RFP_FQ19175_ACM_BUS_BRIDGE_SERVICES_WEB.pdf
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- BUS BRIDGE SERVICE 2019/20
- Solicitation number
- FQ19175
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The Washington Metropolitan Area Transit Authority (WMATA) seeks to award an Indefinite Delivery/Indefinite Quantity (IDIQ) Task Order contract for the Bus Bridge Services.
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Rev. 04/18
Request For Proposals (Federal)
BUS BRIDGE SERVICES
INDEFINITE DELIVERY / INDEFINITE QUANTITY
(IDIQ)
RFP No. : FQ19175 /ACM
Date: 2/7/2019
WASHINGTON METROPOLITAN AREA TRANSIT AUTHORITY
mailto:acmulenga@wmata.com
Table of Contents
DIRECTIONS FOR SUBMITTING OFFERS
NOTICE TO OFFERORS
NOTICE TO ALL VENDORS
SOLICITATION, OFFER AND AWARD
PRICE SCHEDULE SHEET
RFP SOLICITATION INSTRUCTIONS
1. INTRODUCTION
2. GOODS TO BE FURNISHED/SERVICES TO BE SUPPLIED
3. COMMUNICATIONS WITH THE AUTHORITY
4. PREPARATION OF OFFERS
5. EXPLANATIONS TO OFFERORS
6. PRE-PROPOSAL CONFERENCE
7. AMENDMENTS PRIOR TO DATE SET FOR RECEIPT OF PROPOSALS
8. ACKNOWLEDGMENT OF AMENDMENTS
9. SUBMISSION OF PROPOSALS
10. PROPOSAL FORMAT INSTRUCTIONS/REQUIREMENTS
11. LATE SUBMISSIONS AND REVISIONS OF PROPOSALS
12. WITHDRAWAL OF PROPOSALS
13. RECEIPT AND REVIEW OF PROPOSALS BY THE AUTHORITY
14. EVALUATION CRITERIA AND BASIS FOR AWARD
15. RATINGS FOR PROPOSAL EVALUATION CRITERIA – (BEST VALUE ONLY)
16. RATINGS FOR ACCEPTABILITY CRITERIA (LOW PRICE, TECHNICALLY
ACCEPTABLE, ONLY):
17. PRICE PROPOSAL EVALUATION
18. TECHNICAL PROPOSAL EVALUATION
19. PRE-AWARD INFORMATION/CONTRACTOR RESPONSIBILITY
20. PRE-AWARD MEETING
21. SITE VISIT/INSPECTION OFFEROR’S FACILITIES
22. CONTRACT AWARD
23. PERFORMANCE/PAYMENT BONDS
24. DISADVANTAGED BUSINESS ENTERPRISES REQUIREMENTS
25. OPPORTUNITY FOR DISADVANTAGED BUSINESS ENTERPRISES TO PROPOSE
26. WMATA’S TAX EXEMPT STATUS
27. RESTRICTION ON DISCLOSURE AND USE OF DATA
28. ENGLISH LANGUAGE AND UNITED STATES CURRENCY
29. BRAND NAME OR EQUAL
30. REQUESTS FOR RECORDS
31. NOTICE OF PROTEST POLICY
REPRESENTATIONS & CERTIFICATIONS
1. TYPE OF BUSINESS ORGANIZATION
2. AFFILIATION AND IDENTIFYING DATA
3. PREVIOUS CONTRACTS AND COMPLIANCE REPORTS
4. DISADVANTAGED BUSINESS ENTERPRISE
5. SMALL BUSINESS ENTERPRISE (MAY 2015)
6. AFFIRMATIVE ACTION COMPLIANCE
7. COVENANT AGAINST GRATUITIES
8. CONTINGENT FEES
9. CLEAN AIR ACT AND CLEAN WATER ACT CERTIFICATION
10. DEBARMENT, SUSPENSION, INELIGIBILITY, AND VOLUNTARY EXCLUSION
11. CERTIFICATION OF INDEPENDENT PRICE DETERMINATION
12. CERTIFICATION OF NONSEGREGATED FACILITIES
13. NONDISCRIMINATION ASSURANCE
14. CERTIFICATION OF RESTRICTIONS ON LOBBYING
15. BUY AMERICA ACT CERTIFICATION
16. CERTIFICATION OF NON-DELINQUENT TAXES
17. DISCLOSURES OF INTERESTS OF WMATA BOARD MEMBERS
18. CRIMINAL BACKGROUND SCREENING CERTIFICATION (QUARTERLY)
19. CERTIFICATION REQUIRED FOR ALL SAFETY-SENSITIVE CONTRACTS
PRE-AWARD EVALUATION DATA
TERMS AND CONDITIONS
CHAPTER I – TERMS AND CONDITIONS
1. AGREEMENT
2. ARRANGEMENT OF CONTRACTUAL PROVISIONS
3. ORDER OF PRECEDENCE
4. REQUIREMENTS CONTRACT [OPTIONAL]
5. INDEFINITE QUANTITY CONTRACT
6. ORDERING
7. ORDER LIMITATIONS
8. AUDIT, AVAILABILITY, AND INSPECTION OF RECORDS- FTA
9. AVAILABILITY OF FUNDS FOR THE NEXT FISCAL YEAR
10. CONTRACTING OFFICER’S TECHNICAL REPRESENTATIVE (COTR)
CHAPTER II – TIME/DELAYS/LIQUIDATED DAMAGES
1. PERIOD OF PERFORMANCE
2. OPTIONS- EVALUATION
3. OPTIONS- EXERCISE
4. OPTION FOR INCREASED OR DECREASED QUANTITIES OF SUPPLIES
5. OPTIONS TO EXTEND SERVICES
6. OPTION TO EXTEND THE TERM OF THE CONTRACT
7. OPTIONS EXERCISED OUT OF SEQUENCE
8. LIQUIDATED DAMAGES FOR DELAY
9. EXTENSIONS OF TIME/FORCE MAJEURE
10. THE AUTHORITY’S DELAY
11. NOTICE TO THE AUTHORITY OF LABOR DISPUTES
12. NOTIFICATION OF BANKRUPTCY OR INSOLVENCY
CHAPTER III – ACCEPTANCE/INSPECTIONS/DEFICIENCIES
1. INSPECTION OF SERVICES
2. INSPECTION OF SUPPLIES
3. ACCEPTANCE OF SUPPLIES
4. NEW MATERIAL [SUPPLIES]
5. WARRANTY OF SUPPLIES
6. WARRANTY OF SERVICES
7. CORRECTION OF DEFICIENCIES
8. FIRST ARTICLE INSPECTION
9. F.O.B. DESTINATION
10. QUALITY ASSURANCE/QUALITY CONTROL
CHAPTER IV—CHANGES/ PRICING ADJUSTMENTS
1. CHANGE ORDERS
2. PRICING OF ADJUSTMENTS
3. ACCOUNTING AND RECORD KEEPING FOR ADJUSTMENTS
CHAPTER V – INVOICES/PAYMENTS/ DEDUCTIONS
1. BILLING AND PAYMENT
2. PRICE REDUCTION FOR DEFECTIVE COST OR PRICING DATA –
MODIFICATIONS
3. SUBCONTRACTOR PAYMENTS
4. GARNISHMENT OF PAYMENTS
CHAPTER VI – CONTRACT TERMINATION/STOP WORK ORDERS/DISPUTES
1. STOP WORK ORDERS
2. TERMINATION FOR DEFAULT- FTA
3. TERMINATION FOR CONVENIENCE- FTA
4. ASSIGNMENT- FTA
5. DISPUTES- FTA
6. EQUAL EMPLOYMENT OPPORTUNITY REQUIREMENTS FOR CONSTRUCTION
ACTIVITIES- FTA
CHAPTER VII – INDEMNIFICATION/INSURANCE/RISK OF LOSS
1. INDEMNIFICATION ................................................................................ Error! Bookmark not defined.
2. INSURANCE REQUIREMENTS
3. TITLE AND RISK OF LOSS
4. TRANSIT EMPLOYEE PROTECTIVE ARRANGEMENTS – FTA
5. VETERANS PREFERENCE – FTA
6. INAPPLICABILITY OF CLAUSES REQUIRING UNAUTHORIZED OBLIGATIONS
CHAPTER VIII – INTELLECTUAL PROPERTY RIGHTS
1. PATENT INDEMNITY
2. SET-OFF
3. RIGHTS IN TECHNICAL DATA- LIMITED
4. RIGHTS IN TECHNICAL DATA – UNLIMITED
5. NOTICE AND ASSISTANCE REGARDING PATENT AND COPYRIGHT
INFRINGEMENT [SUPPLIES]
6. ROYALTY INFORMATION
CHAPTER IX – ADDITIONAL COVENANTS/LEGAL REQUIREMENTS
1. NONDISCRIMINATION ASSURANCE- FTA
2. CONTRACT WORK HOURS AND SAFETY STANDARDS ACT- OVERTIME
COMPENSATION
3. WALSH-HEALEY PUBLIC CONTRACTS ACT
4. DAVIS-BACON ACT- FTA
5. COPELAND ANTI-KICKBACK ACT – FTA
6. CONVICT LABOR
7. COVENANT AGAINST CONTINGENT FEES
8. SEAT BELT USE POLICY
9. SENSITIVE SECURITY INFORMATION
10. LAWS AND REGULATIONS
11. HAZARDOUS MATERIAL IDENTIFICATION AND MATERIAL SAFETY DATA
12. LIVING WAGE
13. METRIC SYSTEM
14. MANDATORY DISCLOSURE
15. WHISTLEBLOWER PROTECTION – FEDERAL
16. WORKPLACE VIOLENCE/ZERO TOLERANCE
17. DRUG AND ALCOHOL TESTING (FOR SAFETY SENSITIVE FUNCTIONS ONLY) –
FTA
18. EMPLOYMENT RESTRICTION WARRANTY
19. GRATUITIES
20. OFFICIALS NOT TO BENEFIT
21. ORGANIZATIONAL CONFLICTS OF INTEREST
22. CONTRACTOR PERSONNEL
23. FALSE STATEMENTS, CLAIMS OR SUBMISSIONS
CHAPTER X – MISCELLANEOUS ADDITIONAL PROVISIONS
1. FEDERAL, STATE, AND LOCAL TAXES
2. PUBLIC COMMUNICATION
3. CHOICE OF LAW, CONSENT TO JURISDICTION AND VENUE
4. SEVERABILITY
5. SURVIVAL
CHAPTER XI – ADDITIONAL FEDERAL PROVISIONS
1. NOTIFICATION OF FEDERAL PARTICIPATION- FTA
2. ALL NECESSARY FEDERAL PROVISIONS DEEMED INCLUDED- FTA
3. ACCESS TO THIRD PARTY CONTRACT RECORDS- FTA
4. AMERICANS WITH DISABILITIES ACT ACCESSIBILITY – FTA
5. RIGHTS IN DATA AND COPYRIGHTS — FTA
6. PATENT RIGHTS – FTA
7. BUY AMERICA ACT- FTA
8. PRE-AWARD AND POST DELIVERY AUDIT REQUIREMENTS – FTA
9. CHARTER BUS REQUIREMENTS- FTA
10. SCHOOL BUS REQUIREMENTS- FTA
11. BUS TESTING- FTA
12. CARGO PREFERENCE- FTA
13. CLEAN AIR ACT- FTA
14. CLEAN WATER ACT- FTA
15. RECOVERED MATERIALS/ RECYCLED PRODUCTS- FTA
16. RETAINAGE
17. ENERGY CONSERVATION- FTA
18. CHANGES TO FEDERAL REQUIREMENTS- FTA
19. FLY AMERICA REQUIREMENTS- FTA
20. PAYMENT DEDUCTIONS - NONCOMPLIANCE WITH DBE REQUIREMENTS- FTA
21. GOVERNMENT-WIDE DEBARMENT OR SUSPENSION- FTA
22. INCORPORATION OF FEDERAL TRANSIT ADMINISTRATION (FTA) TERMS
23. NO FEDERAL GOVERNMENT OBLIGATIONS TO THIRD PARTIES- FTA
24. FALSE STATEMENTS OR CLAIMS CIVIL AND CRIMINAL FRAUD- FTA
25. LOBBYING- FTA
26. NATIONAL INTELLIGENT TRANSPORTATION SYSTEMS ARCHITECTURE AND
STANDARDS-FTA
27. CONTRACTS INVOLVING FEDERAL PRIVACY ACT REQUIREMENTS- FTA
28. PROGRESS PAYMENTS
29. BONDING FOR CONSTRUCTION PROJECTS EXCEEDING $150,000 – FTA
30. BONDING REQUIREMENTS – GENERAL
31. SEISMIC SAFETY – FTA
CHAPTER XII-WMATA POLICIES
1. SAFETY REQUIREMENTS
2. CRIMINAL BACKGROUND CHECK REQUIREMENT
3. WORKPLACE VIOLENCE/ZERO TOLERANCE
MID-ATLANTIC COOPERATIVE RIDER CLAUSE
BOND FORMS
PART III TECHNICAL SPECIFICATIONS- STATEMENT OF WORK
APPENDIX B
APPENDIX B-1
SMALL BUSINESS ENTERPRISE PROGRAM (SBE)
COMBINED GLOSSARY OF DEFINITIONS
Washington Metropolitan Area Transit Authority
RFP: FQ19175 / ACM BUS BRIDGE SERVICES
DIRECTIONS FOR SUBMITTING OFFERS
1. Read and comply with the solicitation instructions.
2. Envelopes containing technical and price proposals must be sealed and separately marked and addressed to:
600 5th Street, N.W.
Washington, DC 20001
Room 3G-01
Attn: Angelina Mulenga, Contract Administrator(CA)
ALL ENVELOPES OR PACKAGES MUST BE SEPARATELY MARKED WITH THE
SOLICITATION NUMBER AS SPECIFIED HEREWITH.
PROPOSALS SHALL BE TIMELY MAILED OR HAND DELIVERED TO REACH
WMATA BEFORE 2:00 P.M. EST (LOCAL TIME) Wednesday February 27, 2019 ON
DAY OF PROPOSAL CLOSING.
NOTICE TO OFFERORS
IN ORDER TO ENSURE THAT YOUR PROPOSAL COMPLIES WITH THE AUTHORITY’S
PROCUREMENT REGULATIONS AND THAT IT WILL BE ACCEPTABLE TO THE
AUTHORITY, THE FOLLOWING FORMS MUST BE COMPLETED & SUBMITTED AS
SPECIFIED BELOW WITH YOUR OFFER:
▪ SOLICITATION, OFFER & AWARD FORM (Must be signed.) - VOLUME III
▪ PRICE SCHEDULE- VOLUME I
▪ REPRESENTATIONS AND CERTIFICATIONS- VOLUME III
▪ PRE-AWARD DATA- VOLUME III
▪ ACKNOWLEDGMENT OF AMENDMENTS (IF ANY)- VOLUME III
▪ TECHICAL PROPOSAL- VOLUME II
▪ PROOF OF INSURANCE ELIGIBILITY - VOLUME III
▪ APPENDIX B (IF APPLICABLE) - VOLUME III
▪ APPENDIX B-1 (IF APPLICABLE)-VOLUME III
FAILURE TO SUBMIT ANY PORTION OF THESE REQUIREMENTS AS SPECIFIED
MAY CAUSE YOUR PROPOSAL TO BE CONSIDERED NONRESPONSIVE AND
SUBSEQUENTLY REJECTED.
Questions concerning this Request for Proposals may be directed to Angelina Mulenga on
202-962-1621 acmulenga@wmata.com
NOTICE TO ALL VENDORS
Please be advised that all vendors and contractors who do business with the Washington
Metropolitan Area Transit Authority (WMATA) must register in the WMATA Vendor
Registration System. Registration is located at http://www.wmata.com
New Vendor Registration.
If you are a vendor or contractor and HAVE done business with WMATA in the past, please electronically request your company’s User ID and Password at http://www.wmata.com
Forgot User Id/Password.
Registered Vendor Benefits:
• Visibility to WMATA contract administrators and/or purchasing agents during the purchasing decision period;
• Visibility to other 17,500 registered vendors for possible business opportunities;
• Opportunity to update online, company information such as an e-mail address or contact person on-line;
• Ability to sign up for electronic payment option; and
• Ability to electronically reset user id and password.
Any questions regarding registration may be sent to clm@wmata.com.
http://www.wmata.com/ http://www.wmata.com/ mailto:clm@wmata.com
SUPPLY AND SERVICE CONTRACT RFP-FQ19175/ACM
SOLICITATION, OFFER AND AWARD
CONTRACT NO. SOLICITATION NO. DATE ISSUED ADDRESS OFFER TO OFFICE OF PROCUREMENT
RFP: FQ19175
2/7/2019
Office of Procurement
600 Fifth Street NW
Washington, DC 20001 ADVERTISED X NEGOTIATED
SOLICITATION
Sealed offer in original paper copy TWO (2) and one (1) electronic (USB) copy for furnishing the supplies or services in the schedules will be received at Authority until 2:00 P.M. EST Local time February 27, 2019 (Hour) (Date) CAUTION – LATE OFFERS: See paragraph 6 of Solicitation Instructions.
All offers are subject to the following:
1. The Solicitation Instructions that are attached.
2. The Terms and Conditions that are attached.
3. The Price Schedule included herein and/or attached hereto.
4. Such other provisions, representations, certifications, and specifications, as are attached or incorporated herein by reference.
Proposer’s E-mail Proposer’s Phone Number Proposer’s Fax Number
SCHEDULE
ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT
(Continued on the attached pages)
DUN & BRADSTREET ID NUMBER:
OFFEROR
Name and Address
(Street, city, county, state, and zip code)
Name and Title of Person Authorized to Sign Offer (Print or Type)
Signature Offer Date
Check if remittance is different from above — enter such address in Schedule AWARD (To be completed by The Authority)
ACCEPTANCE AND AWARD ARE HEREBY MADE FOR THE FOLLOWING ITEM(S):
ITEM NO. QUANTITY UNIT UNIT PRICE
The total amount of this award is $
Name of Contracting Officer (Print of Type) WASHINGTON METROPOLITAN TRANSIT AUTHORITY AWARD DATE
SOLICITATION, OFFER AND AWARD
CONTINUATION SHEET
THE UNDERSIGNED ACKNOWLEDGES RECEIPT OF THE FOLLOWING AMENDMENTS
TO SOLICITATION RFP FQ19175/ACM
Amendment Number Dated
Failure to acknowledge receipt of all amendments may render the offer unacceptable.
Authorized Signature
Company Name
Date
SUPPLY AND SERVICE CONTRACT RFP FQ19175/ACM
PRICE SCHEDULE SHEET
The price schedule expressly requires that the offeror propose on all items. Failure to do so will render the proposal non-responsive.
The Contractor (s) must provide all necessary equipment and staffing to fulfil the work program in support of WMATA’s Bus Bridge Services.
The Contract awarded under this solicitation shall be a firm fixed price indefinite-delivery indefinite quantity (IDIQ) Task Order Contract.
Service hours, Supervisor hours, bus quantities and Rail Shutdown routes are subject to changes.
Please complete Price Schedule Sheets below:
BASE PERIOD Initial Task Order (May 22nd through September 2, 2019)
Line Item
No.
Quantity Description Unit of
Measure
Unit Price Total Price
1 260 May 22nd (4-hour training) Bus
Bridge Service for the Metrorail
Station Shutdowns on the
Yellow-Blue Lines, "South of
National" from May 25th to
September 2nd, 2019.
HR
2 24 May 22nd (4-hour training)
ADA Supplemental Bus Bridge
Service
HR
3 80 May 22nd (4-hour training) Bus
Bridge Supervision Staff
HR
4 54540 May 25th to September 2nd
Monday-Thursday Weekday Bus
Bridge Shuttle Service
HR
5 6480 May 25th to September 2nd
ADA Supplemental Monday-
Thursday Weekday Bus Bridge
Shuttle Service
HR
6 10800 May 25th to September 2nd
Monday-Thursday Weekday Bus
Bridge Shuttle Supervision Staff
HR
7 14518 May 25th to September 2nd
Friday Weekday Bus Bridge
Shuttle Service
HR
8 1806 May 25th to September 2nd
ADA Supplemental Friday
Weekday Bus Bridge Shuttle
Service
HR
9 3010 May 25th to September 2nd
Friday Weekday Bus Bridge
Shuttle Supervision Staff
HR
10 9742.5 May 25th to September 2nd
Saturday Weekend Bus Bridge
Shuttle Service
HR
11 1755 May 25th to September 2nd
ADA Supplemental Saturday
Weekend Bus Bridge Shuttle
Service
HR
12 2925 May 25th to September 2nd
Saturday Weekend Bus Bridge
Shuttle Supervision Staff
HR
13 8347.5 May 25th to September 2nd
Sunday Weekend Bus Bridge
Shuttle Service
HR
Rev. 04/18
Line Item
No.
Quantity Description Unit of
Measure
Unit Price Total Price
14 1485 May 25th to September 2nd
ADA Supplemental Sunday
Weekend Bus Bridge Shuttle
Supervision Staff
HR
15 2475 May 25th to September 2nd
Sunday Weekend Bus Bridge
Shuttle Supervision Staff
HR
16 556.5 May 27th Memorial Day Bus
Bridge Shuttle Service
HR
17 99 May 27th Memorial Day ADA
Supplemental Bus Bridge Shuttle
Service
HR
18 165 May 27th Memorial Day Bus
Bridge Shuttle Supervision Staff
HR
19 649.5 July 4th Independence Day Bus
Bridge Shuttle Service
HR
20 117 July 4th Independence Day ADA
Supplemental Bus Bridge Shuttle
Service
HR
21 195 July 4th Independence Day Bus
Bridge Shuttle Supervision Staff
HR
22 556.5 September 2nd Labor Day Bus
Bridge Shuttle Service
HR
23 99 September 2nd Labor Day ADA
Supplemental Bus Bridge Shuttle
Service
HR
24 165 September 2nd Labor Day Bus
Bridge Shuttle Supervision Staff
HR
25 146.25 September 3rd Stand-by Bus
Bridge Shuttle Service
HR
26 200 Bus Bridge Shuttle Service Over runs
GRAND
TOTAL
******* Service Hours, Supervisor hours and Buses required are subject to change.
TASK ORDER # 2
No.
Quantity Description Unit of
Measure
Unit Price Total Price
1 3023 Fall 2019 Station Service Project HR
2 2008 Fall Station Service Project HR
3 1008 Supervisor Hours HR
******** Projected Shuttle Service Plans Subject To change. Routing Schedules To Be Advised (TBA).
TASK ORDER # 3
No.
Quantity Description Unit of
Measure
Unit Price Total Price
1 3023 Spring 2019 Station Service
Project
HR
2 2008 Spring 2019 Station Service
Project
3 1008 Supervisor Hours HR
******** Projected Shuttle Service Plans Subject To change. Routing Schedules To Be Advised (TBA).
Continuation
OPTION PERIOD ONE (1) - May 22, 2020 THROUGH May 21, 2021
Line Item No. Quantity Description Unit of Measure Unit Price Total Price
1 260 (4-hour training)
Bus Bridge Service for the Metrorail
Station Shutdowns.
HR
2 24 (4-hour training)
ADA Supplemental
Bus Bridge Service
HR
3 80 (4-hour training)
Bus Bridge
Supervision Staff
HR
4 54540 Weekday Bus
Bridge Shuttle
Service
HR
5 6480 ADA Supplemental
Monday-Thursday
Weekday Bus
Bridge Shuttle
Service
HR
6 10800 Monday-Thursday
Weekday Bus
Bridge Shuttle
Supervision Staff
HR
7 14518 Friday Weekday Bus
Bridge Shuttle
Service
HR
8 1806 ADA Supplemental
Friday Weekday Bus
Bridge Shuttle
Service
HR
9 3010 Friday Weekday Bus
Bridge Shuttle
Supervision Staff
HR
10 9742.5 Saturday Weekend
Bus Bridge Shuttle
Service
HR
11 1755 Weekend Bus
Bridge Shuttle
Service
HR
12 2925 Saturday Weekend
Bus Bridge Shuttle
Supervision Staff
Rev. 04/18
13 8347.5 Sunday Weekend
Bus Bridge Shuttle
Service
HR
14 1485 Bus Bridge Shuttle HR
15 2475 ADA Supplemental
Sunday Weekend
Bus Bridge Shuttle
Supervision Staff
HR
16 556.5 Sunday Weekend
Bus Bridge Shuttle
Supervision Staff
HR
17 99 Bus Bridge Shuttle
Service
HR
18 165 ADA Supplemental
Bus Bridge Shuttle
Service
HR
19 649.5 Bus Bridge Shuttle
Supervision Staff
HR
20 117 Bus Bridge Shuttle
Service
HR
21 195 Supplemental Bus
Bridge Shuttle
Service
HR
22 556.5 Bus Bridge Shuttle
Supervision Staff
HR
23 99 Labor Day Bus
Bridge Shuttle
Service
HR
24 165 ADA Supplemental
Bus Bridge Shuttle
Service
HR
25 146.25 Labor Day Bus
Bridge Shuttle
Supervision Staff
HR
26 200 Stand-by Bus Bridge
Shuttle Service
GRAND TOTAL
Routing Schedule To Be Advised (TBA)
******* The exercise of Option Years is subject to the availability of funds and ongoing needs.
Rev. 04/18
OPTION PERIOD TWO (2) - May 22, 2021 THROUGH May 21, 2022
1 260 (4-hour training)
Bus Bridge Service for the Metrorail
Station Shutdowns.
HR
2 24 (4-hour training)
ADA Supplemental
Bus Bridge Service
HR
3 80 (4-hour training)
Bus Bridge
Supervision Staff
HR
4 54540 Weekday Bus
Bridge Shuttle
Service
HR
5 6480 ADA Supplemental
Monday-Thursday
Weekday Bus
Bridge Shuttle
Service
HR
6 10800 Monday-Thursday
Weekday Bus
Bridge Shuttle
Supervision Staff
HR
7 14518 Friday Weekday Bus
Bridge Shuttle
Service
HR
8 1806 ADA Supplemental
Friday Weekday Bus
Bridge Shuttle
Service
HR
9 3010 Friday Weekday Bus
Bridge Shuttle
Supervision Staff
HR
10 9742.5 Saturday Weekend
Bus Bridge Shuttle
Service
HR
11 1755 Weekend Bus
Bridge Shuttle
Service
HR
12 2925 Saturday Weekend
Bus Bridge Shuttle
Supervision Staff
13 8347.5 Sunday Weekend HR
Rev. 04/18
Bus Bridge Shuttle
Service
14 1485 Bus Bridge Shuttle HR
15 2475 ADA Supplemental
Sunday Weekend
Bus Bridge Shuttle
Supervision Staff
HR
16 556.5 Sunday Weekend
Bus Bridge Shuttle
Supervision Staff
HR
17 99 Bus Bridge Shuttle
Service
HR
18 165 ADA Supplemental
Bus Bridge Shuttle
Service
HR
19 649.5 Bus Bridge Shuttle
Supervision Staff
HR
20 117 Bus Bridge Shuttle
Service
HR
21 195 Supplemental Bus
Bridge Shuttle
Service
HR
22 556.5 Bus Bridge Shuttle
Supervision Staff
HR
23 99 Labor Day Bus
Bridge Shuttle
Service
HR
24 165 ADA Supplemental
Bus Bridge Shuttle
Service
HR
25 146.25 Labor Day Bus
Bridge Shuttle
Supervision Staff
HR
26 200 Stand-by Bus Bridge
Shuttle Service
Rev. 04/18
OPTION PERIOD THREE (3) - May 22, 2022 THROUGH May 21, 2023
1 260 (4-hour training)
Bus Bridge Service for the Metrorail
Station Shutdowns
HR
2 24 (4-hour training)
ADA Supplemental
Bus Bridge Service
HR
3 80 (4-hour training)
Bus Bridge
Supervision Staff
HR
4 54540 Weekday Bus
Bridge Shuttle
Service
HR
5 6480 ADA Supplemental
Monday-Thursday
Weekday Bus
Bridge Shuttle
Service
HR
6 10800 Monday-Thursday
Weekday Bus
Bridge Shuttle
Supervision Staff
HR
7 14518 Friday Weekday Bus
Bridge Shuttle
Service
HR
8 1806 ADA Supplemental
Friday Weekday Bus
Bridge Shuttle
Service
HR
9 3010 Friday Weekday Bus
Bridge Shuttle
Supervision Staff
HR
10 9742.5 Saturday Weekend
Bus Bridge Shuttle
Service
HR
11 1755 Weekend Bus
Bridge Shuttle
Service
HR
12 2925 Saturday Weekend
Bus Bridge Shuttle
Supervision Staff
HR
13 8347.5 Sunday Weekend
Bus Bridge Shuttle
Rev. 04/18
Service
14 1485 Bus Bridge Shuttle HR
15 2475 ADA Supplemental
Sunday Weekend
Bus Bridge Shuttle
Supervision Staff
HR
16 556.5 Sunday Weekend
Bus Bridge Shuttle
Supervision Staff
HR
17 99 Bus Bridge Shuttle
Service
HR
18 165 ADA Supplemental
Bus Bridge Shuttle
Service
HR
19 649.5 Bus Bridge Shuttle
Supervision Staff
HR
20 117 Bus Bridge Shuttle
Service
HR
21 195 Supplemental Bus
Bridge Shuttle
Service
HR
22 556.5 Bus Bridge Shuttle
Supervision Staff
HR
23 99 Labor Day Bus
Bridge Shuttle
Service
HR
24 165 ADA Supplemental
Bus Bridge Shuttle
Service
HR
25 146.25 Labor Day Bus
Bridge Shuttle
Supervision Staff
HR
26 200 Stand-by Bus Bridge
Shuttle Service
Rev. 04/18
OPTION PERIOD FOUR (4) - May 22, 2023 THROUGH May 21, 2024
1 260 (4-hour training)
Bus Bridge Service for the Metrorail
Station Shutdowns on the
HR
2 24 (4-hour training)
ADA Supplemental
Bus Bridge Service
HR
3 80 (4-hour training)
Bus Bridge
Supervision Staff
HR
4 54540 Weekday Bus
Bridge Shuttle
Service
HR
5 6480 ADA Supplemental
Monday-Thursday
Weekday Bus
Bridge Shuttle
Service
HR
6 10800 Monday-Thursday
Weekday Bus
Bridge Shuttle
Supervision Staff
HR
7 14518 Friday Weekday Bus
Bridge Shuttle
Service
HR
8 1806 ADA Supplemental
Friday Weekday Bus
Bridge Shuttle
Service
HR
9 3010 Friday Weekday Bus
Bridge Shuttle
Supervision Staff
HR
10 9742.5 Saturday Weekend
Bus Bridge Shuttle
Service
HR
11 1755 Weekend Bus
Bridge Shuttle
Service
HR
12 2925 Saturday Weekend
Bus Bridge Shuttle
Supervision Staff
13 8347.5 Sunday Weekend HR
Rev. 04/18
Bus Bridge Shuttle
Service
14 1485 Bus Bridge Shuttle HR
15 2475 ADA Supplemental
Sunday Weekend
Bus Bridge Shuttle
Supervision Staff
HR
16 556.5 Sunday Weekend
Bus Bridge Shuttle
Supervision Staff
HR
17 99 Bus Bridge Shuttle
Service
HR
18 165 ADA Supplemental
Bus Bridge Shuttle
Service
HR
19 649.5 Bus Bridge Shuttle
Supervision Staff
HR
20 117 Bus Bridge Shuttle
Service
HR
21 195 Supplemental Bus
Bridge Shuttle
Service
HR
22 556.5 Bus Bridge Shuttle
Supervision Staff
HR
23 99 Labor Day Bus
Bridge Shuttle
Service
HR
24 165 ADA Supplemental
Bus Bridge Shuttle
Service
HR
25 146.25 Labor Day Bus
Bridge Shuttle
Supervision Staff
HR
26 200 Stand-by Bus Bridge
Shuttle Service
******* The exercise of Option Periods is subject to the availability of funds and ongoing needs.
GRAND TOTAL Base Period + Four (4) One Year Periods: $____________________________
Authorized Signature
Company Name
RFP SOLICITATION INSTRUCTIONS
1. INTRODUCTION
(a) The Authority seeks to award a Firm Fixed Price IDIQ Task Order contract (s), for one
Base Period and four, (4) one year Option Periods, for Bus Bridge Services within the
District of Columbia, Commonwealth of Virginia and Maryland. The Contractor (s) shall provide buses, equipment, operators and supervisors to fulfill the WMATA Bus
Bridge Services. The Initial Task Order will be from May 22nd, 2019 through
September 2, 2019.
The exercise of the Option Periods is subject to the availability of funds and ongoing needs.
To that end, it is issuing this Request for Proposals (RFP) to solicit proposals from qualified firms and individuals who can satisfy the requirements described herein.
(b) Since this is a Low Price Technically Acceptable (LPTA) solicitation, award of a
Contract(s) hereunder shall be to the offeror(s) whose proposal(s) is deemed by the
Authority as satisfying all technical requirements for acceptability stated in the solicitation and offers the lowest price of those satisfying all such requirements.
(c) The Authority contemplates award of a firm fixed price IDIQ Task Order contract.
Unless otherwise specified in the Price Schedule, the Authority reserves the right to make multiple awards pursuant to this solicitation.
(d) INDEFINITE QUANTITY. This solicitation seeks to award an indefinite-quantity
Contract for the supplies or services specified, and effective for the period of performance stated in the Price Schedule. The quantities of supplies and/or services specified in the Price Schedule are estimates only and are not purchased by this
Contract.
2. GOODS TO BE FURNISHED/SERVICES TO BE SUPPLIED
In preparing their proposals, offerors are advised that:
(a) If “services” are to be performed pursuant to this solicitation, they must be provided in all respects as specified in the Contract and include the services to be furnished, together with any labor, materials or other work necessary for satisfactory and complete performance.
(b) If “supplies” are to be provided pursuant to this solicitation, they must be delivered in all respects as specified in the Contract and include the items to be furnished, together with any labor, service or other work necessary for satisfactory and complete performance.
(c) Contractor agrees that project property will remain available to be used for its originally authorized purpose throughout its useful life or disposition.
3. COMMUNICATIONS WITH THE AUTHORITY
Prospective offerors are advised that any and all communications with WMATA relating to this solicitation and made by, or on behalf of, a prospective offeror at any time between release of this Request for Proposals and Contract award , must be directed to the Contract Administrator as follows: Angelina C. Mulenga at acmulenga@wmata.com
A violation of this provision, deemed willful by the Authority, may result in a determination that an offeror is not responsible, and thus ineligible for award, for purposes of this and/or future Authority solicitations.
4. PREPARATION OF OFFERS
(a) Offerors shall furnish all information requested by the solicitation and, in so doing, are expected to examine the Request for Proposals and all referenced documents carefully.
Failure to do so will be at Offeror’s risk.
(b) The Offeror shall sign the solicitation and print or type its name on the Price Schedule and on each continuation sheet if an entry has been made. Erasures or other changes must be initialed by the person signing the offer.
(c) Offerors must state a definite time for delivery of supplies or for performance of services unless otherwise specified in the solicitation
(d) In preparing its proposal, an offeror should be aware that all prices for the work shall be deemed to include the cost of all work, labor and materials required by the Contract including, without limitation, delivery charges, insurance, bond premiums or any other expenses required by this Contract, as well as expenses associated with compliance with Federal, state or local laws or regulatory requirements. All prices are deemed to be F.O.B. Destination.
5. EXPLANATIONS TO OFFERORS
(a) Any explanation desired by an offeror regarding the meaning or interpretation of the solicitation or Contract including, without limitation, the terms and conditions, technical specifications or Statement of Work, and Contract drawings, must be requested in writing with sufficient time allowed for a reply to reach all offerors before proposal closing. Absent extraordinary circumstances, all inquiries must be transmitted in a time frame to ensure the Contracting Officer’s receipt at least ten (10) days prior to the date specified for proposal closing. All such requests must be submitted via e-mail or first class mail to the Contract Administrator identified in Paragraph 3. Include the
RFP number and Contract title in any correspondence.
Rev. 04/18
(b) Any information that the Authority furnishes to a prospective offeror relating to the solicitation will be provided in writing to all prospective offerors in the form of an amendment if, in the Contracting Officer’s judgment, the information is necessary to the preparation and/or submittal of proposals or the lack of such information would be otherwise prejudicial to other prospective offerors. Offerors must acknowledge receipt of all amendments on the form provided.
(c) Offerors are advised that oral explanations, representations or instructions of any kind relating to the subject matter of this solicitation given at any time before award of the
Contract by any employee, officer or agent of the Authority, will not be binding upon the Authority. The Authority does not assume responsibility for the accuracy of any such communication.
(d) The failure of a prospective offeror to request an explanation will serve to preclude it from claiming any ambiguity, inconsistency or error that should have been discovered by a reasonably prudent offeror.
6. PRE-PROPOSAL CONFERENCE
For the purpose of clarifying the terms, conditions, and requirements of this Request for
Proposals, a pre-proposal conference will be held to respond to questions by prospective offerors. This pre-proposal conference will be held at 10 a.m. – 11a.m on Thursday
February 14, 2019 in Conference Room 3/306 of the WMATA Jackson Graham Building, 600 5th Street, NW, Washington, DC 20001. It is requested that offerors submit their questions in writing, whether in advance of the meeting or during the meeting. Questions from the floor, however, are permissible.
7. AMENDMENTS PRIOR TO DATE SET FOR RECEIPT OF PROPOSALS
(a) The Authority reserves the right to amend any of the terms of this RFP or the Contract, prior to the date set for the proposal closing. Copies of any such amendments as may be issued will be furnished in writing to all prospective proposers.
(b) If, in the Contracting Officer’s judgment, any amendment(s) would require material changes to price proposals and/or other substantive element(s) of the proposals, the date set for proposal closing may be postponed for such period as, in the Contracting
Officer’s opinion, will enable offerors to revise their proposals. In such instances, the amendment will include an announcement of the new date for proposal closing.
(c) In the event of an amendment, all other terms and conditions of the solicitation shall remain unchanged.
8. ACKNOWLEDGMENT OF AMENDMENTS
Offerors are required to acknowledge receipt of all amendment(s) to the solicitation on the designated form to be submitted with their proposal. Failure to do so may, at the Contracting
Officer’s discretion, jeopardize the offeror’s right to have its proposal reviewed by the
Authority.
9. SUBMISSION OF PROPOSALS
Proposals, and any revisions thereto, shall be enclosed in sealed envelopes and addressed to the office specified in the solicitation. Proposals shall show the hour and date specified in the solicitation for proposal closing, the solicitation number, and offeror’s name and address on the face of the envelope. Faxed proposals will not be considered.
10. PROPOSAL FORMAT INSTRUCTIONS/REQUIREMENTS
Offerors shall submit proposals as follows:
(a) Proposal Format
The original of Volumes 1 and 2 shall be unbound. All copies of Volumes 1 and 2, as well as Volume 3, will be separately bound. All copies shall have the RFP number, the proposer’s identity, volume number, and volume title printed on the cover page.
Volumes shall be submitted in the following order:
(1) Volume I – Cost/Price - One (1) original and any required copies of the cost/price proposal;
(2) Volume II – Technical - One (1) original and any required copies of the technical proposal (Shall not include cost/price information);
(3) Volume III – Contractual - One (1) original and any required copies of the completed, signed solicitation documents to include Representations, Certifications, Pre-Award Data, Certificate(s) of Insurance, DBE requirements per Appendix B (if applicable), SBE requirements per Appendix B-1 (if applicable) and amendments, if any.
(b) Cost/Price. All information relating to cost or pricing data must be included in Volume
I. Under no circumstances shall cost or pricing data be included elsewhere in the proposal.
(c) Technical Proposal. The technical proposal should address the stated Evaluation
Criteria in such a manner as to enable the Authority to engage in a thorough evaluation of its overall technical merit. Technical proposals shall be specific, detailed and complete and shall demonstrate that the offeror has a thorough knowledge and understanding of the Contract’s requirements. Offerors shall avoid generalized statements that for example, paraphrase the specifications or attest that "standard procedures will be employed." The Authority wishes to be satisfied that the offeror
Rev. 04/18 maintains an understanding of the specific Contract requirements and maintains the means to fully satisfy them.
(d) Contractual. The Contractual volume shall contain a completed, signed Solicitation, Offer and Award form and include Representations, Certifications, Pre-Award Data, Certificate(s) of Insurance, DBE requirements per Appendix B (if applicable), SBE requirements per Appendix B-1 (if applicable) and any amendments. In the event that the offeror takes any exception to any of the Contract’s terms and conditions, wishes to propose alternative Contract language or is otherwise unwilling or unable to satisfy any of the Contract’s requirements such information should be clearly noted on the first page(s) of Volume III of the proposal. Failure to take exception shall constitute the offeror’s acceptance.
NOTE: Offeror shall submit one (1) USB with all volumes: Volume I, Volume II and Volume III.
11. LATE SUBMISSIONS AND REVISIONS OF PROPOSALS
(a) Any proposal or revision received at the office designated in the solicitation after the time specified for proposal closing will not be considered unless it was sent, properly addressed:
(1) By registered or certified U.S. or Canadian mail not later than the fifth (5th) day before the date specified for proposal closing. (e.g. A proposal or revision relating to a solicitation with a closing date of the 20th of a month must have been placed in registered or certified mail by not later than the 15th of such month.);
(2) By first class mail, if the Contracting Officer determines that the late receipt was due solely to the Authority’s mishandling after delivery on its premises; or
(3) By U.S. Postal Service, Express Mail, Next Day Service, not later than 5:00 p.m.
at the place of mailing two (2) business days prior to the date specified for proposal closing; or
(b) A revision submitted after the date and time set for proposal closing will only be accepted if the Contracting Officer authorizes it. A submission in the nature of a Best and Final Offer (“BAFO”) received after the time and date specified in the Contracting
Officer’s request for BAFOs will not be considered unless received before award and, in Contracting Officer’s judgment, the late delivery was not attributable to the offeror’s acts or omissions.
(c) The only acceptable evidence to establish the time of receipt by the Authority is the time/date stamp of that event on the proposal or any other documentary evidence of receipt maintained by the Authority.
Rev. 04/18
(d) A proposal received after proposal closing may be considered if it is the only proposal received for the solicitation, or if a late revision of any otherwise successful proposal makes its terms more favorable to the Authority.
12. WITHDRAWAL OF PROPOSALS
Proposals may be withdrawn by written notice received by the Authority before award.
Proposals may be withdrawn in person by an offeror or an authorized representative, if the representative's identity is appropriately demonstrated and the representative signs a receipt for the proposal before award. A proposal may not be withdrawn after ninety (90) days from proposal closing without the Contracting Officer’s written approval.
13. RECEIPT AND REVIEW OF PROPOSALS BY THE AUTHORITY
(a) There will be no public opening of proposals for this solicitation. Proposals will be opened by the designated Authority representative and copies of the three (3) volumes of the proposal will be distributed for review by Authority designated personnel only, as appropriate. All reasonable efforts will be made to ensure confidentiality of the information contained in the proposals, consistent with applicable provisions of law.
(b) The Authority may award a Contract on the basis of the initial proposals as evaluated in accordance with the Evaluation Criteria, without discussions. Accordingly, the initial proposal should contain the offeror’s best terms from both a price and technical standpoint.
(c) Notwithstanding a determination by the Authority to proceed without conducting substantive negotiations or discussions with offerors, the Authority may engage in communications with one (1) or more offerors relating to clarification(s) of their proposals.
(d) The Contracting Officer may conduct discussions with offerors only for the purpose of making an unacceptable proposal acceptable. If all initial proposals are technically acceptable, the Authority may not conduct further discussions with offerors prior to
Contract award.
(e) The Contracting Officer may request revised price proposals from all offerors who are technically acceptable.
(f) The Authority maintains the right to waive informalities and minor irregularities in proposals at any time during the solicitation process.
14. EVALUATION CRITERIA AND BASIS FOR AWARD
TECHNICALLY ACCEPTABLE – LOW PRICE
(a) The Authority will award a Contract resulting from this solicitation to the responsible offeror(s) whose proposal conforms to the solicitation and is determined to be the lowest priced among those proposals rated “technically acceptable.” For purposes of determining whether a proposal is “technically acceptable” for purposes of this solicitation, the following Criteria for Acceptability shall apply:
1. Service Requirements – Shuttle Service:
1.1. Offeror shall describe its capacity to provide one or more of the following:
(a) Operate Metrorail bus shuttle service during rail span of service hours for all stations scheduled to be shut down first on Saturday, May 25th – Monday, September 2nd, 2019;
(b) The ability to provide service with a minimum of sixty-five (65) buses capable of safely and comfortably transporting 40-seated passengers for each entire service day for the duration of the shutdown that are Wheelchair/ADA-accessible;
(c) The ability to provide Wheelchair/ADA-accessible service with a minimum of six (6) accessible vans/buses that have ramps transporting at least two (2) wheelchair passengers and four (4) ambulatory passengers at all hours of operations on demand-response basis.
1.2. Offeror shall demonstrate its licensing and other documentation demonstrating its legal authority to operate in the State of Maryland, the Commonwealth of Virginia, and the District of Columbia.
1.3. Offeror shall describe the fleet to be used for this service.
1.4. Offeror shall describe the ability of its dispatch system to receive trip requests, directions, and other information from WMATA, and transmit any communication from WMATA to the vehicle operators. Offeror shall demonstrate the ability to prepare vehicle GPS reports which define the location and on time performance evaluation of the service.
1.5. Offeror shall state how long they have been in business and demonstrate their ability to operate a comparably sized shuttle operation.
1.6. Offeror shall describe how they will ensure that all operators are aware of the shuttle route descriptions, are trained and able to follow the prescribed routes, and serve designated stops.
1.7. Offeror shall describe how they will manage the operation, including maintaining the proper number of buses in service as specified during each time period while also managing driver and other staff breaks and shift changes within daily hours-of-service regulations.
Rev. 04/18
Evaluation Factors:
(1) Proof of legal authority to operate as a transportation provider in WMATA’s service area of
State of Maryland, the Commonwealth of Virginia, and the District of Columbia.
(2) Operational and fleet capacity to provide ADA accessible shuttle bus service.
(3) Technical or other ability to receive and transmit communications received from WMATA staff.
(4) Technical or other ability to track the vehicle(s) being used to provide this service.
(5) Plan for training and service management.
1.8. Offeror should have the capacity to create a daily staffing level report at the start of each service day and a post-report for the end of each service day which includes details to WMATA regarding any incidents, injuries, or lost customer items.
2. Driver Standards:
2.1. Offeror shall detail eligibility requirements for all drivers.
2.2. Offeror shall detail its method of background checks for all drivers.
2.3. Offeror shall outline its training of all drivers in regard to serving customers with disabilities, specifically related to the following:
(1) Knowledge of safely boarding, securing (if requested), and alighting customers who are using wheelchairs and other mobility devices on/off vehicles via lifts and/or ramps;
(2) Communicating with customers who are deaf/hard of hearing; and
(3) Accommodating customers traveling with service animals.
2.4. Offeror shall outline its method of ongoing evaluation for drivers. Drivers training for new service routes shall be given an additional level of oversight to ensure untrained drivers do not operate service until proper training has been received.
2.5. Offeror shall outline its employee policies, especially the use of electronic devices, cell phones, ear-pieces or other communication devices. WMATA has zero tolerance policy that any necessary work-related communication will be conducted at least 5-feet away from the bus.
Evaluation Factors:
(1) Provide a written outline of driver eligibility requirements;
(2) Provide written policy of the screening process used for individuals serving as drivers, whether as employees or independent contractors;
(3) Provide an outline of the methodology of background checks used to demonstrate conformity with State and federal laws applicable to the business model of the offeror;
(4) Provide written employee policies, especially as it pertains to use of communication devices in/near buses.
3. Vehicle Standards:
3.1. Offeror shall detail the federal, state, and local vehicle standards being applied to vehicles for this service with regard to:
(1) Maintenance,
(2) Safety,
(3) Cleanliness,
(4) Reliability, and
(5) Accessibility.
3.2. Offeror shall describe its process for providing oversight of vehicle cleanliness and reliability.
(1) Provide a written outline of standards for vehicles.
(2) Provide an outline of the methodology used to ensure vehicles are properly licensed, registered, and meet applicable safety and maintenance standards.
3.3. Based on vehicle type, all vehicles should be compliant with Section 37.8 of the USDOT
ADA regulations. This includes appropriate level of access for ADA customers to vehicles, and compliance with the vehicle standards such as vehicle weight.
4. Administrative Deliverables:
4.1. Offeror shall confirm its capacity to submit an invoice to WMATA that includes the following information:
(1) Stations Served,
(2) Dates, and
(3) Total Hours Available for Service.
4.2. Offeror shall confirm its capacity to produce a report in Excel of all trips provided. The report shall include the following information:
(1) Date,
(2) Passenger counts of boardings/alightings per stop,
(3) Total shuttle buses in service each day,
(4) Total service and dead-head vehicle miles,
(5) Total service and dead-head vehicle,
(6) Issues, concerns, or reported incidents, and
(7) Trip notes, if any.
(1) Provide a sample invoice inclusive of the requested line items.
(2) Provide a spreadsheet report in Microsoft Excel 97-2003 or later edition.
5. Drug Alcohol Testing:
The Offeror represents and certifies that it will comply with the Federal Transit Administration
(FTA) regulations, “Prevention of Alcohol Misuse and Prohibited Drug Use in Transit
Operations”, 49 C.F.R Part 655, and applicable provisions of the U.S. Department of
Transportation (DOT) regulations, “Procedures for Transportation Workplace Drug and
Alcohol Testing Programs”, 49 C.F.R Part 40.
Evaluation Factor:
1. Offeror must include copy of their drug and alcohol policy procedures.
2. Offeror must include contact details for their Drug and Alcohol Program Manager.
(b) The Authority reserves the right to award this Contract without discussions or further communications concerning the proposals received. Proposals should contain the offeror’s best terms from both a price and technical standpoint. The Contracting Officer reserves the right to engage in oral or written communications with proposers, if necessary to make an unacceptable proposal acceptable.
(c) Price evaluations will be based on the total cost to the Authority for base year requirements, plus any option years.
(d) The elements of the technical proposal will be rated in accordance with the Criteria for
Acceptability. Only those proposal(s) as are deemed acceptable in terms of their overall technical merit shall remain eligible for potential award.
15. RATINGS FOR PROPOSAL EVALUATION CRITERIA – (BEST VALUE ONLY)
NOT APPLICABLE
16. RATINGS FOR ACCEPTABILITY CRITERIA (LOW PRICE, TECHNICALLY
ACCEPTABLE, ONLY):
Each criterion will be rated using the following scoring method:
Definition:
Acceptable Meets criteria for acceptability/evaluation standards required under the technical provisions. Weaknesses are correctable.
Marginal Fails to meet criteria for acceptability/evaluation standards. Any significant deficiencies are correctable. Lacks essential information to support a proposal.
Unacceptable Fails to meet a criterion for acceptability or an acceptable evaluation standard and the deficiency is uncorrectable. Proposal would have to undergo a major revision to become acceptable. Demonstrated lack of understanding of
WMATA’s requirements or omissions of major areas.
A rating of “Acceptable” is required to be eligible for award consideration. An initial proposal that is marginal must be determined to be either acceptable or unacceptable before any award(s) can be made. Offerors are cautioned to be aware of these standards when preparing proposals.
17. PRICE PROPOSAL EVALUATION
(a) The Contracting Officer will evaluate price proposals for reasonableness, completeness, and realism as appropriate. Costs will be evaluated in terms of the following:
(1) Submittal of proposed prices for both the base year (s) and the option year(s), if any;
(2) Any offer that is materially unbalanced may be rejected. An unbalanced offer is one
(1) that is based on prices that are significantly overstated for some items and understated for other items;
(3) The Contracting Officer will compare the price proposals to the Authority’s estimate and otherwise determine reasonableness by performing a price analysis, if adequate competition exists. If, in the Contracting Officer’s judgment, adequate price competition does not exist, he or she will conduct a cost analysis in order to ascertain whether the proposed price is fair and reasonable;
(b) The offeror shall provide certified cost or pricing data if the Contracting Officer requests it.
18. TECHNICAL PROPOSAL EVALUATION
The Authority will evaluate the technical proposals in accordance with the “Criteria for
Acceptability” set forth in paragraph 14, above. A proposal that fails to meet the minimum standard for acceptability with respect to each element may be deemed technically unacceptable and thus ineligible for award, regardless of price.
In order for a Contractor’s Technical Proposal to be deemed acceptable for Award, Contractor’s proposal must meet all the Evaluation criteria listed.
19. PRE-AWARD INFORMATION/CONTRACTOR RESPONSIBILITY
(a) In order to be eligible for award of a Contract, a proposer must affirmatively demonstrate to the Contracting Officer’s satisfaction that it is responsible for purposes of this solicitation. Such demonstration must include a showing that it maintains the requisite integrity, overall technical expertise and experience, (including prior performance on other Authority contracts or contracts with other government agencies), and sufficient financial resources to perform the Contract in a timely, satisfactory and appropriate manner. Failure to so demonstrate may result in rejection of the offeror as not responsible.
(b) The Contracting Officer may conduct a pre-award survey and/or take other actions to obtain information regarding the proposer’s responsibility, if its offer is in the competitive range or is otherwise under consideration for award. The proposer shall promptly supply information that the Contracting Officer requests regarding its responsibility in such manner and form as he or she requests.
(c) Among other items, a proposer shall furnish the following when the Contracting
Officer requests:
(1) A completed and signed “Pre-Award Evaluation Data” form (copy attached), including all referenced financial statements and information;
(2) Evidence of good standing in the System for Award Management (SAM) at www.sam.gov.
(3) Disadvantaged Business Enterprise data as set forth in Appendix B. The submittal of certain items and request for waiver (if applicable) are required if the proposal is $150,000 or greater. Failure to submit forms B-12, B-13, and/or to request waivers (if applicable) may cause the proposal to be rejected. An offeror’s failure to supply this information or otherwise fully cooperate with the
Authority’s inquiry may result in a determination that the offeror is not responsible for purposes of this solicitation and thereby ineligible for award.
(4) Small Business Enterprise (SBE) documentation (if applicable) as set forth in
Appendix B-1. The offeror’s failure to supply this information or otherwise fully cooperate with the Authority’s inquiry may result in a determination that the offeror is not responsible for purposes of this solicitation and thereby ineligible for award.
20. PRE-AWARD MEETING
21. SITE VISIT/INSPECTION OFFEROR’S FACILITIES
A successful Offeror must maintain sufficient facilities that will allow it to adequately perform
Contract as specified herein. WMATA shall make site visits prior to Contract award to examine the offeror’s facilities. This will include inspection of the buses to be used for this
Bus Bridge Service Contract and also to verify that necessary equipment, supplies, etc. are readily available.
http://www.sam.gov/
22. CONTRACT AWARD
(a) At the conclusion of reviewing the technical proposals for acceptability, the Contracting
Officer shall award Contract to the responsible offeror whose proposal is the lowest priced out of all proposals that are technically acceptable. Such determination shall be based upon initial price proposals or revised price proposals where the Contracting
Officer directs their submission.
(b) A written award mailed or otherwise furnished to the successful offeror at any time prior to withdrawal of the proposal shall result in a binding Contract without further action by either party. Discussions conducted after receipt of an offer do not constitute the Authority’s rejection or counteroffer.
(c) The Authority reserves the right to reject and any all proposals received and decline to enter into a Contract pursuant to this solicitation, if it…
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