FSH_Universal_Waste_SOW_060326.pdf

Fort Sam Houston National Cemetery

Universal Waste Removal Contract

Statement of Work

1. Introduction

The National Cemetery Administration is looking for interested parties who wish to submit an offer for the collection and disposal of Universal waste that are generated on Government owned and Government operated premises at Fort Sam Houston National Cemetery, San Antonio, TX 78209. The cemetery washes their equipment on a low-pressure mud rack; and conducts periodic maintenance of such equipment.

The contractor shall provide all management, supervision, labor, tools, materials, supplies equipment and any other items necessary to perform Universal waste disposal for the National Cemetery. Contractor shall plan, schedule, coordinate and assure effective and economical completion of all contract actions described herein.

This contract is for base period with the opportunity of four (4) option years.

2. Technical requirements:

The objective of this SOW is to outline the procurement of services to remove oily water, used oil, used coolant from containers or tanks listed; and labor/service to vacuum sludge solids from the mud rack listed below:

Unit Unit Size (Gallons) Material Removed Location

Drum 55 gals Used Oil Maintenance Building

Drum 55 gals Used Coolant Maintenance Building

Tank 2,500 gals Oily Water (oil/water separator) Maintenance Building

Sump 2,500 gals Sludge solids Entryway Maintenance Building

Drum 55 gals Used transmission fluid Maintenance Building

Drum 55 gals Used filters Maintenance Building

Tank 30 gals Used green parts cleaner Maintenance Building

Task 1 – The contractor shall use qualified personnel with working knowledge of equipment required to remove materials.

Task 2 – The contractor will provide necessary labor and service to:

a. Remove a total of 220 gallons (for the annual period) – used oil from the 55 gallon drum(s) located at the POL storage of the maintenance building. (3-4 times per year)

b. Remove a total of 55 gallons (for the annual period) – used transmission fluid from the 55 gallon drum(s) located at the POL storage of the maintenance building. (1 time per year).

c. Remove a total of 55 gallons (for the annual period) – used coolant from the 55 gallon drum(s) located at the POL storage of the maintenance building. (1 time per year)

d. Remove a total of 1,600 gallons of oily water from the 2,500 gallon oil/water separator tank located at the southside of the maintenance building. (2 times a year)

e. Remove a total of 10,000 gallons (for the annual period) – sludge solids from the mud rack sump located at the south entryway of the maintenance building. (4 times a year).

f. Remove a total of 110 gallons (for the annual period) – used filters from the 55 gallon drum(s) located at the POL storage of the maintenance building. (2 time per year)

g. Remove a total of 60 gallons (for the annual period) – used green parts cleaner fluids from the 30 gallon tank(s) located at the POL storage of the maintenance building; and service the unit and replace the fluids. (2 time per year)

Task 3 – Overages: Any additional work that needs to be performed that is above and beyond the work described in this SOW needs to be approved, in advance, by the Contracting Officer.

3. Deliverables:

The primary goal of this contract is for an experienced Contractor to successfully perform the “Required

Service”, which is to collect and dispose of solid waste, as well as properly dispose of recyclable materials, as designated in this Statement of Work.

Services of this requirement will be on a fixed schedule. On occasion, the Contractor may be required to make additional pick-ups for a location on the fixed schedule. The Contracting Officer’s Representative

(COR) or the designated Cemetery Staff will notify the Contractor by telephone. The Contractor shall perform within 48 hours of notification. Before award, the Contractor shall provide a breakdown of unit prices for each line item. The Contractor will be paid for actual services performed.

4. Contractor Requirements

a. Contractor Qualifications

Contractor shall have the necessary knowledge, skills, abilities and resources to perform the work herein; within the best industry standards and practices; and have a minimum of five (5) years prior experience in the business of recycling and waste services. Furthermore, the Contractor represents that it is familiar with the scope and nature of the work required by the National

Cemetery and understands the conditions under which it will be obligated to operate. The

Contractor shall identify and submit with quote, to the Contracting Officer, the following information for the key personnel working directly on the project: name, title, role in the project and phone number. The Contractor shall make no substitutions or subcontracts without obtaining prior Contracting Officer’s approval of the persons. The Contractor shall describe the educational background, directly related work experience, professional development, and demonstrated performance record of key personnel.

Contractor must be knowledgeable with Federal Regulation, 40 CFR Part 279 for the disposal/recycling of solid waste.

b. Personnel Qualifications

i. Qualified personnel are essential for the performance of this contract to assure that requests for pick-ups are responded to in a prompt, responsive, and safe manner. All Contractor personnel performing under this contract shall be able to speak English and communicate effectively.

ii. The Contractor shall provide drivers, as well as other employees necessary to work under this contract, that have participated in organizational driver training and OSHA required safety programs. Every driver performing under this contract shall possess a current, valid

Commercial Driver’s License (CDL) with the appropriate endorsements when operating vehicles that require such licenses. Operators of any equipment or vehicles with-in the

Cemetery shall follow all traffic rules and regulations such as but not limited to speed limits and weight restrictions.

iii. The individual proposed by the Contractor must be acceptable to the National Cemetery.

There shall be no change in personnel holding this position without prior written approval of the National Cemetery. This individual is subject to the rules and regulations of the National

Cemetery Administration at all times while on National Cemetery property. Dress and appearance must be neat and reflect the professional image of the Contractor’s company. The selected individual shall carry proper identification on them at all times while on National

Cemetery property.

c. Contractor Uniforms

All workers on site shall be recognizable as employees of the contractor by wearing distinctive clothing bearing the name of the company, or by wearing appropriate badges which display the Contractor’s company and employee name.

d. Contractor Vehicles

i. The name or logo of the Contractor shall be clearly displayed on all vehicles used on the job site.

ii. Maximum weight limitation for bridges within the Cemetery is fifteen (15) tons. Therefore, the Contractor’s truck with load shall not exceed this 15-ton limit.

iii. The maximum clearance at some locations in the Cemetery is limited to an overhead clearance of fifteen (15) feet.

iv. The contractor shall use vehicles constructed so as to prevent loss of recyclables, waste, or fluid/gray water from vehicle beds during transport and vehicles shall be covered or enclosed to prevent contents from escaping. Any material thrown from or falling off the truck shall be immediately collected and returned to the truck by the Contractor. Any property damage resulting from an unsecure load or from material being thrown shall be the responsibility of the contractor and must be reported immediately.

v. The COR will inspect the Contractor’s vehicles, all containers and surrounding areas for quality of service performed as stated in this contract.

vi. All vehicles shall have required standard safety equipment, spill kits and current valid state inspection, DOT and/or other endorsements/requirements.

5. Contractor’s Representative

Upon contract award, the Contractor shall furnish to the Contracting Officer the name of the person that has been designated and assigned to this contract as the Contractor’s Representative.

The Contractor’s Representative will exercise overall management responsibility for the contract effort, receive technical direction, and handle problems arising under the contract, as well as serve as the primary point of contact for day to day operations of the program. The Contractor’s

Representative is further responsible for coordinating matters of mutual concern with the

Government representatives. The Contractor’s Representative may designate an inspector for purposes of this contract who may work with the contractor regarding extra pick-ups or minor issues if they arise.

6. Supervision

a. The Contractor shall supervise the removal, transportation, and disposal of the universal waste and materials to ensure compliance with the terms and conditions of this contract.

b. The Contractor shall be responsible for maintaining satisfactory standards of employee competency, conduct, appearance, and integrity. The Contractor shall be responsible for taking disciplinary actions with respect to Contractor’s employees as may be necessary.

c. The Contracting Officer may require removal from the job site any employee of the Contractor deemed to be unsuitable or otherwise objectionable or whose continued employment under this contract is deemed to be contrary to the public interest or inconsistent with the best interests of the

Government.

7. Regulatory Compliance, Permits, Licenses.

a. The Contractor shall have applicable licenses and permits necessary to perform the work required under this contract prior to the start of performance. Copies of all such permits and licenses shall be current and valid. The Contractor shall provide to the Contracting Officer when requested, specifically, but not limited to, proof of all licenses, state and local permits, as well as, copies of organizational participation in driver training and safety programs. The Contractor shall provide evidence that every driver performing under this contract has a current and valid CDL with the appropriate endorsements if the vehicles they operate require such certification.

b. Contractor shall, without expense to the Government, be responsible for obtaining any necessary licenses and permits, and for complying with any applicable Federal, State, and municipal laws, codes, and regulations.

c. The Contractor shall submit to the Contracting Officer proof of insurance for $100,000 coverage for one person, $500,000 coverage for one occurrence and a $1 million aggregate at contract award. The

Contractor shall notify the Contracting Officer if the insurance coverage is terminated or modified below the limits originally provided to the Contracting Officer.

OR

d. The Contractor must submit to the Contracting Officer proof of insurance coverage and the amount of coverage at contract award. The Contractor shall notify the Contracting Officer if the insurance coverage is terminated or modified below the limits originally provided to the Contracting Officer.

e. The Contractor shall perform operations associated with this contract in accordance with all current

State/Federal environmental protection regulations applicable to the management of universal waste materials and solid waste.

8. Disposal Sites and Facilities

a. The Contractor shall identify all sites/facilities to be used for waste disposal before contract performance. The Contractor shall inform the Contracting Officer at time of contract award, if any past or ongoing violations have occurred at disposal sites/facilities to be used by the Contractor. The

Contractor shall notify the Contracting Officer of the specific violations, how they were rectified, if violations are ongoing, and whether the Contractor is still using that particular disposal site or facility.

b. If at any time during the course of the contract, a disposal site/facility is used by the Contractor receives a Notice of Violation, the Contractor shall immediately notify the Contracting Officer.

c. Contractor shall utilize only disposal sites/facilities that are certified by Federal, State, local agencies and the Environmental Protection Agency. Contractor shall submit a listing (by company name, address and type of material accepted), with quote, of all disposal sites/facilities intended to be utilized under this contract to the Contracting Officer.

9. Billing

a. Fort Sam Houston National Cemetery will pay the Contractor per service performed.

b. Invoices shall reflect the following:

i. Name and Address of the Contractor;

ii. Invoice date;

iii. Contract order number and line item(s);

iv. Description, quantity, unit of measure, unit price, and extended price of services performed;

v. Pick-up date(s);

vi. Name, title, phone number and mailing address of person to be notified in the event of a defective invoice.

c. All Contractor’s service tickets for universal removal shall be given as proof of service performed to the COR and the designated Cemetery Staff. The Contractor shall indicate on the ticket their company name, date and material pickup. Both the Contracting Officer’s Representative or designated Cemetery Staff and the Contractor’s driver shall sign the ticket upon completion of the pickup(s). The Contractor shall leave 1 copy of the ticket with the Contracting Officer’s

Representative. Another copy shall be submitted with the Contractor’s invoice.

d. The Contractor shall be accountable for the delivery tickets. If a ticket is voided or lost, the

Contractor shall furnish the Contracting Officer with the voided ticket or a written explanation for the lost ticket.

e. All quantities are estimated and not binding to the Government. The Contractor will be paid for actual services approved by the Contracting Officer and successfully performed by the

Contractor.

10. General Conditions

a. Receive Telephone Notification.

i. The Contractor shall receive telephone notification from the COR or designated Cemetery

Staff for unscheduled pickup. Upon notification, the Contractor shall make arrangements with the COR and the Cemetery Staff for pickup. The Contractor shall have 48 hours from the time of telephone notifications to provide the requested universal removal. Once an annual schedule is established, unscheduled pickups maybe required for operational needs.

ii. The Contractor and COR will maintain a request log of all requested pickups to ensure they do not exceed the specific quantities specified in the Contract and/or Task Order.

b. Access to Government Facilities.

i. During the life of the contract, the rights of ingress and egress to and from Government facilities for the Contractor will be made available between the hours of 8:30 a.m. and 3:30 p.m. in all areas. The Government reserves the right to require Contractor’s employees to sign in upon ingress and sign out upon egress to and from Government facilities. For security purposes, keys to government facilities will not be issued to the contractor.

c. Failure by the Contractor to remove the universal waste within the time specified or to not comply with all other terms of the contract may result in the Contractor’s default in performance of this contract.

11. Government Furnished property, facilities and services:

The Government shall provide access to the areas to facilitate material removal.

END OF STATEMENT OF WORK