Fountain_Cleaning_and_Aeration_Maintenance_(Addendum_#1_Revision).pdf

For more information, please visit our County’s e-Procurement Portal, located at https://procurement.opengov.com/portal/collier-county-fl

COLLIER COUNTY

QUICK QUOTE

FOR

FOUNTAIN CLEANING AND AERATION MAINTENANCE

Viviana Giarimoustas, Management Analyst II

Procurement Services Division

3295 Tamiami Trail,NAPLES, FL, 34112 viviana.giarimoustas@colliercountyfl.gov

(239) 252-4915

Quick Quote Title: Fountain Cleaning and Aeration Maintenance

Table Of Contents

1. QUICK QUOTE

2. INTRODUCTION

3. TERM

4. AWARD CRITERIA

5. SPECIFICATIONS/SCOPE OF WORK

6. INSURANCE REQUIREMENTS

7. PRICING PROPOSAL

8. VENDOR QUESTIONNAIRE

Attachments:

A - PO Terms and Conditions

1. QUICK QUOTE

Fountain Cleaning and Aeration Maintenance

Release Project Date: August 23, 2024

Question Submission Deadline: September 6, 2024, 5:00pm

Response Submission Deadline: September 16, 2024, 11:00am

All quotes shall be submitted online via the Collier County Procurement Services Division Online

Bidding System: https://procurement.opengov.com/portal/collier-county-fl no later than the date and time specified above. We will not accept any quotation responses later than the noted time and date.

2. INTRODUCTION

The Library Division (hereinafter, the “Division or Department”) has issued this informal competition Quick

Quote (hereinafter, “QQ”) with the intent of obtaining quotes from interested vendors in accordance with the terms, conditions and specifications stated or attached. The vendor, at a minimum, must achieve the requirements of the Specifications or Scope of Work stated.

3. TERM

The purchase order term, if an award is made is intended to be for a one-time purchase.

Prices shall remain firm for the term of the resultant purchase order.

NO EXCEPTIONS TO THE COUNTY’S PURCHASE ORDER TERMS AND CONDITIONS NOR A

VENDOR PROVIDED CONTRACT WILL BE ACCEPTED.

Surcharges will not be accepted in conjunction with this purchase order, and such charges should be incorporated into the pricing structure.

All goods are FOB destination and must be suitably packed and prepared to secure the lowest transportation rates and to comply with all carrier regulations. Risk of loss of any goods sold hereunder shall transfer to the COUNTY at the time and place of delivery; provided that risk of loss prior to actual receipt of the goods by the COUNTY nonetheless remain with VENDOR.

4. AWARD CRITERIA

For the purposes of determining the winning quote, the County will select the responsive vendor with the lowest quote.

5. SPECIFICATIONS/SCOPE OF WORK

https://procurement.opengov.com/portal/collier-county-fl

5.1. Fountain Cleaning and Aeration Maintenance

Aquatic Weed Control:

A. Vendor will inspect the pond one (1) time per month.

B. Vendor will control and treat the pond for unwanted vegetation with the use of aquatic herbicides and aquatic surfactants as required.

Shoreline Weed Control:

A. Vendor will evaluate the shoreline for unwanted shoreline vegetation one (1) time per month.

B. Vendor will control and treat the shoreline for unwanted vegetation with the use of aquatic herbicides and aquatic surfactants as required.

Pond Algae Control:

A. Vendor will inspect the pond for algae one (1) time per month.

B. Vendor will control and treat algae with the use of algaecides, aquatic herbicides, and aquatic surfactants as required to control algae growth.

Littoral Shelf Control (Approximately 6,500 Sq. ft):

A. Vendor will be required to inspect and treat the Littoral areas as required to manage all nuisance and exotics species with the use of approved herbicides.

Fountain Maintenance Service (7.5HP GeyserJet Floating Fountain):

A. Vendor will service the fountain four (4) times per year on a quarterly basis. Maintenance services shall include, but not be limited to:

A. Inspection and cleaning of the submerged pump

B. Clean and maintain all lights and lenses.

C. Clean surfaces of the float.

D. Clean display heads, jets, and rings

E. Replacement of bulbs as required.

B. All necessary repairs (parts & labor) covered by warranty will be performed at no additional charge to Collier County.

C. Vendor must seek approval from Collier County prior to completing any additional services not covered by the scope of work or replacement of parts not covered by warranty.

Aeration System Maintenance:

A. Vendor will service the Aeration Systems two (2) times per year on a semi-annual basis. Maintenance services shall include, but not be limited to:

A. Ensure compressor maintains required air volume & pressure output.

B. Replacement of external and internal air filters as required.

C. Inspect and maintain aeration cabinet.

D. Maintain diffuser assembly.

E. Inspect and repair airline supply tubing and fittings.

B. All necessary repairs (parts & labor) covered by warranty will be performed at no additional charge to Collier County.

C. Vendor must seek approval from Collier County prior to completing any additional services not covered by the scope of work or replacement of parts not covered by warranty.

Herbicides, algaecides, surfactants:

A. Vendor will provide all required herbicides, algaecides, and surfactants at no additional expense to the County.

General Qualifications:

A. Vendor must be a licensed pesticide applicator in the state of Florida.

B. All products used for treatment shall be EPA registered and safe for use.

C. Use of application shall be consistent with labeling instructions.

D. Vendor shall provide all equipment necessary to perform work to include but not limited to vehicles, boats, and materials.

E. Vendor is responsible for any permits necessary to perform the work.

Reports:

A. A report shall be provided after each site visit.

6. INSURANCE REQUIREMENTS

6.1. Worker’s Compensation

Statutory Limits of Florida Statutes, Chapter 440 and all Federal Government Statutory Limits and

Requirements

Evidence of Workers’ Compensation coverage or a Certificate of Exemption issued by the State of Florida is required. Entities that are formed as Sole Proprietorships shall not be required to provide a proof of exemption.

An application for exemption can be obtained online at https://apps.fldfs.com/bocexempt/

6.2. Employer’s Liability

$100,000 single limit per occurrence

6.3. Commercial General Liability (Occurrence Form) patterned after the current ISO form

Bodily Injury and Property Damage

$1,000,000 single limit per occurrence, $2,000,000 aggregate for Bodily Injury Liability and Property Damage

Liability. This shall include Premises and Operations; Independent Contractors; Products and Completed

Operations and Contractual Liability.

6.4. Indemnification

To the maximum extent permitted by Florida law, the Contractor/Vendor shall defend, indemnify and hold harmless Collier County, its officers and employees from any and all liabilities, damages, losses and costs, including, but not limited to, reasonable attorneys’ fees and paralegals’ fees, to the extent caused by the negligence, recklessness, or intentionally wrongful conduct of the Contractor/ Vendor or anyone employed or utilized by the Contractor/Vendor in the performance of this Agreement.

https://apps.fldfs.com/bocexempt/

6.5. Pollution

$1,000,000 Per Occurrence

6.6. Additional Information

A. Vendor shall ensure that all subcontractors comply with the same insurance requirements that he is required to meet. The same Vendor shall provide County with certificates of insurance meeting the required insurance provisions.

B. Collier County must be named as "ADDITIONAL INSURED" on the Insurance Certificate for

Commercial General Liability where required. This insurance shall be primary and non-contributory with respect to any other insurance maintained by, or available for the benefit of, the Additional Insured and the Vendor’s policy shall be endorsed accordingly.

C. The Certificate Holder shall be named as Collier County Board of County Commissioners, OR, Board of

County Commissioners in Collier County, OR Collier County Government, OR Collier County. The

Certificates of Insurance must state the Contract Number, or Project Number, or specific Project description, or must read: For any and all work performed on behalf of Collier County.

D. On all certificates, the Certificate Holder must read: Collier County Board of Commissioners, 3295

Tamiami Trail East, Naples, FL 34112

E. Thirty (30) Days Cancellation Notice required.

F. Collier County shall procure and maintain Builders Risk Insurance on all construction projects where it is deemed necessary. Such coverage shall be endorsed to cover the interests of Collier County as well as the Contractor. Premiums shall be billed to the project and the Contractor shall not include Builders

Risk premiums in its project proposal or project billings. All questions regarding Builder’s Risk

Insurance will be addressed by the Collier County Risk Management Division.

G. Professional Services and/or Consulting Services may require professional liability insurance.

H. Environmental services, repairs, construction and/or hazardous materials projects may require pollution insurance.

7. PRICING PROPOSAL

Line Item Description Quantity Unit of

Measure Unit Cost Total

1 Please provide Monthly cost to perform services identified in Scope of

Work. Controls: Aquatic Weed, Shoreline Weed, Pond Algae, Littoral

Shelf (monthy); Fountain Maintenance

(quarterly); Aeration System

Maintenance (semi-annual).

12 EA

TOTAL

8. VENDOR QUESTIONNAIRE

1. Vendor's Insurance Statement*

By confirming, we understand the insurance requirements of these specifications and that the evidence of insurability may be required within five (5) days of the award.

☐ Please confirm

*Response required

2. Please upload Certificate of Insurance*

*Response required

3. Please upload E-Verify/Immigration Affidavit (MOU)*

*Response required

4. Please upload W-9*

*Response required

5. Upload Sunbiz Registration*

*Response required