Front Pages Dormitory Furniture Refresh.pdf

502 CONS/PKBA FA301626Q0165

JBSA Lackland, TX 78236 Dormitory Furniture Refresh

Request for Quote

Dormitory Furniture Refresh Building 3020, Rooms 342, 442 and 542

Fort Lee, VA 23801 (The quote shall be effective 90 days after submission)

This is a combined synopsis/solicitation Request for Quote (RFQ) for commercial items prepared in accordance with (IAW) the format in the Revolutionary Federal Acquisition Regulation (FAR) Overhaul (RFO) 12.201-1, Streamlined Procedures and Subpart 8.4 – Federal Supply Schedules as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a separate RFQ will not be issued. The solicitation number is FA301626Q0165 and is issued as an RFQ. This RFQ incorporates provisions and clauses in effect through the RFO and Federal Acquisition Circular (FAC) 2026-01 and Defense Federal Acquisition Supplement (DFARS) change notice 05/07/2026. This requirement is being solicited as a 100% total set-aside for Small Business (SB) concerns. The North American Industry Classification System (NAICS) Code is 337127 – Furniture, Institutional, Manufacturing. The PSC is 7110 - Office Furniture. The SBA size standard is 500 employees.

This requirement is for Dormitory Furniture Refresh in support of the 345th Training Squadron (TRS), for Building 3020, Rooms 342, 442 and 542, located at 821 Williams Street, Fort Lee, VA 23801. This requirement will be performed in accordance with (IAW) the Statement of Work (SOW), dated 20 May 2026 (Attachment 1) and Salient Characteristics (Attachment 2).

Dormitory Furniture Refresh Building 3020, Rooms 342, 442 and 542

Fort Lee, VA 23801 (The quote shall be effective for 90 days after submission)

Please respond to this RFQ by emailing your response to: parie.reynolds@us.af.mil; peter.agwata.1@us.af.mil and joshua.lewis.44@us.af.mil, no later than 1:00 p.m., central daylight time (CDT) on Monday, 20 Jul 2026 (or sooner if possible) in order to be considered timely. Any quote, modification, revision, or withdrawal of a quote received after the exact time specified in this solicitation shall be determined as late and will not be considered unless received before award is made, the Contracting Officer determines that accepting the late quote would not unduly delay the acquisition, and it was the only quote received. It is the contractor’s responsibility to ensure quote is received by the Government. Please submit any questions by 1:00 p.m. CDT on Wednesday, 15 July 2026.

(Please provide a quote for the line item(s) listed below. Failure to quote on all CLINs will render the quote unacceptable and ineligible for award consideration in the absence of discussions.)

Please provide the information below:

Company Name: ___ CAGE/SAM Unique Entity ID #: __ _________

Payment Terms: _ Delivery Date (Estimated): _________

Point of Contact (POC): ____ Telephone #: _________

E-Mail Address: ____ Tax ID#: _________

Warranty Information:

Does your company have the ability to invoice electronically (invoicing through WAWF) (Y/N? _____________ mailto:lance.watters.1@us.af.mil

Special Notes and Instructions:

1. This solicitation is being solicited as 100% total set-aside for SB concerns. Only offers submitted by SB concerns holding NAICS Code 337127 with a size standard of 500 employees will be accepted by the Government.

2. Basis for Award. 502 CONS/PKBA will issue a purchase order to the vendor who is determined to offer the best value to the Government. Failure to acknowledge Amendments may result in your quote not being considered for the award. The contract type shall be Firm Fixed Price (FFP). To be eligible for award, the offeror must have current Representations and Certifications is up-to-date and current in the System for Award Management located at https://www.sam.gov instead of requiring the offeror to complete these provisions and submit with quote.

3. Best Value Determination. The Offeror who is deemed responsible and responsive with the Lowest Priced, Technically Acceptable (LPTA) quote will be determined to represent the best value. Technical acceptability will be determined by an evaluation of the quoted requirements that meet the technical criteria that is contained in the solicited item description. Quotes initially will be ranked from lowest to highest based on total cost. The Government will then evaluate the three lowest priced quotes for Technical Acceptability. However, the Government reserves the right to evaluate additional quotes for technical acceptability if deemed to be in the best interest of the Government. If additional quotes are evaluated for technical acceptability, they will be evaluated in the order of total cost. Award will be made to the responsible vendor whose quote is the lowest evaluated price among technically acceptable quotes.

4. Interchanges. The Government intends to award a contract without interchanges with respective vendors/offerors. The Government, however, reserves the right to conduct interchanges if deemed in its best interest. Under appropriate circumstances, interchanges can be an effective method to improve the Government's evaluation of Offerors' quoted approaches and may reduce acquisition cycle time. Interchanges may be written, email, phone call, etc., or any method which would accurately capture the contemporaneous sharing of information between the Government and the Offerors. Interchanges may also be oral conversations between the Government and the Offerors.

5. Mandatory Registrations. To be eligible for award, registration with the System for Award Management (SAM) must be current (legacy for On-line Registration and Certifications Application (ORCA) and Central Contractor Registration (CCR) registrations). To register or update former CCR and Reps & Certs that are not current go to https://www.sam.gov/portal/public/SAM/ and provide mandatory information.

6. Notice to Offeror. The Government reserves the right to cancel this RFQ, either before or after suspense date.

In the event the Government cancels this RFP, the Government has no obligation to reimburse an offeror for any costs. The contractor shall not request, nor will the Government make payment for any preliminary measurement, quotes, bids, site visit, time or proposal cost incurred. Funds are not currently available for this requirement.

No award will be made under this solicitation until funds are available. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs.

7. Site Visit. A site visit for this requirement is not required and therefore will not be scheduled.

8. Site Maintenance. Work areas must be maintained in a neat, clean and safe condition. All trash, debris and garbage which the contractor generates, shall be removed from the premises upon completion of work.

9. Completion of Work. The Contractor shall ensure that work for this project is performed IAW the criteria described in the SOW, dated 20 May 2026 (Attachment 1) and the Salient Characteristics, and that all items/products in the description shall be fully operational at the completion of work for this project.

10. Delivery/Assembly. Delivery and acceptance will be performed IAW the SOW, dated 20 May 2026 (Attachment 1) and the Salient Characteristics (Attachment 2).

11. Performance: Requirement will be performed in IAW with the SOW, dated 20 April 2026 (Attachment 1). The period of performance will be determined at time of award.

12. Attachment(s).

a. Attachment 1 – SOW, dated 20 May 2026

b. Attachment 2 – Salient Characteristics for Dormitory Furniture Refresh

c. Attachment 3 – Questions and Answers (Q&A) Dormitory Furniture Refresh Template