Four_Refrigerated_Trailers_for_DNR.pdf
PDF 27 KB Posted
- Attached to
- Four Refrigerated Trailers for DNR
- Solicitation number
- 2000016777
- Issued by
- Beltrami County, Minnesota
About this file
This document is a Request for Proposal (RFP) issued by the State of Minnesota for the Department of Natural Resources (DNR), seeking to establish a contract for four refrigerated trailers. The solicitation requires two 16-foot and two 8-foot refrigerated trailers for storing seedlings, with proposals to be submitted through the Supplier Portal by March 27, 2025, at 3:00 PM CST. Prospective bidders must submit any questions in writing by March 18, 2025, to jennifer.bartle@state.mn.us, and the trailers are expected to be delivered by April 1, 2025. The contract will require the selected contractor(s) to provide customer service, order execution, and overall contract management.
The RFP includes provisions for diversity and inclusion, encouraging participation from Minnesota-based small businesses, minority-owned businesses, women-owned businesses, businesses owned by persons with substantial physical disabilities, veterans, or businesses located in economically disadvantaged counties. Bidders must complete and submit all attachments, including an Exhibit D: Price Schedule, which must be uploaded in Microsoft Excel format. The solicitation emphasizes that responses will only be accepted through the Supplier Portal, with a unit price of $0.01 required for the event line, and warns that failure to upload required attachments may result in disqualification.
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Other files
| File | Type | Posted |
|---|---|---|
| Event_16777_RFP.pdf | ||
| Event_16777_RFP_SampleContractandExhibits.pdf | ||
| 16777_Exhibit_D_Price_Schedule.xlsx | XLSX spreadsheet | |
| Exhibit_16777_RFP_Attachments.pdf |
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Text version
Event Description
********THIS IS A FORMAL REQUEST FOR PROPOSAL (RFP).***************
Non-electronic and e-mail responses WILL NOT BE ACCEPTED. The response must be submitted in the Supplier Portal no later than the date and time called for in the Finish Time in the Event Details.
The State of Minnesota (State) is seeking to establish an ongoing contract with a Contractor(s) to provide four (4) Refrigerated Trailers for the Department of Natural Resources. Two of these trailers must be 16 feet long and two of these trailers must be 8 feet long. All four trailers must be refrigerated for use in storing seedlings.
The Contractor(s) must be able to provide these trailers for orders at a contracted rate. The Contractor(s) must also provide adequate staff for customer service, order execution, order support and overall contract management.
The State reserves the right to use any Contract that may result from this Solicitation.
SUBMITTING QUESTIONS.
Questions from prospective Responders regarding this solicitation Must be submitted in writing to jennifer.bartle@state.mn.us no later than March 18, 2025, 3:00 PM CST. All questions received by the cutoff date and time will be responded to via an addendum.
Contact regarding this solicitation with any State personnel other than the Buyer listed above may result in rejection of the response.
IF YOU ENCOUNTER ISSUES UPLOADING YOUR RESPONSE, YOU MAY CALL THE SWIFT VENDOR HELPLINE AT 651.201.8100, OPTION 2 FOR ASSISTANCE.
General Comments
- REVIEW THE FOLLOWING DOCUMENTS PRIOR TO SUBMITTING YOUR RESPONSE:
1. RFP Content
2. RFP Attachments
3. RFP Sample Contract and Exhibits
4. Exhibit D: Price Schedule
Responders must complete and submit all attachments. For Attachment C: Cost Proposal use the attached Exhibit D:
Price Schedule.
General Questions Question Response Upload all required or requested attachments here.
A file attachment is required to satisfy this question.
Response Comments
DIVERSITY AND INCLUSION
Is your business based in Minnesota and considered small according to the OSP small business size standards? The link below provides size standard requirements. Please note (all web addresses can be
Event Details
PUBLIC EVENT DETAILS
Submit To: Admin/State Procurement Contact: Bartle,Jennifer Alexandra Phone:
Email: Jennifer.Bartle@state.mn.us
Event ID Format Type Page G0210-2000016777 Sell RFx 1 Event Round Version 1 1 Event Name Four Refrigerated Trailers for DNR Start Time Finish Time 03/06/2025 15:00:00 03/27/2025 15:00:00
Event Currency: US Dollar Bids allowed in other currency: No
In order to participate in this event YOU MUST BE REGISTERED as either a bidder or a supplier.
copied and pasted into a web browser for further review) https://mn.gov/admin/business/vendor-info/oep/sbcp/size
And:
Is your business a for-profit business that is majority owned, operated and controlled by:
• a racial minority,
• a woman,
• a person with a substantial physical disability,
• a veteran or service-disabled veteran, or is your business
• located in, or the owner lives in, an economically disadvantaged county?
http://mn.gov/admin/business/vendor-info/oep/sbcp/ed/co unties )
If your company meets these basic criteria, it may be eligible for certification in the state’s Small Business Procurement Program. For more information on eligibility requirements please visit https://sbcp.mn.gov/. You can also contact the Office of Equity in Procurement at Procurement.Equity@state.mn.us or 651-201-2402 for further information.
• Do you believe your company meets the criteria listed above?
• Your response to this question is for informational purposes only. If you select YES, and are not certified, a member of the Office of Equity in Procurement will contact you to provide additional information regarding the State’s Small Business Procurement Program. (Responders must select Yes or No to continue submitting their response.)
Yes
Response Comments
A Price Schedule in Excel® 97-2003 WORKSHEET (.xls), or Microsoft Excel® 2010 Worksheet (.xlsx) is attached to this Event. You must ‘download’ and save the Excel® Price Schedule to your desktop before you can begin filling in your offer and complete the Price Schedule.
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Admin/State Procurement Contact: Bartle,Jennifer Alexandra Phone:
Email: Jennifer.Bartle@state.mn.us
Event ID Format Type Page G0210-2000016777 Sell RFx 2 Event Round Version 1 1 Event Name Four Refrigerated Trailers for DNR Start Time Finish Time 03/06/2025 15:00:00 03/27/2025 15:00:00
Event Currency: US Dollar Bids allowed in other currency: No
You must ‘upload/attach’ the completed Price Schedule to the Event.
Enter a quantity of 1, and a unit price of .01 for the event line(s) where a price schedule is used as the response.
DO NOT SELECT: ‘I DECLINE TO BID ON THIS LINE’!
Selecting this box may cause your response to be rejected.
Responses will only be accepted on the Price Schedule included with the Event. The completed Price Schedule should be uploaded in either a Microsoft Excel® 97-2003 Worksheet (.xls), or Microsoft Excel® 2010 Worksheet (.xlsx). The State reserves the right to reject Price Schedules submitted in any other format. Other Excel® file extensions that MAY be compatible are: .xlsm, .xlt, .xltm, and .xlw.
Once you have completed and submitted your response, you will receive a system confirmation message that your response has been ‘accepted’. Lines with a Price Schedule attached to them will show as $0.01. Print and save the confirmation for your file. If you’re having trouble submitting your response or attaching your Price Schedule, call the Help Desk at 651-201-8100 – Option No. 1.
A file attachment is required to satisfy this question.
Response Comments
If you fail to upload attachments requested in the solicitation, your response may be disqualified. Have you uploaded the required or requested attachments?
(Yes / No)
Yes
Response Comments
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Admin/State Procurement Contact: Bartle,Jennifer Alexandra Phone:
Email: Jennifer.Bartle@state.mn.us
Event ID Format Type Page G0210-2000016777 Sell RFx 3 Event Round Version 1 1 Event Name Four Refrigerated Trailers for DNR Start Time Finish Time 03/06/2025 15:00:00 03/27/2025 15:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Line Details
Line: 1 Item ID: Line Qty: 1 UOM: EACH Bid Qty: 1
Reserve Price: No
Description: Complete Exhibit D: Price Schedule
Question Response What is the price per unit?
Response Comments
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Admin/State Procurement Contact: Bartle,Jennifer Alexandra Phone:
Email: Jennifer.Bartle@state.mn.us
Event ID Format Type Page G0210-2000016777 Sell RFx 4 Event Round Version 1 1 Event Name Four Refrigerated Trailers for DNR Start Time Finish Time 03/06/2025 15:00:00 03/27/2025 15:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Bidder Information Firm Name:
Name: Signature: Date:
Phone #: Fax #:
Street Address:
City & State: Zip Code:
Email:
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Admin/State Procurement Contact: Bartle,Jennifer Alexandra Phone:
Email: Jennifer.Bartle@state.mn.us
Event ID Format Type Page G0210-2000016777 Sell RFx 5 Event Round Version 1 1 Event Name Four Refrigerated Trailers for DNR Start Time Finish Time 03/06/2025 15:00:00 03/27/2025 15:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Appendix A - Line Specifications Line: 1 Item ID: Line Qty: 1 UOM: EACH Description: Complete Exhibit D: Price Schedule
Item Specifications
Manufacturer:
Mfg Item ID:
Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:
Item Volume: 0 Volume UOM:
Item Weight: 0 Weight UOM:
Item Size: Item Color:
Shipping Information
Schedule: 1 Ship To: SEE BELOW
SEE BELOW
United States
Quantity: 1 Due Date: 04/01/2025 Freight Terms:
Ship Via:
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Admin/State Procurement Contact: Bartle,Jennifer Alexandra Phone:
Email: Jennifer.Bartle@state.mn.us
Event ID Format Type Page G0210-2000016777 Sell RFx 6 Event Round Version 1 1 Event Name Four Refrigerated Trailers for DNR Start Time Finish Time 03/06/2025 15:00:00 03/27/2025 15:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Appendix B - Terms & Conditions
1. Please review the attached Terms and Conditions attached to the event.
Last Updated: 12/24/2018
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Admin/State Procurement Contact: Bartle,Jennifer Alexandra Phone:
Email: Jennifer.Bartle@state.mn.us
Event ID Format Type Page G0210-2000016777 Sell RFx 7 Event Round Version 1 1 Event Name Four Refrigerated Trailers for DNR Start Time Finish Time 03/06/2025 15:00:00 03/27/2025 15:00:00
Event Currency: US Dollar Bids allowed in other currency: No
File details come from the government source that posted it. Updated .