FSD sources sought notice FINAL READY FOR POSTING.pdf

Washington Headquarters Services/Acquisition Directorate (WHS/AD) Sources Sought Notice/Request for Information

Document Type: Sources Sought Number: HQ003421R0039 Project Title: Utility Cleaning and Plumbing Preventative Maintenance Services for Facilities Services Directorate (FSD) Sources Sought Post Date: December 1, 2020 Response Date: December 15, 2020 NAICS Code: 561210, Facilities Support Services Product Service Code: S216, Facilities Operations Support Services

Personnel:

Contractor personnel must be United States Citizens. The firm should have the ability to provide personnel with education and experience in the following technical areas:

Project Manager and Alternate Project Manger Quality Control Manager Journeyman mechanics Master Plumbers, Plumbers and Helpers

Contracting Office Address: Washington Headquarters Services, Acquisition Directorate, 4800 Mark Center Drive, Suite 09F09, Alexandria, VA 22350-3400

Source Sought Notice:

To facilitate market research, the Government is looking to identify qualified sources under the North American Industry Classification System (NAICS) 561210, Facilities Support Services) from “all” sources is requested.

This Notice seeks industry comments to assist the Government. If you have any comments or find any ambiguities, please provide your information and comment in your response to this notice.

Responses from “all” sources are requested. Other than Small Businesses, Small Businesses, 8(a) Small Businesses, HUBZone Small Businesses, Service-Disabled Veteran-Owned Small Businesses, Women-Owned Small Businesses and Economically Disadvantaged Women-owned Small Businesses are encouraged to respond.

This Sources Sought Notice is for market research purposes only and is not a request for proposal (RFP) nor does it restrict the Government as to the final acquisition strategy. The Government will not reimburse respondents for any costs incurred in preparation of a response to this notice.

Background

Facilities Services Directorate (FSD) provides comprehensive lifecycle facility management supporting the day-to-day working environment of nearly 64,000 employees of the Department in approximately 15 million square feet of facilities across the National Capital Region (NCR). The Facilities Services Directorate (FSD) supports a customer base of about 60,000 civilian and military personnel, including the Office of the Secretary of Defense, Joint Chiefs of Staff, Defense Agencies, and the military departments in the National Capital Region (NCR). FSD provides administrative and operational support to specified Department of Defense (DoD) activities; including space management, maintenance, repair and alteration of assigned buildings, parking, custodial services, transportation, landscape maintenance, trash and debris removal, building operations, construction management, property management, and other support services.

Within this Directorate are a host of programs designed to support all whom are working in the managed and leased building overseen by Washington Headquarters Services.

Objective/Scope

The Department of Defense, Washington Headquarters Services, Acquisition Directorate (DoD/WHS/AD) is seeking information for potential sources (both large and small) in the National Capital Region (NCR), to support the Facility Services Directorate (FSD) to provide and implement a comprehensive program for the maintenance, repairs, service, testing, inspection and certification of the Sanitary, Storm, Natural Gas, and Potable Water systems, as well as the Kitchen Exhaust systems on the Pentagon Reservation.

This requirement will be to provide preventative maintenance to sustain the Sanitary, Storm, Potable Water, Natural Gas, and Kitchen Exhaust Systems in exceptional operating condition, optimize equipment performance and enable the anticipation for repair/replacement of major components prior to equipment failure and to minimize down time due to equipment failure. Preventative Maintenance programs and repair services are to be developed, implemented, performed and maintained for, but are not limited to water waste systems, portable water systems, natural gas systems and exhaust systems.

The Preventative Maintenance Program should address Preventative Maintenance (PM), Predictive Maintenance (PdM), inspection and testing, minor repairs, major repairs and emergency call responses to the systems, and equipment under the scope of this requirement. The PM program shall result in maximizing the useful life of the equipment, eliminate or minimize down time, and ensure operating equipment is performing safely at peak efficiency based on the manufacturer’s specifications. The intent of the PM program is to provide routine maintenance services and inspections that permit the early detection and correction of items which, if left unaddressed, would: (a) interfere with normal facility operation; (b) endanger life and/or property; or (c) involve increased operating cost or lengthy repairs. PdM is a critical part of the PM plan as it enables the anticipation of timely repair/replacement of individual equipment or equipment components prior to equipment failure in order to avoid or minimize down time.

Services under this requirement include Permits, Quality Control Plans, Operational Contingency Plans, Staffing Plans, Safety Plans, and Corrective Repair Plans.

Submission Requirements:

Interested firms should submit their response via email to- the contract specialist at edgar.l.moso.civ@mail.mil and contracting officer at stormy.l.anthony.civ@mail.mil and include a capabilities statement covering experience, staffing, and technical capabilities.

Firms are requested to provide information in their response whether they intend to submit a proposal if an RFP is issued.

The capabilities’ statement should provide information to address the technical areas for Utility Cleaning and Plumbing Preventative Maintenance Services identified below. In addition, firms should provide information on their company’s experience by providing information to support how the firm’s recent past performance (last 3 years) is relevant to the technical areas listed including the dollar value, period of performance, size and scope of the firm’s prior contracts. Firm’s need to include their business address, point of contact, CAGE code, DUNS number and small business status.

Task Areas:

Technical Areas for Utility Cleaning and Plumbing Preventative Maintenance Services (Please ensure capability statements address experience and capability for the following minimum requirements)

1. Operation

2. Maintenance

3. Repairs

4. Cleaning

5. Inspection and Testing

6. Certification

Response Format:

To facilitate a timely and comprehensive review of all submitted responses, firms should respond using the format requested in this Notice. Any deviation from this format may lead to the rejection of the response.

All interested firms having the experience, skills and capabilities necessary to perform the stated requirements are requested to provide a Capability Statement no more than eight (8) pages maximum. All responses should be single spaced using 12 inch Times New Roman font within an 8.5 by 11 inches’ page size. A 10-inch font will be accepted for graphics ONLY (i.e. charts, graphs, etc.). Capability response must include the following information:

1) Company name, address, point of contact name, telephone, and email address.

2) CAGE Code and DUNS Number.

3) Business size status (business size/socio-economic category must be submitted to be used).

4) Documentation that addresses each of the six (6) Task areas listed above.

5) A description of Corporate Experience for similar contracts and/or projects accomplished within the last 3 years. The description must include where, when, and for whom each similar contract and/or project was performed and a brief description of each contract and/or project, including the size, scope, dollar value, and period of performance.

6) Firms are asked to provide in their response their GSA Schedules that are appropriate for this requirement.

Do not include proprietary, classified, confidential, or sensitive information in your response to this Sources Sought Notice. The Government reserves the right to use any information provided by respondents for any purpose deemed necessary and legally appropriate, including using technical information provided by respondents in any resultant solicitation. Responses to this Notice will not be returned.

No hard copy or facsimile submissions will be accepted. Cover letters and extraneous materials (brochures, etc.) will not be considered.

Draft Performance Work Statement

A draft copy of the Performance Work statement is attached for reference purposes to allow interested firms to view allow interested firms to view all of the tasks and associated information for this requirement.

This sources sought notice is for market research purposes only.

The Government reserves the right to not answer questions concerning submissions. However, submitted questions should be in writing and directed to Edgar Moso at edgar.l.moso.civ@mail.mil and Stormy Anthony at Stormy.l.anthony.civ@mail.mil no later than 10:00 AM Eastern Standard Time (EST) on Monday, December 7, 2020. No phone calls will be accepted.

Questions concerning small business should be directed to the WHS Office of Small Business Programs at:

WHS.OSBP@mail.mil.

Due Date for Submission of Responses

Responses are requested to be submitted by email (no hard copies) no later than 10:00 a.m. EST on December 15, 2020. Submissions after this date will not be considered.

Send your response Edgar Moso at edgar.l.moso.civ@mail.mil and Stormy Anthony at Stormy.l.anthony.civ@mail.mil. The email subject line should be titled “Utility Cleaning and Plumbing Preventative Maintenance Services for the Federal Services Division (FSD)”

Responses sent to any person other than those listed above will not be considered.

mailto:edgar.l.moso.civ@mail.mil mailto:Stormy.l.anthony.civ@mail.mil mailto:WHS.OSBP@mail.mil mailto:edgar.l.moso.civ@mail.mil mailto:Stormy.l.anthony.civ@mail.mil