Fremont Classroom Furniture.docx

W E Y A U W E G A - F R E M O N T S C H OOL D I S T R I C T

REQUEST FOR PROPOSAL

Fremont Elementary Classroom Furniture

410 East Ann Street PO Box 580 Weyauwega, WI 54983

(920) 867-8811 Fax - (920) 867-8815

REQUEST FOR PROPOSAL

GENERAL TERMS AND CONDITIONS

Award of bid will be based on “best value” considering price, conformance to specifications, past performance, and ability to deliver the products and services. This includes financial and corporate stability of the vendor. Objective and subjective means will be reviewed to make this judgment.

Vendors must address the specifications identified within the RFP document which are sought after.

1. Proposals must be originals and have original signatures.

2. The Weyauwega - Fremont School District reserves the right to accept or reject all or any part of any proposal, waive minor technicalities and award the proposal that appears to best serve the interest of the Weyauwega - Fremont School District.

3. Any proposal must be signed by an individual authorized to bind the vendor to be valid. Proposals must be received by the time and date stated or they will not be considered. Proposals received after the announced time and date will not be honored.

4. Written proposals must be submitted in a sealed envelope marked: “Fremont Elementary Classroom Furniture”

5. Bids via e-mail will NOT be accepted.

6. Submit bids to:

Weyauwega - Fremont School District Central Office Sealed Bid “Fremont Elementary Classroom Furniture” 410 Ann Street, P.O. Box 580 Weyauwega, WI, 54983-0580

7. All bids must be received by 1:30p.m. on May 18, 2017.

8. Bids will be opened on May 18, 2015 at approximately 1: 45p.m. in the Weyauwega- Fremont School District Central Office.

9. All participants submitting bids are welcome to attend the bid opening. No formal action will be taken at the bid opening.

10. Late proposals will not be accepted.

11. Verbal commitments will not be honored.

12. References of three comparable sales performed must be furnished. This list shall include entity name, person to contact and address and telephone number. Failure to include references may be ample cause for rejection of the bid.

13. Weyauwega - Fremont School District is not liable for any costs incurred by the vendor prior to the issuance of any agreements, contracts or purchase orders, and will not pay for information solicited or obtained in response to this RFP. The information obtained will be utilized solely to determine the suitability of the products or services offered. Subsequent procurement, if any, will be in accordance with appropriate rules and regulations.

14. All submitted proposals will be reviewed and evaluated by only those officials who have a legitimate interest. Any information within a proposal that a vendor considers to be proprietary should be identified as such in writing. Otherwise, Weyauwega - Fremont School District reserves the right to use any or all ideas presented with a proposal in any reply to this RFP. Selection or rejection of a vendor’s proposal does not affect this right.

15. Vendors may be required to make an oral presentation to the Weyauwega - Fremont School District evaluators if clarification of a proposal is necessary to make a proper evaluation. A vendor’s original proposal cannot be changed in any aspect as a result of an oral presentation. Oral presentation is only intended to provide an opportunity for the vendor to clarify specific portions of their proposal. Oral presentations will be arranged at the discretion of Weyauwega - Fremont School District and will be by invitation only.

16. Any costs and potentially hidden costs shall be identified as part of the proposal.

Please respond to the following “Fremont Elementary Classroom Furniture” specifications desired to identify expenditure cost

The request for proposal consists of the following specifications desired to meet the furniture needs of the School District of Weyauwega-Fremont.

Equipment desired for the furniture package are all products of Smith System.

Item SM03082: Interchange Diamond Desk 30x34 with 2 each #17576 Casters (Grey Nebula w/Red Edge, Platinum Frame; Quantity of 75

Item SM66013: Interchange desk Tote Tray Kit w/SW Tote; Quantity of 75

Item SM11848: Flavors 16” Stack Chair, Chrome Frame (Charcoal); Quantity of 75

Item SM11849: Flavors 18” Stack Chair, Chrome Frame (Charcoal); Quantity of 5

Item SM26160: Cascade Teacher’s Desk, Single Bullet 24X60, BBF Left Hand 30.5”H (Grey Nebula w/Red Edge, Platinum Frame): Quantity of 5

· Item SM01504/01461: Café Table 36” Round w/Standing Hght X Base (Grey Nebula w/Red Edge, Platinum Frame): Quantity of 5

Item SM11889: Flavors Stool 4 Leg Fixed Hght Stool 24”H (Charcoal): Quantity of 15

Item SMXL045F*P*: UXL Adj. Stool w/Fabric Seat & Casters (Charcoal): Quantity of 5

Item SM11852: Noodle 16” Stack Chair, Chrome Frame (Charcoal): Quantity of 20

· Item SMC10024000P: Cascade Mega-Tower (Casters) Open w/24x3” EW totes (/Red Trim, Platinum Frame): Quantity of 5

· Item SM911000000P: Cascade Mega-Tower (Casters) Open w/shelves (Red Trim, Platinum Frame): Quantity of 5

· Include Freight and delivery charge in bid.

All communication concerning obtainment of specifications/forms and or bidding process must be addressed to Scott Bleck (District Administrator) or Drew Niehans (Business Manager). Any deviation from this requirement could result in a bid being rejected.

The School District of Weyauwega-Fremont reserves the right to reject any or all bids, waive any informality in bidding, and award a contract in the best interest of the district, in its sole discretion.

Bid Submission Form Fremont Elementary Classroom Furniture

Vendor:

Email:

Address:

Phone:

Fax:

Cell:

Total Cost:

Print Name:

Authorized Signature:

Date:

As the “vendor” I have read and understand this document. Furthermore I have a complete understanding of the Weyauwega Fremont School District and its implications in the identified request for proposal process.