FRCC-DQ-15-07-L.docx

State of Colorado Documented Quote

Submit To:

Front Range Community College 3645 W. 112TH Avenue Purchasing Office, Room C2001 Westminster, CO 80031-2199 Fax: 303-469-7433 Email: purchasing@frontrange.edu

Quote per the attached specifications, State of Colorado Terms and Conditions apply. No alternate Terms and Conditions will be accepted .Respond in writing. This page must be signed and all pages must be submitted with response. Faxed responses will be accepted at 303-469-7433. Emailed response, (scanned and attached with signature), will be accepted at purchasing@frontrange.edu

F.E.I.N (Required)______________________________________________________ (Federal Tax ID#)

COMPANY NAME______________________________________________________

ADDRESS_____________________________________________________________

CITY/STATE/ZIP________________________________________________________

PHONE_________________TOLL FREE NO._________________FAX____________

AUTHORIZED SIGNATURE_______________________________________________

(Must be in ink)

TYPED/PRINTED NAME_________________________________________________

IS THE FIRM MINORITY-OWNED*? Yes No_________

IS THE FIRM WOMEN-OWNED*? Yes No_________ *Ownership means actively daily management in the organization and an ownership interest greater than fifty percent.

IS ABOVE COMPANY REGISTERED ON THE COLORADO CORE?_______

ACKNOWLEDGEMENT OF ANY AND ALL ADDENDA, PLEASE INITIAL___________

Please be advised that delivered or electronic bids (Fax or email) will be accepted directly in the Purchasing Office. Vendors are required to read this entire document for important information on submitting an acceptable quote. Do not submit more than one quote from your firm or both bids will be disqualified.

Vendors are required to adhere to the State of Colorado’s Terms and Conditions. Award is contingent upon vendor’s compliance with C.R.S 8-17.5-101 et seq and 24-76.5-101 et seq regarding employment of illegal aliens. For a copy call the Department of Purchasing at (303) 404-5510.

Fax questions or inquiries to Bryant Heberlein, Purchasing Agent at (303) 469-7433 or email purchasing@frontrange.edu . This is the SOLE point of contact regarding this solicitation.

Front Range Community College reserves the right to reject any or all quotes and the right to waive irregularities in the quotes. When there is not adequate competition among BIDS registered vendors, FRCC will follow the Limited Competition Clause below.

Vendors must be registered on the CORE System prior to opening date. Call 303-894-2039 to register or on the Internet at http://core.state.co.us/vendor-self-service

MUST SUBMIT PAGE ONE/SIGNATURE PAGE WITH QUOTE

Objective: Front Range Community College (FRCC) is requesting quotes for the product(s) or service(s) as described in price sheet below. Quotes shall include all materials, labor, permits, and all other necessary fees. Costs not included in the vendor’s quote will not be paid by FRCC. FRCC reserves the right to purchase additional goods and services at the same bid prices or lower within a reasonable period of time.

Terms: Financial obligations of the State, payable after the current fiscal year, are contingent upon funds for that purpose being appropriated, budgeted and otherwise made available.

Sales Tax Exemption: All quotes shall be exclusive of any Federal or State taxes from which the College is exempt. FRCC sales tax exemption number is 98-02565. Tax exemption certificates will be issued upon request.

Evaluation and Award: will be to the lowest most responsive and responsible bidder based on pricing and compliance with the specifications and the sole judgment of FRCC as to the ability of the bidder to provide quality goods and service, to be in the best interest of the state, and to comply with the purchase order terms and conditions. Award may be to more than one vendor at the sole discretion of the college

Purchase Order: Due to the nature of this procurement, order(s) shall be placed through the issuance of a Purchase Order. No formal contracts will be utilized and no alternate Terms and Conditions accepted.

Submission of Quote: Submit your quote no later than deadline listed above to Front Range Community College, Room C2001, 3645 W. 112th Avenue, Westminster, Colorado 80031. Attention: Bryant Heberlein, Purchasing Agent. Emailed responses (signed and attached) will be accepted at: purchasing@frontrange.edu . Faxed responses will be accepted at 303-469-7433. Bids will only be accepted in the Purchasing Office. Time and date validation will occur in the Purchasing Office. All quotes received after the deadline will NOT be accepted.. Do not submit an alternate or optional quote unless requested. If a vendor submits more than one (1) quote, the entire quote will be non-responsive, therefore disqualified. Do not re-type this request for quotation. In the case of equal bids, Colorado-based business(es) will prevail as allowed by law. Bid unit prices and extended amounts when called for. In case of mathematical error in extensions, the unit price will prevail.

Quotation of Equivalent Product or Service: Provide pricing for specifications listed. When the quotation of equivalent product or service will be considered, (as indicated on page one of this documented quote form), the college will solely determine if the offered product /service is equivalent. The college will solely determine if the offering is suitable for the needs of the college.

Bid Pricing: Bid unit prices and extended amounts when called for. In case of mathematical error in extensions, the unit price will prevail.

Insurance Requirement: When the solicitation and purchase involves service, the awarded vendor shall submit a certificate of insurance in the minimum state-prescribed limits no later than five days prior to beginning work. Specific requirements may be obtained through the Purchasing Department. The certificate shall list Front Range Community College as both Certificate Holder and Additional Insured.

Limited Competition: Because of the limited competition expected from registered BIDS vendors on this solicitation, the procuring agency intends to use both BIDS and additional methods of vendor notification and may make the specifications available to non-registered vendors through additional means. However, quotes, bids or offers submitted by non-registered vendors will not be opened or considered (except as necessary to determine BIDS registration status) unless, after examination of quotes/bids/offers submitted by BIDS registered vendors, it is determined that there is not adequate competition among BIDS registered vendors. A vendor is considered registered if its registration and payment is received in the State Purchasing Office prior to the bid opening time or the due date for receipt of quotes.

Modifications: Vendors must monitor the Colorado BIDS for any Addendums or modifications and must acknowledge by initialing on page 1, Signature Page of the bid. Vendors that do not acknowledge addendums (if any) may be disqualified.

Tabulation Sheet: For a copy of the tabulation sheet, please send a request by email to purchasing@frontrange.edu or call the Purchasing Office at 303-404-5510.

PRICE LIST

QUOTE PER SPECIFICATIONS. PRICE TO INCLUDE DELIVERY AS SPECIFIED, F.O.B. DESTINATION.

Deliver to:

Front Range Community College Larimer Campus 4616 S. Shields Street Fort Collins, CO 80526

PROVIDE SUMMARY PRICING FOR THE FOLLOWING:

Total Bid

QUOTE DELIVERY IN WEEKS ARO _____________________________________

STATE ALL WARRANTIES AND LENGTH(S) OF TIME ___________________________________

· Shipping and miscellaneous fees need to be included in bid.

· Vendor shall be responsible for any damaged or incorrect product at their expense

-End of Bid Form-