provide specific examples of similar experience conducting licensed work of equal or similar scope of work, preferably delivered by the proposed team members. A minimum of 3 references should be from the last five years and should be capable of explaining and confirming your firm’s capacity to successfully complete the scope of https://procurement.opengov.com/portal/pembrokepines https://procurement.opengov.com/portal/pembrokepines/projects/251618/document?section=2407375

QQ # TS-26-QQ-04 SECTION 6 - SUBMITTAL DOCUMENTS Page 20 work outlined herein. As part of the proposal evaluation process, the City may conduct an investigation of references, including a record check or consumer affairs complaints. Proposers’ submission of a proposal constitutes acknowledgment of the process and consent to investigate. The

City is the sole judge in determining Proposers qualifications. In this section you will have the ability to enter information for 5 different references including their contact details and specific project information.

Please note that the City prefers references who are not current employees of the City of Pembroke

Pines, as we generally do not contact our own employees for reference checks.

Proposers are advised to confirm that:

A. Each reference provided by the Respondent has up to date contact persons and contact information;

B. The contact person provided for each reference is someone who has personal knowledge of the Proposer's performance during the referenced project; and

C. The contact person for each reference has been contacted by the Proposer regarding this specific bid submittal and such person confirmed their willingness to serve as a reference.

2.1 Reference Contact Information - Name of Firm, City, County or Agency*

*Response required

2.2 Reference Contact Information - Reference's Business Address*

*Response required

2.3 Reference Contact Information - Reference's Contact Name & Title*

*Response required

2.4 Reference Contact Information - Reference's E-mail Address*

*Response required

2.5 Reference Contact Information - Reference's Phone Number*

*Response required

2.6 Project Information - Was your firm the prime contractor for the listed project?*

☐ Yes

☐ No

*Response required

2.7 Project Information - Name of Contactor Performing the Work*

*Response required

2.8 Project Information - Name and location of the project*

*Response required

QQ # TS-26-QQ-04 SECTION 6 - SUBMITTAL DOCUMENTS Page 21

2.9 Project Information - Nature of the firm's responsibility on the project and work for which staff was responsible for*

*Response required

2.10 Project Information - Project Duration*

*Response required

2.11 Project Information - Completion (Anticipated) Date*

*Response required

2.12 Project Information - Size of Project*

*Response required

2.13 Project Information - Cost of Project*

*Response required

3 REFERENCE # 2

3.1 Reference Contact Information - Name of Firm, City, County or Agency*

*Response required

3.2 Reference Contact Information - Reference's Business Address*

*Response required

3.3 Reference Contact Information - Reference's Contact Name & Title*

*Response required

3.4 Reference Contact Information - Reference's E-mail Address*

*Response required

3.5 Reference Contact Information - Reference's Phone Number*

*Response required

3.6 Project Information - Was your firm the prime contractor for the listed project?*

☐ Yes

☐ No

*Response required

3.7 Project Information - Name of Contactor Performing the Work*

*Response required

3.8 Project Information - Name and location of the project*

*Response required

3.9 Project Information - Nature of the firm's responsibility on the project and work for which staff was responsible for*

*Response required

3.10 Project Information - Project Duration*

QQ # TS-26-QQ-04 SECTION 6 - SUBMITTAL DOCUMENTS Page 22

3.11 Project Information - Completion (Anticipated) Date*

3.12 Project Information - Size of Project*

*Response required

3.13 Project Information - Cost of Project*

*Response required

4 REFERENCE # 3

4.1 Reference Contact Information - Name of Firm, City, County or Agency*

*Response required

4.2 Reference Contact Information - Reference's Business Address*

*Response required

4.3 Reference Contact Information - Reference's Contact Name & Title*

*Response required

4.4 Reference Contact Information - Reference's E-mail Address*

*Response required

4.5 Reference Contact Information - Reference's Phone Number*

*Response required

4.6 Project Information - Was your firm the prime contractor for the listed project?*

☐ Yes

☐ No

*Response required

4.7 Project Information - Name of Contactor Performing the Work*

*Response required

4.8 Project Information - Name and location of the project*

*Response required

4.9 Project Information - Nature of the firm's responsibility on the project and work for which staff was responsible for*

*Response required

4.10 Project Information - Project Duration*

*Response required

4.11 Project Information - Completion (Anticipated) Date*

*Response required

4.12 Project Information - Size of Project*

QQ # TS-26-QQ-04 SECTION 6 - SUBMITTAL DOCUMENTS Page 23

4.13 Project Information - Cost of Project*

5 REFERENCE # 4

5.1 Reference Contact Information - Name of Firm, City, County or Agency

5.2 Reference Contact Information - Reference's Business Address

5.3 Reference Contact Information - Reference's Contact Name & Title

5.4 Reference Contact Information - Reference's E-mail Address

5.5 Reference Contact Information - Reference's Phone Number

5.6 Project Information - Was your firm the prime contractor for the listed project?

☐ Yes

☐ No

5.7 Project Information - Name of Contactor Performing the Work

5.8 Project Information - Name and location of the project

5.9 Project Information - Nature of the firm's responsibility on the project and work for which staff was responsible for

5.10 Project Information - Project Duration

5.11 Project Information - Completion (Anticipated) Date

5.12 Project Information - Size of Project

5.13 Project Information - Cost of Project

6 REFERENCE # 5

6.1 Reference Contact Information - Name of Firm, City, County or Agency

6.2 Reference Contact Information - Reference's Business Address

6.3 Reference Contact Information - Reference's Contact Name & Title

6.4 Reference Contact Information - Reference's E-mail Address

6.5 Reference Contact Information - Reference's Phone Number

6.6 Project Information - Was your firm the prime contractor for the listed project?

☐ Yes

☐ No

6.7 Project Information - Name of Contactor Performing the Work

6.8 Project Information - Name and location of the project

6.9 Project Information - Nature of the firm's responsibility on the project and work for which staff was responsible for

6.10 Project Information - Project Duration

6.11 Project Information - Completion (Anticipated) Date

6.12 Project Information - Size of Project

6.13 Project Information - Cost of Project

7 VENDOR REGISTRATION

QQ # TS-26-QQ-04 SECTION 6 - SUBMITTAL DOCUMENTS Page 24

7.1 Do you currently have a City of Pembroke Pines Vendor Number registered in the

PaymentWorks System?*

▪ The City of Pembroke Pines utilizes OpenGov as its e-Procurement platform for solicitation and bid submission purposes. However, please be advised that vendor registration for onboarding and processing payments is handled separately through the City's Accounts Payable Division using PaymentWorks, a secure online vendor management platform.

▪ All vendors that will be submitting invoices and requiring payments from the City are required to register on the PaymentWorks platform. If the vendor is not currently registered with the City via PaymentWorks and does not have a Vendor Number, the

City will have to invite the vendor to register.

▪ For formal solicitations such as this project, the Procurement Department will send

PaymentWorks registration invitations to vendor(s) who are under active consideration for award. Please be aware that not all vendors who submit proposals will receive an invitation, in order to manage system usage and avoid onboarding vendors who are unlikely to receive payments from the City.

▪ Invitations will typically be sent to the contact listed on the submitted Vendor

Information Form.

☐ Yes

☐ No

*Response required

When equals "Yes"

7.1.1 What is your Vendor Number?*

*Response required

8 OPTIONAL DOCUMENTATION

8.1 ALTERNATIVES

a. If you are submitting an alternative product, please upload any related information in this section (such as specification sheets, etc.).

b. In addition, pursuant to the “Brand Names” Section included in the GENERAL

TERMS AND CONDITIONS Section if and wherever in the specifications a brand name, make, name of manufacturer, trade name, or vendor catalog number is mentioned, it is for the purpose of establishing a grade or quality of material only. Since the City does not wish to rule out other competition and equal brands or makes, the phrase “OR EQUAL” is added. However, if a product other than that specified is bid, Proposers shall indicate on their proposal and clearly state the https://procurement.opengov.com/portal/pembrokepines/projects/251618/document?section=undefined https://procurement.opengov.com/portal/pembrokepines/projects/251618/document?section=undefined

QQ # TS-26-QQ-04 SECTION 6 - SUBMITTAL DOCUMENTS Page 25 proposed substitution and deviation. It is the vendor’s responsibility to provide any necessary documentation and samples within their bid submittal to prove that the product is equal to that specified. Such samples are to be furnished before the date of bid opening, unless otherwise specified. Additional evidence in the form of documentation and samples may be requested if the proposed brand is other than that specified. The City retains the right to determine if the proposed brand shall be considered as an approved equivalent or not.

8.2 ADDITIONAL INFORMATION

a. Please provide any additional information that you deem necessary to complete your proposal in this section, if it has not been requested in another section.

8.3 PROFESSIONAL LICENSES

a. If applicable, please upload any professional licenses that may be required to perform the services outlined in the solicitation.

QQ # TS-26-QQ-04 SECTION 7 - INSURANCE REQUIREMENTS Page 26

SECTION 7 - INSURANCE REQUIREMENTS

7.1 General Indemnification

The Contractor shall indemnify and hold harmless the CITY and its officers, employees, agents and instrumentalities from any and all liability, losses or damages, including attorneys' fees and costs of defense, which the CITY or its officers, employees, agents or instrumentalities may incur as a result of claims, demands, suits, causes of actions or proceedings of any kind or nature arising out of, relating to or resulting from the performance of this Agreement by the Contractor or its employees, agents, servants, partners, principals or subcontractors. The Contractor shall pay all claims and losses in connection therewith and shall investigate and defend all claims, suits or actions of any kind or nature in the name of the CITY, where applicable, including appellate proceedings, and shall pay all costs, judgments, and attorneys’ fees which may issue thereon. The Contractor expressly understands and agrees that any insurance protection required by this Agreement or otherwise provided by the Contractor shall in no way limit the responsibility to indemnify, keep and save harmless and defend the CITY or its officers, employees, agents and instrumentalities as herein provided.

7.2 Insurance Coverage

A. Contractor shall not commence work under this Agreement until it has obtained all insurance required under this paragraph and such insurance has been approved by the Risk

Manager of the CITY nor shall the Contractor allow any subcontractor to commence work on any subcontract until all similar such insurance required of the subcontractor has been obtained and similarly approved.

B. Certificates of Insurance, reflecting evidence of the required insurance, shall be filed with the

CITY’s Risk Manager prior to the commencement of this Agreement. Policies shall be issued by companies authorized to do business under the laws of the State of Florida. The insurance company shall be rated no less than “A” as to management, and no less than “Class

VI” as to financial strength according to the latest edition of Best’s Insurance Guide published by A.M. Best Company.

C. Certificates of Insurance shall provide for thirty (30) days’ prior written notice to the CITY in case of cancellation or material changes in the policy limits or coverage states. If the carrier cannot provide thirty (30) days’ notice of cancellation, either the Contractor or their

Insurance Broker must agree to provide notice.

D. Insurance shall be in force until all obligations required to be fulfilled under the terms of the

Agreement are satisfactorily completed as evidenced by the formal acceptance by the

CITY. In the event the insurance certificate provided indicates that the insurance shall terminate and lapse during the period of this Agreement, the Contractor shall furnish, at least forty-five (45) days prior to the expiration of the date of such insurance, a renewed certificate of insurance as proof that equal and like coverage for the balance of the period of

QQ # TS-26-QQ-04 SECTION 7 - INSURANCE REQUIREMENTS Page 27 the Agreement and extension thereunder is in effect. The Contractor shall neither commence nor continue to provide any services pursuant to this Agreement unless all required insurance remains in full force and effect. Contractor shall be liable to CITY for any lapses in service resulting from a gap in insurance coverage.

E. Contractor shall be required to obtain all applicable insurance coverage, as indicated in the sections below, prior to commencing any work pursuant to this Agreement.

7.3 Comprehensive General Liability Insurance

Comprehensive General Liability Insurance written on an occurrence basis including, but not limited to: coverage for bodily injury and property damage, personal & advertising injury, products & completed operations, and contractual liability. Coverage must be written on an occurrence basis, with limits of liability no less than:

A. Each Occurrence Limit - $1,000,000

B. Fire Damage Limit (Damage to rented premises) - $100,000

C. Personal & Advertising Injury Limit - $1,000,000

D. General Aggregate Limit - $2,000,000

E. Products & Completed Operations Aggregate Limit - $2,000,000

Products & Completed Operations Coverage shall be maintained for the later of three (3) years after the delivery of goods/services or final payment under the Agreement. (For Construction projects:

Increase to ten (10) years and include a Designated Construction Project(s) General Aggregate

Limit)

The City of Pembroke Pines must be shown as an additional insured with respect to this coverage. The CITY’s additional insured status shall extend to any coverage beyond the minimum limits of liability found herein.

7.4 Workers’ Compensation and Employers’ Liability Insurance

Workers’ Compensation and Employers’ Liability Insurance covering all employees, and/or volunteers of the Contractor engaged in the performance of the scope of work associated with this

Agreement. In the case any work is sublet, the Contractor shall require the subcontractors similarly to provide Workers’ Compensation Insurance for all the latter’s employees unless such employees are covered by the protection afforded by the Contractor Coverage for the Contractor and all subcontractors shall be in accordance with applicable state and/or federal laws that may apply to

Workers’ Compensation Insurance with limits of liability no less than:

A. Workers’ Compensation: Coverage A – Statutory

B. Employers Liability: Coverage B

$500,000 Each Accident

QQ # TS-26-QQ-04 SECTION 7 - INSURANCE REQUIREMENTS Page 28

$500,000 Disease – Policy Limit

$500,000 Disease – Each Employee

If Contractor claims to be exempt from this requirement, Contractor shall provide CITY proof of such exemption along with a written request for CITY to exempt Contractor, written on Contractor letterhead.

7.5 Comprehensive Auto Liability Insurance

Comprehensive Auto Liability Insurance covering all owned, non-owned and hired vehicles used in connection with the performance of work under this Agreement, with a combined single limit of liability for bodily injury and property damage no less than:

A. Any Auto (Symbol 1)

Combined Single Limit (Each Accident) - $1,000,000

B. Hired Autos (Symbol 8)

Combined Single Limit (Each Accident) - $1,000,000

C. Non-Owned Autos (Symbol 9)

Combined Single Limit (Each Accident) - $1,000,000

If work under this Agreement includes transportation of hazardous materials, policy shall include pollution liability coverage equivalent to that provided by the latest version of the ISO pollution liability broadened endorsement for auto and the latest version of the ISO Motor Carrier Act endorsement, equivalents or broader language.

If Contractor requests reduced limits under a Personal Auto Liability Policy and it is agreed to by the CITY, coverage shall include Bodily Injury limits of $100,000 per person/$300,000 per occurrence and Property Damage limits of $300,000 per occurrence.

7.6 Umbrella/Excess Liability Insurance

Umbrella/Excess Liability Insurance in the amount of $2,000,000 as determined appropriate by the

CITY depending on the type of job and exposures contemplated. Coverage must be follow form of the General Liability, Auto Liability and Employer’s Liability. This coverage shall be maintained for a period of no less than the later of three (3) years after the delivery of goods/services or final payment pursuant to this Agreement.

The City of Pembroke Pines must be shown as an additional insured with respect to this coverage. The CITY’s additional insured status shall extend to any coverage beyond the minimum limits of liability found herein.

7.7 Professional Liability/Errors & Omissions Insurance

Professional Liability/Errors & Omissions Insurance with a limit of liability no less than $1,000,000 per wrongful or negligent act. This coverage shall be maintained for a period of no less than three (3)

QQ # TS-26-QQ-04 SECTION 7 - INSURANCE REQUIREMENTS Page 29 years after the delivery of goods/services final payment pursuant to this Agreement. Retroactive date, if any, to be no later than the first day of service to the CITY. (Limit to align with size and scope of the Agreement and exposure inherent with operation/services being performed. For

Construction projects: Increase to ten (10) years.)

7.8 Cyber Liability including Network Security and Privacy Liability

Cyber Liability including Network Security and Privacy Liability with a limit of liability no less than

$1,000,000 per loss. Coverage shall include liability arising from: theft, dissemination and/or use of confidential information stored or transmitted in electronic form, unauthorized access to, use of, or tampering with computer systems, including hacker attacks or inability of an authorized third party to gain access to your services, including denial of service, and the introduction of a computer virus into, or otherwise causing damage to, a customer’s or third person’s computer, computer system, network, or similar computer-related property and the data, software and programs thereon. If

Contractor is collecting credit card information, it shall cover all PCI breach expenses. Coverage is to include the various state monitoring and state required remediation as well as meet the various state notification requirements. This coverage shall be maintained for a period of no less than the later of three (3) years after delivery of goods/services or final payment of the Agreement.

Retroactive date, if any, to be no later than the first day of service to the CITY.

The City of Pembroke Pines must be shown as an additional insured with respect to this coverage. The CITY’s additional insured status shall extend to any coverage beyond the minimum limits of liability found herein.

7.9 Required Endorsements

A. The City of Pembroke Pines shall be named as an Additional Insured on each of the Liability

Policies required herein.

B. Waiver of all Rights of Subrogation against the CITY.

C. Thirty (30) Day Notice of Cancellation or Non-Renewal to the CITY.

D. Contractor’s policies shall be Primary & Non-Contributory.

E. All policies shall contain a “severability of interest” or “cross liability” clause without obligation for premium payment of the CITY.

F. The City of Pembroke Pines shall be named as a Loss Payee on all Property and/or Inland

Marine Policies as their interest may appear.

7.10 Additional Requirements

A. Any and all insurance required of the Contractor pursuant to this Agreement must also be required by any subcontractor in the same limits and with all requirements as provided herein, including naming the CITY as an additional insured, in any work that is subcontracted unless such subcontractor is covered by the protection afforded by the

QQ # TS-26-QQ-04 SECTION 7 - INSURANCE REQUIREMENTS Page 30

Contractor and provided proof of such coverage is provided to CITY. The Contractor and any subcontractors shall maintain such policies during the term of this Agreement.

B. The CITY reserves the right to require any other additional types of insurance coverage and/or higher limits of liability it deems necessary based on the nature of work being performed under this Agreement.

C. The insurance requirements specified in this Agreement are minimum requirements and in no way reduce any liability the Contractor has assumed in the indemnification/hold harmless section(s) of this Agreement.