FS-ClinchRD-RecVaultSeptic-SOW.docx

Clinch Ranger District George Washington & Jefferson National Forests

Statement of Work

Clinch Ranger District Recreation Toilet and Septic Vault Pumping

General Information

1.0 Scope of Work

The purpose of this contract is to provide vault and septic pumping service for recreation sites on the Clinch Ranger District. The District is located in Southwest Virginia within the counties of Wise, Scott, Lee, and Dickenson.

Contractor Requirements

2.0 Technical Requirements / Tasks

Contractor will furnish all equipment, labor and supplies needed to pump vault toilets and tanks as shown on the Schedule of Items and consistent with the contractor requirements.

Tasks include:

1) Pumping vault and/or septic tank; recharging tank with 50 gallons of water

2) Protecting resources and human health

a. Protection of streams, lakes and reservoirs: The Contractor shall take sufficient precautions to prevent pollution of streams, lakes and reservoirs by fuels, oil, other chemicals, silt or other harmful materials.

b. Access: The contractor shall protect all trails, roads, ditches, fences and other improvements in the project area.

i. Roads and trails shall be kept free of logs, slash and debris. Any road or trail used by the contractor that is damaged by his operations shall be promptly repaired by him. The Contracting Officer's Representative (COR) may suspend vehicular use from contract or if, in his judgement, excessive damage to roads would result from continued operations in wet weather.

c. Sanitation and Health: All vaults are to be pumped through access hatches where access hatches are available. Contractor is responsible for removing any spilled effluent and disinfecting any contaminated surfaces.

Contractor will furnish its own insurance.

The State of Virginia requires contractors servicing Forest Service-owned septic tanks and vault toilets to have the required licenses issued by the Virginia Department of Health (VDH) and Virginia Department of Professional & Occupational Regulations (DPOR). For more information, please visit the websites below. Contractor shall provide a copy of pertinent licenses/permits.

www.dpor.virginia.gov www.vdh.virginia.gov

3.0 Deliverable / Schedule

Services will be requested "on-call", as needed. Forest Service will contact vendor during the contract time period to schedule pumping of toilet vaults and tanks as needed. Vendor would be expected to conduct services within 36 hours of call, unless negotiated with COR. Some vault or septic units may require a Forest Service employee to be present to unlock tank.

The contract will be awarded based on a Not-to-Exceed amount.

Total payment will be made according to actual number of services performed by contractor per location and price quoted. Adjustments to contract amounts will be done if needed at that time.

The price quoted will not be adjusted during the contract period.

4.0 Loss, Damage or Destruction

The Government shall not be liable for loss, damage or destruction of equipment furnished under this contract except for loss, damage or destruction resulting from the negligent or wrongful act(s) of Government employee(s) while acting within the scope of their employment

5.0 Performance Requirement Measures

The Contracting Officer will designate a Contracting Officer's Representative (COR) at the time of award.

The government will evaluate the contractor's performance by appointing a Contracting Officer's Representative (COR) to monitor performance to ensure services are received. The government representative will evaluate the contractor's performance through inspections of the contractor's work and receipt of complaints. The government may inspect each task as completed or increase the number of inspections if deemed appropriate because of repeated failures discovered during the inspections or because of repeated customer complaints. Likewise, the government may decrease the number of inspections if performance dictates. The contractor shall be responsible for initially validating customer complaints. However, the government representative shall make final determination of the validity of customer complaint(s) in cases of disagreement with customer(s).

Inspection of the work shall be made by the COR or Designated Inspector as the work progresses at such intervals as are necessary to ensure compliance with the contract specifications and provisions. If work is not acceptable, the Contractor shall complete any remedial work for acceptance.

In no event, however, will any understanding, agreement, modification, change order, or other matters deviating from the terms of this contract be effective or binding upon the documents executed by the Contracting Officer prior to completion of the contract. Government unless formalized by proper contractual documents executed by the Contracting Officer prior to completion of the contract.