FRT Boat Maintenance Contract SOW - Final.docx

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT and SERVICES:

Portsmouth Shipyard Maintenance and Repair Statement of Work (SOW)

1. GENERAL:

1.1. PNSY has a requirement for preventative maintenance (PM) and repair of six (6) Facility Response Team (FRT) vessels and associated trailers. Preventative maintenance and repairs required under this contract shall be performed off-site unless the repair is minor and can be performed on-site without interference in base operations.

1.2. The Contractor shall provide certified technicians to perform repairs and preventative maintenance. In addition, the contractor will provide secure on-site storage for the boat while it is in the contractor's possession including inclement weather.

1.3. The COR or TPOC will notify the contractor via phone, or email to request all preventative maintenance & repairs. The contractor shall respond to all service requests no later than the next business day. The contractor shall provide a written itemized estimate that includes an estimated period of performance that is consistent with industry standards. If the industry standard cannot be met, the contractor shall provide written justification and the adjusted period of performance time line.

1.4. When the need for additional work is identified, the contractor will provide a written itemized estimate that includes the time needed to perform the work. Upon request, the contractor shall retain replaced part(s) and provide them to the government.

1.5. The Contractor shall submit an email for review included a typed report of the preventative maintenance and/or repairs to the COR/TPOC within three (3) business days after the maintenance or repair service is accomplished. All reports shall include the details of all the actions taken and measurement parameters completed as part of the inspection/repair that prove the performance of the equipment).

1.6. Normal working hours for this contract 0700-1600 Monday through Friday. The contractor shall provide the COR/TPOC with a phone number that is manned during these hours to receive/respond to repair calls.

2. SCOPE OF WORK

2.1. Facility Response Team (FRT) preventative maintenance and emergency repairs to FRT boats, trailers, and motors. See below for list of hulls, trailers, and motors involved. The unplanned parts and repair work associated with this contract is a NOT TO EXCEED amount. Work performed under this contract associated with the not to exceed amount, must be approved and authorized by a contracting officer prior to proceeding with work.

2.2. Upon discovery of any vessel requiring maintenance, to include regular maintenance cycles, operational findings both during vessel operation and pier side pre-operational checks, FRT will contact the contractor to discuss the issue. Items for discussion include known identified issues, scheduled maintenance issues and equipment identified during operational use.

2.3. Portsmouth Naval Shipyard (PNS) FRT will be responsible for transporting to and from the maintenance facility. Capability for pickup and delivery of boats via water is required. Government provided inspection forms are to be completed for each request of the first three contract line items. Capability for sea trials of boats upon completion of work is required. Maintenance facilities must be located within twenty (2 0) miles of PNS. Unplanned inspections should be followed with an estimate for repairs and shall be submitted with a breakdown of material and labor as separate items. Prior to any unplanned work being started, the contractor shall provide an estimate itemizing the work to be accomplished and/ or recommended to be completed for each vessel. Invoices of unplanned work shall be submitted with a breakdown of material and labor as separate items. NOTE: PNS FRT Leader/COR reserves the right to defer any agreed upon maintenance Item due operational requirement, stated cost of repair or back order to ensure remaining in compliance with contract timing, specifications and remaining funds.

2.4. The contractor shall not accept any instructions issued by any person employed by the US Government other than the Contracting Officer Representative (COR), Technical Point of Contact (TPOC), Contracting Officer (KO) or the Program Manager all acting within their limits of their authority.

2.5. The contractor shall notify the COR/TPOC prior to commencing all services. Prior to commencing any service the contractor shall provide the COR/TPOC a written itemized estimate that includes an estimated period of performance that is consistent with industry standards. If the industry standard cannot be meet, the contractor shall provide written justification and the adjusted period of performance time line. The contractor shall notify the COR/TPOC upon completion of all services.

2.6. The contractor shall provide trained/certified technicians to perform repairs and preventative maintenance on the Honda 6HNXM2.352G0 (P/S) Outboard Engines with Westerbeke 7kw Generator, Yahama F225XCA Outboard Engine, Yahama LFllSXA (P)/FllSXA (S) Outboard Engines, Yahama LFlS0XB (P)/FlS0XB (S) Outboard Engines, Yahama F90TXR (P/S) Outboard Engines, Yahama LFlS0XA (P)/FlS0XA (S) Outboard Engines, as well as Electronic and Electrical equipment.

2.7. The contractor shall submit an estimate for parts and labor required for repair and will need approval before commencing any repairs. Quote shall include part number with price and labor hours required to make the repair for approval. All receipts for purchased parts, and shall not include any profit markup other than a nominal handling fee.

2.8. If replacement parts are necessary to perform PM or repairs, the contractor shall provide a written estimate that is itemized and includes the period needed to perform the work. If the repair is approved, the replaced part shall be provided to Department of the Navy (DON) personnel for evaluation of the damaged part. Any inspection requirements shall have a positive statement attached to the work order documenting the completion of the inspection/test etc. with the results (i.e. Inspection of zincs shall require a report as to the percentage of effective zinc material remaining prior to removal.} When checking resistance readings, list the normal range and the "as found" values, and if out of normal specification, what was done to correct the discrepancy.

2.9. The contractor shall submit a completed inspection form for preventative maintenance or a legibly written or typed report of repair of FRT’s boats, motors or trailers to the COR/TPOC within three (3) business days after the maintenance or repair service is accomplished.

2.10. BOAT PREVENATIVE MAINTENANCE

2.10.1. Preventative maintenance on all boats to include, where applicable, but not limited to:

a. Check and disassemble navigation light connections, lube with electrical grease

b. Check and test bilge pump operations

c. Check and test blower motors

d. Inspect and test all gauges on console

e. Check and test horn operations

f. Clean fuse holders and switch operations

g. Secure any loose wiring that could be stepped on or pulled from socket

h. Check and inspect cleats and rub rail (gunnel) moldings to ensure secure attachment

i. Test flood lights

j. Inspect windshield for integrity {cracks, chips etc.)

k. Remove drive assembly, check engine alignment I. Check steering rams

m. Grease input shaft

n. Inspect grease gimbal bearing

o. Inspect all bellows and hoses

p. Grease U-joints

q. Check and clean immediate cable

r. Check and replace zincs, if needed

s. Check operation of onboard generators/diesel motors (if applicable)

t. Check the operation of installed strobe lights

u. Check and test batteries

v. Pressure wash hull of sea growth and inspect

w. Inspect paint and preservation of hulls & decks as needed

2.11. MOTOR PREVENTATIVE MAINTENANCE

2.11.1. Preventative maintenance on all motors to include, where applicable, but not limited to:

a. Flush power head and run motor to operating temperature

b. Replace spark plugs and fuel filters

c. Check condition of water pumps & water separators

d. Check water intake hose and impeller

e. Load test charging system

f. Check all timing marks

g. Lube steering cables and grease all fittings

h. Change gear oil and grease propeller shafts

i. Inspect all fuel lines

j. Inspect all electrical connections

k. Check all adjustments and cable connections I. Check and replace zincs as needed

m. Replace distributor cap and rotor assembly (if applicable} Change motor oil and filter

n. Check condition of propellers

2.12. BOAT TRAILER PREVENTATIVE MAINTENANCE

2.12.1. Maintenance on all FRT boat trailers will include but is not limited to the following attributes:

a. Inspect the receiver and locking mechanism

b. Inspect towing safety chains

c. Inspect brake actuator and chain

d. Inspect and lubricate trailer lifting assembly

e. Inspect and lubricate ratcheting device

f. Inspect cable/strap

g. Inspect rollers and guides

h. Inspect electrical wiring and lights

i. Inspect brake lines and shoes

j. Inspect reflectors

k. Inspect and lubricate wheel bearing and hubs

l. Inspect overhaul frame for distortion and cracks

2.13. Upon completion of agreed upon work, completely inspect equipment to confirm any other repairs or concerns. All preventative maintenance should be completed within a two week period. Any additional repair work should require no more than an additional two weeks for completion.

2.14. Contractor may be required to come to Portsmouth Naval Shipyard for emergent work or recheck. Any maintenance items not included on the previous lists of maintenance attributes but deemed by the FRT Team Leader as necessary for the safe operation of the trailer shall also be include in this agreement. PNS reserves the right to update equipment/equipment information during duration of contract period. This includes additional vessels, engine replacement, or vessel upgrades from manufacturer.

3. Major Equipment PNSY FRT vessels

3.1. BOAT LIST FOR MAINTENANCE CONTRACT

SeaArk 23’ Boat Information

Metal Shark 25’ Boat Information

SeaArk 30’ Platform Boat Information

Kvichak 30’ Skimmer Boat Information

Metal Shark 30’ Platform Boat Information

MetalCraft 30’ Platform Boat Information

3.2. TRAILER LIST FOR MAINTENANCE CONTRACT

Trailer Information

4. TRANSPORTATION

4.1. Portsmouth Naval Shipyard (PNS) FRT will be responsible for transporting to and from the maintenance facility.

5. DELIVERABLES

5.1. Contractor shall submit a complete, correct, timely and accurate preventative maintenance checklist and/or Service Report of the repair services performed to the COR within three {3) calendar days after completion. The report shall be typed or computer generated using Microsoft Word or Excel including but not limited to: Pick-up Date, Return Date, Services Completed, Materials & Supplies, Labor Hours, Unit Price for Each Line Item and Grand Total. Additionally, the Service Report shall include any current or forthcoming issues that would require repair work and utilization planning on behalf of the government. The Service Report shall be e-mailed or faxed to the government COR/TPOC (Primary & Alternate) for evaluation, action and file as necessary.

6. QUALITY ASSURANCE

6.1. For the performance objectives and measures described above, the following performance standards are established for this requirement. Each performance standard identified below establishes the surveillance technique and the contractor incentive.

6.2. Additionally, if existing symptoms identified prior to the repair work persist or recur within five business days of delivery (boat return), the contractor shall initiate remedy or correct the discrepancy within the next business day of notification. The COR/TPOC shall document all performance issues.

6.3. Performance Standard 1: The contractor shall place the order(s) for repair parts no later than the next business day after receiving the written authorization from the government. Delays due to "back-order status" of repair parts on order (by either the government or contractor) in support of repair work already approved, shall not count against the contractor's performance.

6.4. Performance Standard 2: COR/TPOCs (or designated representative) shall create a simple written log to document the dates and times contractor was notified and requested service plus the contractor's response time.

6.5. Performance Standard 3: Under the performance standards listed above, 95 percentile is considered successful performance. Unsatisfactory Work (Repair Services) performed but rejected by the government COR/TPOC shall be corrected by the contractor within the next business day of notification. Failure to do so shall adversely affect the overall performance standards of the contractor. If the contractor does not provide the required support within the timeframes established, the COR/TPOC shall document the contractor's inability to meet the minimum Acceptable Quality Level for timeliness in the past performance record for this contract, and provide documentation to the Contracting Officer for possible action.

7. PERIOD OF PERFORMANCE

7.1. One (1) year from date of award.

8. LOCATION

8.1. Portsmouth Naval Shipyard

BLDG 357, Facility Response Team Kittery, ME 03904

8.2. All work is to be completed at Contractor’s maintenance facility.

9. SECURITY

9.1. All contractor equipment, personnel and vehicles are subject to inspection and search by US government security officials (or designated representatives) upon entry to any government owned and/or operated installations and facilities.

9.2. Contractor personnel shall comply with all local base/installation security procedures required to gain access to US Government ships, facilities and other assets.

9.3. If directed by US government security officials (or designated representatives); the contractor shall remove any equipment or personnel considered a security risk.

9.4. Government reserves the right to visit, inspect and travel with contractor assets that shall be used in support of the requirement.

9.5. Due to security measures, delays may occur during vehicle inspection to obtain Base entry. Additionally, pier access for repairs may require additional inspections and passes. Hours may not be charged for complying with these security measures.

9.6. The government has the right to decline and not utilize contractor personnel who fail to meet the safety and security standards of the Navy. The determination of whether contractor provided personnel meet the safety and security standards of the Navy shall be at the sole discretion of the government. If and when contractor personnel is identified by the Navy as not meeting these standards, the contractor shall remove the individual from the performance of any work under this contract and replace them with an individual who meets the Navy's safety and security standards at no additional cost to the government.

{END}