FQ12262_Pre-Bid_Briefing_02-08-13_(Posted_2-8-13)-.pdf

nn

RAIL YATRD HARDENING: IFB – FQ12262

New Carrollton S&I Yard Alexandria S&I Yard

Brentwood Major Repair Yard

Rail Yard Hardening For:

New Carrollton Service and Inspection (S&I) Yard

Brentwood Major Repair Yard

Alexandria Service and Inspection (S&I) Yard

Washington Metropolitan Area Transit Authority IFB-FQ12262 (Rail Yard Hardening)

Pre-Bid Conference

Invitation For Bid (IFB)/Contract Number – FQ12262 February 08, 2013 - 10:00 AM

JGB - Lobby Meeting Room

Administrative Comments

Silence all Cell phones and pagers

No Recording is permitted but notes are encouraged.

Restrooms are across the lobby hall.

Thank you for your interest in supporting WMATA in meeting its rail yard hardening needs.

The purpose of this meeting is to introduce the team, meet one another, provide general overview and discussions regarding WMATA’s operational needs and the solicitation requirements, and answer questions.

Remarks and explanations given in response to questions or any other comments made at this meeting shall not alter any requirements of the solicitation.

Only the IFB and Amendments thereto shall be used as the governing documents for preparing proposals

Opening Remarks - Disclaimer

Agenda

Welcome

Introduction Opening Remarks Safety – Safety – Anthony Gilmore , Jim Amey Risk (Insurance) – Jim Hamilton, Kim Brown Civil Rights Requirements - Disadvantaged Business Enterprise (DBE) Tammy Paige-Sterling MTPD – D. Wigglesworth, Lieutenant Bidding and Contracting – Nazim Ahmed Project Overview – Raj Sarkar and Ken Crews Site Visit Receipt of Questions Closing Comments

PRMT - James Perkowski, Contract Manager

PRMT - Nazim Ahmed, Sr. Contracts Consultant

PRMT - Tammy Paige-Sterling, Office of Civil Rights - DBE

SAFETY – Anthony (Don) Gilmour or Jim Amey, Safety Mgrs.

RISK (Insurance) - Jim Hamilton or Kim Brown, MTPD – Derrick Wigglesworth, Lieutenant

CENI/TIES - Raj Sarkar, Sr. Program Manager, CENI/TIES - Ken Crews, Project Management Consultant

CENI – Chief Infrastructure Services DBE – Disadvantage Business Enterprise

PRMT – Office of Procurement and Materials

TIES – Transit Infrastructure and Engineering Services

Introduction of WMATA Personnel

Gannet Fleming / Parsons, Joint Venture:

Engineers of Record

- Graham Spiller, Task Manager

- Kwong Tse, Structural Engineer

- Arthur Fishel, Electrical Engineer

Introduction of GFP Personnel

Communications: IFB, Amendments, Notifications, Responses to Questions, and all other Contracting Officer communications will be posted in the WMATA.com website and the federal government’s FedBizOpps.gov website.

No distribution of IFB hard copies or soft copies will be made.

Bidders remain solely responsible for monitoring either/both of the websites on a daily basis to ensure timely receipt of all communications and to download and print all posted information they deem is necessary to facilitate development and submittal of offers

IFB Amendments – WMATA will issue amendments to clarify, correct, or make changes as deemed necessary.

Opening Remarks - General

Site Visit: February 9, 2013, Saturday, 8:30AM to 3:30PM. Transportation will be by WMATA Bus. Personal Protection Equipment cited below is required.

construction safety vest, leather shoes or boots (no open toes or high heals, and safety glasses.

Personal bottled water is recommended.

Bidding and Contracting

Receipt of Questions:

Questions: Responses to questions will be posted as soon as the are approved .

All questions that need written responses must be e-mailed to nahmed@wmata.com by the due date set for delivery of questions.

Proposal Review and comply with all IFB instructions.

Complete pricing schedule for all pricing fields for three sites. Proposals that do not contain prices for any one price element in the IFB Contract Price Schedule shall be deemed incomplete, non– responsive and precluded from further consideration for award.

Bid prices that contain conditions, limitations, caveats, exclusions, exceptions, alternate solutions or any other deviations from the requirements of this IFB may, if deemed by the Authority to be in conflict with the IFB, shall be rendered as non-responsive, invalid, and omitted from further competitive award considerations.

Bids will be evaluated on the basis of the Total Bid Price proposed for all three worksites.

Award will be made to the lowest price, responsive, and responsible bidder.

Bidding and Contracting

Vender Registration and WMATA Solicitation Websites

All Contractors must register with WMATA at www.wmata.com “New Vendor Registration”.

WMATA solicitations are publicized at www.wmata.com http://www.wmata.com/ http://www.wmata.com/

Work Summary – Overviews:

New Carrollton Service and Inspection Yard

Alexandria Service and Inspection Yard

General project requirements associated with all yards:

WMATA badge access only

WMATA - RWP trained personnel on work site

SSWP approval prior to any work on site

WMATA escorts required for yard work

Must not interfere with Revenue operations

No on site contractor parking

No on site storage areas

Limited material staging areas

Material deliveries require site coordination

Coordination with all yard ops departments

Site work area(s) most be secured after each work period

Access to WMATA Facilities by escort only

Contractor provides own electrical power (“generators”)

General requirements at yards – cont’d

Typical Installation Items associated with all three rail yards:

Installation of 3/8” mesh, #11 gauge, 10’ high mini-mesh fence around facility perimeter

Installation of 30’ light pole with security lighting fixtures along facility perimeter adjacent to fence

Installation of poles for future CCTV cameras

Installation of wiring and handholes for perimeter lighting and conduits for future CCTV cameras wiring

Improvements to S & I buildings’ electrical systems to accommodate the proposed work

New Carrollton (S&I) Yard:

Portion of fence on northeast side of site, adjacent to Cobb Road to be 12’ high mini-mesh fence

Installation of new fence at the southwest side of the yard towards the Metro station

Installation of new concrete island and gate arms with conduits for card readers, motion detectors, and CCTV cameras (by others)

Installation of new wedge barriers

Installation of personnel turnstiles and sliding gate

New paved turnaround area at facility entrance

Shrub clearing and seeding along the north side of yard

New Carrollton S&I Yard

(Aerial View)

Brentwood Major Repair Yard:

Located adjacent to CSX/Amtrak yard

No entrance gate included at this yard

Replacement of fence on top of the existing retaining wall on northwest side of yard, adjacent to Metropolitan Branch Trail (MBT)

Will need “Right of Way Access Permit” to work from MBT side

Fence on wall to have ½” mini-mesh

Certain portions of the fence are located between rails with limited clearance available

Alexandria (S&I) Yard:

Portion of fence on east side of site, adjacent to VDOT storage yard to be 15’ high mini-mesh fence

Installation of new concrete island and gate arms with conduits for card readers, motion detectors, and CCTV cameras (by others)

Installation of new wedge barriers

Installation of personnel turnstiles and swing gates

Existing fence on access road bridge to be maintained

Alexandria S&I Yard

RAIL YARD SITE VISIT – FEBRUARY 09, 2013

** Visits to each worksite by interested Bidders are strongly suggested **

Leaving from in front of JGB @ 9:00 AM (Sign-in 8:30AM)

@ Alexandria from 9:30 AM – 11:00 AM

@ New Carrollton from 11:30 AM – 1:00 PM

@ Brentwood from 1:30 PM – 3:00 PM

Arrive back in front of JGB @ 3:30 PM

* Note: all times are approximations, site visits duration should not exceed the 3:30 PM completion time frame.

Q & A

THANK YOU