AMENDMENT__1____[FQ19093].pdf

PROC/BMN Rev. 10/95 — C:\Users\E024312\Desktop\MOD - Form.doc

WASHINGTON METROPOLITAN AREA TRANSIT AUTHORITY

600 5th Street St. N.W., Washington, D.C. 20001

AMENDMENT OF SOLICITATION / MODIFICATION OF CONTRACT

FQ19093

7.THIS BLOCK APPLIES ONLY TO AMENDMENTS OF SOLICITATIONS

8. ACCOUNTING AND APPROPRIATION DATA (If required)

9. THIS BLOCK APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS

10. DESCRIPTION OF AMENDMENT/MODIFICATION

N/A

N/A

4/19/2019

WMATA

600 5th Street N.W.

Washington, DC 20001 Margarita Rodriguez, Contract Administrator

4/19/2019

1) Extending Bids: From Wed. 4/24/2019 to Wed. 5/15/2019 @ 2PM est. (6 revised pages attached)

2) Extending submittal of questions: From Wed. 4/17/2019 to Friday 5/3/2019.

3) Price Schedule Sheet revised - added Category (C)

4) Pre-Bid Meeting Minutes attached.

Revisions on attached pages are identified with a vertical bar that appears in the right margin at the revision location.

In addition, page(s) footer are marked "AMENDMENT".

Margarita Rodriguez, CA 4/19/2019

#1

ATC & ARMORED POWER CABLES

- IDIQ

Margarita Rodriguez Contract Administrator III Procurement & Materials - Construction

Rev. 04/19AMENDMENT #1

Invitation For Bids (Federal)

ATC & ARMORED POWER

CABLES - IDIQ

(Indefinite Delivery/ Indefinite Quantity)

Solicitation IFB No.: FQ19093

BIDS DUE: 2PM Wed. April 24, 2019 BIDS DUE: 2PM Wed. May 15, 2019

FUNDING: Federal

DBE: 1%

Date: April 9, 2019

Margarita Rodriguez Contract Administrator Office of PRMT – Internal Business Operations (IBOP) mdrodriguez@wmata.com

Washington Metropolitan Area Transit Authority

IFB: FQ19093

Rev. 04/19 AMENDMENT #1

DBE Vendor Directory:

https://supplier.wmata.com/psp/supplier/SUPPLIER/ERP/c/WT_CL_SEP_MENU.WT_CL_VDR_DIR_CM P.GBL?Page=WT_CL_VDR_DIR_PG&Action=U

Questions regarding WMATA’s DBE program may be addressed to Mr. Clemon Hammie, DBE Manager, and/or through the following email at DBEHotline@wmata.com.

Bid Documents are available in pdf format can be downloaded free of charge as follows:

WMATA’s website:

https://www.wmata.com/Business/procurement/solicitations/active-procurement-opportunities.cfm

Electronic bid submission “ONLY”, no paper bids will be accepted, via “PROCORE”.

WMATA’s Project Management Software System (PROCORE).

Please refer to the IFB solicitation instructions (10. Submittal of Bids).

IFB Schedule Summary:

If you have any technical, contractual, or administrative questions, please direct them to the following contract administrator:

Margarita Rodriguez, Contract Administrator Email: mdRodriguez@wmata.com

Bidders are cautioned not to take exceptions or qualify their bid!

Bids must conform to the solicitation requirements.

The following documents must be completed, signed and submitted with your company’s bid:

▪ Solicitation, Offer & Award Form ▪ Pre-Award Survey

▪ Amendments (if applicable) ▪ Certificate of Insurance (COI)

▪ Price Schedule Sheet ▪Appendix B (if applicable)

▪ Representations and Certifications ▪Appendix B-1 (if applicable)

Basis of Award: Fixed Price with economic price adjustment (FP w/EPA), IDIQ unit pricing;

seeking to award each Category (A), (B) & (C) .

Advertise: Tuesday 4/09/2019 WMTA’s Website, FedBizopps, Publications Site Visit: == N/A == Pre-Bid Conference: Tues. 4/16/2019 8100 Professional Place – Hyattsville, MD

Questions Due:

Wed.

Fri.

4/17/2019 5/03/2019 mdRodriguez@WMATA.COM

Bid Opening: Wed.

4/24/2019 5/15/2019

PROCORE / Electronic Submission

Award Mon.

Fri.

5/06/2019 5/31/2019

Contract No.: FQ19093 SUPPLY AND SERVICE CONTRACT (IDIQ) Date: April 8, 2019

WASHINGTON METROPOLITAN AREA TRANSIT AUTHORITY

SOLICITATION, OFFER AND AWARD

CONTRACT NO. SOLICITATION NO. DATE ISSUED ADDRESS OFFER TO OFFICE OF PROCUREMENT

IFB: FQ19093

4/9/2019

Office of Procurement 600 Fifth Street NW

Washington, DC 20001 X ADVERTISED NEGOTIATED

SOLICITATION

Sealed offer of electronic bid submission through “PROCORE” for furnishing the supplies or services in the schedules will be received at Authority until WED. 2:00 P.M. Local time April 24, 2019 May 15, 2019

(Hour) (Date) If this is an advertised solicitation, offers will be publicly opened at that time.

CAUTION – LATE OFFERS: See paragraph 6 of Solicitation Instructions.

All offers are subject to the following:

1. The Solicitation Instructions that are attached.

2. The Terms and Conditions that are attached.

3. The Price Schedule included herein and/or attached hereto.

4. Such other provisions, representations, certifications, and specifications, as are attached or incorporated herein by reference.

Bidder’s e-mail: Bidder’s phone number

SCHEDULE

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE

CATEGORIES

(BASIS FOR AWARD TOTAL)

See – Price Schedule Sheet 1 thru 10 ATC Cables 1 LS (A) $______________

11 thru 14 Armored Power Cables 1 LS (B) $______________

15 50pr #19 7W TC (DTS Cable) 1 LS $

(C) $______________16 Cable for Speed Command Loops 1 LS $

DUN & BRADSTREET ID NUMBER:

BIDDER

Name and Address (Street, city, county, state, and zip code)

Name and Title of Person Authorized to Sign Offer (Print or Type)

Signature Offer Date

Check if remittance is different from above — enter such address in Schedule

AWARD (To be completed by The Authority)

ACCEPTANCE AND AWARD ARE HEREBY MADE FOR THE FOLLOWING ITEM(S): UNIT PRICES

ITEM NO. QUANTITY UNIT AWARD CATEGORY/CATEGORIES

ATC CABLES

ARMORED POWER CABLES

See Price Schedule Sheet

(Unit Prices – FP w/EPA)

The total amount of this award is $

Name of Contracting Officer WASHINGTON METROPOLITAN AREA TRANSIT AUTHORITY AWARD DATE (Print of Type)

AMENDMENT #1

Item # DESCRIPTION MFG. / Catalog#

-or- EQUAL

ESTIMATED

QUANTITY

UOM

UNIT

PRICE

EXTENDED

TOTAL

1 2/C #14 Section 32 42 49 2,500 LF $ $ 2 5/C #14 Section 32 42 49 2,500 LF $ $ 3 10/C #14 Section 32 42 49 2,500 LF $ $ 4 9/C #14 Section 32 42 49 2,500 LF $ $ 5 27/C# 14 Section 32 42 49 2,500 LF $ $ 6 37/C #14 Section 32 42 49 2,500 LF $ $ 7 40/C #14 Section 32 42 49 2,500 LF $ $ 8 3/C #10 +10/c #14 Section 32 42 49 2,500 LF $ $ 9 1/C #10 Section 32 42 49 2,500 LF $ $

10 1/C #6 Section 32 42 49 2,500 LF $ $

ARMORED POWER CABLES

MFG. / Catalog#

-or- EQUAL

ESTIMATED

QUANTITY

UOM

UNIT

PRICE

EXTENDED

TOTAL

4C4+1C8GND, General Cable P/N 9610.004041

Amored Cable Specifications 20,000 LF $ $

Miscellaneous Cables / General Cable 12 2/CXHHW+1X12GW ARM-X Soln

600V LSZH

Amored Cable Specifications 5,000 LF $ $

Power Cable with Ground

1/0-3C+#6 GRND XHHW/ARMOR-

X/SOLONON 600V

Amored Cable Specifications 1,000 LF $ $

Power Cable with Ground #2-3c+#6 GRND XHHW/ARMOR-

X/SOLONON 600V

Amored Cable Specifications 3,000 LF $ $

MFG. / Catalog# -or- EQUAL

ESTIMATED

QUANTITY

UOM

UNIT

PRICE

EXTENDED

TOTAL

15 50pr #19 7W TC (DTS Cable) Section 32 42 49 2,500 LF $ $

Single conductor Speed Command Loop Cable General Specs. 2,500 LF $ $

Price Escalation – The Unit Prices on Price Schedule Sheet shall be subject to two price escalation factors: Copper Prices and Non Copper Component Prices.

(See Special Provisions) All installation components of technical specifications have been strike-through as installation of the cable is NOT IN CONTRACT (N.I.C).

COMPANY:

ADDRESS:

(Line Items 15 & 16) TOTAL: CATEGORY (C)

BASES FOR AWARD

For Category ( C )

Per Each Line Item.

BASE YEAR

WASHINGTON METROPOLITAN AREA TRANSIT AUTHORITY

Contract No.: FQ19093 SUPPLY AND SERVICE CONTRACT (IDIQ) Date: April 9, 2019

(Line Items 1 thru 10) TOTAL:

Price Schedule Continuation Sheet

(Print Name/Title)

BASE YEAR

Prices on the Price Schedule Sheets submitted must include all associated costs, including but not limited to, delivery, freight, travel, markups, overhead, & profit.

AUTHORIZED SIGNATURE:

MULTI-CONDUCTOR "ATC" CABLE

CATEGORY (A) $

(Unit price "MUST" be entered on each line item)

CATEGORY (B) $

(Unit price "MUST" be entered on each line item)

(Line Items 11 thru 14) TOTAL:

BASES FOR AWARD

BASES FOR AWARD

BASE YEAR

AMENDMENT #1 4

Contract No.: FQ19093 SUPPLY AND SERVICE CONTRACT (IDIQ) Date: April 9, 2019

9. PREPARATION OF BIDS

a. Bids shall be submitted on the Price Schedule furnished, or copies thereof, and must be manually signed; electronic signed documents are acceptable in accordance with “ESIGN” Act, and UETA Act (please see submittal of bids for more details).

If erasures or other changes appear on the forms, such erasures or changes must be initialed by the person signing the bid.

b. Bidders shall furnish all information required by this IFB and, in so doing, are expected to fully examine the IFB and all attached documents. Failure to do so will be at the bidder’s risk.

c. Discounts for prompt payment will not be considered in the evaluation of bids.

However, any offered discount will be included within the award of the Contract and the Authority will apply it, if payment is made within the discount period referenced in the bid.

d. The Price Schedule may include prices for one or more items that are unit prices, lump sum bids, alternate prices, or a combination thereof. Submittal of prices for all items on the Price Schedule is not required. Bidders shall insert the words “NO BID” in the space provided for any item for which no price is submitted.

PLEASE NOTE: Contract award for any category will not be considered if any item is “NO BID” within that category. Unit pricing “must” be submitted on each bid line to be eligible for category award.

EXCEPTION: Category (C) - This category award can be issued per each line item.

e. All bid prices shall be deemed to include the cost of all work, labor and materials required by the Contract, including without limitation, delivery charges, insurance, container charges or any other expenses incidental to the work, including, but not limited to expenses associated with compliance with Federal, State or local laws or regulatory requirements. All bid prices are deemed to be F.O.B. Destination.

f. Unless specifically permitted by the Price Schedule, alternate bids will not be considered.

Bids will be reviewed for complete conformance in accordance with the bid documents. Bids that do not comply with the referenced instructions and requirements and do not include the required submittals may be rejected as being non-complaint.

Contract No.: FQ19093 SUPPLY AND SERVICE CONTRACT (IDIQ) Date: April 9, 2019

23. BASIS FOR CONTRACT AWARD

a. Award(s) of this Contract will be made based solely on the lowest price as stated in the Price Schedule, to the bidder(s) (i) whose bid is judged to be responsive to the terms of the solicitation and (ii) who demonstrates to the Contracting Officer’s satisfaction that it is responsible for purposes of award of this Contract.

b. Unless otherwise expressly specified in the Price Schedule, the Authority may make multiple awards as a result of this solicitation.

BASES FOR

AWARD

UNIIT PRICING – “MUST” be entered on all line items Per each Category / ONLY EXCEPTION “Category “C”

Category ( A ) ATC Signal Cable Bid Lines 1 through 10

Category ( B ) Armored Power Cables Bid Lines 11 through 14

Category ( C )

ATC - DTS Cable 50pr #19 7W TC _________ Bid Line 15

Single Conductor Speed Command Loop Cable

Bid Line 16

c. The Authority reserves the right to reject all bids and cancel this solicitation at any time prior to award.

d. A written award notice mailed or otherwise furnished to the successful bidder within the acceptance period shall result in a binding contract without further action by either party.

Contract(s) will be awarded to the responsible and responsive bidder(s) offering the lowest total price for each listed category; Grand Total Price for all five years, as indicated in the contract documents.

24. EQUAL EMPLOYMENT OPPORTUNITY

In order to be eligible for award of a Contract pursuant to this solicitation, the apparent low bidder will be required to comply with all applicable Equal Employment Opportunity laws and regulations.

25. PERFORMANCE/PAYMENT BONDS

[NOT APPLICABLE]

MEETING MINUTES

TYPE OF MEETING PRE-BID CONFERENCE [CONSTRUCTION]

BID/SOLICITATION FQ19093

PROJECT ATC & Armored Power Cables - IDIQ

DATE/TIME Tuesday, April 16, 2019 @ 11:00 AM

LOCATION Conference Room 1 WMATA 8100 Professional Place, Suite #100

Hyattsville, MD 20785

Attachment A: Agenda/Handout & Question form

Attachment B: Pre-Bid Attendance

Attachment C: Bidder’s List

Discussions and Contacts Disclaimer: Please note that none of the discussions from today’s meeting, any communications with the above referenced solicitation, are for informational purposes only. Statements or representations made during this meeting are NOT legally binding.

Bid Documents may only be changed through the use of explicitly identified as such in any amendment(s) that may be issued by WMATA.

A. Introductions.

WMATA’S

STAFF

(All Introduced)

Margarita Rodriguez Contract Administrator

Sherry Carey Project Coordinator – IRPG Power

Department

IRPG / DECO

James A. Christian Assistant Project Manager Shakawra Camphor Construction Engineer, ATC

Attendees Listed on the Sign-in-Sheet

B. Safety Contact: Margarita Rodriguez, CA Weather conditions changing, dress accordingly; avoid risking getting catching a cold.

C. Point of Contact:

Emphasized point of contact, and to keep the integrity of the procurement all correspondence(s) must be directed the Margarita Rodriguez, Contract Administrator.

Any correspondence outside of the Contract Administrator will be cause to cancel the solicitation.

D. Contract Requirements:

Emphasized this solicitation is and IFB with economic price adjustment - IDIQ, where bidders “must” conform to the solicitation documents. If there are exceptions your bid will be “rejected” as being non-responsive.

This is a Federally Funded project – Representations & Certifications must be completed, along with the other required bid submittals. However, it’s very crucial to complete the “Buy America Act Certification” (page 31 – Reps & Certs: 9 of 13). The applicable boxes must be checked. FTA requires this form to be fully executed, if not your bid will be rejected as nonresponsive.

Section 15,2.1 Certification requirement for procurement of steel, iron, or manufactured products, “must” be completed.

Section 15.2.2 Pertains to procurement of buses, other rolling stock and associated equipment, which does not apply to this procurement.

Page 10 – Preparation of Bids Page 11 – Submittal of Bids “PROCORE” - Bid Format & signature Page 13 – Responsive Bids / Late Bids & Modifications Page 15 – Pre-Award Information Bidder Responsibility – Requirements

Required Bid forms to be submitted:

• Solicitation, Offer and Award (page 3)

• Price Schedule continuation sheet (use excel sheet),

• Representations & Certifications

• Pre-Award Survey

• Applicable Disadvantaged Business Enterprises (DBE) forms.

Prices submitted must be realistic pricing. Unbalanced bids are subjected to be non-responsive.

Last day to submit questions, Wed. 4/17/2019.

All questions shall be directed to Ms. Rodriguez’s attention via email.

E. Bid Submittal “Electronic Submission” through “PROCORE”.

Ms. Rodriguez referenced if the vendors in attendance received the invite and were able to download the bid documents and both confirmed the documents were obtained and downloaded.

The bidders must submit one set of forms executed by required signatures that are authorized to bind contractual agreements with WMATA. Bids will be considered non-responsive if the proper signature(s) / documentation are not submitted (refer to solicitation page 11).

Federally funded project - Ms. Rodriguez noted the following (submission of the bid):

• All bid forms submitted are executed with the proper authorized signature(s).

• Prices schedule excel sheet: Each line item must be completed (leave nothing blank).

• When completing bid pricing, please keep in mind other cost factors:

Insurance & Operational/administration costs Unit prices with calculations are accurate

• Acknowledge all addendums.

All Not Applicable: Bid Bond / Performance and Payment Bond Retainage

Liquidated Damages

F. Disadvantage Business Enterprise (DBE):

The DBE Goal for this Contract is 1%.

All DBEs must be officially certified from WMATA, D.C. DOT or MWUCP.

Bidders needing assistance with obtaining DBEs for the contract work or understanding the requirements were encouraged to contact the DBE office email: DBEHotline@wmata.com.

Required DBE Forms: B-1 Schedule of DBE Participation B-2 Letter of Intent B-3 DBE Unavailability NOTE: Good faith efforts, documentation must be attached.

G. Pre-Award/ Bidder Responsibility Ms. Rodriguez advised the following would need to be submitted for review before award can be issued:

• Representations & Certifications

• Pre-Award Evaluation Data - Financial Statements

• Certificate of Insurance (COI) Exhibit A (reference solicitation page 69).

H. Overview Technical portion of the Contract. Ms. Sherry Carey, Project Coordinator, presented the Contract Scope.

The purpose of this invitation for Bids is to seek competitive sealed bids from qualified vendors to furnish and deliver cables, per the attached specifications.

This includes but is not limited to providing transportation, supervision, administration, and incidental items necessary to complete the required services set forth in the contract documents.

• NO Installation.

• Cables are ordered to be delivered on a flatbed truck to a WMATA warehouse location.

• Please refer to the Technical Specifications

• Special Provisions regarding escalating pricing calculation.

• Term of this contract if for 5 years.

I. QUESTIONS/DISCUSSIONS

• Extending the bid due date.

• Specifications do not prohibit a cable distributer from ordering from 2 or more different cable manufacturers.

Your participation in this project is appreciated. Any project-related questions concerning the project bid and documents shall be direct to Margarita Rodriguez at (202) 962-2456 or mdRodriguez@wmata.com .

Margarita Rodriguez| Contract Admin. III Office of PRMT – Internal Business Operations (IBOP) Washington Metropolitan Area Transit Authority 600 Fifth Street, NW|Washington, DC 20001 Direct: +1 (202) 962-2456| +1 (202) 815-2387| Email: mdRodriguez@wmata.com Metro’s Top 3 Priorities: Safety, Service Reliability, and Fiscal Responsibilty IBOP Core Values: Customer Focus | Integrity | Respect | Excellence IBOP’s Mission: To deliver effective solutions to fulfill WMATA’s needs through it’s portfolio of service cc: All Attendees All plan holders/Bidders List

File Copy

Margarita Rodriguez Contract Administrator III Procurement & Materials - Construction

Digitally signed by Margarita Rodriguez DN: cn=Margarita Rodriguez, o=WMATA, ou=Office of Procurement & Materials, email=mdRodriguez@WMATA.com, c=US Location: WMATA -JGB - 4th Floor (#403A) Date: 2019.04.19 12:34:00 -04'00'

PRE-BID AGENDA

DATE: Tues., April 16, 2019 TIME: 11 AM Location: 8100 Professional Place

AGENDA

1. Safety/Customer Service Remarks

2. Opening Remarks

3. Introduction

4. Contract Requirements

• Overview / Bid Forms & Requirements

• Contract Award

• Insurance

5. Overview/Description of Project

• General Project Description and Purpose

• Project Specifications

6. Receipt of Written Questions

Remarks and explanations given in response to questions at this meeting shall not qualify the terms of the solicitation, unless we issue a written amendment.

WMATA will issue an amendment to clarify and correct issues as deemed necessary. We will post answers to all questions on www.wmata.com and www.fedbizopps.gov.

All communications must be directed to the Contract Administrator Margarita Rodriguez – WMATA (202) 962-2456

Questions will be accepted through “Procore” or email mdRodriguez@WMATA.com

7. “PROCORE”

8. Questions

9. Wrap-up / Closing Comments

Solicitation No.: FQ19093

ATC & ARMORED POWER CABLES – IDIQ

AGENDA

ATTACHMENT "A"

Solicitation No.: FQ19093

ATC & ARMORED POWER CABLES – IDIQ

Questions

DATE: ______________

Name of Individual: Title:

Name of Firm/Company:

Address

City, State & Zip

Phone No. ( ) Email :

Question No. 1:

Question No. 2:

Question No. 3:

Question No. 4:

ATTACHMENT "B"PRE-BID Attendance Sheet

Wire)

Page 1 of ATTACHMENT "C"

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