Friends and Family Package Program - Addendum 1 for 6100058711.docx

SOLICITATION ADDENDUM

To All Suppliers:

The Commonwealth of Pennsylvania defines a solicitation “Addendum” as an addition to or amendment of the original terms, conditions, specifications, or instructions of a procurement solicitation (e.g., Invitation for Bids or Request for Proposals).

List any and all changes:

Question #1: Was this or a similar contract awarded by the DOC in the past? If so, are you able to provide us with such details?

Answer #1: Yes – there is a current contract with the Keefe Group which expires September 30, 2023.

Question #2: What is the potential revenue for this opportunity?

Answer #2: The approximate revenue is $3.6 million annually

Question #3: Is the state looking for someone to service the entire product mix? Can we respond to the athletic footwear portion only?

Answer #3: Award will be made to the lowest, responsive bidder for the total of both categories. You must be able to bid the entire product mix. You cannot respond to just the athletic footwear portion.

Question #4: The unit price per ounce will be rounded to two (2) decimal points. The bid will be awarded to the vendor that provides the lowest overall total cost per ounce for all products on the Cost Matrix sheet. How will this award process apply to pricing of shoes?

Answer #4: The per ounce cost applies just to the food portion. Shoes will be based on the price per each item. Each category will be reviewed individually, but award will be made to the lowest bidder based on the total lowest cost per ounce for food and lowest cost per each for shoes.

Question #5: If an item is proprietary in nature and we are unable to get a manufacturer letter, will we be disqualified?

Answer #5: Yes

Question #6: Quarterly commission of 20% - is it the expectation that this will be built into the item pricing we submit in the bid?

Answer #6: Vendor Financial Responsibility: Vendor shall provide a quarterly commission of 20% Gross quarterly sales to the DOC/PCI payable via check and sent to PA Department of Corrections, Jordan Kohler, 1920 Technology Pkwy., Mechanicsburg, PA 17050.

Question #7: If we know there are discontinued items on this list, how do you want us to handle it? Do we note Item Discontinued?

Answer #7: To our knowledge there are no discontinued items on the cost matrix. However, if an item has been discontinued by the manufacturer, please provide a letter from the manufacturer stating the item has been discontinued and no longer available. At that point, the item will be removed from the qualification process.

Type of Solicitation: Electronic Bid (SRM) - Review the Questions section of your solicitation response to ensure you have responded, as required, to any questions relevant to solicitation addenda issued subsequent to the initial advertisement of the solicitation opportunity.

Except as clarified and amended by this Addendum, the terms, conditions, specifications, and instructions of the solicitation and any previous solicitation addenda, remain as originally written.

Respectfully,

BOP-1305

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